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KeyAdvantage User Manual
KeyAdvantage System Controls
The KeyAdvantage system has a number of integrated security features. Some system controls, such as tracking
parameters, are built into the system and are not optional. Others, such as purpose codes, can be configured
based on your company's security needs.
Software Controls
The KeyAdvantage system utilizes user permissions to control access to the software.
There are two types of system users: those who only need access to the KeyAdvantage software in order to
check in and out their KeyPad, and those who need access to the software in order to administer the system.
The KeyAdvantage system has built-in classifications for a wide range of user permissions, based on the
requirements of each person:
•
Key holders can be set up with varying degrees of KeyBox access based on which dealerships and
departments that they need to access.
•
There are five preset administrative profiles. See
about user profiles and permissions.
The status of any KeyAdvantage user can be changed to disallow them from using the system. Only users with
a status of Active can check out KeyPads or log into the KeyAdvantage software. Users with an Inactive status
cannot access the system.
KeyPad Controls
KeyAdvantage KeyPad controls include the use of PIN codes, KeyPad expiration, KeyBox access limits, bad PIN
code lockout, KeyBox access tracking, audit trails, and purpose codes.
PIN Code
The most basic security feature of the KeyPad is the PIN code. Accessing the vehicle keys requires the valid PIN
code for the user assigned to the KeyPad be entered.
•
If a KeyPad is lost or stolen, the KeyPad cannot access vehicle keys without the use of the PIN code.
•
If five consecutive incorrect PIN codes are entered into the KeyPad, the KeyPad shuts down for 10
minutes.
•
The PIN code is a 4-digit number. There are 10,000 possible combinations of four digits.
KeyPad Expiration
•
KeyPads can only be used to access KeyBoxes when checked out by
a key holder. The KeyPad then expires at the end of the key holder's
shift.
•
If a KeyPad is not updated or is not checked out, it displays KEY
EXPIRED CHECK OUT KEY when it is powered on. The user must
check out the KeyPad using the programming base or manually update
the KeyPad to use it to access KeyBoxes.
KeyBox Access Limit
•
The system administrator can limit the number of KeyBoxes a user's
KeyPad can access during the key holder's shift by defining the
maximum number when creating the key holder record.
"Preface"
on page 23 for more detailed information
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Troubleshooting
