Selecting Filing Options - Xerox WorkCentre 3655 User Manual

Selecting Filing Options

Filing options allow you to update templates, add file destinations, set how the printer handles a file if a
file name exists, and options for the quality and size of a file.
To select filing options:
1. Press the Services Home button, then touch Workflow Scanning.
Touch the Filing Options tab.
2.
3. To retrieve new templates and remove outdated ones:
a. Touch Update Templates > Update Now.
To confirm the update, touch Update Now.
b.
The updated Pick a workflow screen appears.
4. From the Pick a Workflow screen, select a workflow.
5. To define additional network locations as destinations for scanned documents:
Touch Add File Destinations.
a.
b. On the Add File Destinations screen, touch the desired destinations.
6. Touch OK.
Note: Document Management and Add File Destinations can be modified only after scanning to
network file repositories or scanning to home are set up. For details, see the System Administrator
Guide at www.xerox.com/office/WC3655docs.
7. To select the action to take if a file already exists:
a. Touch If File Already Exists. Select an option.
Append a Number to Name: This option adds a sequential number to the end of the file
•
name.
Append Date & Time to Name: This option adds the current date and time to the end of
•
the file name.
Add to <file format> Folder: This option creates a folder with the same name as the file
•
and adds the new file to the folder. The name of the folder varies based on the file format
selected. For example if your output is a PDF, the option is Add to PDF Folder.
• Overwrite Existing File: This option deletes the existing file and saves the new file instead.
Do Not Save: This option stops the process, the file is not saved.
•
b. Touch OK.
8. To set the quality and file size:
Touch Quality/File Size.
a.
b. To select a setting, use the slider. The settings range from Highest Compression/Smallest File
Size to Lowest Compression/Largest File Size.
Touch OK.
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