Page 1: Operation Guide
PRINT OPERATION GUIDE ECOSYS P4040dn...
Page 2 Preface Thank you for purchasing the ECOSYS P4040dn. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Page 3 Describes how to use functionality for printing PDF files without launching Adobe KYOCERA Net Direct Print Acrobat or Reader. Operation Guide Describes how to monitor the network printing system with KYOCERA Net Viewer. KYOCERA Net Viewer User Guide Describes how to authenticate to the machine using the ID card.
Page 4: Safety Conventions In This Guide
Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 5: Table Of Contents
Contents Legal and Safety Information ..........................iii 1 Machine Parts Components at the Front/Right of the Printer ....................1-2 Components at the Front/Left of the Printer ....................1-2 Internal Components ............................1-3 Components at the Rear of the Printer ......................1-4 Operation Panel ...............................
Page 6 USB Keyboard ..............................6-5 Network ................................6-5 Option Network ..............................6-5 Wireless Network ............................. 6-6 7 Maintenance Toner Container Replacement ........................7-2 Replacing the Waste Toner Box ........................7-7 Cleaning the Printer ............................7-9 Prolonged Non-Use and Moving of the Printer ................... 7-11 8 Troubleshooting General Guidelines ............................
Page 7: Legal And Safety Information
All rights are reserved. Copying or other reproduction of all or part of this guide, any copyrightable subject matter without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Any copies made of all or part of this guide, any copyrightable subject must contain the same copyright notice as the material from which the copying is done.
Page 8: Original Ssleay License
License Agreements GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http:// www.kyoceradocumentsolutions.com/gpl/.
Page 9 Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)"...
Page 10 Monotype Imaging License Agreement Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.
Page 11: Energy Saving Control Function
Energy Saving Control Function To reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control function for switching to a Sleep Mode where power consumption is automatically reduced to a minimum after a certain amount of time elapses since the device was last used.
Page 12: Interface Connectors
® Energy Star (ENERGY STAR We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ® ENERGY STAR is a voluntary energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming.
Page 13: Other Precautions
Cautions when Handling Consumables Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 14 Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
Page 15 About the Operation Guide This Operation Guide has the following chapters: Chapter 1 - Machine Parts This chapter explains the names of parts. Chapter 2 - Preparation before Use This chapter explains the preparations and settings necessary before use and the method for loading paper. Chapter 3 - Printing This chapter explains the method for printing from a computer.
Page 17: Machine Parts
1 Machine Parts This chapter contains explanations on the following topics: Components at the Front/Right of the Printer..................1-2 Components at the Front/Left of the Printer ..................1-2 Internal Components ..........................1-3 Components at the Rear of the Printer ....................1-4 Operation Panel .............................
Page 18: Components At The Front/Right Of The Printer
Machine Parts Components at the Front/Right of the Printer Paper Stopper Top Tray Paper Width Guides (MP tray) MP (Multi-Purpose) Tray Support Tray Section of the MP Tray Cassette 1 Operation Panel USB Memory Slot Power Switch 10 Handholds 11 Paper Size Window Components at the Front/Left of the Printer Left Cover Waste Toner Box...
Page 19: Internal Components
Machine Parts Internal Components Top Cover Toner Container Lock Lever Front Cover Duplex Front Cover Developer Unit Registration Roller Paper Width Guides Cassette Cover 10 Paper Width Adjusting Tab 11 Paper Length Guide 12 Paper Length Adjusting Tab 13 Paper Size Dial...
Page 20: Components At The Rear Of The Printer
Machine Parts Components at the Rear of the Printer Option Interface Slot Network Interface Connector USB Port (For Card Authentication Kit) USB Interface Connector Interface Cover Power Cord Connector Cover Fuser Cover Rear Cover Power Cord Connector...
Page 21: Operation Panel
Machine Parts Operation Panel Ready Indicator Data Indicator Attention Indicator Message Display [Left Select] Key [Logout] Key [Menu] Key [Back] Key Numeric Keys 10 [Right Select] Key 11 [Cancel] Key 12 Arrow Keys 13 [OK] Key 14 [Clear] Key 15 [Document Box] Key...
Page 22 Machine Parts...
Page 23: Preparation Before Use
2 Preparation before Use This chapter contains explanations on the following topics: Changing Network Interface Parameters..................... 2-2 Printing a Status Page ........................... 2-6 Installing Software ..........................2-7 Status Monitor ............................2-14 Command Center RX ........................... 2-18 Power On/Off ............................2-25 Energy Saver Function........................
Page 24: Changing Network Interface Parameters
Preparation before Use Changing Network Interface Parameters This printer supports TCP/IP (IPv4), TCP/IP (IPv6), IPP, SSL Server and the IPSec protocols and Security Level. The table below shows the items required for each of the settings. Configure the printer's network parameters as appropriate for your PC and your network environment. Menu Submenu Setting...
Page 25: Network Settings
Preparation before Use Menu Submenu Setting Security Network Security WSD-PRINT On/Off Enhanced WSD On/Off EnhancedWSD(SSL) On/Off On/Off SSL Setting Off/On On/Off Encryption AES/DES/3DES IPP over SSL On/Off HTTPS On/Off IPSec On/Off ThinPrint Off/On On/Off ThinPrint over SSL On/Off LAN Interface Auto/10BASE-Half/ 10BASE-Full/ 100BASE-Half/...
Page 26 Preparation before Use Checking that TCP/IP is On This is an explanation of the method for setting for IPv4, but TCP/IP should also be On when setting for IPv6. Select TCP/IP Settings and press [OK]. The TCP/IP Settings TCP/IP Settings: menu screen appears.
Page 27 Preparation before Use Press [OK]. The DHCP setting is set and the IPv4 Setting menu IPv4 Setting: reappears. DHCP Note DHCP becomes effective when On is selected. Press Auto-IP [Menu] to end the mode selection menu. IP Address Exit When Off is set, continue on to enter the IP Address. Entering the IP address If DHCP is set to Off, enter the IP Address manually.
Page 28: Printing A Status Page
Preparation before Use Entering the Default Gateway When DHCP is set to Off, enter the Default Gateway manually. Press  or  to select Default Gateway. Press [OK]. The Default Gateway screen appears. Default Gateway: Use the numeric keys or press  or  to set the default gateway. You can set any value between 000 and 255.
Page 29: Installing Software
PCL mini-driver A Microsoft Mini Driver type driver which emulates and outputs both PCL and — KPDL. KPDL is Kyocera’s implementation of the PostScript language. With KPDL mini-driver — this driver, it is only possible to use a limited number of all the functions of the machine and the optional functions there are.
Page 30 Preparation before Use Click View License Agreement and read the License Agreement. Click Accept. Select Express Install tab. Note To install Status Monitor, it is necessary to install Microsoft .NET Framework 4.0 beforehand. Select the device to be installed. You can also select Use host name for port name and set to use the host name of the standard TCP/IP port.
Page 31: Custom Install
Preparation before Use Finish the installation. When Your software is ready to use appears, you can use the software. To print a test page, click the Print a test page checkbox and select the machine. Click Finish to exit the wizard. If a system restart message appears, restart the computer by following the screen prompts.
Page 32 Preparation before Use Select the device to be installed and driver to be installed, and then click the arrow button to move it to the Products to Install list. Select the utility to be installed, and then click the arrow button to move it to the Products to Install list.
Page 33: Uninstalling The Software
Note Uninstallation on Windows must be done by a user logged on with administrator privileges. Click Start button on the Windows and then select All Programs, Kyocera, and Uninstall Kyocera Product Library to display the Uninstall Wizard. Note In Windows 8, click Search in charms, and enter Uninstall Kyocera Product Library in the search box.
Page 34 Preparation before Use Double-click OS X 10.5 or higher . Double-click Kyocera OS X 10.5+. The printer driver installation program starts up. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation.
Page 35 Preparation before Use Click the plus symbol (+) to add the installed printer driver. Select Default and click the item that appears in Name. Select the driver in Use and click Add. Note When using an IP connection, click the IP icon for an IP connection and then enter the IP address and printer name.
Page 36: Status Monitor
Preparation before Use Status Monitor The Status Monitor monitors the printer status and provides an ongoing reporting function. Note When you activate Status Monitor, check the status below. • KX Driver is Installed. • Either Enhanced WSD or EnhancedWSD(SSL) are set to On in Security (Security function setting) on page 4- Accessing the Status Monitor The Status Monitor also starts up when printing is started.
Page 37 Preparation before Use Printing Progress Tab The status of the print jobs is displayed. Select a job on the job list and it can be canceled using the menu displayed with a right-click. Job list Status icon Paper Tray Status Tab Information is displayed about the paper in the printer and about the amount of paper remaining.
Page 38 Preparation before Use Status Monitor Context Menu The following menu is displayed when the settings icon is clicked. Settings icon • Command Center RX If the printer is connected to a TCP/IP network and has its own IP address, use a web browser to access the Command Center RX to modify or confirm the network settings.
Page 39 Preparation before Use Status Monitor Notification Settings The Status Monitor settings and event list details are displayed. Select whether notification is performed when an error in the event list occurs. Select Enable event notification. If this setting is set to Off, then the Status Monitor will not start up even when printing is executed.
Page 40: Command Center Rx
Preparation before Use Command Center RX If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name. For details on Command Center RX, refer to the Command Center RX User Guide.
Page 41: Changing Security Settings
Preparation before Use Select a category from the navigation bar on the left of the screen. Note To fully access the features of the Command Center RX pages, enter the User Name and Password and click Login. Entering the predefined administrator password allows the user to access all pages, including Document Box and Settings on the navigation menu.
Page 42: Changing Device Information
Preparation before Use Changing Device Information Change the device information of the machine. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Note Print the status page to check the machine's IP address and the host name.
Page 43 Preparation before Use Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Note Print the status page to check the machine's IP address and the host name. For details, refer to Status Page (Printing a printer's status page) on page 4-12.
Page 44 Preparation before Use Enter "SMTP" and "E-mail Send Settings" items. Setting Description Set to send e-mail from the machine. SMTP Displays the SMTP protocol settings. Check that SMTP Protocol is set to On. If SMTP Protocol Off is set, click Protocol and set the SMTP protocol to On. †...
Page 45 Preparation before Use Creating a New Custom Box You can register a custom box from Command Center RX. Note To use Custom Box, an optional SSD must be installed in the machine. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name.
Page 46 Preparation before Use From the Document Box menu, click Custom Box. Click the number or name of the Custom Box in which the document is stored. Select the checkbox of the document to be printed. Click Print. For settings that are configurable, refer to Command Center RX User Guide.
Page 47: Power On/Off
Preparation before Use Power On/Off Power On Press the Power switch. IMPORTANT When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch. Power Off Make sure that the Data indicator is off, then press the Power switch.
Page 48: Energy Saver Function
Preparation before Use Energy Saver Function Sleep For Europe When the set time (factory setting is 1 minute) elapses after the printer is last used, the printer automatically enters sleep mode. The message display backlight and lights turn off to minimize power consumption. This status is referred to as Sleep. To use the printer, press [OK].
Page 49 Preparation before Use In case of not using the printer for an extended period of time CAUTION If this printer will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the printer will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution.
Page 50: Loading Paper
Preparation before Use Loading Paper The following explains the procedure for loading paper in the cassette and the MP tray. Loading Paper into the Cassette The cassettes can hold plain paper, recycled paper or color paper. Cassette 1 to 5 hold up to 500 sheets of plain paper (80 g/m ²...
Page 51 Preparation before Use Adjust the position of the paper width guides located on the left and Paper Width right sides of the cassette. Press the paper width adjusting tab and Guides slide the guides to the paper size required. Paper Width Adjusting Tab Note Paper sizes are marked on the cassette.
Page 52 Preparation before Use If you are going to use paper that is longer than A4-R, pull the cassette out until it stops at the back and then adjust the paper length guide to the paper size required. Note Paper sizes are marked on the cassette. Turn the Paper Size Dial so that the size of the paper you are going Paper Size Dial to use appears in the Paper Size Window.
Page 53 Preparation before Use Load the paper in the cassette. Load Limit IMPORTANT Load the paper with the print side facing down. Before loading the paper, be sure that it is not curled or folded. Clip Paper that is curled or folded may cause paper jams. Ensure that the loaded paper does not exceed the load limit (see the illustration on the left).
Page 54 Preparation before Use Loading Paper into the MP (Multi-Purpose) Tray The multi purpose tray will hold up to 100 sheets of A4 plain paper (80 g/m²) or up to 20 sheets of A3 plain paper (80 g/m²). For details of the supported paper sizes, refer to Selecting the Right Paper on page A-18. For the paper type setting, refer to Media Type (Paper type setting for the MP tray) on page 4-31.
Page 55 Preparation before Use Pull out the support tray section of the MP tray. Support Tray Section of the MP Tray Adjust the position of the paper guides on the MP tray. Standard paper sizes are marked on the MP tray. For standard paper sizes, slide the paper width guides to the corresponding mark.
Page 56: Loading Envelopes
Preparation before Use Loading Envelopes 5 envelopes may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Youkei 2 114 × 162 (mm) Youkei 4 105 × 235 (mm) Envelope Monarch 3 7/8" × 7 1/2" Envelope #10 4 1/8"...
Page 57: Paper Stopper
Preparation before Use Paper stopper When using paper larger than A4-R/Letter-R, open the paper stopper as shown in the figure. 2-35...
Page 58 Preparation before Use 2-36...
Page 59: Printing
3 Printing This chapter contains explanations on the following topics: Printing from Applications........................3-2 Canceling a Printing Job........................3-2 Printer Driver Print Settings Screen..................... 3-3 Printing on Non-standard Sized Paper ....................3-4 Printer Driver Help ..........................3-5 Printing Functions ..........................3-6...
Page 60: Printing From Applications
Printing Printing from Applications This section provides basic instructions for printing documents. Instructions are based on interface elements as they appear in Windows 7. To print the document from applications, install the printer driver on your computer from the supplied Product Library disk.
Page 61: Printer Driver Print Settings Screen
Printing Printer Driver Print Settings Screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the Product Library disk. Description Quick Print Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.
Page 62: Printing On Non-Standard Sized Paper
Printing Printing on Non-standard Sized Paper When cardstock or an envelope is loaded in the Multi Purpose Tray, set the paper size and type and then register the paper size on the Basic tab of the print settings screen in the printer driver. Once registered, the paper size can be selected from the Page size menu.
Page 63: Printer Driver Help
Printing Printer Driver Help The printer driver includes Help. To learn more about print settings, display the printer driver print settings screen and display Help using either of the methods explained below. • Click the ? button in the upper right corner of the screen and then click the item you want to know about.
Page 64: Printing Functions
Printing Printing Functions This section explains the useful functions which can be set with the Printer Driver. For more information, refer to the Printer Driver User Guide. Half Speed Mode (Printer Driver Settings) Half speed mode reduces the print speed to half the rated speed. When selected, the toner adheres better when printing on small size, thick, or textured paper.
Page 65: Printing By Airprint
ID card. registered. The Authentication server: KYOCERA Net Manager (Optional Software) must be installed. ID card and ID card reader: they are used to register and authenticate a user. The Spooler server: it sends the print job to a selected printer after the user logs in.
Page 66 Printing...
Page 67 4 Operation Panel This chapter contains explanations on the following topics: Message Display ............................ 4-2 Keys ................................ 4-4 Using the Menu Selection System ....................... 4-7 Setting a Mode Selection Menu ......................4-9 Report ..............................4-10 USB Memory (USB memory selection) ....................4-21 Counter (Viewing the counter value) ....................
Page 68: Message Display
Operation Panel Message Display Messages indicating the status of the various printer operations are displayed on the message display. Status Information Message Meaning The printer is warming up and is not ready. Please wait. When the printer is switched on for the first time, this message will take several minutes. The paper in the cassette is being moved to a position where paper feed is possible.
Page 69: Indicators In Message Display
Operation Panel Indicators in Message Display Ready to print. Status Toner Ready, Data, and Attention Indicators The following indicators light during normal operation and whenever the printer needs attention. Depending on the status of lighting, each indicator has the following meaning: Indicator Description Flashing.
Page 70: Keys
Operation Panel Keys The operation panel keys are used to configure the printer operation. Note that certain keys have a secondary function. Cancel Key This key is used to: • Cancel a printing job. • Stop the alarm sound. Canceling a Printing Job While the printer displays Processing., press [Cancel].
Page 71: Arrow Keys
Operation Panel Arrow Keys • The four arrow keys are used in the menu system to access an item or enter numeric values. OK Key • Finalize settings of numeric values and other selections. Numeric Keys • Enter numbers and symbols. Clear Key •...
Page 72 Operation Panel Left Select Key / Right Select Key • These keys only function when the respective key tabs are shown in the message display. Pressing the key executes the function shown in the message display. Pressing the key executes the function shown in the message display. E.g.: When the menu shown below is displayed, pressing [Left Select] ([Yes]) prints the file selected.
Page 73: Using The Menu Selection System
Operation Panel Using the Menu Selection System Menu Selection System This section explains how to use the menu selection system. [Menu] on the operation panel allows you to use the menu to configure the printer settings to your specific needs. Settings can be made when Ready to print., Please wait.
Page 74: Report
Operation Panel Selecting a Menu The mode selection menu is hierarchical. Press , ,  or  to display the desired menu. ] appears in the top-right of the screen, you can use the  and • If [ Menu: ...
Page 75: Setting A Mode Selection Menu
Operation Panel Setting a Mode Selection Menu This section explains the setting procedures used for each menu item in the mode selection menu. While the printer displays Ready to print., Please wait. and Menu: Processing., press [Menu]. The mode selection menu is Report displayed.
Page 76: Report
Operation Panel Report These are the settings for printing reports and sending the Job Log History. The options available in the Report menu are as follows: • Report Print...4-10 • Job Log History (Sending Job Log History)...4-16 Press [Menu]. Press  or  to select Report. Press [OK].
Page 77: Menu Map
Operation Panel Note It is possible to use the numeric keys to enter the Menu number and display the settings required. e.g.: Displaying the Menu Map printing menu Press [Menu]. Press [1] on the Numeric Keys. The Report menu appears. Press [1] on the Numeric Keys.
Page 78: Status Page
Operation Panel Status Page (Printing a printer's status page) You can check the printer's current status and option settings by printing a status page. In the Report Print menu, press  or  to select Status Page. Press [OK]. A confirmation message is displayed. Note When Job Accounting is set but user login is not set, the screen for entering Job Accounting information is displayed.
Page 79 Operation Panel Firmware Version This item shows the version and release date of the printer firmware. Printer Settings Information This item shows various printer settings for hardware-related items: MP tray paper size and type Paper cassette size and type Copies EcoPrint KIR mode Resolution...
Page 80 Operation Panel Page Information This shows counter information. Total printed page count and total page count of each paper size. Data Sanitization The status of the Data Sanitization implementation is displayed. 10 Consumable Status This item shows the approximate level of remaining toner. When the value is 100, the toner container is full.
Page 81 Operation Panel RAM File List (Printing a list of the files on the RAM disk) This allows you to print a list of the files on the RAM disk. IMPORTANT This is displayed when RAM Disk Mode is set to On . In the Report Print menu, press ...
Page 82 Operation Panel Job Log History (Sending Job Log History) This sets the sending of the Job Log History. Note When user login administration is enabled, Job Log History is displayed when logged in with administrator authority. To send E-mail from this machine, set the SMTP setting to On. For details, refer to the Protocol Detail (Detailed settings for the network protocol) on page 4-63.
Page 83 Operation Panel Press [OK]. The Auto Sending menu appears. Auto Sending: When Auto Sending is set to On in step 5, the setting for Jobs is Off/On displayed. Jobs Exit Press  or  to select Jobs. Press [OK]. The Jobs screen appears. Jobs: (1 - 100) jobs...
Page 84 Operation Panel Destination (Setting the destination) Set the destination to which log histories are sent. Only E-mail address can be set. The options available in the Destination menu are as follows: • Address Entry (Entering an e-mail address)...4-18 • Confirmation (Checking and editing the destination)...4-18 In the Job Log History menu, press ...
Page 85 Operation Panel To edit the destination, press [OK]. aaa@bbb.com Edit Delete Press  or  to select Edit. Press [OK]. Address Entry: aaa@bbb.com Text Enter the address using the numeric keys. Note Up to 128 characters can be entered. For details on entering characters, refer to Character Entry Method on page A-2.
Page 86 Operation Panel Enter the subject using the numeric keys. Note Up to 60 characters can be entered. For details on entering characters, refer to Character Entry Method on page A-2. Press [OK]. The subject is set and the Job Log History menu reappears.
Page 87: Usb Memory (Usb Memory Selection)
Operation Panel USB Memory (USB memory selection) This specifies the settings for removing the USB memory and printing USB memory content. The USB Memory menu automatically appears when you install the USB memory. IMPORTANT This message is only displayed when the USB host block and USB Storage block are set to Unblock. For more information, please refer to I/F Block Set.
Page 88: Print File (Printing The Selected File)
Operation Panel Press  or  to select a folder and then press [OK]. Folder-1 The folders and files in the selected folder are displayed. File-2.tif File-3.pdf Folder-11 Detail IMPORTANT Print File only shows the PDF, TIFF, JPEG and XPS files in the USB memory. Up to 3 folder levels can be displayed.
Page 89: Print Function Settings
Operation Panel Print Function Settings When printing, the print settings can be changed. Options available in Print Function Settings are as follows: • Quiet Mode (Selecting the Quiet Mode)...4-23 • Duplex (Setting the duplex printing)...4-23 • EcoPrint (Selecting the EcoPrint mode)...4-24 •...
Page 90: Ecoprint (Selecting The Ecoprint Mode)
Operation Panel Press  or  to select the desired duplex printing mode. The message display toggles through the following: Off (default) Bind Long Edge Bind Short Edge Selecting Off disables duplex printing. Press [OK]. The duplex printing mode is set and the Function menu reappears.
Page 91: Jobfinish Notice (Setting For Notification When Jobs Are Finished.)
Operation Panel Press [OK]. The Additional Info. screen appears. Additional Info.: Job No. + Date Date + Job No. Press  or  to select from the additional information that can be set for the file name. The following settings can be selected. •...
Page 92: Encrypted Pdf (Entering The Pdf Password)
Operation Panel Press [OK]. Register the address and the Function menu reappears. Encrypted PDF (Entering the PDF password) The password of a PDF file can be entered. In the Copies menu or the Paper Source menu, press Function: [Function] ([Right Select]). The Function menu appears. Quiet Mode Duplex EcoPrint...
Page 93: Xps Fitto Page (Adjusting The Xps File Print Out Size)
Operation Panel Press [OK]. The TIFF/JPEG Size setting is set and the Function menu reappears. Note Images are automatically rotated during printing to provide a closer match between the aspect ratios of the image file and the paper used for printing. XPS FitTo Page (Adjusting the XPS file print out size) Select On in this setting to enlarge or reduce XPS files to fit the printable area during printing.
Page 94: Remove Memory (Removing The Usb Memory)
Operation Panel Pressing [OK] twice while file or folder details are displayed returns Detail: you to the Print File menu. ABCDEFGHIJKLMNOPQRSTU VWXYZabcdefghijklmnop qrstuvwxyz1234567890 Remove Memory (Removing the USB memory) Allows you to remove a USB memory device. In the USB Memory menu, press  or  to select Remove Memory. Press [OK].
Page 95: Counter (Viewing The Counter Value)
Operation Panel Counter (Viewing the counter value) This only displays the total number of pages printed. You cannot change the displayed number. Press [Menu]. Press  or  to select Counter. Press [OK]. The Counter menu screen appears. Counter: by Paper Size by Duplex by Combine Exit...
Page 96: Paper Settings
Operation Panel Paper Settings This sets the paper size and type for the MP tray and cassettes from which paper is supplied. The options available in Paper Settings are as follows: • MP Tray Set. (MP tray settings)...4-30 • Cassette (1 to 5) Set. (Settings for the cassettes)...4-32 •...
Page 97 Operation Panel Press [OK]. The Paper Size screen appears listing the paper sizes Paper Size: that can be supplied from the MP tray. The available paper sizes are as follows: A5-R Envelope #10 Envelope #9 Envelope #6 Envelope Monarch Envelope DL Envelope C5 Envelope C4 A4-R...
Page 98 Operation Panel Press [OK]. The MP Tray Set. menu screen appears. MP Tray Set.: Paper Size Media Type Exit Press  or  to select Media Type. Press [OK]. The Media Type screen appears listing the media types Media Type: that can be supplied from the MP tray.
Page 99 Operation Panel Setting the cassette paper size To set the standard sizes for the paper cassette, load the paper and turn the paper size dial so that the size of the paper you are going to use appears in the paper size window. To adjust the paper width guides and the paper length guide of the paper cassette, refer to Loading Paper into the Cassette on page 2-28.
Page 100 Operation Panel Setting the non-standard paper size To set the non-standard sizes (sizes other than A3, A4-R, A4, A5-R, B4 and B5-R), the following operations are necessary. • Selecting the Size Dial Setting...4-34 • Other Paper Size (Setting the Paper Size from the Operation Panel)...4-34 •...
Page 101 Operation Panel Oficio II ISO B5 Custom (#1): Only be used in Cassette 1. Press  or  to select the desired paper size. Note When Custom is selected, it is possible to enter the paper size. For details, refer to Custom PaperSize (Setting a Custom Paper Size) on page 4-35.
Page 102 Operation Panel Press [OK]. The Measurement menu screen appears. Measurement: inch Press  or  to select the paper size units and then press [OK]. The unit for entering the paper size is set and the Custom PaperSize menu screen reappears. Press ...
Page 103: Setting The Paper Thickness
Operation Panel Media Type Set. (Paper type settings) You can set the paper thickness by selecting a paper weight. This allows you to set the paper thickness for each of the media types that can be used on the printer. And for custom paper registered in the printer (up to 8), you can specify paper thickness and whether duplex printing is permitted.
Page 104 Operation Panel Press [OK]. The Media Type Set. screen appears listing the Media Type Set.: media types that can used with the printer. Plain Transparency Preprinted Exit Press  or  to select the media type for which you want to set the paper weight.
Page 105 Operation Panel Press [OK]. The Paper Weight screen appears listing the paper Paper Weight: weights that can used with the printer. Heavy 1 Normal 3 Normal 2 Exit Press  or  to select the desired paper weight. Press [OK]. The paper weight is set and the custom paper screen reappears.
Page 106 Operation Panel Press [OK]. A menu for the selected media is displayed. CUSTOM 1: Paper Weight Duplex Name Entry Exit Press  or  to select Name Entry. Press [OK]. The Name Entry screen appears. Name Entry: Text Use the numeric keys to enter the name to display for the custom paper.
Page 107: Print Settings
Operation Panel Print Settings These settings specify the following printing parameters: paper feed source, paper feed mode, duplex printing, override A4/ LTR, emulation mode, print quality, and setting pagination. The options available in Print Settings are as follows: • Paper Source (Selecting the paper feed source)...4-41 •...
Page 108: Auto Cass. Change (Auto Cassette Change Setting)
Operation Panel Auto Cass. Change (Auto Cassette Change setting) You can select the following actions when the paper runs out in the paper source while printing. The printer displays Load paper cassette #. (# is a cassette number) or Load paper in MP Tray, and stops printing.
Page 109: Paper Feed Mode (Setting The Paper Feed Source)
Operation Panel Paper Feed Mode (Setting the paper feed source) This mode specifies how the paper should be fed once the paper feed source and paper type have been chosen. If Auto is selected, the printer searches for a paper feed source that matches the paper size and type, and paper is then delivered from that source.
Page 110: Paper Output (Selecting The Output Stack)
Operation Panel Binding Modes Binding refers to the manner in which printed pages of paper are joined together (by gluing, stitching, etc.) in book form. The two possible types of binding are: Bind Long Edge, in which pages are joined together along their long edge; and Bind Short Edge, in which they are joined together along their short edge.
Page 111: Override A4/Ltr (Overriding Difference Between A4 And Letter)
Operation Panel Override A4/LTR (Overriding difference between A4 and Letter) When the Override A4/LTR is turned On using the operation panel, the printer ignores the difference between A4 and Letter paper sizes. Printing is performed without an error message even if the actual paper size in the current cassette differs from the paper size formatting the job.
Page 112 Operation Panel KPDL Error Rpt. (Printing KPDL errors) The printer can print error descriptions when printing error occurs during KPDL emulation. The default setting differs depending on the countries or regions. IMPORTANT This setting only appears when KPDL or KPDL(Auto) is selected for the emulation. In the Print Settings menu, press ...
Page 113: Font (Selecting The Default Font)
Operation Panel Font (Selecting the default font) You can select the default font. The default font can be one of the internal fonts or a font that is downloaded to the printer memory or stored on SD card, or SSD. In this menu, you can also set the type and pitch for Courier and Letter Gothic.
Page 114: Changing The Default Font Size
Operation Panel The letter before the number indicates the location of the font, as shown below. I: Internal font S: Soft (downloaded) font M: Fonts in optional SD card H: Fonts in RAM disk or optional SSD Press [OK]. The default font is set and the Font menu reappears. Selecting Regular or Dark Courier/Letter Gothic Courier or Letter Gothic font thickness can be selected as Regular or Dark.
Page 115: Code Set (Setting The Code Set)
Operation Panel Press [OK]. The font size is set and the Font menu reappears. Character Pitch You can set the character pitch for fixed fonts. In the Print Settings menu, press  or  to select Font. Press [OK]. The Font menu screen appears. Font: Font Type Font ID...
Page 116: Print Quality (Setting Print Quality)
KIR (Selecting the KIR mode) This printer incorporates the KIR (Kyocera Image Refinement) smoothing function. KIR uses the software to enhance resolution, resulting in high quality printing at resolution of 600 dpi and 300 dpi. The default is On. KIR has no effect on the printing speed.
Page 117 Operation Panel Print Resolution (Selecting the Print Resolution) You can set the default print resolution in four ways: 300dpi, 600dpi, Fast1200 and Fine1200. The clarity of printed characters and graphics becomes sharper in this order. In the Print Quality menu, press  or  to select Print Resolution.
Page 118: Page Setting (Setting
Operation Panel Page Setting (Setting pagination) You can use the Page Setting menu to set the number of copies, the page orientation and other pagination settings. The options available in Page Setting are as follows: • Copies (Number of copies)...4-52 •...
Page 119 Operation Panel Press [OK]. The Reduced Print screen appears. Reduced Print: Reduced Print is displayed as follows. Source Size: This is the paper size before the reduction. This must Cassette 100% be the same as the paper size set in the print data. Target Size / Reduction Ratio: This is the paper size after reduction or the reduction ratio.
Page 120 Operation Panel Press  to select Target Size / Reduction Ratio and move the Reduced Print: position being entered. Cassette 100% Press  or  to change to the Target Size required. Only the Target Size / Reduction Ratio changes. Press [OK].
Page 121 Operation Panel CR Action (Carriage-Return) This procedure instructs the printer what to do when it receives a carriage return code (0DH). • CR Only: A carriage-return is performed (Default). • LF and CR: A linefeed and carriage return are performed. •...
Page 122: User Name (The User Name Display Settings)
Operation Panel Press [OK]. The TIFF/JPEG Size screen appears. TIFF/JPEG Size: The options available in TIFF/JPEG Size are as follows: Paper Size • Paper Size (default) Image Resolution Images are resized so that they fill the paper size when printed. Print Resolution •...
Page 123: Network (Network Settings)
Operation Panel Network (Network settings) This printer supports TCP/IP and TCP/IP (IPv6) protocols. IP is an abbreviation for Internet Protocol. This printer routinely uses the TCP/IP (IPv4) protocol, but provides a separate setting for the next-generation IP, IPv6. TCP/IP (IPv4) uses 32-bit IP addresses, but the rapid growth in the number of Internet users has resulted in a shortage of IP addresses.
Page 124 Operation Panel IPv4 Setting (TCP/IP IPv4 settings) This selects the settings for TCP/IP (IPv4). In the TCP/IP Settings menu, press  or  to select IPv4 Setting. Press [OK]. The IPv4 Setting menu screen appears. IPv4 Setting: DHCP Auto-IP IP Address Exit The options available in the TCP/IP (IPv4) settings are as follows: •...
Page 125 Operation Panel Press  or  to select whether Auto-IP is enabled. Press [OK]. The Auto-IP setting is set and the IPv4 Setting menu reappears. IP Address (IP address setting) An IP address is the address of a network device such as a computer and is included in IP packets as needed for the sending and receiving of Internet data (IP packets).
Page 126 Operation Panel Use the numeric keys or press  or  to set the subnet mask. You can set any value between 000 and 255. Increase or reduce the figures by pressing  or . Use  and  to move the position being entered, which is shown highlighted.
Page 127 Operation Panel Press [OK]. The Bonjour screen appears. Bonjour: Press  or  to select whether automatic detection is enabled. Press [OK]. The automatic detection setting is set and the IPv4 Setting menu reappears. IPv6 Setting (TCP/IP IPv6 settings) This selects the settings for TCP/IP (IPv6). TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4).
Page 128 Operation Panel TCP/IP (IPv6) (Enable/disable TCP/IP (IPv6)) This specified whether TCP/IP (IPv6) is used. In the IPv6 Setting menu, press  or  to select TCP/ IP(IPv6). Press [OK]. The TCP/IP(IPv6) screen appears. TCP/IP(IPv6): Press  or  to select whether TCP/IP (IPv6) is enabled. Press [OK].
Page 129 Operation Panel Protocol Detail (Detailed settings for the network protocol) This selects the settings for Protocol Detail. † Item Description Default Setting Restarting the System NetBEUI Selects whether or not to receive × documents using NetBEUI. SNMPv3 Set SNMPv3.  FTP (Server) Select whether or not to receive ...
Page 130 Operation Panel Restart Network (Restarting the network card) After all network related settings have been done, restart the network card of the device. This is mandatory to make the settings effective. In the Network menu, press  or  to select Restart Network. Press [OK].
Page 131: Optional Network (Optional Network Settings)
Operation Panel Optional Network (Optional Network settings) This selects the settings for the optional Network Interface Kit (IB-50) or Wireless Network Interface Kit (IB-51). Note This is only displayed when a Network Interface Kit (IB-50) or Wireless Network Interface Kit (IB-51) is installed as an option.
Page 132 Operation Panel Enter the Login Password using the numeric keys then press [OK]. Login User Name: The login screen reappears. 4000 Note The initial setting for the administrator's Login Login Password: Password is "4000". Login For details on entering characters, refer to Character Entry Method on page A-2.
Page 133 Operation Panel Quick Setup (Quick setup for the wireless network) When connecting to an access point which supports the automatic wireless network setup, you can select the connection settings using Quick Setup. In the Wireless Network menu, press  or  to select Quick Setup.
Page 134 Operation Panel Press the automatic wireless network setup button on the access point. Press [Next] ([Right Select]). The message Connecting... appears and the connection with the access point starts. PIN (Device) (Connect using a PIN code (for the Wireless Network Interface Kit)) The connection is started using the PIN code for the machine.
Page 135 Operation Panel Press [OK]. The Custom Setup menu screen appears. Custom Setup: The following operations are possible: Netwk Name(SSID) • Netwk Name (SSID) (Registration of the access point's SSID) Connection Mode Channel • Connection Mode (Switch between connection modes) Connect Exit •...
Page 136 Operation Panel Enter the Channel number using the numeric keys,  or . Note The Channel can be set between 1 and 11. Press [OK]. The Custom Setup menu reappears. Netwk Authentic. (Network Authentication setting) This sets the authentication method to be used when connecting to an access point. Note You can also configure the network authentication setting for WPA-Enterprise and WPA2-Enterprise using the web page of the optional Wireless Network Interface Kit (IB-51).
Page 137 Operation Panel Press [OK]. The Data Encryption screen appears. Data Encryption: Note The encryption methods that can be selected vary Disable depending on the authentication method set in Netwk Authentic. (Network Authentication setting) on page 4-70. Disable or WEP can be selected when Open or Shared is set.
Page 138 Operation Panel Enter the Preshared Key using the numeric keys. Note The number of characters is between 8 and 64. For details on entering characters, refer to Character Entry Method on page A-2. Press [OK]. The Encryption menu reappears. Basic (Basic settings for the optional Network Interface Kit) This selects the basic settings for the optional Network Interface Kit (IB-50) or optional Wireless Network Interface Kit (IB- 51) network.
Page 139 Operation Panel Netware (NetWare setting) NetWare is a PC-based network operating system specifically for servers. NetWare is a client-server system that operates by installing the NetWare OS on the server and dedicated client modules (NetWare clients) on the client machines (running MS-DOS, OS/2, Windows, etc.).
Page 140 Operation Panel Press [OK]. The IPSec screen appears. IPSec: Press  or  to select whether IPSec is enabled. Press [OK]. The IPSec setting is set and the Basic menu reappears. LAN Interface (LAN Interface setting) Specify the settings for the LAN interface to be used. The default setting is Auto. Note LAN Interface is only displayed when the optional Network Interface Kit (IB-50) is installed.
Page 141 Operation Panel Press [OK]. A confirmation screen appears. Restart. Are you sure? Press [Yes] ([Left Select]). The message Restarting... Please wait. appears and the network is restarted. Pressing [No] ([Right Select]) returns to the Basic menu without restarting the network. Communication (Select the network interface to use) The client function such as the network authentication and the reference of user information via LDAP operates only by the selected interface.
Page 142: Device Common (Selecting/Setting The Common Device)
Operation Panel Device Common (Selecting/Setting the common device) Selects/sets all the functions in this printer. The options available in Device Common are as follows: • Language (Selecting the message language)...4-76 • Def. Screen(Box) (Document Box default screen setting)...4-77 • Date Setting (Date and time settings)...4-78 •...
Page 143: Def. Screen(Box) (Document Box Default Screen Setting)
Operation Panel The optional languages are as follows: Optional language Message display Turkish Türkçe Greek Ελληνικά Polish Polski Czech Hungarian Magyar Finnish Suomi Hebrew Arabic Swedish Svenska Danish Dansk Norwegian Norsk Romanian If you are using one of the optional languages, it is displayed in place of Português.
Page 144: Date Setting (Date And Time Settings)
Operation Panel Date Setting (Date and time settings) Set the date and time. IMPORTANT To change the Date Setting, the administrator's Login User Name and Login Password must be entered. For details of the administrator settings, refer to Administrator on page 4-117. If you change the date/time while using an application, you will no longer be able to use the application.
Page 145 Operation Panel Enter the Login Password using the numeric keys then press [OK]. Login User Name: The login screen reappears. 4000 Note The initial setting for the administrator's Login Login Password: Password is "4000". Login For details on entering characters, refer to Character Entry Method on page A-2.
Page 146: Buzzer (Alarm (Buzzer) Setting)
Operation Panel The following date formats can be selected: Month/Day/Year Day/Month/Year Year/Month/Day Press [OK]. The date format is set and the Date Setting menu reappears. Time Zone (time difference setting) Set the time difference from GMT. In the Date Setting menu, press  or  to select Time Zone. Press [OK].
Page 147 Operation Panel Press [OK]. The Buzzer screen appears. Buzzer: Key Confirmation Job Finish Ready Exit Key Confirmation (Key confirmation tone setting) When On is selected in this setting, a tone sounds each time a key is used. The default setting is On. In the Buzzer menu screen, press ...
Page 148: Ram Disk Setting (Using The Ram Disk)
Operation Panel Error (Error tone setting) When On is selected in this setting, a tone sounds when a problem such as running out of paper or a paper jam occurs during printing. The default setting is On. In the Buzzer menu screen, press  or  to select Error. Press [OK].
Page 149 Operation Panel The options available in RAM Disk Setting are as follows: • RAM Disk Mode (Setting the RAM disk)...4-83 • RAM Disk Size (RAM disk size setting)...4-83 In the Device Common menu, press  or  to select RAM Disk Setting.
Page 150: Format Ssd (Formatting The Ssd)
Operation Panel Format SSD (Formatting the SSD) When an optional SSD is inserted into the printer for the first time, it must be formatted before use. This menu is displayed only when the SSD is installed on the printer. Note If the SSD is installed in the printer, the Document Box will be available. Formatting will destroy any existing data on a storage device including a used SSD.
Page 151: Disp. Backlight (Display Backlight Setting)
Operation Panel Press [OK]. The Display Bright. screen appears showing the Display Bright.: available brightness settings. Darker -2 The list shows the following brightness settings: Darker -1 Darker -2 *Normal 0 Darker -1 Normal 0 Lighter +1 Lighter +2 Press  or  to select the desired brightness. Press [OK].
Page 152 Operation Panel DuplexPaperError (Duplex printing error detection setting) If the error detection setting for duplex printing has been turned Display Error, and you attempt to print onto a paper size and paper type that cannot be used for duplex printing, the Duplex disabled error message will be displayed and printing will stop.
Page 153: Timer Setting
Operation Panel Press  or  to select the setting for the paper-empty message to display. Press [OK]. The display of MP Tray Empty is set and the Error Handling menu screen reappears. Timer Setting This specifies timer-related settings such as the automatic form-feed timeout and the timeout settings for Auto Sleep. IMPORTANT To change the Timer Setting, the administrator's Login User Name and Login Password must be entered.
Page 154 Operation Panel Press [OK]. The Login Password entry screen is displayed. Login Password: Text Enter the Login Password using the numeric keys then press [OK]. Login User Name: The login screen reappears. 4000 Note The initial setting for the administrator's Login Login Password: Password is "4000".
Page 155 Operation Panel Sleep Level Set. (Sleep level setting) For Europe This sets whether or not the machine enters sleep mode for each function. Note Sleep Level Set. menu is not displayed when the optional Network Interface Kit (IB-50) or Wireless Network Interface Kit (IB-51) has been installed.
Page 156 Operation Panel Except for Europe There are two sleep modes with different levels of sleep: Quick Recovery and Energy Saver. Quick Recovery Mode: The recovery from the sleep mode is faster than when using Energy Saver mode. Energy Saver Mode: This makes it possible to reduce energy consumption even further than with Quick Recovery mode. With Energy Saver mode, you can set whether to enable the Energy Saver mode for each separate function.
Page 157 Operation Panel Press  or  to select which function to set. Press [OK]. The screen for the function selected is displayed. Network: Press  or  to select whether or not to use Energy Saver mode. Select On to set the Energy Saver mode. Press [OK].
Page 158 Operation Panel In the Timer Setting menu, press  or  to select Power Off Rule. Press [OK]. The Power Off Rule menu screen appears. Power Off Rule: Network USB Cable USB Host Exit Press  or  to select the condition to be set. Press [OK].
Page 159 Operation Panel SD card error. Incorrect account ID. Account error. Cannot duplex print on this paper. Job Accounting restriction exceeded. No multi copies. USB memory error. Restricted by Job Accounting. Job not stored. For the procedure for setting the automatic error recovery time, refer to Err. Clear Timer (Setting the error clear time) on page 4-93.
Page 160: Disp. Status/Log (Display Status/Log Setting)
Operation Panel Press [OK]. The FormFeed TimeOut screen appears. FormFeed TimeOut: (5 - 495) sec. Use the numeric keys or press  or  to set the form feed timeout delay. Press [OK]. The form feed timeout setting is stored and the Timer Setting menu reappears.
Page 161: Usb Keyboardtype (Usb Keyboard Type Selection)
Operation Panel Enter the Login Password using the numeric keys then press [OK]. Login User Name: The login screen reappears. 4000 Note The initial setting for the administrator's Login Login Password: Password is "4000". Login For details on entering characters, refer to Character Entry Method on page A-2.
Page 162 Operation Panel Press [OK]. The Login screen appears. Login User Name: Note When user login administration is set: • When logged in as an administrator, the log in screen is Login Password: not displayed and the TonerAlert Level menu screen is displayed.
Page 163 Operation Panel Press [OK]. The TonerAlert Level screen appears. TonerAlert Level: Off/On TonerAlert Level Exit Press  or  to select TonerAlert Level. Press [OK]. The TonerAlert Level screen appears. TonerAlert Level: (5 - 100) Use the numeric keys or press  or  to set the level at which an alert will be displayed.
Page 164: Security (Security Function Setting)
Operation Panel Security (Security function setting) The security functions can be set up to protect printer operation and the print data. IMPORTANT To change the Security function settings, the administrator's Login User Name and Login Password must be entered. For details of the administrator settings, refer to Administrator on page 4-117. The options available in Security are as follows: •...
Page 165 Operation Panel Pressing [Login] ([Right Select]). If the entered Login User Name Security: and Login Password are correct, the Security menu screen Network Security appears. I/F Block Set. Security Level Exit Network Security (Network security setting) Use this procedure to specify the security settings for each of the network protocols used. IMPORTANT Check with your network administrator when selecting network settings.
Page 166 Operation Panel Enhanced WSD (Enhanced WSD setting) Set whether to use our proprietary web services. Network driver use this Enhanced WSD Web service. The default setting is On. In the Network Security menu, press  or  to select Enhanced WSD.
Page 167 Operation Panel SSL Setting (SSL Server setting) SSL (Secure Sockets Layer) refers to a protocol used to encrypt information sent and received over a network. SSL can currently be used to encrypt data such as the WWW or FTP files widely used on the Internet so that privacy-related information, credit card numbers, corporate secrets and other confidential information can be sent and received safely.
Page 168 Operation Panel Press [OK]. The Encryption screen appears. Encryption: 3DES Complete Press  or  to select the encryption method to be used and then press [OK]. The options available in Encryption are as follows: • AES (SSL Server AES setting) AES (Advanced Encryption Standard) was developed to replace DES as the standard encryption as the safety of DES has declined.
Page 169 Operation Panel HTTPS (SSL Server HTTPS setting) HTTPS (HyperText Transfer Protocol Secure) is a protocol that adds SSL data encryption, message authentication and a digital signature function to the HTTP protocol used for data transfer between WWW servers and clients. S-HTTP is a similar protocol, but HTTPS differs in that it uses SSL.
Page 170 Operation Panel Press [OK]. The Off/On screen appears. Off/On: Press  or  to select whether Thin Print is enabled. Press [OK]. The Thin Print is set and the ThinPrint menu ThinPrint: reappears. Off/On When Thin Print is set to On, the settings for Thin Print over SSL ThinPrintOverSSL are displayed, so continue on and set these.
Page 171 Operation Panel In the Security menu, press  or  to select I/F Block Set.. Press [OK]. The I/F Block Set. menu screen appears. I/F Block Set.: USB Host USB Device Option I/F Exit USB Host (USB Port setting) This blocks and protects the USB Port (USB Host). The default setting is Unblock. In the I/F Block Set.
Page 172: Security Level
Operation Panel Parallel I/F (Parallel interface setting) This blocks and protects the parallel interface. The default setting is Unblock. In the I/F Block Set. menu, press  or  to select Parallel I/F. Press [OK]. The Parallel I/F screen appears. Parallel I/F: Unblock Block...
Page 173 Operation Panel Data Security (Data Security setting) This is to change the Security Password, initialize on optional SSD and sanitizing the stored data. • SSD Initializ. (SSD Initialization setting)...4-107 • DataSanitization (Sanitizing the stored data)...4-109 Note SSD Initializ. is displayed only when the optional SSD and Data Security Kit are installed. In the Security menu, press ...
Page 174 Operation Panel Security Passwd (Change the Security Password) Change the Security Password. In the SSD Initializ. menu, press  or  to select Security Passwd. Press [OK]. The New Password entry screen appears. New Password: Text Enter the new Security Password using the numeric keys. Note The Security Password must be between 6 and 16 characters.
Page 175 Operation Panel DataSanitization (Sanitizing the stored data) This is to completely delete the address information registered on the machine and the stored image data. IMPORTANT To complete this process requires about a few minutes when an SSD is not installed, 30 minutes when an optional SSD (HD-6) is installed and 2 hours when an optional SSD (HD-7) is installed.
Page 176: User/Job Account (User Login Setting/Job Account Setting)
Operation Panel User/Job Account (User Login Setting/Job Account setting) It is possible to set User Login Administration and Job Accounting on this machine. User/ Job Account has the following items. • User Login Set. (User login setting)...4-110 • Job Account.Set. (Job Account setting)...4-121 •...
Page 177 Operation Panel Enter the Login User Name using the numeric keys then press [OK]. The log in screen reappears. Note The initial setting for the administrator's Login User Name is "4000". For details on entering characters, refer to Character Entry Method on page A-2.
Page 178: User Login
Operation Panel User Login This enables user login administration. This switches the User Login Administration On/Off and sets the authentication network server. In the User Login Set. menu, press  or  to select User Login. Press [OK]. The User Login menu screen appears. User Login: Login Type Exit...
Page 179 Operation Panel Server Type (Server type selection) Select the type of server for the authentication server. In the Netwk Auth. Set menu, press  or  to select Server Type. Press [OK]. The Server Type screen appears. Server Type: The available server types are as follows: NTLM NTLM Kerberos...
Page 180 Operation Panel Enter the port number using the numeric keys. Note If the port number is registered as a blank field, the default port number will be enabled. Press [OK]. The port number is registered and the Netwk Auth. Set menu reappears. Domain Name (Selecting of Domain Name) Enter the domain name for the authentication server.
Page 181 Operation Panel Press [OK]. The NW User Property menu screen appears. NW User Property: The options available in NW User Property are as follows: Off/On • Off/On (Switching network user property acquisition On/Off)...4- Authenticat Type Exit • Authenticat Type (Authenticat type setting)...4-115 Note Authenticat Type is only displayed when Kerberos has been set as the Server Type (Server type selection) on page 4-113.
Page 182 Enter the user information registered on the network authentication server as the login user name and password. Register new users from the KYOCERA Net Manager. For details, refer to the KYOCERA Net Manager Install Manual. Note To carry out operations restricted in the mode selection menu operation and Lock Operation Panel settings, it is necessary to log in as a user with administrator authority.
Page 183 Operation Panel Logout When the operations are finished, press [Logout]. The login screen reappears. Auto Logout Logout is automatically executed in the following cases: • When the power supply is off • When the machine enters the sleep mode after the setting time of Auto Sleep has passed •...
Page 184 Operation Panel Press  or  to select Login User Name. Detail: Login User Name: 2/ 5 Admin Edit Pressing [Edit] ([Right Select]). The screen for editing the Login Login User Name: User Name appears. Admin Text Change the Login User Name using the numeric keys and press [OK].
Page 185: Id Card Settings
Operation Panel Pressing [Edit] ([Right Select]). The Address Entry screen Address Entry: appears. Text Change the address using the numeric keys and press [OK]. The E- mailAddress screen reappears. Note Up to 128 characters can be entered. For details on entering characters, refer to Character Entry Method on page A-2.
Page 186 Operation Panel Press [OK]. The Key Login screen appears. Key Login: Permit Prohibit Press  or  to select Permit or Prohibit. Press [OK]. The ID Card Settings menu reappears. Additional Auth. (Setting for additional authentication) This sets whether or not to require the entry of a Login Password or PIN (Personal Identification Number) after authentication using an ID card.
Page 187 Operation Panel Job Account.Set. (Job Account setting) Job Accounting is a function that allows the number of pages used by each department to be managed through the use of entered account IDs. To specify the Job Accounting settings, it is necessary to log in with an administrator's Login User Name and Login Password.
Page 188 Operation Panel Enter the Login Password using the numeric keys then press [OK]. Login User Name: The login screen reappears. 4000 Note The initial setting for the administrator's Login Login Password: Password is "4000". Login For details on entering characters, refer to Character Entry Method on page A-2.
Page 189 Operation Panel Account.(Local) (Job Accounting settings) You can add, change and delete an account, set the restriction for each account, and count the number of pages printed. The options available in the [Account.(Local)] menu are as follows: • Account. Report (Account report printing)...4-123 •...
Page 190 Operation Panel Press  or  to select an account and then press [OK]. The 00000001: Printed Pages/Counter Reset menu screen appears. Printed Pages Counter Reset Press  or  to select Printed Pages. Press [OK]. The Printed Pages menu list screen appears. Printed Pages: Total 300000...
Page 191 Operation Panel In the Account.(Local) menu, press  or  to select Account. List. Press [OK]. The Account. List menu appears showing a list of Account. List: the registered accounts in ascending order. 00000001 00000002 00000003 Press [Add] ([Right Select]). The Account ID menu screen Account ID: appears.
Page 192 Operation Panel To edit an account ID, press  or  to select Account ID and then Account ID: press [OK]. The Account ID menu screen appears. 00000001 Use the numeric keys to enter the new account ID. Press [OK]. When account ID editing has been completed, the Detail/Edit: Detail/Edit menu screen appears.
Page 193 Operation Panel Press [OK]. The Account. List menu appears showing a list of Account. List: the registered accounts in ascending order. 00000001 00000002 00000003 Press  or  to select the ID of the account to be deleted. Press [OK]. A list of selection options appears. 00000001: Detail/Edit Delete...
Page 194 Operation Panel Unknown ID Job (Operation settings for unknown IDs) This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. Press [Menu].
Page 195 Operation Panel Press [OK]. The Unknown ID Job screen appears. Unknown ID Job: • Reject (Not printed) Reject • Permit (Printed) Permit Press  or  to select a setting and then press [OK]. The User/Job Account menu list reappears. 4-129...
Page 196: Adjust/Maint. (Adjust/Maintenance Selection/Setting)
Operation Panel Adjust/Maint. (Adjust/Maintenance selection/setting) Adjust/Maintenance is used to adjust the print quality and to carry out printer maintenance. The options available in Adjust/Maintenance are as follows: • Quiet Mode (Setting the Quiet Mode)...4-130 • Restart (Restart Printer)...4-131 • Service Setting (for Maintenance)...4-132 IMPORTANT Service Setting is primarily a menu used by service personnel for maintenance work.
Page 197 Operation Panel Each Job (Permission for settings for each jobs) It is possible to set the use of Quiet Mode for each job. Set whether or not to permit the setting for each job. In the Quiet Mode menu screen, press  or  to select Each Job. Press [OK].
Page 198 Operation Panel Service Setting (for Maintenance) IMPORTANT Service Setting is primarily a menu used by service personnel for maintenance work. Item Description Value Service Status The service status page contains printer settings information that is more Yes, No detailed than the standard status page and is therefore mostly for service purposes.
Page 199: Op Functions (Optional Application Settings)
Operation Panel Op Functions (Optional application settings) You can use the optional applications installed on this machine. Application The applications listed below are installed on this machine. • DATA SECURITY (Data Security Kit(E)) • ID Card (Card Authentication Kit(B)) • UG-33 (ThinPrint) There are also some applications that can be used for a limited trial period.
Page 200 Operation Panel Press [OK]. The Login Password entry screen is displayed. Login Password: Text Enter the Login Password using the numeric keys then press [OK]. Login User Name: The login screen reappears. 4000 Note The initial setting for the administrator's Login Login Password: Password is "4000".
Page 201 Operation Panel Press [OK]. License Key: (0000 - 9999) 1234 5678 When the confirmation screen appears, press [Yes] ([Left Select]). IMPORTANT If you change the date/time while using an application, you will no longer be able to use the application. Note If a message prompting a restart is displayed after changes have been made then obey the message and switch the machine OFF and ON again.
Page 202 Operation Panel 4-136...
Page 203: Document Box
5 Document Box This chapter contains explanations on the following topics: Document Box............................5-2 Custom Box............................5-3 Job Box..............................5-21 Computer Settings (Printer Driver) ....................5-30...
Page 204 Document Box Document Box The Document Box is a function for saving print data from a computer onto the memory on the machine and then printing it by operating the operation panel. Press [Document Box] to display the Document Box menu. Document Box has the following functions.
Page 205: Custom Box
Document Box Custom Box IMPORTANT To use a Custom Box, an optional SSD must be installed in the printer. The SSD must be formatted from the printer. For more information, refer to Format SSD (Formatting the SSD) on page 4-84. The Custom Box is a general-purpose box which allows the user to save print data on the printer's SSD and then re-use it whenever necessary.
Page 206 Document Box Custom Box operation (Box creation, editing and deletion) It is possible to create Custom Boxes and change Box settings. The following operations are possible: • Custom Box creation...5-4 • Editing and Deleting Custom Boxes...5-10 • Sorting the Custom Box list...5-11 •...
Page 207 Document Box Detailed box settings Set the details of the Box when necessary. The items to set are different between when user login administration is not enabled, when user login administration is enabled and the user is logged in with administrator authority and when user login administration is enabled and the user is logged in with user authority.
Page 208 Document Box Enter the Box Name using the numeric keys. Note Up to 32 characters can be entered. Refer to Character Entry Method on page A-2 for details on entering characters. Press [OK]. The Detail menu screen reappears. Owner (Owner settings) When user login administration is enabled, set the owner of the Box.
Page 209 Document Box Press [Change] ([Right Select]). The Permission screen Permission: appears. Shared Private Press  or  to select Shared or Private. Press [OK]. The Detail menu screen reappears. Box Password (Box password setting) It is possible to set a password for a box and restrict the users who have access to it. Enter one if necessary. Note This setting is not displayed when user login administration is enabled and the Permission (settings for the sharing of a Box) on page 5-6 has been set to Private.
Page 210 Document Box Press [Edit] ([Right Select]). The Box Name Entry screen Box Number Entry: appears. (0001 - 1000) 0001 Use the numeric keys or press  or  to enter the Box Number. Note Enter the Box Number as a four-digit number from 0001 - 1000.
Page 211 Document Box Press [OK]. The Off/On screen appears. Off/On: Press  or  to select On or Off. Press [OK]. The Auto File Del. menu screen reappears. Auto File Del.: Note If On has been selected, set the number of days for Off/On storage as the Period.
Page 212 Document Box Press [Change] ([Right Select]). The Del. afterPrint screen Del. after Print: appears. Press  or  to select On or Off. Press [OK]. The Detail menu screen reappears. Editing and Deleting Custom Boxes It is possible to change the detailed settings of the Custom Boxes and to delete Boxes. In the Custom Box list screen, press ...
Page 213 Document Box Deleting Custom Boxes In the file list screen, press [Menu] ([Left Select]). The Menu screen Menu: appears. Search(Name) Box Detail/Edit Delete Press  or  to select Delete. Press [OK]. A confirmation screen appears. Delete. Are you sure? Box 01 To proceed with deleting the custom box, press [Yes] ([Left Custom Box:...
Page 214 Document Box Press [OK]. The Search (No.) screen or the Search (Name) Search(No.): screen appears. (0001 - 1000) Searching is possible using the methods below: 0001 • Searching with Box numbers...5-12 Menu • Searching with Box names...5-12 Searching with Box numbers In the Search(No.), press [Menu] ([Left Select]).
Page 215 Document Box Press [OK]. The File Del. Time screen appears. File Del. Time: Hour Min. Use the numeric keys or press  or  to enter the hours and minutes. Press  or  to increase or decrease the figures. Use ...
Page 216 Document Box Select/Deselect All Files All files in the Custom Box are selected. In the file list screen, press  or  to select All Files. 0001 Box 01 All Files Data 01 Data 02 Menu Select Press [Select] ([Right Select]). 0001 Box 01 When there is a file not checked in the Custom Box, all files will be All Files...
Page 217 Document Box Print a File (Changes to the print settings) To change the print settings for a file selected in a Custom Box and print it. In the file list screen, select the item and press [OK]. The Print/ 0001 Box 01 Delete menu screen appears.
Page 218 Document Box Quiet Mode (Selecting the Quiet Mode) Lower print speed for quiet processing. Select this mode when the running noise is uncomfortable. For details, refer to Quiet Mode (Setting the Quiet Mode) on page 4-130. Note The processing speed will be slower than normal when in Quiet Mode. This cannot be used when Prohibit is set for Each Job (Permission for settings for each jobs) on page 4-131.
Page 219 Document Box EcoPrint (Selecting the EcoPrint mode) Set EcoPrint mode. For details, refer to EcoPrint (Selecting the EcoPrint mode) on page 4-50. In the Copies menu or the Paper Source menu, press Function: [Function] ([Right Select]). The Function menu appears. Quiet Mode Duplex EcoPrint...
Page 220 Document Box • Date + Job No. (To add the date and Job Number.) Press [OK]. Register the file name and the Function menu reappears. JobFinish Notice (Settings for notification when jobs are finished) The end of a job is notified using E-mail. Note To send E-mail on this machine, set the SMTP setting to On.
Page 221: Delete A File
Document Box Press [OK]. The Del. after Print screen appears. Del. after Print: Press  or  to select the Del. after Print setting. Press [OK]. The Del. after Print setting is set and the Function menu reappears. Delete a File Delete the file(s) selected in the Custom Box.
Page 222 Document Box Press  or  to select the destination Box. Press [OK]. The message Completed. appears and the selected Completed. file(s) is/are moved. Note If the screen for entering a password is displayed then enter the password using the numeric keys and then press [OK].
Page 223: Job Box
Document Box Job Box IMPORTANT To use the Job Box, an optional SSD must be installed in the printer. The RAM disk may also be used in the Proof-and-Hold and Private Print modes. Job Box is a print function that makes the Job Retention function possible. The settings are specified from the printer driver. Refer to Computer Settings (Printer Driver) on page 5-30 or the Printer Driver User Guide.
Page 224 Document Box Procedure for printing using Job Box Follow the work flow below when using Job Box. Specifying the Job Box from a computer and sending the print job (page 5-30) ▼ Using the operation panel to specify a file within a Box and printing it •...
Page 225 Document Box The following operations are possible: • Printing Additional Copies using Quick Copy/Remaining Copies of a Proof-and-Hold Job...5-23 • Select/Deselect All Files...5-23 • Print a File...5-24 • Deleting a Quick Copy/Proof-and-Hold Job...5-24 • Delete a File...5-25 Printing Additional Copies using Quick Copy/Remaining Copies of a Proof-and-Hold Job In the Job Box menu, press ...
Page 226: Print A File
Document Box Print a File Print the file(s) selected in the Job Box. In the file list screen, select the item and press [OK]. The Print/ User 01 Delete menu screen appears. Print Delete Press  or  to select Print and press [OK]. The Copies menu Copies: screen appears.
Page 227 Document Box Delete a File Delete the file(s) selected in the Job Box. In the file list screen, select the item and press [OK]. The Print/ User 01 Delete menu screen appears. Print Delete Press  or  to select Delete and press [OK]. A confirmation Delete.
Page 228 Document Box Press [OK]. The printer displays a list of the jobs stored under the User 01 selected user name. All Files Data 01 Data 02 Select Press  or  to select the name of the job to be printed. When [Select] ([Right Select]) is pressed, the file is selected.
Page 229 Document Box Deleting a Private/Stored Job You can individually delete stored jobs by performing the following procedure. Jobs saved using Private Print will be automatically deleted when you turn the power off, or after printing, but jobs saved using Stored Job will not be deleted automatically.
Page 230 Document Box Press [Yes] ([Left Select]). Complete. appears and the printer Completed. deletes the selected job. Pressing [No] ([Right Select]) returns to the file list screen. Job Box Setting (Job Box Configuration) Change Job Box setting, such as the maximum number of storable documents in the Document Box, and automatic delete settings, and select the storage media.
Page 231 Document Box Press  or  to select the desired Automatic Delete time. The list JobRet. Deletion: shows the following times: Off (automatic delete is not performed) 1 hour 1 hour (deleted in 1 hour) 4 hours 4 hours (deleted in 4 hours) 1 day (deleted on the next day) 1 week (deleted after one week) Press [OK].
Page 232: Computer Settings (Printer Driver)
Document Box Computer Settings (Printer Driver) Use the procedure below to store data in a Custom Box or a Job Box. From the application menu, select Print. The Print dialog box displays. Click the drop down list of printer names. All the printers installed in Windows are listed.
Page 233: Status Menu
Status Menu This chapter contains explanations on the following topics: Displaying the Status Menu Screen ..................... 6-2 Job Status............................... 6-3 Job Log ..............................6-4 USB Keyboard............................6-5 Network..............................6-5 Option Network ............................6-5 Wireless Network ........................... 6-6...
Page 234: Displaying The Status Menu Screen
Status Menu Displaying the Status Menu Screen If Status is displayed at the left of the bottom row of the message display Ready to print. whilst the machine is printing or awaiting printing, it is possible to display the Status menu screen. Status Toner Press [Status] ([Left Select]).
Page 235: Job Status
Status Menu Job Status It is possible to check the status of jobs printing or awaiting printing. In addition to the jobs printed from computers, it is also possible to check reports such as status pages and jobs printed directly from USB memory. The information available in the Job Status is listed below.
Page 236: Job Log
Status Menu If the entire name shown as the Job Name will not fit on one line, 0006 Detail: pressing [Detail] ([Right Select]) changes to a 3-line name Job Name: 1/ 6 display. ABCDEFGHIJKLMNOPQRST… Detail Pressing [OK] during 3-line name display returns you to single-line Detail: name display.
Page 237: Usb Keyboard
Status Menu Press  or  to select the name of the job whose details you want to view. Press [Detail] ([Right Select]). The Detail screen appears. 0006 Detail: The detailed job log covers 6 pages in all. Press  to view to the next Job Name: 1/ 6 page or ...
Page 238: Wireless Network
Status Menu Wireless Network When the optional wireless network interface kit is installed, it is possible to check the status of the wireless network. Note Wireless Network is only displayed when the optional Wireless Network Interface Kit is installed. In the Status menu, press  or  to select Wireless network. Press [OK].
Page 239: Maintenance
7 Maintenance This chapter contains explanations on the following topics: Toner Container Replacement ......................7-2 Replacing the Waste Toner Box ......................7-7 Cleaning the Printer..........................7-9...
Page 240: Toner Container Replacement
Always clean the inside of the printer after replacing the toner container. For details, refer to Cleaning the Printer on page 7-9. Kyocera Document Solutions Inc. is not liable against any damages or problems arising from the use of toner containers other than those designated as original Kyocera toner containers. For optimum performance, it is also recommended to use only the Kyocera toner containers which are specifically intended for use in your country or region.
Page 241: Replacing The Toner Container
Maintenance Replacing the Toner Container This section explains how to replace the toner containers. When replacing the toner container, always replace the waste toner box at the same time. If this box is full, the printer may be damaged or contaminated by the waste toner that may spill over the box.
Page 242 Maintenance Put the old toner container in the plastic bag (contained in the toner Plastic Bag kit) and discard it later according to the local code or regulations for waste disposal. Take the new toner container out of the toner kit.
Page 243 Maintenance Shake the new toner container at least 10 times as shown in the figure in order to distribute the toner evenly inside the container. Do not press too firmly on the center of the toner container or touch the toner feed slot. IMPORTANT Do not touch the part of the toner container indicated on the diagram.
Page 244 Maintenance Close the top cover. Note If the top cover (top tray) does not close, check that the new toner container is installed correctly (in step 7). After use, always dispose of the toner container and the waste toner box in accordance with Federal, State and Local rules and regulations.
Page 245: Replacing The Waste Toner Box
Maintenance Replacing the Waste Toner Box Replace the waste toner box when the Waste toner box is full. message is displayed and when replacing the toner container. A new waste toner box is included with the toner kit. The waste toner box needs to be replaced before the printer will operate.
Page 246 Maintenance Insert the new waste toner box as shown in the figure. When the box New Waste Toner Box is set correctly, it will snap into place. Make sure that the waste toner box is correctly inserted and close the left cover.
Page 247: Cleaning The Printer
Maintenance Cleaning the Printer To avoid print quality problems, the interior of the printer must be cleaned with every toner container replacement. IMPORTANT Before cleaning the printer, remove the paper on the MP tray. Open the top cover and front cover. Pull the developer unit together with the toner container.
Page 248 Maintenance Close the front cover and top cover. Open the left cover. Use a lint free cloth to clean dust and dirt away from the vents. Close the left cover. Use a lint free cloth to clean dust and dirt away from the vent on the right side of the machine.
Page 249: Prolonged Non-Use And Moving Of The Printer
Maintenance Prolonged Non-Use and Moving of the Printer Prolonged Non-use If you ever leave the printer unused for a long period of time, remove the power cord from the wall outlet. We recommend you consult with your dealer about the additional actions you should take to avoid possible damage that may occur when the printer is used next time.
Page 250 Maintenance 7-12...
Page 251: Troubleshooting
8 Troubleshooting This chapter contains explanations on the following topics: General Guidelines ..........................8-2 Print Quality Problems .......................... 8-3 Error Messages ............................8-5 Clearing Paper Jams ........................... 8-16 If a problem cannot be corrected, contact your service technician.
Page 252: General Guidelines
Troubleshooting General Guidelines The table below provides basic solutions for problems you may encounter with the printer. We suggest you consult this table to troubleshoot the problems before calling for service. Symptom Check Items Corrective Action Print quality is not good. Refer to Print Quality Problems on page 8-3.
Page 253: Print Quality Problems
Troubleshooting Print Quality Problems The tables and diagrams in the following sections define print quality problems and the corrective action you can conduct to solve the problems. Some solutions may require cleaning or replacing parts of the printer. If the suggested corrective action will not solve the problem, call for service. Printed Results Corrective Action The drum unit or developer unit may be damaged.
Page 254 Troubleshooting Printed Results Corrective Action If the problem is not solved even after printing several pages, clean Dirt on the top edge or back of the the registration roller. For more information, refer to Cleaning the paper Printer on page 7-9. If the problem is not solved after cleaning, call for service.
Page 255: Error Messages
Troubleshooting Error Messages The following table lists errors and maintenance messages that you can be dealt with by yourself. If Machine failure. appears, turn off the printer, disconnect the power cord, and contact your service technician. Call service. or Error occurred. Turn the power switch off and on. is displayed, Machine failure.
Page 256 Troubleshooting Message Corrective Action The paper has run out in the paper source displayed. Supply paper according to the paper source displayed (paper cassettes, MP tray, or optional paper Add paper in casset.# feeders). Add paper in MP tray. You can only change the settings selected when logged in as a user with administrator privileges.
Page 257 Troubleshooting Message Corrective Action Press [OK] and check the following items: • Registration to Authentication Server Cannot connect to • Password and computer address for Authentication Server Authentication Server • Connection of Network Check the domain For details, refer to Netwk Auth. Set (Netwk authentication setting) on page 4- name.
Page 258: Close Top Cover
Troubleshooting Message Corrective Action This message is displayed when a paper lift error has occurred in the paper source's cassette. Pull out the cassette for the paper source displayed (either Check cassette #. the paper cassettes or optional paper feeders) and check if the paper is loaded correctly.
Page 259 Troubleshooting Message Corrective Action The file or box selected does not exist. Check that the box has not been deleted, or that the file has not been deleted or File was deleted. moved. Check the document box. The SD card inserted in the printer is not formatted, and therefore cannot be read or written.
Page 260: Incorrect Password
Troubleshooting Message Corrective Action The NTLM server rejected the authentication. Enter the correct Login User Name or Password. Incorrect login user name or password. Enter the correct Login User Name or Login Password. Incorrect login user name or password. Job is canceled. Enter the correct password.
Page 261 Troubleshooting Message Corrective Action The size of the paper in the cassette and the paper size on the paper size dial are not the same. Check the paper size. Load paper in cassette #. Different paper size is set. Check paper size. The paper cassette matching the paper size and paper type of the print job is empty.
Page 262 Troubleshooting Message Corrective Action #### represents a mechanical error (#=0, 1, 2, ...). Call for service. The printer does not operate when this message is displayed. The total number of pages Machine failure. printed is also indicated, e.g. 0123456. Call service. ####:0123456 The total amount of data received by the printer exceeds the printer’s internal memory.
Page 263 Troubleshooting Message Corrective Action A RAM disk error has occurred. Look at the error code given in place of ##. The possible error codes and their descriptions are as follows. RAM disk error. 02: RAM Disk Mode is set to Off. Set the setting to On. Refer to RAM Disk Press [OK].
Page 264 Troubleshooting Message Corrective Action An SSD error has occurred. Look at the error code given in place of ##. The possible error codes and their descriptions are as follows. SSD error. 03: The SSD is write protected using command operation. Remove the write Press [OK].
Page 265 Troubleshooting Message Corrective Action The top tray has become full (500 pages (A4) or 450 pages (A3)). You must remove all printed pages from the top tray. When the printer detects that the top Top tray is full of tray is empty again, the printer will continues printing into the top tray. paper.
Page 266: Clearing Paper Jams
Troubleshooting Clearing Paper Jams If paper jams in the paper transport system, or no paper sheets are fed at all, the Paper jam message appears and the location of the paper jam (the component where the paper jam has occurred) is also indicated. Status Monitor or Command Center RX can indicate the location of the paper jam (the component where the paper jam has occurred).
Page 267: General Considerations For Clearing Jams
Troubleshooting Paper jam Reference Paper Jam Message Description location Page Paper is jammed inside the printer. page 8-20 Paper jammed inside main unit. Help Paper is jammed inside the rear unit. page 8-22 Paper jammed in rear cover. Help General Considerations for Clearing Jams Bear in mind the following considerations when attempting paper jam removal: •...
Page 268 Troubleshooting MP Tray Paper is jammed at the MP tray. Remove the jammed paper using the procedure given below. Remove the paper jammed at the MP tray. IMPORTANT Before clearing the jammed paper, remove the paper on the MP tray. Temporarily take the paper remaining in the MP tray out and then put it back in again.
Page 269: Duplex Unit
Troubleshooting Remove any partially fed paper. Note Check to see if paper is loaded correctly. If not, reload the paper. Push the cassette back in securely. The printer warms up and resumes printing. Duplex Unit Paper is jammed in the duplex section. Remove the jammed paper using the procedure given below. Pull out the cassette from the machine.
Page 270: Inside The Printer
Troubleshooting Close the duplex front cover. Insert the cassette into the slot in the printer. The printer warms up and resumes printing. Inside the Printer Paper is jammed inside the printer . Remove the jammed paper using the procedure given below. Open the top cover and front cover.
Page 271 Troubleshooting Remove the paper from the printer If the jammed paper appears to be pinched by rollers, pull it shown in the figure. Note If you cannot find a paper jam, try checking inside the rear of the printer. Refer to Rear Unit on page 8-22. Insert the developer unit together with the toner container, back into the machine.
Page 272: Rear Unit
Troubleshooting Rear Unit Paper is jammed in the rear cover . Remove the jammed paper using the procedure given below. If paper is not completely ejected into the top tray, open the rear cover. IMPORTANT If the optional Faceup Output Tray is installed, remove it before opening the rear cover.
Page 273 Troubleshooting Close the rear cover. Open and close the top cover to clear the error. 8-23...
Page 274 Troubleshooting 8-24...
Page 275: Appendix
Appendix This chapter contains explanations on the following topics: Character Entry Method ........................A-2 About the Options..........................A-5 Expansion Memory Modules ....................... A-6 General Description of Options......................A-9 Paper ..............................A-16 Specifications............................A-26 For availability of the options, consult your service technician.
Page 276: Character Entry Method
Appendix Character Entry Method In character entry screens, use the procedure below to enter characters. Keys Used Use the following keys to enter characters. [Back] Key: Press this key to return to the screen from which you invoked the character entry screen. Numeric Keys: Use these keys to select the character you want to enter.
Page 277: Selecting Type Of Characters
Appendix Selecting Type of Characters To enter characters, the following three types are available: File Name Entry: Types Description To enter alphabets. Text To enter numerals. To enter symbols. Symbols Current character type In a character entry screen, press [Text] ([Right Select]) to select the type of characters you want to enter.
Page 278: Entering Symbols
Appendix Entry mode Available characters Alphabetic/Symbol j k l J K L 5 Numeric Alphabetic/Symbol m n o M N O 6 Numeric Alphabetic/Symbol p q r s P Q R S 7 Numeric Alphabetic/Symbol t u v T U V 8 Numeric Alphabetic/Symbol w x y z W X Y Z 9...
Page 279: About The Options
Appendix About the Options This printer has the following options available to satisfy your printing requirements. For instructions on installing individual options, refer to the documentation included with the option. Some options are explained in the following sections. Faceup Output Tray PT-4100 Expansion Memory SD Memory Card SDHC Memory Card...
Page 280: Expansion Memory Modules
Appendix Expansion Memory Modules The printer's main controller board has a memory slot into which you can plug in optional memory modules (dual in line memory modules). You can increase the printer's memory up to 1280 MB by plugging in the optional memory modules. Note A 256 MB memory module is already installed at the factory.
Page 281: Removing A Memory Module
Appendix Pull out the main controller board gently. Main Controller Board Remove the memory module from its package. Aligning the cutouts of the memory module with the matching keys of the socket, carefully plug the memory module into the memory socket until it clicks in place.
Page 282 Appendix Checking Expansion Memory After installing expansion memory, use the following method to check that it is correctly installed. In the Report Print menu, press  or  to select Status Page. Press [OK]. A confirmation message is displayed. Press [Yes] ([Left Select]). Accepted. appears and the printer Print.
Page 283: General Description Of Options
Appendix General Description of Options SD/SDHC Memory Card The printer is equipped with a slot for an SDHC memory card with a maximum size of 32 GB, and an SD memory card with a maximum size of 2 GB. An SD/SDHC memory card is useful for storing fonts, macros, and overlays. This enables high-speed printing of multiple copies using an electric sort function.
Page 284 Appendix SSD (HD-6/HD-7) With SSD installed in the printer, received data can be rasterized and stored on this SSD. This enables high-speed printing of multiple copies using an electric sort function. Also, you can use the Document Box functions. For details, refer to Document Box on page 5-1.
Page 285 Appendix Replace the cover and close the rear cover. Network Interface Kit (IB-50) The Network Interface Kit is a high-speed interface for communications speeds of 1 gigabit per second. In addition to the TCP/IP and NetBEUI supported by the machine's standard network interface, it also supports IPX/SPX and Apple Talk, so network printing becomes possible in various environments, including Windows, Macintosh, UNIX and Netware.
Page 286 Appendix Pull out the main controller board gently. Main Controller Board Unscrew two screws, and remove the plate. Remove the main controller board rail. Attach the plate included with the option and fix it with 2 screws. Attach the Parallel Interface Kit to the plate. A-12...
Page 287 Appendix Fix it with 2 screws. Connect the connector of the Parallel Interface Kit to the connector on the main controller board. After you finish installing the option, reinstall the main controller board and fasten it with screws. Replace the cover and close the rear cover. A-13...
Page 288 Appendix USB Memory USB memory is a type of simple, highly portable flash memory that plugs into the USB memory slot. Files stored in USB memory can be printed by plugging the USB memory into the printer and then specifying the desired file names from the operation panel.
Page 289: Other Options
Appendix Other Options Data Security Kit(E) The security kit overwrites data which is no longer necessary to make it difficult to restore it. Also, when data is stored on the SSD, it encrypts the data then writes it. It is not possible to decode (read) anything other than in normal outputs and operations, so this provides greater security should it become necessary.
Page 290: Paper
Appendix Paper General Guidelines The machine is designed to print on standard copier paper (the type used in ordinary dry copier machines), but it can also accept a variety of other types of paper within the limits specified below. Note The manufacturer assumes no liability for problems that occur when paper not satisfying these requirements is used.
Page 291: Minimum And Maximum Paper Sizes
Appendix Minimum and Maximum Paper Sizes The minimum and maximum paper sizes are as follows. For non standard paper such as labels, vellum, cardstock, envelope and thick, the MP (Multi-Purpose) tray must be used. For information on how to set paper sizes, refer to MP Tray Set. (MP tray settings) on page 4-30.
Page 292: Selecting The Right Paper
Appendix Selecting the Right Paper This section describes the guidelines for selecting paper. Condition Avoid using paper that is bent at the edges, curled, dirty, torn, embossed, or contaminated with lint, clay, or paper shreds. Use of paper in these conditions can lead to illegible printing and paper jams, and can shorten the life of the machine. In particular, avoid using paper with a surface coating or other surface treatment.
Page 293: Basis Weight
Appendix Paper Size Size Cassette Cassette (PF-4100) MP Tray Letter-R 8.5 × 11 inches Letter Legal 8.5 × 14 inches Statement 5.5 × 8.5 inches Executive 7.25 × 10.5 inches Oficio II 8.5 × 13 inches 273 × 394 mm 197 ×...
Page 294: Moisture Content
Appendix Moisture Content Moisture content is defined as the percent ratio of moisture to the dry mass of the paper. Moisture can affect the paper’s appearance, feed ability, curl, electrostatic properties, and toner fusing characteristics. The moisture content of the paper varies with the relative humidity in the room. When the relative humidity is high and the paper absorbs moisture, the paper edges expand, becoming wavy in appearance.
Page 295: Special Paper
Appendix Special Paper The following types of special paper can be used: Paper Type to be Used Paper Type to be Selected Overhead projector transparencies Transparency Rough paper Rough Thin paper Vellum Label Labels Recycled paper Recycled Preprinted paper Preprinted Bond paper Bond Postcards...
Page 296 Appendix Labels Labels must be fed from the MP tray. The basic rule for printing on adhesive labels is that the adhesive must never come into contact with any part of the machine. Adhesive paper sticking to the drum or rollers will damage the machine. Label paper has a structure comprising of three layers, as shown in the diagram.
Page 297 Appendix Postcards Fan the stack of postcards and align the edges before loading them in the MP tray. Make sure the postcards you are going to set are not curled. Feeding curled postcards may cause paper jams. Some postcards have rough edges on the back (those are created when Rough the paper is cut).
Page 298: Thick Paper
Appendix Thick Paper Fan the stack of paper and align the edges before loading them in the MP tray. Some types of paper have rough edges on the back (those are created when the paper is cut). In this case, put the paper on a flat place and rub the edges once or twice with, for example, a ruler to smooth them.
Page 299: Paper Type
Appendix Paper Type The printer is capable of printing under the optimum setting for the type of paper being used. Setting the paper type for the paper source from the printer’s operation panel will cause the printer to automatically select the paper source and print in the mode best suited to that type of paper.
Page 300: Specifications
Appendix Specifications Note Specifications are subject to change without notice. Machine Item Description Type Desktop Printing Method Electrophotography by semiconductor, single drum system Paper Weight Cassette 60 to 120 g/m² MP Tray 60 to 220 g/m², 230 g/m² (Cardstock) Paper Types Cassette Plain, Preprinted, Bond, Recycled, Rough, Letterhead, Color, Prepunched, High Quality, and CUSTOM 1 to 8...
Page 301 Appendix Item Description Paper Capacity Cassette 500 sheets (80 g/m²) MP Tray 100 sheets (A4, 80 g/m²) / 20 sheets (A3, 80 g/m²) Output Tray Top Tray 500 sheets (A4, 80 g/m²) / 450 sheets (A3, 80 g/m²) Capacity Face-up Tray 250 sheets (A4, 80 g/m²) Continuous printing 1 to 999 sheets...
Page 302: Paper
Appendix Item Description The power consumption of the product 1.3 W [ErP-Lot26] in networked standby (If all network ports are connected.) Option Expanded memory, Paper Feeder (500-sheet × 4), SSD (HD-6/HD-7), SD Card, Network Interface Kit (IB-50), Wireless Network Interface Kit (IB-51), Parallel Interface Kit (IB-32), Faceup Output Tray (PT-4100) †...
Page 303 Appendix Network Interface Kit (IB-50) (Option) Item Description SoC 88F6180 64 MBytes Flash ROM 16 MBytes Connectors 10BASE-T / 100BASE-TX / 1000BASE-T Printer interface eKUIO (5.0V) Operating system Windows XP (32bit/64bit) / Vista (32bit/64bit) / 7 (32bit/64bit) / Server 2003 (32bit/64bit) / Server 2008 (32bit/64bit) NetWare 3.x.
Page 304 Appendix Wireless Network Interface Kit (IB-51) (Option) Item Description SoC 88F6180 64 MBytes 16 MBytes Wireless network IEEE802.11b Frequency 2.4GHz interface Transmission DS-SS system Transmission 1 / 2 / 5.5 / 11 (Mbps) speed Channel 1-11ch IEEE802.11g Frequency 2.4GHz Transmission OFDM system Transmission...
Page 305: Environmental Specifications
Appendix Item Description Network protocols IPv6 Apple Bonjour Compatible, DHCPv6, DNSv6, FTP, FTPS, HTTP, HTTPS(IPPS), ICMPv6, IKEv1, IPP, IPPS, Kerberos, LDAP, LPD, POP3, RawPort, SLP, SMTP, SNMP, SNMPv1/ v2c/v3, SNTP, ThinPrint IPv4 Apple Bonjour Compatible, BOOTP, DHCP, DNS, FTP, FTPS, HTTP, HTTPS, ICMP, IPP, IPPS, KCP, Kerberos, LDAP, LPD, NetBIOS over TCP/IP, POP3, POP3 over SSL, RawPort, SLP, SMTP, SNMP, SNMPv1/v2c/v3, SNTP, ThinPrint, WINS...
Page 306 Appendix A-32...
Page 307: Glossary
Glossary Additional memory An additional memory (optional) is used for increasing the memory capacity of this machine. For DIMM that can be used in this machine, contact your service technician. AppleTalk AppleTalk offers file sharing and printer sharing and it also enables you to utilize application software that is on another computer on the same AppleTalk network.
Page 308 The Job Box function stores print data on the printer and allows users to print single or multiple copies of the stored data later using the printer's operation panel. KPDL Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray Use this tray instead of the cassettes when printing onto envelopes, Hagaki, or labels.
Page 309 Glossary printing and two-byte languages (e.g. Japanese) in 1990. In 1996, Level 3 was released as an update for the Internet access and PDF format as well as gradual improvements in implementation technologies. PPM (Prints Per Minute) This indicates the number of A4 size printouts made in one minute. Printer driver The software to enable you to print data created on any application software.
Page 310 Glossary TCP/IP (Transmission Control Protocol/Internet Protocol) TCP/IP is a suite of protocols designed to define the way computers and other devices communicate with each other over a network. TCP/IP (IPv6) TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4). IPv6 is the next-generation Internet protocol and expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also introducing other improvements such as additional security functionality and the capacity to prioritize data transmission.
Page 311: Index
Index Display Backlight ......4-85 Display Brightness ......4-84 Display Status/Log .
Page 312 ....... 4-18 Destination ......4-20 Personal information .
Page 313 Prolonged Non-Use ......7-11 Page Setting ....... . . 4-52 Paper Colored paper .
Page 314 ......8-3 Print quality problems Uninstalling Software ......2-11 USB Interface .
Page 316 Phone: +33-1-69852600 Fax: +27-11-466-3050 Fax: +33-1-69853409 KYOCERA Document Solutions Russia LLC. KYOCERA Document Solutions Espana, S.A. Building 2, 51/4, Schepkina St., 129110, Moscow, Edificio Kyocera, Avda. de Manacor No.2, Russia 28290 Las Matas (Madrid), Spain Phone: +7(495)741-0004 Phone: +34-91-6318392 Fax: +7(495)741-0018...
Page 317 KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com...

Kyocera Ecosys P4040dn Operation Manual

Table of Contents

1 Machine Parts

2 Preparation before Use

3 Printing

4 Operation Panel

Usb Memory (Usb Memory Selection)

Print Settings

Device Common (Selecting/Setting the Common Device)

6 Status Menu

8 Troubleshooting

Appendix

Glossary

Index

Quick Links

OPERATION GUIDE

Chapters

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Summary of Contents for Kyocera Ecosys P4040dn