Supra KeyAdvantage User Manual page 30

23 KeyAdvantage User Manual
Note: To change permissions for a single key holder within a group, the user must first be removed from
the group.
• Key holders can be assigned to existing groups when the user login is created, or multiple key holders
can be added to a new group when it is created or at any later time.
Note: Key holders can be assigned to only one key holder group at one time.
See "Creating Key Holder Groups"
KeyAdvantage Software Users
• KeyAdvantage system administrators can be set up with several levels of system access and
administrative privileges, including the ability to manage KeyAdvantage inventory, create and schedule
reports, and create additional users with lower permission levels than themselves.
Note: No user can assign another user permissions which they themselves do not possess. This means
that if a key holder or group has permissions across dealerships, only the customer super administrator or
dealership group administrator can change their permissions. If an administrator has permissions across
dealership groups, only the customer super administrator can change the permissions.
• In addition to key holder, there are five (5) levels of software user: Operator, Dealership Manager,
Dealership Administrator, Dealership Group Administrator, and Customer Super Administrator. Each
has increasing levels of privileges. Custom users can be created by either adding or removing privileges
assigned to the five predefined software user types.
See "System Users"
KeyAdvantage Operator
KeyAdvantage operators have basic administrative privileges. An operator can:
• Create, modify, import, and delete vehicle inventory
• Assign and unassign KeyTags
• Configure and program KeyBox lockout list
• Diagnose KeyBoxes and KeyPads
• Modify KeyBox notes and status
• View, print, export, and email Reconciliation, KeyBox Inventory, and Vehicle Inventory reports
KeyAdvantage Dealership Manager
KeyAdvantage dealership managers have the same administrative privileges as the KeyAdvantage operator. In
addition, the dealership manager can:
• Override the KeyBox Access Limit when a key holder attempts to check out a KeyPad after the access
limit has been reached
• View, print, export, and email Access, Assignment, and History reports
• Flash KeyPads with updated firmware
KeyAdvantage Dealership Administrator
KeyAdvantage dealership administrators have the ability to perform administrative tasks related to inventory and
users within the dealership they administer. In addition to the privileges of the operator and dealership manager,
the dealership administrator can:
• Create, modify, and delete key holders, system operators, and dealership managers
• View records for all keyholders who have access to the dealership's KeyBoxes
on page 35 for details on creating key holder groups.
on page 23 for details on creating system users.