Multitech FaxFinder FF240 Administrator's Manual page 54

MANAGING USERS, CONTACTS, AND RECIPIENTS
■ If any of your data has apostrophes, commas, or quote marks, enclose the data in double quotes.
■
Header rows are optional. CSV files created through the Export function include header information in the
first row.
Example Contact Records
The following example shows an optional header row. Data in your CSV file must be in the same order.
Name
Tony Rogers
Steve Stark
Anna Fury
Nick Raven
Contact Record Fields
Field
Name
Fax Number
Organization
Phone Number
Creating a CSV File
To create a CSV file:
1. Open a spreadsheet program such as Microsoft Excel.
2. Create a table as shown in the example for the type of data you are importing. Your fields should be
identical to and in the same order as shown in the example.
3. Create a row for each user, contact, or recipient you want to add.
4. Save the file as a .CSV Comma Separated Value file. If using Microsoft Excel, select Save As and select the
CSV (MS-DOS) format.
Importing a Global or Personal Contact CSV File
To import a global or personal contact CSV file:
1. Click Contacts. The Personal contact page appears. To import global contacts, click Global.
2. Click Import.
3. Click Browse and select the file you want to import.
4. Select an option for Existing Contacts. Merge is the default.
merge appends the file to the existing list.
replace exchanges the existing list with the list you import.
5. Click Import.
Adding Personal Contacts Individually
For help adding global contacts individually, refer to Adding Global Contacts Individually.
54
Fax Organization
555-123-4567 "A company"
555-547-3652 Company 2
555-540-3960 Company
555-573-2457 "Company 3"
Notes
Contact's name, can include spaces.
Contact's fax number, any format accepted, for example, (###) ###-#### or ###-###-####.
Contact's company name, if not available, use "" to skip.
Contact's phone number, any format accepted, for example, (###) ###-#### or ###-###-####.
Phone
555-123-4560
555-547-3601
555-540-3900
555-573-2400
®
FaxFinder Fax Server FF240, FF440, FF840 Administrator Guide