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Savin 4000 Operating Instructions Manual

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FAX Option Type 4000
Operating Instructions
Facsimile Reference (option)
<Basic Features>
ZCHH0 10 N.eps
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

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Summary of Contents for Savin 4000

  • Page 1: Basic Features

    FAX Option Type 4000 Operating Instructions Facsimile Reference (option) <Basic Features> ZCHH0 10 N.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 Printed in Japan UE USA B383-8607B...
  • Page 3 Available Options • Expansion Memory (FAX Feature Expander Type 450) • Optional Hard Disk (FAX Feature Expander Type 4000) • 400 dpi Option (FAX 400dpi Option Type 450) • ISDN Unit (ISDN Option Type 450) • Stamp Unit (FAX Stamp Type 4000) •...

  • Page 4: Table Of Contents

    TABLE OF CONTENTS 1. Getting Started Guide to Components ................1 Front View ..................... 1 Rear View...................... 2 Operation Panel ..................4 Starting the Machine ................. 7 Turning on the Power..................7 Turning off the Power..................7 Switching Between Copy Mode and Facsimile Mode ......8 Reading the Display ..................
  • Page 5 Dialing....................... 33 Number Keys ....................33 Quick Dials ....................35 Speed Dials....................36 Groups ......................37 Optional Group Dial..................38 Reception ....................39 Selecting the Reception Mode ..............39 3. Registering RTI/TTI ...................... 41 Registering RTI/TTI..................41 G3 Analog Line ..................43 Quick Dial ....................

  • Page 6: Getting Started

    1. Getting Started Guide to Components Front View ZCHH020N.eps Document Feeder (ARDF)/Platen Optional Handset Cover (Option) This permits voice communication. Holds a document stack of up to 50 Main Power Switch sheets which are fed automatically one at Do not touch this switch. This switch a time.

  • Page 7: Rear View

    Getting Started Operation Switch Optional Tray Unit (Option) Press this switch to turn the power on For information about optional tray unit, (the On indicator lights up). To turn the see the Copy Reference. power off, press this switch again (the On indicator goes off).⇒...
  • Page 8 Guide to Components This page is intentionally blank.

  • Page 9: Operation Panel

    Getting Started Operation Panel ZCHH040N.eps Standard Commu- Receive Confidential Immediate nicating File File Detail Trans. Start TX File Memory Super Fine Manual RX Status Mode Trans. Auto Image Density TEXT TEXT-PHOTO PHOTO ❖ ❖ ❖ ❖ Features Programmed by Default Communicating Indicator Lights during transmission or reception.
  • Page 10 Operation Panel Interrupt Screen Contrast User Tools Adjustment Program Clear Modes Energy Saver Speed Dial On Hook Dial Pause / Redial Tone { { { { Program} } } } key Transmission Mode key Press this key to toggle between Memory This key is used in Copy operation mode.

  • Page 11: Original Type Key

    Getting Started Original Type key Use when sending a halftone image such as a photograph or a color original. Image Density key Use to change the setting of image densi- < > < > keys < < > > Press to move the cursor or select func- tions.

  • Page 12: Starting The Machine

    Starting the Machine Starting the Machine To start the machine, turn on the op- Turn on the operation switch. The eration switch. On indicator should light. Note The panel display will turn on. ❒ This machine automatically enters LTWO020E.eps Energy Saver mode or turns itself Interrupt off if you do not use the machine Clear Modes...

  • Page 13: Switching Between Copy Mode And Facsimile Mode

    Getting Started Switching Between Copy Mode and Facsimile Mode This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {Facsimile} key on the right of the operation panel.

  • Page 14: Reading The Display

    Reading the Display Reading the Display The display tells you the machine status and guides you through operations. Note ❒ Functions that have been selected are highlighted (for example 11 17 Keys that you cannot select are shown with a dashed outline (for example ❒...

  • Page 15: Communication Display

    Getting Started ❖ ❖ ❖ ❖ Immediate Transmission Display Prompts Us35-1.tif Depending on the situation, the ma- chine will show various prompts on the display. ❖ ❖ ❖ ❖ Instructions and Requests Note Us79-2.tif ❒ To return the machine to standby mode, do one of the following: •...

  • Page 16: Faxing

    2. Faxing Overview Changing Memory Transmission and Immediate Transmission The basic procedure to send a fax message is: Make sure the Facsimile indicator is lit Set your original Dial the number Press the {Start} key The rest of this section describes these steps and the various features that are available in more detail.

  • Page 17: Setting Originals

    Faxing Setting Originals ❒ You can scan non-standard sized In this manual an original can mean a single or multiple page document. documents as standard sized doc- You can set your originals either in uments with the Irregular Scan the Document Feeder (ARDF) or on Area feature.

  • Page 18: Setting A Single Original On The Exposure Glass

    Setting Originals Setting a Single Original on - How to set A4, B4, A3, Lt, LG the Exposure Glass and DLT size originals ND0X01E2.eps Set originals that cannot be placed in Where original is set Original Exposure glass Document Feeder(ADF) the Document Feeder (ARDF), such as a book, on the exposure glass one page at a time.

  • Page 19: Setting Originals In The Document Feeder (Ardf)

    Faxing Reference - Bound Original Page Order For information about the sizes and number of originals that can W h en s en din g bound orig inals be placed in the Document Feeder (books, magazines, etc.), you can (ARDF), see Chapter9, “Accepta- choose to have either the left page or ble types of Originals”...
  • Page 20 Setting Originals - Scanning in Mixed Sized Originals If you wish to scan in stacks of origi- nals containing mixed paper sizes from Document Feeder (ARDF), you can have the machine automatically detect the size of each originals. Note ❒ By default this feature is turned off. To turn it on, adjust the User Param- eters.

  • Page 21: If The Machine Cannot Detect The Size Of Your Original

    Faxing If the machine cannot detect the size of your original If the machine cannot detect the original size, the following display is shown: Us21-1.tif If this happens, carry out the following steps. Press [Exit]. Remove the original and replace it on the exposure glass. Press the { { { { Start} } } } key to scan the original again.
  • Page 22 Setting Originals ❖ ❖ ❖ ❖ Inch Version 11"× × × × 17" 10"× × × × 14" 8"× × × × 10" "× × × × "× × × × "× × × × 8 "× × × × 13" Paper Size "...

  • Page 23: Memory Transmission

    Faxing Memory Transmission ❒ Maximum number of destinations In Memory Transmission mode, after you press the {Start} key, the machine per Memory Transmission: 200 does not dial the destination until all ❒ Combined total number of desti- pages of your fax message have nations that can be stored:500 scanned into memory (in contrast ❒...
  • Page 24 Memory Transmission Set the original. Dial. If you wish to send the same message to more than one desti- Limitation nation, press [Add] and dial anoth- ❒ You can send the first pages er destination. Repeat this step from the exposure glass then for all destinations.
  • Page 25 Faxing D Set the next original on the ex- Press the { { { { Start} } } } key. posure glass within 60 seconds LTWO261E.eps after the machine has finished Dial scanning the first original. k Dial Note ❒ Repeat steps C to D for all pages.

  • Page 26: Automatic Redial

    Memory Transmission - Sending a Fax Message - Checking the Transmission Immediately Progress To send a fax message immediately, To check which destinations the fax use Immediate Transmission. If you message has been sent to so far, print have just set up an original for broad- the TX file list.

  • Page 27: Batch Transmission

    Faxing - Batch Transmission If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your orig- inal. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls.

  • Page 28: Canceling A Memory Transmission

    Canceling a Memory Transmission Canceling a Memory Transmission Canceling the Transmission Canceling a Transmission Before the Original is Scanned While the Message is Being Sent Press the { { { { Reset} } } } key. Use this procedure to cancel a trans- LTWO103N.eps Interrupt mission after the original has been...
  • Page 29 Faxing Press the < < or > > key until the < < > > file you wish to delete is shown and press [Delete]. Us110-3.tif Press [Yes]. Us111-1.tif The file is erased. Press [Exit]. Us111-2.tif Note ❒ To delete another file, repeat steps C and D.

  • Page 30: Immediate Transmission

    Immediate Transmission Immediate Transmission With Immediate Transmission, when Check that the Immediate Trans- you press the {Start} key, the fax mission indicator is lit. number is dialed immediately. The LTWO140E.eps message is scanned and transmitted Standard Commu- Receive Confidential Immediate nicating File File...
  • Page 31 Faxing Reference Sending Originals from the ⇒ P.33 “Dialing” Exposure Glass See Chapter1, “Chain Dial” in A Set the first page face down on the Advanced Features manual. the exposure glass. Press the { { { { Start} } } } key. B Dial.
  • Page 32 Immediate Transmission - ECM (Error Correction Mode) This feature automatically sends data that was not transmitted successfully again using a technique called ECM, an internationally recognized proto- col (requires that the destination ma- chine has the same feature). Note ❒ ECM is active by default. It can be turned off.

  • Page 33: Canceling An Immediate Transmission

    Faxing Canceling an Immediate Transmission Note Canceling a Transmission ❒ If the transmission finishes Before You Have Pressed Start while you are carrying out this procedure, it will not be can- Use this procedure to cancel a trans- celed. mission before you have pressed the {Start} key.

  • Page 34: Scan Settings

    Scan Settings Scan Settings ❖ ❖ ❖ ❖ Super Fine (optional 400dpi Option re- You may wish to send many different quired: 16× × × × 15.4lines/mm, 400× × × × 400dpi) types of fax messages. Some of these may be difficult to reproduce at the Select for originals with very fine other end.

  • Page 35: Original Type

    Faxing Press the { { { { Resolution} } } } key to Note ❒ If you select Text·Photo or Photo, switch between resolutions. The indicators above the key shows the transmission will take longer the current selection. than when Text is selected. LTWO190E.eps ❒...

  • Page 36: Mixing Scan Settings For A Multiple

    Scan Settings Auto Image Density Mixing Scan Settings for a Multiple Page Original The machine automatically selects an image density which is the most ap- When sending an original consisting propriate for the original. of several pages, you can select differ- By default, Auto Image Density is se- ent Image Density, Resolution and lected when the machine is turned on...
  • Page 37 Faxing When setting originals in the document feeder (ARDF) Check which pages you wish to scan with different settings. Select the Image Density, Resolu- tion and Original Type before the next page is scanned. LTWO190E.eps Standard Commu- Receive Confidential Immediate nicating File File...

  • Page 38: Dialing

    Dialing Dialing There are three main ways to dial a Set your original and select any number: scan settings you require. ❖ ❖ ❖ ❖ Number keys: Reference Enter numbers directly using the P.12 “Setting Originals” key pad on the right side of the op- P.29 “Scan Settings”...
  • Page 39 Faxing ❒ If a memory file is awaiting transmis- sion and the “Memory is full and - Restrictions When Dialing with you cannot enter with number the Number Keys message is displayed when keys” dialing with the number keys, you F a x n u m b e r s e n t e r e d w i t h t h e cannot dial any more numbers.

  • Page 40: Quick Dials

    Dialing Tone Quick Dials This feature allows a machine con- When you have stored a destination's nected to a pulse dialing line to send number in a Quick Dial key, you can tonal signals (for example if you want dial the number by just pressing that to use a special service on a tone dial- key.

  • Page 41: Speed Dials

    Faxing ❒ If a search letter is registered with Press the Quick Dial key in which a Speed Dial, you can find this the destination's number is pro- number quickly using the Tele- grammed. phone Directory feature. ND2L05E1.eps ❒ You can have the label stored with a Speed Dial printed on the first page received at the other end.

  • Page 42: Groups

    Dialing ❒ Groups can contain Transfer Sta- Note tion codes, but note that these ❒ If you make a mistake, press the Groups cannot be used for normal {Clear/Stop} key and try again. transmission because the Transfer ❒ If you wish to dial another des- Station codes are not dialable num- tination, press [Add] and dial an- bers.

  • Page 43: Optional Group Dial

    Faxing Reference Optional Group Dial P.60 “Registering Optional Groups” An Optional Fax Feature Expander is re- Set your original and select any quired to use this function. scan settings you require. If the Optional Group Dial function Press the User Function key ({ { { { F1} } } } has been assigned to a User Function through { { { { F5} } } } ) in which the op- key, dialing is easy.

  • Page 44: Reception

    Reception Reception Selecting the Reception Mode - Receiving a Fax in Telephone Mode There are two ways you can set up your machine to handle incoming This feature needs a User Function calls: key programmed as Start Manual RX. By default, {F1} key is already as- •...
  • Page 45 Faxing...

  • Page 46: Registering

    3. Registering RTI/TTI Press the { { { { User Tools} } } } key. Registering RTI/TTI LTWO120E.eps Interrupt Screen Contrast An RTI (Receive Terminal Identifica- User Tools Adjustment Program Clear Modes Energy Saver tion) is passed to a receiver or sender when you send or receive a fax.
  • Page 47 Registering Enter an RTI and press [OK]. Us194-2.tif Reference P.65 “Entering Text” Press the [TTI] key. Us194-1.tif Enter a TTI and press [OK]. Us194-5.tif Reference P.65 “Entering Text” Note ❒ If you press [Cancel], the entered characters are canceled and the display shown in step D appears again.

  • Page 48: G3 Analog Line

    G3 Analog Line G3 Analog Line This function must be set up before Make sure that the machine is in you connect the machine to a G3 ana- Facsimile mode and the standby log line. display is shown. You can register the following items Us28-1.tif with a G3 analog Line: •...
  • Page 49 Registering Note To enter the Own Analog Number ❒ If “G3 Analog Line” is not A Enter the function number for shown, press [ ↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. “Own Analog Number” with the number keys. To Select the PSTN Line Type Us198-2.tif A Enter the function number for...

  • Page 50: Quick Dial

    Quick Dial Quick Dial Make sure that the machine is in Registering Quick Dials Facsimile mode and the standby display is shown. To save time, you can program a fax Us28-1.tif number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to dial.
  • Page 51 Registering Press the Quick Dial key which Enter the destination name. you want to register. Us139-2.tif Us138-2.tif Note ❒ If a destination name is already Note ❒ If you press a wrong key, press registered in this Quick Dial [PrevMenu] then try again. key, the name is shown on the display.

  • Page 52: Quick Dial Key And Function Key Label (Dial Label)

    Quick Dial Quick Dial list Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. See Chapter5, “Reports/Lists” in the Advanced Features manual. Quick Dial Key and Function Key Label (Dial label) You can print a template that can be used to make labels for Quick Dial and User Function keys.
  • Page 53 Registering Non-transparent label paper zaas310n.eps Quick Dial key number Destination name Group name (G) Program name (P) Programmed contents of User Function keys...
  • Page 54 Quick Dial Transparent label paper zaas300n.eps Quick Dial key number Destination name Group name (G) Program name (P) Programmed contents of User Function keys...

  • Page 55: Deleting Quick Dials

    Registering Enter the number for “Delete Deleting Quick Dials Quick Dial” with the number keys. This procedure describes how to find Us137-3.tif a programmed Quick Dial and delete Limitation ❒ When a Quick Dial key is being used for a standby Memory Trans- mission, the message “This desti- Note n a t i o n i s i n u s e f o r s t a n d b y...
  • Page 56 Quick Dial Press [Yes] to delete the destina- tion stored in this Quick Dial key. Us140-5.tif Note ❒ If you press [No], the destination is not deleted and the display shown in step F appears again. Press the { { { { User Tools} } } } key.

  • Page 57: Speed Dial

    Registering Speed Dial Note Registering Speed Dial ❒ You can specify codes 00 to 99. ❒ If you install the optional Expan- If you register a destination in a sion Memory, you can register up Speed Dial, you can dial that number by just pressing the {Speed Dial} key to 1,000 numbers in Speed Dials.
  • Page 58 Speed Dial Note Enter the number for “ Reg. Speed ❒ If you make a mistake, press the Dial” with the number keys. {Clear/Stop} key and enter the Us146-1.tif correct number. ❒ If a fax number is already regis- tered in this Speed Dial, the number is shown on the dis- play.

  • Page 59: Deleting Speed Dial

    Registering Press [Tel.Dir.]. Speed Dial list Us150-5.tif Print this list to check which destina- tions are programmed. See Chapter5, “Reports/Lists” in the Advanced Features manual. Enter a search letter (A to Z) for Deleting Speed Dial the Telephone Directory. Use this procedure to delete any Us151-1.tif Speed Dials you are not using any- more.
  • Page 60 Speed Dial Enter the function number for Press [Yes]. “ R e g i s t e r / D e l e t e ” w i t h t h e Us152-2.tif number keys. Us137-2.tif Note ❒ If you press [No], the Speed Dial Enter the number for “Delete is not deleted and the display shown in step F appears again.

  • Page 61: Groups

    Registering Groups ❒ When a registered group is being Registering Groups used for a standby Memory Trans- mission, the message “This desti- If you send the same message to sev- n a t i o n i s i n u s e f o r s t a n d b y eral destinations at the same time on a transmission file.
  • Page 62 Groups • Press a Quick Dial key in Enter the number for “Reg. which the destination is reg- Group Dial” with the number istered. keys. • Press the {Speed Dial} key Us137-3.tif and enter a Speed Dial code. ❒ If you make a mistake, press the {Clear/Stop} key and re-enter the correct Group number.

  • Page 63: Deleting Groups

    Registering Press [OK]. Deleting Groups The entered fax numbers and Group name are shown on the dis- This function deletes all destinations play. registered in a Group. Note Limitation ❒ Press the < or > key to scroll ❒ When a registered Group is being through the destinations on the used for a Memory Transmission display.
  • Page 64 Groups Enter the number for “Delete Press [Yes]. Group Dial” with the number Us144-4.tif keys. Us137-3.tif Note ❒ If you press [No], the Group is Note not deleted and the display is ❒ If “Delete Group Dial” is not shown in step F appears again. shown, press [↑...

  • Page 65: Registering Optional Groups

    Registering ❒ The number of destinations that Registering Optional Groups can be registered with the number keys depends on how the machine An optional Expansion Memory is re- is used. It is possible to register 999 quired to use this function. destinations for all the Optional Groups.
  • Page 66 Groups Make sure that the machine is in Enter the Optional Group number Facsimile mode and the standby (10 to 30) you want to register us- display is shown. ing the number keys. Us28-1.tif Us146-2.tif Note Note ❒ If the standby display is not ❒...
  • Page 67 Registering ❒ If destinations are already regis- Note tered, they are shown on the ❒ If destinations are already regis- display. Press the < or > key tered, they are shown on the to scroll through the destina- display. Press the < or > key tions on the display.

  • Page 68: Deleting Optional Groups

    Groups Enter the function number for Deleting Optional Groups “Delete Opt.G.Dial” using the number keys. This function deletes all destinations Us146-1.tif registered in an Optional Group. Limitation ❒ If a registered Optional Group is being used for a standby Memory Transmission, the message “This destination is in use for a...
  • Page 69 Registering Press [Yes]. Note ❒ If you press [No], the Optional Group is not deleted and the display shown in step 6 appears again. ❒ The registered destinations are shown. Us148-4.tif Press [Yes] to delete the Optional Group. Us140-5.tif Note ❒...

  • Page 70: Entering Text

    Entering Text Entering Text This section describes how to enter Note characters. When you enter a charac- ❒ If you wish to enter symbols, press ter, it is shown at the position of the [ Symbols]. cursor. If there is a character at the Us213-1.tif cursor position, the entered character is shown before the character.

  • Page 71: How To Enter Text

    Registering Limitation Press a Quick Dial key. ❒ You can register up to 30 wild A letter is entered and the cursor cards. moves. Note Note ❒ Compare identifications by ne- ❒ If you wish to enter another glecting spaces. character continuously, repeat step B.
  • Page 72 Entering Text Enter the number of the symbol Deleting characters y o u w i s h t o i n s e r t w i t h t h e number keys. Press the < < or > >...
  • Page 73 Registering...

  • Page 74: Troubleshooting

    4. Troubleshooting Adjusting Volume You can change the volume of the fol- Press the { { { { User Tools} } } } key. lowing sounds the machine makes. LTWO120E.eps Interrupt ❖ ❖ ❖ ❖ On Hook Screen Contrast When you press the {On Hook Dial} User Tools Adjustment Program...
  • Page 75 Troubleshooting ❖ ❖ ❖ ❖ On Hook Note Us193-1.tif ❒ When you press [Cancel], the volume setting is canceled and the display shown in step E ap- pears again. ❒ Lowest = OFF ❖ ❖ ❖ ❖ Transmission Press [PrevMenu]. L2fxex231.tif Press the { { { { User Tools} } } } key.

  • Page 76: Error Messages And Their Meanings

    Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display.

  • Page 77: When The {Fax} Key Is Lit In Red

    Troubleshooting When the {Fax} key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. See “Loading Paper” in the Copy Reference. The paper output tray is full. Remove the paper from the tray.

  • Page 78: Solving Problems

    Solving Problems Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears Adjust the scan density. P.30 “Image Density (Con- dirty when received at the trast)” other end. Printed or sent image contains The Document Feeder (AR- spots.

  • Page 79: Index

    INDEX Adjusting Volume , 69 G3 Analog Line , 43 Analog Line Connector , 2 Group Dial list , 58 Auto Image Density , 31 Groups , 37 , 56 Automatic Redial , 21 Image density , 29 Batch Transmission , 22 Image Density (Contrast) , 30 Broadcasting , 18 Image Density key , 6...
  • Page 80 Receive File Indicator , 4 Reception , 39 Registering , 41 Reset , 5 Resolution , 29 Resolution key , 4 RTI/TTI , 41 Scan Settings , 29 Selecting the Reception Mode , 39 Setting Originals , 12 Solving Problems , 73 Speed Dial , 33 , 36 , 52 Speed Dial key , 5 Speed Dial list , 54...
  • Page 81 MEMO...
  • Page 82 MEMO...
  • Page 83 B383...

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