Importing Keyadvantage Inventory Files; Entering Vehicle Information - Supra KeyAdvantage User Manual

25 KeyAdvantage User Manual
There are three statuses for a KeyPad:
• Active—can be checked in and checked out
• Inactive—can be checked in but not checked out
• Lost—can be checked in but not checked out
KeyBox Status
After a KeyBox has been imported into your KeyAdvantage system software, the status of the KeyBox can be
changed.
Note: The status in a KeyBox does not prevent it from being accessed by an updated KeyPad.
There are two statuses for a KeyBox:
• Active—KeyBox is assigned to a dealership/department and is being used to house vehicle keys.
• Inactive—currently not assigned. Inactive KeyBoxes can still be accessed.
KeyTag Status
KeyTags are assigned to vehicle keys by placing the KeyTag on the programming base and connecting to the
KeyAdvantage software. KeyTags have two statuses:
• Assigned—KeyTag is associated with a specific vehicle in the KeyAdvantage software.
• Unassigned—not actively assigned to a vehicle in the software.
See
"Assigning KeyTags to Vehicles"
on assigning and unassigning KeyTags.

Importing KeyAdvantage Inventory Files

• KeyPads and KeyBoxes ordered from Supra must be imported into your system software so that they can
be assigned and accessed.
• Inventory shipped from Supra includes a .supra file containing your inventory information.
• Customer Super Administrators, Dealership Group Administrators, and Dealership Administrators have
permissions to import inventory files.
Note: If a KeyPad accesses a KeyBox that is not in the database, the KeyPad cannot be checked in until
the KeyBox has been imported into the database.
See "Importing Vehicle Information"

Entering Vehicle Information

Before the vehicle keys can be assigned to a KeyTag, the following vehicle information is entered:
• VIN and/or stock number
• Vehicle make
• Vehicle model
• Vehicle year
• Status of vehicle—Active, Inactive, Lost, or Sold
• The department in which the vehicle is located
The vehicle information database is self-building so that once a particular vehicle make, model, year or color
has been entered once, it is added to the drop-down menu and does not need to be typed in again. Vehicle
information can be typed manually into the KeyAdvantage system or imported from a flat text file.
on page 44 and
"Unassigning KeyTags from Vehicles"
on page 43 for details on importing files.
on page 45 for details