Configure A Scan Filing Repository Using Ftp - Xerox WorkCentre 7675 System Administrator Manual

Configure a Scan Filing Repository using FTP

1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where
images scanned by the machine will be stored. Note the IP address or host name.
2. Create a user account and password for the machine. When a document is scanned, the machine logs
in using the account, transfers the file to the server or workstation and logs out. Note the user account
and password details.
3. Create a directory within the FTP root to be used as a scan filing location (repository). Note the
directory path.
4. Test the FTP connection by logging in to the scan directory from a PC with the user account and
password. Create a new folder within the directory and then delete the folder. If you cannot perform
this function check the user account access rights and the FTP service setup.
Enter the Scan Repository Details via Internet Services
5. At your workstation, open your Web browser and enter the IP address of the machine in the Address
or Location field. Press [Enter].
6. Click the [Properties] tab.
7. Enter the Administrator User name and password if prompted. The default is [admin] and [1111].
8. Select the symbol to the left of [Services].
9. Select the symbol to the left of [Network Scanning].
10. Select [File Repository Setup] in the directory tree.
11. Select [Edit] in the Default File Destination box, or [Add] in the Alternate File Destinations box.
NOTE: During device configuration, SMARTsend (if used) overwrites the Default Repository and
Template Pool scan settings. If certain applications will use Default Repository settings, not matching
SMARTsend settings, reconfigure the applications to use an Alternate Repository before configuring
the device with SMARTsend's Add/Update feature.
12. Enter a name to describe the filing destination template in the Friendly Name entry box.
13. Select FTP for [Protocol].
14. Select either [IP Address] or [Host Name].
15. Enter the IP Address or Host Name of the FTP location.
16. Type in the path to the location of the scan folder in [Document Path]. Enter the full path to the
directory, starting at the root of FTP services. For example: /(directory name)/(directory name).
17. Select a radio button for Login Credentials to Access the Destination. Select Authenticated User to
have your Authentication Server determine user access to the file server. Select Prompt at User
Interface to have the file server determine user access. Select System to have the system directly log
in to the file server.
18. Supply a [Login Name] and [Password], if the system will be directly accessing the file server.
19. Click [Apply] to accept the changes.
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