Page 1 System Administrator’s Guide WorkCentre 7655/7665/7675...
Page 2: Copyrights And Trademarks
Mandrake and Linux-Mandrake are trademarks of MandrakeSoft. CUPS is a trademark of Easy Software Products. VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation. XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corporation. FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation.
Page 3: Table Of Contents
Enable TCP/IP and HTTP at the device....................8 Configure protocols with Internet Services.................... 8 Configure additional purchased options ....................9 Install Printer Drivers ..........................9 Xerox Unicode 3.0 for SAP Font Kit ...................... 9 Physical Connection ..........................10 Power Cable............................10 Power On the Machine........................10 The Welcome Page and Install Wizards .....................
Page 4 XPS Settings............................ 21 Scan to Searchable File Formats ......................22 Accessing Image Settings ....................... 22 Accessing Network Scanning, E-mail, or Internet Fax Settings............23 Alert Notification ..........................24 To Set up an Alert Notification Group ....................24 To Assign Notification Alerts to a Group..................24 To Edit or Delete a Recipient Address.....................
Page 5 Configure Microsoft Networking and WINS (Windows Internet Naming Service)......50 Windows 2000 over AppleTalk ......................51 Windows XP ............................54 Configure TCP/IP and SLP Settings....................54 Configure Raw TCP/IP Printing ....................... 56 Create an IPP Printer (Internet Printing Protocol)................57 Configure Microsoft Networking and WINS (Windows Internet Naming Service)......
Page 6 Information Checklist ........................122 Enable 802.1X ..........................123 Configure 802.1X with Internet Services ..................124 Xerox Secure Access ........................125 Secure Access and Accounting .....................125 Information Checklist ........................125 Enable Secure Access........................126 Enable Web User Interface Authentication..................127 Configure your LDAP Server ......................127 Set Authentication to control access to individual services ............128 Using Secure Access........................129...
Page 7 Overview............................159 Information Checklist ........................159 Configure Scan to Home .......................160 Scan to Mailbox..........................161 Overview............................161 Information Checklist ........................161 Enable Scan to Mailbox .........................162 Configure Scan to Mailbox......................162 E-mail ..............................163 Overview............................163 Addressing - Internal Address Book (LDAP) .................169 Addressing - Public Address Book ....................172 Internet Fax ............................174 Overview............................174 Enable Internet Fax ........................176...
Page 8 Overview............................226 Configuring Bates Stamp Settings....................226 Xerox Standard Accounting.......................227 Overview............................227 Enable Xerox Standard Accounting....................228 Create a Group Account ........................229 Create a User Account and Set Usage Limits ................230 Next Steps – Using XSA at the machine ..................232 Disabling and Enabling Options......................240 Disable an Optional Feature......................240...
Page 9: Introduction: Read Me
Introduction: Read Me Who Should Use This Guide This WorkCentre 7655/7665/7675 System Administrator’s Guide has been created to assist Experienced System Administrators in installing this device on a variety of networks. Print out this Read Me, then use the steps below as your road map to navigate this guide and assure a successful installation. Steps for installing this device on your network Refer to the Physical Connection section and follow the steps provided for Power Cable and Ethernet Cable installation.
Page 10: Enable Tcp/Ip And Http At The Device
Enable TCP/IP and HTTP at the device 1. Looking at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP Settings, to enable use of the device's web User Interface for network and options configuration. 2.
Page 11: Configure Additional Purchased Options
A Unicode font kit is available for this multifunction device. Installation of the Unicode fonts, per the kit's instructions, provides the required character sets to print documents in multiple languages, in an SAP printing environment. To order the kit, contact your Xerox representative.
Page 12: Physical Connection
Physical Connection Power Cable Ensure the machine is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. Power On the Machine The Power On button is located on the front of the machine.
Page 13: The Welcome Page And Install Wizards
Properties tab, to go directly to the Install Wizards for configuring protocols and optional services. A Cloning File... button on the Welcome Page lets you copy configuration settings from a compatible Xerox system and apply them to this system.
Page 14: Ethernet Configuration
Ethernet Configuration Ethernet Cable 1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off). 2. Connect a category 5 Ethernet cable to the network interface port at the rear of the machine, and connect the other end of the cable to a live network drop.
Page 15: To Change The Ethernet Speed, If Needed
To Change the Ethernet Speed, if needed 1. Go to a networked workstation, open a Web browser application, enter the TCP/IP address of the machine in the Address bar, and press Enter. 2. Select the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111] 4.
Page 16: Usb Printing
Information Checklist 1. Before starting the installation procedures, please ensure the following items are available: 2. The USB Print Kit available for purchase from your Xerox Sales Representative. 3. A standard USB peripheral cable. 4. CentreWare Print and Fax Drivers CD delivered with your machine. This contains the USB printer drivers.
Page 17: Parallel Port Printing
Information Checklist Before starting the installation procedures, please ensure the following items are available: 1. The USB Print Kit, which includes the Parallel Port option, available for purchase from your Xerox Sales Representative. 2. A standard Parallel Port printing cable.
Page 18: General Setup
General Setup Set a Description for the Machine The CentreWare Internet Services Properties Description page contains information that identifies a specific machine model, name and physical location. At your Workstation 1. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter].
Page 19: Configuration Page
Configuration Page The Configuration page allows you to view machine setup details, for example Network Setup and Network Scanning Setup. These details can also be printed by selecting the Print Configuration Page button. At your Workstation 1. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter].
Page 20: Configuration Report
NOTE: If there is no Configuration Report button the machine does not have a network controller and is unable to be connected to the network. Contact your Xerox Sales Representative to purchase a network controller if you wish to connect your machine over the network.
Page 21: Administrator Tools Password
After working with settings, make sure to log out by selecting admin-Logout in the upper right corner of the Internet Services screen. Xerox recommends that you change the Administrator password immediately after machine installation. A password of at least 9 characters in length should be sufficient for a year. Once changed, ensure the password is kept in a secure place for future use.
Page 22: Image Settings
Tagged Image File Format is a multi-platform format for raster (bitmapped) graphics. Nearly every graphics application can read and write TIFF. Depending upon your needs, select which version of TIFF Compression the Xerox system uses. TIFF 6.0 (old JPEG) TIFF Specification Supplement 2 (new JPEG).
Page 23: Flate Compression
Flate Compression Select Enabled or Disabled. Flate is a lossless compression algorithm based on two other algorithms: Huffman compression and LZ77 (the first LZW). Huffman compression is a lossless algorithm ideal for compressing text. LZ77 works well with files containing lots of repetitive data, such as text and monochrome image (TIFF and GIF) files.
Page 24: Scan To Searchable File Formats
Note: Before installing the Scan to Searchable File Formats feature, make sure that you have installed the Network Scanning/E-mail option first. Network Scanning is an optional feature, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). For more information, see the Network Scanning topic of the Options section of this guide.
Page 25: Accessing Network Scanning, E-Mail, Or Internet Fax Settings
Accessing Network Scanning, E-mail, or Internet Fax Settings At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page. 2.
Page 26: Alert Notification
Alert Notification In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on the machine. To Set up an Alert Notification Group At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter].
Page 27: Billing Meter Read Alerts
Billing Meter Read Alerts Using this dialog, System Administrators can set up an e-mail notification to the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant. To Set up a Billing Meter Read Alert At your Workstation 1.
Page 28: Local Ui Alerts
Local UI Alerts System Administrators can set up the local UI to warn users that the scan disk is running low on memory, potentially impacting system performance and/or causing job loss. To Set up the Local UI Alert At your Workstation 1.
Page 29: Billing And Counters
Billing and Counters The Billing and Counters page provides the Billing information for the machine, including number of impressions printed or copied. At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter].
Page 30: Smart Esolutions
SMart eSolutions SMart eSolutions provides Xerox customers with a setup page to guide you through the steps required to configure the device for automatic meter readings. SMart eSolutions provides the ability of the device to automatically send data to Xerox to be used for billing (MeterAssistant) and toner replenishment (SuppliesAssistant).
Page 31: Set Permissions For Job Management
Set Permissions for Job Management The Job Management page allows you to set permissions that allow System Administrators or general (non-administrator) users to delete jobs from the machine print queue. NOTE: System Administrators can always delete any job, regardless of the setting selected on the Job Management Page.
Page 32: Cloning
Cloning Cloning is available with the WorkCentre 7655/7665/7675. Configuration Cloning enables you to conveniently copy the settings and web-generated scan templates of one machine and transfer them to other machines operating with the same version of system software. Groups of settings can be cloned, depending on the optional features installed on the machine. For example, scan settings will be available for cloning only if the Network Scanning optional feature is already installed on the source device.
Page 33: The Banner Sheet
The Banner Sheet When documents are sent to print at the machine, a banner sheet is printed identifying the PC that sent the print job. It is possible to disable this setting both within the printer driver and from the machine administrator tools.
Page 34: Saving And Reprinting Jobs
Saving and Reprinting Jobs The Save Job for Reprint feature allows users to store print jobs on the device from their print driver, or the Print page of Internet Services, then select the job from the device’s User Interface for reprinting. This feature can be enabled and configured by the System Administrator from the Properties page of Internet Services (the series of web pages, hosted on the embedded HTTP server of the machine).
Page 35: Restore Saved Jobs
Restore Saved Jobs 1. Select [Backup Jobs] to restore saved jobs stored on a repository. Note that the following will happen when Saved Jobs are restored. All current Saved Jobs data will be immediately deleted. The restore process may take considerable time to complete depending on how many files were backed up.
Page 36: Online / Offline
Online / Offline The Online/Offline window allows the System Administrator to stop and resume the system from receiving or sending jobs over the network. At the Machine 1. Press the [Log In / Out] button to enter the Tools pathway. 2.
Page 37: Auditron
Auditron The Auditron is a feature of the machine which automatically tracks copy usage for analysis and billing purposes. There are two types of Auditron, an Internal Auditron and an External Auditron called Network Accounting. Network Accounting is run over the network and the accounting functions are performed remotely via third party software.
Page 38: Auxiliary (Foreign Device) Interface Kit
Auxiliary (Foreign Device) Interface Kit A third party access and accounting device such as a coin operated device or a card reader can be attached to the machine. To enable this option the Foreign Device Interface Kit must be installed. After the kit is installed the administrator must enable Auxiliary Access as the Accounting Mode from the Tools menu of the machine.
Page 39: Snmp
GET Returns the password for SNMP GET requests to the machine. Applications obtaining information from the device via SNMP, such as Xerox PrinterMap or CentreWare, use this password. SET Returns the password for SNMP SET requests to the machine. Applications that set information on the device via SNMP, such as Xerox PrinterMap or CentreWare, use this password.
Page 40: Software Upgrade Via Network Connection
Software Upgrade process. Prepare for the Upgrade Obtain the new software upgrade file for your machine from the www.xerox.com web site or from your Xerox Customer Support Representative. Download the upgrade file to a local or network drive. You will be able to delete the file after the upgrade procedure.
Page 41 16. Enter the current administrator tools User Name and Password. The default is admin and 1111. 17. Note the current software level in the Last Successful Upgrade box. 18. In the Manual Upgrade box select [Browse] to locate the software upgrade file obtained earlier. 19.
Page 42: Software Upgrade: Auto
Scroll down to Printer Setup to see your version number. 2. Contact your Xerox Customer Support Representative to make certain that Auto Upgrading is appropriate for your machine. If it is not, refer to the Software Upgrade via Network Connection topic for manual upgrade instructions.
Page 43: Set The Auto Upgrade Time
Set the Auto Upgrade Time 12. At your Workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 13. Click the [Properties] tab. 14. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 15.
Page 44: Protocols
Protocols NetWare Configure NetWare Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
Page 45: Netware Directory Services (Nds)
The Xerox NDPS/NEPS Solution allows you to use Novell NDPS/NEPS with many of the latest Xerox printers. It includes administrative tools that snap-in to NWAdmin that enables users to easily configure and manage their network print services.
Page 46: Windows 2000
Windows 2000 Configure TCP/IP and SLP Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. NOTE: TCP/IP and HTTP should have been initially configured per the Introduction: Read Me of this guide.
Page 47 DNS Configuration 12. Enter an IP address for the [Preferred DNS Server]. Enter an IP address for [Alternate DNS Servers 1] and [2]. 13. Check the box to enable [Dynamic DNS Registration (DDNS)]. NOTE: If your DNS Server does not support dynamic updates there is no need to enable DDNS. 14.
Page 48: Configure Raw Tcp/Ip Printing
Configure Raw TCP/IP Printing NOTE: TCP/IP must be enabled before Raw TCP/IP Printing is enabled. Raw TCP/IP is a printing method used to open a TCP socket-level connection, over Port 9100, to stream a print-ready file to the printer's input buffer, and then to close the connection after sensing an End Of Job indicator in the Page Description Language, or after expiration of a preset timeout value.
Page 49: Create An Ipp Printer (Internet Printing Protocol)
Create an IPP Printer (Internet Printing Protocol) Information Checklist Before starting the installation procedure, please ensure that you have performed the following, critical steps. 1. TCP/IP and HTTP (which supports IPP) should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follow the steps provided. This will set up the device to communicate over the TCP/IP network and enable use of the Web User Interface (CentreWare Internet Services).
Page 50 11. Click [Apply] to accept the changes. NOTE: The settings are not applied until you restart the machine. 12. Click the [Status Tab] link. 13. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time.
Page 51 Install the Printer Driver 21. From the [Start] menu, select [Settings] and then [Printers] (Windows 2000) or [Printers and Faxes] (Windows XP). The Vista path is Start\Control Panel\Printer(s). 22. Double-click [Add Printer] and click [Next]. 23. Verify that [Network Printer] is selected and click [Next]. 24.
Page 52: Configure Microsoft Networking And Wins (Windows Internet Naming Service)
Configure Microsoft Networking and WINS (Windows Internet Naming Service) Configure Microsoft Networking 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab.Enter the Administrator User name and password if prompted. The default is [admin] and [1111].
Page 53: Windows 2000 Over Appletalk
Windows 2000 over AppleTalk Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational AppleTalk network with a Windows 2000 computer equipped with an Ethernet network interface card. 2. The AppleTalk Name you wish to assign to your printer. 3.
Page 54 9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time.
Page 55 NOTE: You may be asked whether you want to capture the AppleTalk print device. If you are prompted to do this and you are unsure how to respond, click the Help button and read the help file for an explanation of capturing AppleTalk print devices. IMPORTANT: Capturing the printer may prevent other computers from printing to this printer.
Page 56: Windows Xp
Windows XP Configure TCP/IP and SLP Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. NOTE: TCP/IP and HTTP should have been initially configured per the Introduction: Read Me of this guide.
Page 57 DNS Configuration 12. Enter an IP address for the [Preferred DNS Server]. Enter an IP address for [Alternate DNS Servers 1] and [2]. 13. Check the box to enable [Dynamic DNS Registration (DDNS)]. NOTE: If your DNS Server does not support dynamic updates there is no need to enable DDNS. 14.
Page 58: Configure Raw Tcp/Ip Printing
Configure Raw TCP/IP Printing NOTE: TCP/IP must be enabled before Raw TCP/IP Printing is enabled. Raw TCP/IP is a printing method used to open a TCP socket-level connection, over Port 9100, to stream a print-ready file to the printer's input buffer, and then to close the connection after sensing an End Of Job indicator in the Page Description Language, or after expiration of a preset timeout value.
Page 59: Create An Ipp Printer (Internet Printing Protocol)
Create an IPP Printer (Internet Printing Protocol) Information Checklist Before starting the installation procedure, please ensure that you have performed the following, critical steps. 1. TCP/IP and HTTP (which supports IPP) should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follow the steps provided. This will set up the device to communicate over the TCP/IP network and enable use of the Web User Interface (CentreWare Internet Services).
Page 60 12. Click [Apply] to accept the changes. NOTE: The settings are not applied until you restart the machine. 13. Click the [Status Tab] link. 14. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time.
Page 61 Install the Printer Driver 22. From the [Start] menu, select [Settings] and then [Printers] (Windows 2000) or [Printers and Faxes] (Windows XP). The Vista path is Start\Control Panel\Printer(s). 23. Double-click [Add Printer] and click [Next]. 24. Verify that [Network Printer] is selected and click [Next]. 25.
Page 62: Configure Microsoft Networking And Wins (Windows Internet Naming Service)
Configure Microsoft Networking and WINS (Windows Internet Naming Service) Configure Microsoft Networking 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111] 4.
Page 63: Windows Xp Over Appletalk
Windows XP over AppleTalk Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational AppleTalk network with a Windows XP computer equipped with an Ethernet network interface card. 2. The AppleTalk Name you wish to assign to your printer. 3.
Page 64 9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time.
Page 65 NOTE: You may be asked whether you want to capture the AppleTalk print device. If you are prompted to do this and you are unsure how to respond, click the Help button and read the help file for an explanation of capturing AppleTalk print devices. IMPORTANT: Capturing the printer may prevent other computers from printing to this printer.
Page 66: Apple Macintosh 9.X/10.X (Os X)
Apple Macintosh 9.x/10.x (OS X) Apple Macintosh (AppleTalk) AppleTalk printing is available with the WorkCentre 7655/7665/7675. Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational AppleTalk network with Macintosh workstation computers equipped with Ethernet network interface cards.
Page 67 9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time.
Page 68 8. Select the printer icon, then select the Postscript Printer Name which corresponds to the name given to the machine in AppleTalk Settings - 'Name'. 9. Select [Create]. 10. Select the PostScript Printer Description (PPD) that matches your machine model. 11.
Page 69 View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD. CentreWare is a suite of applications used for installing, maintaining and using the Xerox machines. CentreWare Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity.
Page 70: Apple Macintosh (Tcp/Ip)
Apple Macintosh (TCP/IP) TCP/IP printing is standard with the WorkCentre 7655/7665/7675. Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational TCP/IP network with Macintosh workstation computers equipped with Ethernet network interface cards. 2.
Page 71 11. Click the [Status] tab. 12. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 13. A Configuration Report should have printed by default when the machine rebooted. Look at the report to verify TCP/IP settings.
Page 72 Set up LPR (Line Printer Remote) Printing in Mac OSX 1. Load the CentreWare Print and Fax Drivers CD-ROM into your CD drive. 2. Open the CD and select the required language. 3. Double-click to open the [Drivers] folder. 4. Double-click to open the [Mac] folder. NOTE: There may be more than one Print and Fax Drivers CD.
Page 73 View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD. CentreWare is a suite of applications used for installing, maintaining and using the Xerox machines. CentreWare Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity.
Page 74: Unix
UNIX HP-UX Client (Version 10.x) You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CDROM delivered with your machine.
Page 75 GUI Method 1. Open a command window from the desktop. 2. Type [su] to become super user. 3. Type [sam] to start the System Administrator Manager (SAM). 4. Select the [Printers and Plotters] icon. 5. Select [lp] spooler. 6. Select [Printers and Plotters]. 7.
Page 76: Solaris 2.X Environment
Solaris 2.x Environment You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CD-ROM delivered with your machine.
Page 77 GUI Method 1. Open a command window from the desktop. 2. Type [su] to become super user. 3. Type [admintool] to run the System Administrator Tool. 4. Select [Browse:Printers]. 5. Select [Edit:Add:Access to Printer...]. 6. Enter the following information into the Access to Remote Printer form: [Printer Name: queuename].
Page 78: Sco Unix Environment
SCO UNIX Environment You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CD ROM delivered with your machine.
Page 79 GUI Method 1. Log in as root. 2. From the Main Desktop, select icons: [System Administration: Printers: Printer Manager]. 3. Select [Printer: Add Remote: UNIX...]. 4. Enter the following information into the Add Remote UNIX Printer form: Host: hostname (Where hostname is the machine hostname from the /etc/hosts file.) Printer: name of the queue being created, ie: dc xxxq.
Page 80: Cups
CUPS The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and A T and T Line Printer (LP) system designed in the 1970s for printing text to line printers. Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.
Page 81 Enable Port 9100 as additional support for HTTP (IPP) printing 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
Page 82 Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on one of the CD-ROMs that came with your printer. From the CD- ROM, with root privileges copy the PPD into your CUPS ppd folder on your workstation. If you are unsure of the folder's location, use the Find command to locate the ppd's.
Page 83 Adding the Xerox printer 1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is >...
Page 84: As400
AS400 AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers. Assumptions This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing in an AS/400 environment.
Page 85 To create an SNMP trap 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
Page 86 To identify the trap To identify the trap, create a device description from your terminal's command line. 1. Select the F-4 key to prompt the CRTDEVPRT command. Enter the following parameters: Device Description: Xeroxprinter Device Class: *lan Device Type: 3812 Device Model: 1 2.
Page 87: As400 Printing Using Lpr (Crtoutq)
AS400 Printing using LPR (CRTOUTQ) Creating a remote queue (LPR) on the AS400 At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters. The setup is as follows: Output queue: queue name Library: Library name Maximum spooled file size Number of pages: *NONE Starting time: Time Ending time: Time...
Page 88 ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (document) should be able to be sent tot he WorkCentre. NOTE**: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none.
Page 89: Printer Drivers
You can use CentreWare to configure in this environment. Click here for more information. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor utility. To use the Xerox Printer...
Page 90 Windows Add Printer Wizard Go to the Windows 2000 Server 1. At the Desktop, right mouse click the [My Network Places] icon and select [Properties]. 2. Right mouse click on the [Local Area Connection] icon and select [Properties]. 3. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. If this software is not present, install it using the documentation provided by Microsoft.
Page 91 20. Enter the IP address of the printer. 21. Enter a name for the print queue and click [OK]. 22. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 23.
Page 92: Microsoft Windows 2000 Professional
Note: You can use CentreWare to configure in this environment. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor utility. To use the Xerox Printer Installer locate the CentreWare Print and Fax Drivers CD-ROM delivered with your machine and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows.
Page 93 To install printer drivers on Windows 2000 Professional choose one of the following options: Connect to an existing print queue already created on a network server Create a new print queue on the Windows 2000 Professional workstation Connect to an Existing Print Queue 1.
Page 94 Create a New Print Queue Go to the Windows 2000 Professional Workstation 1. At the Desktop, right mouse click the [My Network Places] icon. 2. Select [Properties]. 3. Right mouse click on the [Local Area Connection] icon and select [Properties]. 4.
Page 95 24. Select the [.INF] file then click [Open]. 25. The wizard will return you to the previous dialog. Verify the path and file name are correct and click [OK]. 26. Select the model that corresponds to your machine and click [Next]. 27.
Page 96: Microsoft Windows Xp
Note: You can use CentreWare to configure in this environment. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor utility. To use the Xerox Printer Installer locate the CentreWare Print and Fax Drivers CD-ROM delivered with your machine and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows.
Page 97 To install printer drivers on Windows XP choose one of the following options: Connect to an existing print queue already created on a network server Create a new print queue on the Windows XP workstation Connect to an Existing Print Queue 1.
Page 98 Create a New Print Queue on Windows XP: 1. Obtain the Print Driver for your operating system. 2. Verify that Print Services for Unix is loaded: from the [Start] menu, select [Control Panel]. 3. Double-click [Add/Remove Programs]. 4. Select [Add/Remove Windows Components]. 5.
Page 99 17. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 18. Select the [.INF] file then click [Open]. 19. When the Install from Disk screen appears, verify that the path and file name are correct, then click [OK].
Page 100: Apple Macintosh
Apple Macintosh Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Verify the AppleTalk settings have been configured properly on the machine by printing a Configuration Report. Print a Configuration Report At the Machine i.
Page 101: Instructions For 9.X
Instructions for 9.x. 1. Double-click installer file to install the printer driver on your Macintosh. 2. Click [Continue] 3. Click [Agree] to accept the License Agreement. 4. Click [Install]. 5. Your Mac may need to be restarted. Click [Yes] to continue. 6.
Page 102: Instructions For 10.X (Os X)
Instructions for 10.x (OS X) 1. Double click to open the folder containing the drivers for version 10.x. 2. Double click to open the [machine model.dmg]. 3. Double click to open the [machine model.pkg] file. 4. When the Welcome screen displays, click [Continue]. 5.
Page 103 View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD. CentreWare is a suite of applications used for installing, maintaining and using the Xerox machines. CentreWare Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity.
Page 104: Windows Xp/2000 (Usb Printing)
Windows XP/2000 (USB Printing) Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Ensure the USB print kit has been fitted to the machine. Print a configuration report to check this. Print a Configuration Report At the Machine i.
Page 105 At your Workstation Connect the USB cable to the machine and the other end to your workstation or laptop. The Found New Hardware Wizard box will appear. 1. Click [Next]. 2. Ensure the radio button is selected next to [Search for suitable driver]. Click [Next]. 3.
Page 106: Authentication
Xerox Secure Access - For information on this type of authentication, see the topic of the same name in this guide.
Page 107: Network Authentication
Network Authentication Network Authentication can be enabled to prevent unauthorized use of installed device options (Color Copy, Network Scanning, E-mail, Internet Fax and Server Fax). Users of the device will be asked to provide a username and password to be validated by the designated authentication server.
Page 108: Configure Authentication For Kerberos (Solaris)
Configure Authentication for Kerberos (Solaris) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4.
Page 109 7. Click the Device Access [Configure] or [Edit] button. 8. From the drop-down menus for each item, select the method to use to display that item to users. 9. Click [Save] when done. 10. Click the Service Access [Configure] or [Edit] button. 11.
Page 110: Configure Authentication For Kerberos (Windows 2000/2003)
Configure Authentication for Kerberos (Windows 2000/2003) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4.
Page 111 7. Click the Device Access [Configure] or [Edit] button. 8. From the drop-down menus for each item, select the method to use to display that item to users. 9. Click [Save] when done. 10. Click the Service Access [Configure] or [Edit] button. 11.
Page 112: Configure Authentication For Nds (Novell)
Configure Authentication for NDS (Novell) Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the NetWare protocol is enabled on your machine by printing a Configuration Report. At the Machine 2.
Page 113 Set Authentication to control access to individual services Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services application, follow steps 1 - 6 below to reopen Internet Services and run the wizard again. 1.
Page 114: Configure Authentication For Smb (Windows 2000/2003)
Configure Authentication for SMB (Windows 2000/2003) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4.
Page 115 Set Authentication to control access to individual services Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services application, follow steps 1 - 6 below to reopen Internet Services and run the wizard again. 1.
Page 116: Configure Authentication For Ldap/Ldaps
Configure Authentication for LDAP/LDAPS 1. At a networked workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4.
Page 117 12. If desired, enter the path to the LDAP objects to limit the LDAP search in the [Search Directory Root] area. The entry should be in base DN format (for instance, ou=people, dc=xerox, dc=com). 13. Select the required Login Credentials to access the LDAP server. Quite often, to simply supply address information for E-mail, no login is required.
Page 118: Set Authentication To Control Access To Individual Services
Set Authentication to control access to individual services Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services application, follow steps 1 - 6 below to reopen Internet Services and run the wizard again. 1.
Page 119: Configure Filters For Ldap (If Desired)
Configure Filters for LDAP (if desired) 1. If you are continuing the previous procedure (Configure Authentication for LDAP/LDAPS), click the [Custom Filters] tab on the LDAP Settings screen. 2. If you have already logged out of Internet Services, or closed your browser, at a networked workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.
Page 120: Configure Contexts For Ldap (If Desired)
Configure Contexts for LDAP (if desired) Contexts are used with the Authentication feature. The administrator can configure the device to automatically add an authentication context to the Login Name provided by the user. 1. If you are continuing the previous procedure (Configure Authentication for LDAP/LDAPS), click on [Contexts] on the LDAP Settings screen.
Page 121: Configure Authorization Access (By Groups) For Ldap (If Desired)
Configure Authorization Access (by groups) for LDAP (if desired) LDAP server user groups can be used to control access to certain areas of the Xerox device. For example, the LDAP server may contain a group of users called "Admin." You can configure the "Admin"...
Page 122: Local Authentication
Local Authentication With Local Authentication enabled, the System Administrator defines passcodes via a web browser, or locally at the machine, for users to use to authenticate to the system and use restricted services. At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter].
Page 123 Set Authentication to control access to individual services 1. Click the Device Access [Configure] or [Edit] button. 2. From the drop-down menus for each item, select the method to use to display that item to users. 3. Click [Save] when done. 4.
Page 124: 802.1X Authentication
• PEAPv0/EAP-MS-CHAPv2 • EAP-MS-CHAPv2 Information Checklist 1. Create a user name and password on your authentication server which will be used to authenticate the Xerox device. 2. Ensure your 802.1X authentication server and authentication switch are available on the network.
Page 125: Enable 802.1X
Enable 802.1X At the Machine: 1. Press the [Log In / Out] button to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 3. If necessary, press the [Machine Status] button, then the [Tools] tab. 4.
Page 126: Configure 802.1X With Internet Services
Configure 802.1X with Internet Services In addition to enabling 802.1X at the machine, 802.1X can be configured with Internet Services (the embedded HTTP server running on the device). Make sure that the HTTP and TCP/IP protocols are properly configured for your network before attempting to use your web browser to communicate with the machine’s HTTP server.
Page 127: Xerox Secure Access
Make sure to securely mount any external user authenticating devices to the machine. 3. Ensure that SSL (Secure Sockets Layer) is configured on the multifunction device. The Xerox Partner authentication solution communicates with the multifunction device via HTTPS.
Page 128: Enable Secure Access
15. Select [Enable alternate access via on-screen keyboard] if you wish to allow the user to enter their card/user ID manually at the UI. Select [Restricted access via Xerox Secure Access Device] if this option should not be allowed.
Page 129: Enable Web User Interface Authentication
5. Select [Authentication Configuration]. 6. Verify that the Personalization checkbox is checked. 7. Select [Xerox Secure Access] from the Device User Interface Authentication box. 8. Select [Remotely on the Network] from the Web User Interface Authentication box. 9. Select [Remotely on the Network] from the Authorization box.
Page 130: Set Authentication To Control Access To Individual Services
4. Select the symbol to the left of [Security]. 5. Select [Authentication Configuration]. 6. Select [Xerox Secure Access] for Device User Interface Authentication and Authorization, then [Remotely on the Network] for the Web User Interface and Authorization boxes, and click [Next].
Page 131: Using Secure Access
Using Secure Access 1. Read the multifunction device’s User Interface prompt to determine what needs to be done to be authenticated at the device. Authentication methods include swiping a card, placing a proximity card near the reader, or entering a user ID or PIN (personal identification number). 2.
Page 132: Authentication Off (If Available)
Authentication Off (if available) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
Page 133: Security
Security IP Filtering The Internet Services IP Filtering page allows you to permit or restrict user access to the machine. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2.
Page 134: Audit Log
Audit Log Audit Log is a log that tracks access and attempted access to the server. With TCP/IP and HTTP-based processes running on the server, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools, helps to assess attempted server security breaches, identify actual breaches, and prevent future breaches.
Page 135: Digital Certificate Management
Digital Certificate Management With SSL enabled (from the Connectivity / Protocols / HTTP selections of the Properties tab of Internet Services), and a digital certificate installed, remote users accessing the system over an HTTP-based interface are assured of having their network communications protected against eavesdropping and tampering, using strong encryption.
Page 136: Ip Sec
IP Sec IP Sec (IP Security) is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols, that secure IP communications at the network layer of the protocol stack, using both authentication and data encryption techniques. The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key, following a network negotiating session between the initiator (client workstation) and the responder (printer or server).
Page 137: Trusted Certificate Authorities
Trusted Certificate Authorities If you selected and completed the Certificate Signing Request, after clicking [Create New Certificate] on the Machine Digital Certificate Management page of Internet Services, when the signed certificate is received back from the Trusted Certificate Authority, you need to add it (upload it) to the system. To add the certificate to the system, perform the following steps.
Page 138: Options
Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device. Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs.
Page 139: Enable Xeip
Enable XEIP Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Ensure the machine is fully functioning on the network. Ensure your XEIP solution is installed and functioning. To enable EIP applications, an InstallCustomServices.dlm has to be installed on the device.
Page 140: Network Scanning
Network Scanning Network Scanning is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). Network Scanning allows a user to scan an original document, convert it to an electronic file, and distribute and archive that file in a variety of ways.
Page 141 SMARTsend has replaced CentreWare Network Scanning Services NOTE: FreeFlow SMARTsend combines and enhances the powerful features of two Xerox products - FlowPort and CentreWare Network Scanning Services - to deliver one integrated software application. For more information click here. SMARTsend scanning services Built on the Microsoft .NET platform, this server-based software works with new and legacy Multifunction...
Page 142: Information Checklist
1. Ensure the machine is fully functioning on the network prior to installation. 2. Install the Scanning Hardware Kit. Refer to the instructions contained with the kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
Page 143: Enable Network Scanning
Enable Network Scanning When you purchase the Network Scanning/E-mail Kit, you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self- explanatory instructions, used to install the Network Scanning option. Follow the instructions supplied with the Network Scanning/E-mail Kit to install the S2X card in an available PCI slot in the network controller, to connect the cable between the S2X card and the device's backplane, and to use the Network Scanning/E-mail SIM to activate the network scanning feature.
Page 144: Configure A Scan Filing Location
Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly configured networked workstation. A dedicated file server is not required to receive scans. A dedicated server is required, however, for the installation and use of SMARTsend software to remotely manage the pool of templates (workflows), displayed locally to device users, if so desired.
Page 145: Configure A Scan Filing Repository Using Ftp
Configure a Scan Filing Repository using FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images scanned by the machine will be stored. Note the IP address or host name. 2. Create a user account and password for the machine. When a document is scanned, the machine logs in using the account, transfers the file to the server or workstation and logs out.
Page 146 20. To configure General Settings, select General in the directory tree. 21. To print a Confirmation Sheet after every scan job, select On from the pull down menu. The Confirmation Sheet specifies the status of the job, and the file location if the scan was successful. 22.
Page 147: Configure A Scan Filing Repository Using Netware
Configure a Scan Filing Repository using NetWare Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Ensure the NetWare protocol is enabled on your machine. How to check that the NetWare protocol is enabled on your machine Print a Configuration Report at the Machine 1.
Page 148 12. Select [Edit] in the Default File Destination box, or [Add] in the Alternate File Destinations box. NOTE: During device configuration, SMARTsend (if used) overwrites the Default Repository and Template Pool scan settings. If certain applications will use Default Repository settings, not matching SMARTsend settings, reconfigure the applications to use an Alternate Repository before configuring the device with SMARTsend's Add/Update feature.
Page 149 At the Machine 28. Touch the [Network Scanning] button on the touch screen, then touch OK. 29. Touch the [Network Scanning] tab. 30. Touch the [Show] button. 31. Select All Templates. 32. Select the [Default] template and place a document in the document handler. 33.
Page 150: Configure A Scan Filing Repository Using Smb
Configure a Scan Filing Repository using SMB Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the Share Name of the folder and the Computer Name or Server Name.
Page 151 Configure General Settings 20. Select General in the directory tree. 21. To print a Confirmation Sheet after every scan job select On from the pull down menu. 22. New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area.
Page 152: Configure A Scan Filing Repository Using Http/Https
Configure a Scan Filing Repository using HTTP/HTTPS 1. Ensure that HTTP/HTTPS services and a web service (such as Apache) are running on the server, where POST requests and scanned data will be sent for processing by a CGI script. Note the IP address or host name.
Page 153 21. To configure General Settings, select General in the directory tree. 22. To print a Confirmation Sheet after every scan job, select On from the pull down menu. The Confirmation Sheet specifies the status of the job, and the file location if the scan was successful. 23.
Page 154: Configuring The Default Template With Internet Services
Configuring the Default Template with Internet Services The default template is created for the machine, using Internet Services or SMARTsend software on the remote template pool server, and appears as DEFAULT in the list of templates on the machine. The default template consists of configured scan settings and at least one network filing location.
Page 155 Fax Destinations NOTE: This option will only be available if the Server Fax option is installed on the machine and Fax was selected as a Destination Service. 5. Select [Destination Services] and check [Fax]. 6. Select [Add] to add a new Fax destination. 7.
Page 156 To add a new Document Management field 11. Select [Add] in the Document Management Fields box. 12. Enter a name for the field and provide a label and default value if required. 13. Click [Apply] to accept the changes. Scan Options Configure a variety of options for your scanned images including original type, original input size, image adjustment (for example: lighten/darken, sharpness, and contrast), resolution, edge erase and number of sides scanned.
Page 157: Create A New Template (Optional)
Create a New Template (Optional) NOTE: Any new templates created are based on the settings configured for the Default Template. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2.
Page 158 To Edit the Filing Policy of a Destination NOTE: The filing location of a template cannot be edited from this screen. 15. Select the required destination from the File Destinations list. 16. Select [Edit]. 17. Set the required filing policy of your scanned document by selecting from the following options: Rename New File, Overwrite Existing File or Do Not Save.
Page 159 Scan Confirmation Report and Job Log 24. Check the box next to [Confirmation Report] to print a Confirmation Report with every scan performed using this template. The Confirmation Report details whether the scan has been successful or if it has failed, the reason for failure.
Page 160: Set Up Remote Template Pool Repository (Optional)
Set up Remote Template Pool Repository (optional) 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
Page 161: Scan To Home
1. Ensure the machine is fully functioning on the network prior to installation. 2. Install the Scanning Hardware Kit. Refer to the instructions contained with the kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
Page 162: Configure Scan To Home
Configure Scan to Home To configure the Scan to Home feature perform the following steps. 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3.
Page 163: Scan To Mailbox
Information Checklist Install the Scanning Hardware Kit. Refer to the instructions contained with the kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit. Verify the Scanning Hardware Kit has been fitted by observing the S2X card installed in one of the PCI expansion slots of the network controller.
Page 164: Enable Scan To Mailbox
Enable Scan to Mailbox 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Provide the Administrator User Name (default of admin) and Password (default of 1111), if prompted. 4.
Page 165: E-Mail
The E-mail feature enables a user to scan paper documents into an electronic format and have those documents delivered to a set of e-mail recipients. The E-mail feature can be purchased from your Xerox Sales Representative, and is installed using a Network Scanning/E-mail Subscriber Installation Module (SIM).
Page 166 1. Ensure the machine is fully functioning on the network prior to enabling E-mail. 2. Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
Page 167 Enable E-mail When you purchase the Network Scanning/E-mail Kit, you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self- explanatory instructions, used to install the E-mail option. Follow the instructions supplied with the Network Scanning/E-mail Kit to install the S2X card in an available PCI slot in the network controller, to connect the cable between the S2X card and the device's backplane, and to use the Network Scanning/E-mail SIM to activate the e-mail feature.
Page 168 Verify or Configure your TCP/IP Domain Name (if necessary) 9. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 10. Select the [Properties] tab. 11. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 12.
Page 169 Configure General E-mail Settings 31. Select [Services]. 32. Select [E-mail]. 33. Select [Defaults]. 34. Select the required settings for the From Field, and associated security options, by clicking Edit under [General]. 35. For Message Body, under [General], check the boxes according to your required settings. 36.
Page 170 E-mail Addressing Once configured, an internal and a public address book can be accessed when using the E-mail feature at the machine. Lightweight Directory Access Protocol (LDAP) provides access to the internal (corporate) address book. NOTE: The LDAP feature is available on the WorkCentre 7655/7665/7675. A public address book can be created from a list of names and addresses saved in a .CSV file (comma separated values) file.
Page 171: Addressing - Internal Address Book (Ldap)
Addressing - Internal Address Book (LDAP) NOTE: LDAP support is only available on the WorkCentre 7655/7665/7675. Configuration of the LDAP directory settings requires the network to support LDAP services. Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1.
Page 172 NOTE: The machine will display search results for the Internal Address Book as defined by the LDAP configuration. For example, an LDAP server can return a search inquiry "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The "lastname, firstname" or, "firstname, lastname"...
Page 173 19. Touch [Close]. The e-mail address will appear in the Address List. 20. Place a document to e-mail in the document handler and press the green start button. 21. Verify that the recipient received the scanned document in his/her e-mail inbox. Configuring the 'From' Address For 'From' address configuration refer to the E-mail Settings screen within Internet Services.
Page 174: Addressing - Public Address Book
Addressing - Public Address Book If a site does not have an LDAP server to provide access to a corporate address list, the machine will accept a Public Address Book file that contains a list of user names and associated e-mail addresses. This file must be in a CSV (Comma Separated Values) format for the machine to be able to read the file contents.
Page 175 13. Click the [Import Now] button in the web browser. If an address book is already in existence, you will be warned that the new import will overwrite the existing address book. 14. Click the [OK] button to import the Address Book. 15.
Page 176: Internet Fax
Internet Fax Overview Internet Fax is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Internet/Server Fax Subscriber Installation Module (SIM). Internet Fax allows you to send documents to one or more Internet Fax destinations, and receive an Internet Fax at the machine without requiring connectivity to a telephone connection.
Page 177 An Options Assist screen pops up to assist with installation. Contact your Xerox Sales Representative if you do not have the plastic SIM. 4. Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional This is required to access the device's CentreWare Internet Services web pages, which can be used to configure Internet Fax settings from a network connected workstation's web browser.
Page 178: Enable Internet Fax
Enable Internet Fax When you purchase the Internet/Server Fax Kit you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self-explanatory instructions, used to install the Internet Fax option. In addition, before installing the Internet Fax feature, make sure that the Network Scanning/Email Kit was installed.
Page 179: Configure A Domain Name And Smtp Address
Configure a Domain Name and SMTP Address Note: A domain name must be entered to enable configuration of the Internet Fax feature. To Configure a Domain Name 6. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter].
Page 180 Configure POP3 Settings At your Workstation 28. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 29. Select the [Properties] tab. 30. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 31.
Page 181: Configure General Internet Fax Settings
Configure General Internet Fax Settings 39. Select the symbol to the left of [Services]. 40. Select the symbol to the left of [Internet Fax], then select [Defaults] in the directory tree. 41. In the Filing Options section, click Edit. Make desired changes to the Document Format, Acknowledgement Report, and Reply-to fields.
Page 182 At the Machine 55. Press Services, select the [Internet Fax] button, then touch OK. 56. Select New Recipient, then the [To]: button, in the Recipient's drop-down list. 57. Enter an internet fax recipient address. Review the notes below which describe the 'From' address. 58.
Page 183: Addressing - Internal Address Book (Ldap)
Addressing - Internal Address Book (LDAP) Note: Configuration of the LDAP directory settings requires the network to support LDAP services. Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Ensure the Internet Fax feature is functional on the machine. 2.
Page 184 NOTE: The machine will display search results for the Internal Address Book as defined by the LDAP configuration. For example, an LDAP server can return a search inquiry "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The "lastname, firstname" or, "firstname, lastname"...
Page 185 20. Touch the [To]: button to select the name as a recipient for your internet fax. 21. Touch [Close]. The e-mail address will appear in the Address List. 22. Place a document in the document handler and press the green start button. 23.
Page 186: Addressing - Public Address Book
Addressing - Public Address Book If a site does not have an LDAP server to provide access to a corporate address list, the machine will accept a Public Address Book file that contains a list of user names and their e-mail/internet fax addresses.
Page 187 14. Click the [OK] button to import the Address Book. Click [Apply]. At the Machine 15. Select the [Internet Fax] button, then touch OK. 16. Touch Address Book. 17. Touch Public in the Address Books drop-down list. 18. Enter the name of the recipient of your Internet Fax. 19.
Page 188: Server Fax
'fax server' with its own links to the telephone system. The machine requires the Internet/Server Fax Kit to be installed and a network connection to a Xerox certified third party server fax solution to enable Server Fax. Refer to your Xerox Sales Representative for further information.
Page 189 1. Ensure the machine is fully functioning on the network prior to enabling Server Fax. 2. Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
Page 190: Enable Server Fax
Enable Server Fax Server Fax is an optional feature for the machine. When you purchase the Internet/Server Fax Kit you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self explanatory instructions, used to install the Server Fax option. In addition, before installing the Server Fax feature, make sure that the Network Scanning/Email Kit was installed.
Page 191: Configure A Server Fax Filing Location (Repository)
Configure a Server Fax Filing Location (Repository) Once configured, the machine will transfer images that a user has specified to be faxed, to a directory (known as the fax repository) on the fax server. The fax server monitors the fax repository for documents to be faxed.
Page 192: Configure A Fax Repository Using Ftp
Configure a Fax Repository using FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images to be faxed by the machine will be stored. Note the IP address or host name. 2. Create a user account and password for the machine. When the Server Fax feature is used, the machine logs in using the account, transfers the file to the server or workstation and logs out.
Page 193 Configure General Settings 17. Click Defaults in the left hand pane. 18. To print a Confirmation Sheet after every Server Fax job select Edit in the General section, then select On from the drop down menu. The Confirmation Sheet specifies the success or failure of the Server Fax job.
Page 194: Configure A Fax Repository Using Netware
Configure a Fax Repository using NetWare Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Ensure the NetWare protocol is enabled on your machine. How to check that the NetWare protocol is enabled on your machine Print a Configuration Report at the Machine Press the [Machine Status] button.
Page 195 12. Select [NetWare] for protocol. 13. Enter the server name where the fax repository is located, in [Server Name]. 14. Enter the server volume in [Server Volume]. 15. Enter the context and tree (NetWare 4.x, 5.x, 6.x IPX only.) for the repository in [NDS Context] and [NDS Tree].
Page 196: Configure A Fax Repository Using Smb
Configure a Fax Repository using SMB Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the Computer Name or Server Name.
Page 197 Go to the FAX server 21. Configure the fax server so that it is able to monitor the fax repository for documents. Refer to the manufacturer's documentation provided with your fax server to complete this task. At the Machine 22. Select the [Server Fax] button from the touch screen, then touch [OK]. 23.
Page 198: Configure A Fax Repository Using Http/Https
Configure a Fax Repository using HTTP/HTTPS Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure that web services are installed on the server where you want to store scanned images. Examples of web servers include: Microsoft Internet Information Services (IIS) and Apache.
Page 199 Configure General Settings 17. Click Defaults in the Fax menu. 18. To print a Confirmation Sheet after every Server Fax job select Edit, in the General section, then select On from the drop down menu. The Confirmation Sheet specifies the success or failure of the Server Fax job.
Page 200: Embedded Fax
Embedded Fax is an optional feature for the machine and can be purchased from your Xerox Sales Representative. A second fax line is also available as an option to be purchased from your Xerox Sales Representative.
Page 201: Install The Fax Hardware Kit
Install the Fax Hardware Kit NOTE: If Server Fax is installed on the machine when the Embedded Fax Install Wizard is run, the Server Fax feature will be disabled and users will only have access to the Embedded Fax feature. 1.
Page 202: Complete The Fax Setup Screens
12. Enter the fax telephone number for the machine by touching the [Fax Phone Number] button and pressing the buttons on the keypad. At least two digits must be entered here. NOTE: Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this task.
Page 203: Configure Fax Settings
9. Touch the [Fax Number] button and enter the machine's fax number by pressing the keys on the keypad. NOTE: Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this function. 10. Optional step: enter a Line Name for the machine by touching [Line Name] and using the on-screen keyboard to enter a maximum of 30 characters.
Page 204: Deferred Fax Setup
12. Enter the fax telephone number for the machine by touching the [Fax Number] button and pressing the buttons on the keypad. At least two digits must be entered here. NOTE: Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this task.
Page 205 17. Test the fax connection by sending a fax document. Press the [Services] button. 18. Touch the [Fax] service button. 19. Enter the number of a nearby fax machine using the keypad. 20. Place your documents in the document handler and press the green start button. 21.
Page 206: Lan Fax (Pcl Drivers)
LAN Fax (PCL Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure.
Page 207: Initial Setup
Initial Setup Refer to the Printer Drivers section of this guide, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps: 1. Right mouse click on the Printer’s icon and select [Properties]. 2.
Page 208: Selecting A Recipient And Sending Your Fax
Selecting a recipient and sending your fax 1. From the File menu of your program, select [Print] to display the Print dialog. 2. Check that the correct (PCL) printer is selected, and then click [Properties] to display the Properties dialog. 3.
Page 209: Lan Fax (Postscript Drivers)
LAN Fax (PostScript Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure.
Page 210: Initial Setup
Initial Setup Refer to the Printer Drivers section of this guide, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps: 1. Right mouse click on the Printer’s icon and select [Properties]. 2.
Page 211: Selecting A Recipient And Sending Your Fax
Selecting a recipient and sending your fax 1. From the File menu of your program, select [Print] to display the Print dialog. 2. Check that the correct (PS) printer is selected, and then click [Properties] to display the Properties dialog. 3.
Page 212: Network Accounting
User ID and Account ID and this information is logged with the job details in the job log. The machine requires the Network Accounting Kit to be installed and network access to a Xerox certified Network Accounting third party software solution. Refer to your Xerox Sales Representative for further information.
Page 213 If the page does not display, refer to the Read Me topic in this guide to configure TCP/IP and HTTP. 4. Install and configure the Xerox certified network accounting solution package on your network. Refer to the manufacturer's instructions with the network accounting package to complete this task.
Page 214: Install The Network Accounting Feature
Install the Network Accounting feature When you purchased the Network Accounting Kit, you received the information and SIM required to install this feature. Following the supplied instructions for full details, with the device powered on, the SIM is inserted into an orange slot on the machine's backplane. An Options Assist screen pops up to assist with installation.
Page 215: Configure Network Accounting
Configure Network Accounting 8. Press the [Log In / Out] button to access the Tools pathway. 9. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 10. From Tools, select Accounting. 11. Touch the [Accounting Mode] button, if available 12.
Page 216: Enable Network Accounting In Your Windows Print Driver
Enable Network Accounting in your Windows Print Driver Windows 2000 1. From the [Start] menu select [Settings] and then [Printers]. 2. Right-click on the machine printer icon. 3. Select [Properties]. 4. Select [Device Settings]. 5. Select [Accounting]. 6. Click [Setup]. 7.
Page 217: Test Network Accounting
Test Network Accounting 1. Open an application and print a job. Verify that you are presented with the User ID and Accounting ID screen. 2. Enter a valid User and Accounting ID and click [OK] (If you selected [Save Accounting Codes] it will only be necessary to enter this information the first time the driver is used).
Page 218: Immediate Image Overwrite
Immediate Image Overwrite Overview The Immediate Image Overwrite feature provides security conscious customers with the ability to overwrite the machine's hard disk to protect classified or private information. The machine's hard disk stores data similar to the way a hard drive functions on a personal computer, but with the data encrypted for extra protection.
Page 219 Verify that Immediate Image Overwrite is Installed If a Configuration Report did not print during installation, print the report as follows: 1. Press the [Machine Status] button. 2. Touch [Print Reports]. 3. Touch [Configuration Report]. 4. Touch [Print Selected Report]. 5.
Page 220: On Demand Overwrite
On Demand Overwrite Overview The On Demand Overwrite feature provides security conscious customers with the ability to overwrite the machine's hard disk to protect classified or private information. The machine's hard disk stores data similar to the way a hard drive functions on a personal computer, but with the data encrypted for extra protection.
Page 221: Enable On Demand Overwrite
Enable On Demand Overwrite Verify that On Demand Image Overwrite is installed If a Configuration Report did not print during installation, print the report as follows: 1. Press the [Machine Status] button. 2. Touch [Print Reports]. 3. Touch [Configuration Report]. 4.
Page 222: Perform An Image Overwrite At The Machine
Perform an Image Overwrite at the Machine This procedure will overwrite the image data from the hard disk. This excludes Embedded Fax data, when this feature is installed on the machine. NOTE: All existing jobs (excluding Embedded Fax), regardless of their state, shall be deleted and all job submission will be prohibited for the duration of the overwrite.
Page 223: Perform An Image Overwrite Over The Network
Perform an Image Overwrite over the Network When the machine has a network controller and is connected over the network, it is possible to run the Image Overwrite function using a web browser. This is performed using CentreWare Internet Services. NOTE: All existing jobs, regardless of their state, shall be deleted and all job submission will be prohibited for the duration of the overwrite.
Page 224: Schedule A Daily Overwrite
Schedule a Daily Overwrite A TCP/IP network-connected device can be set to overwrite image data on a daily basis. To schedule a daily overwrite, perform the following steps. 1. Open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter].
Page 225: Usb Printing
Information Checklist Before starting the installation procedures, please ensure the following items are available: 1. The USB Print Kit available for purchase from your Xerox Sales Representative. 2. A standard USB peripheral cable. 3. CentreWare Print and Fax Drivers CD delivered with your machine. This contains the USB printer...
Page 226: Enable The Usb Port
Enable the USB Port 1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off). Install the PCI card contained in the USB Print Kit, following the instructions enclosed with kit. 2.
Page 227: Install And Configure Printer Drivers
Install and Configure Printer Drivers Windows XP/2000 At your Workstation Connect the USB cable to the machine and the other end to your workstation or laptop. The Found New Hardware Wizard box will appear. 1. Click [Next]. 2. Ensure the radio button is selected next to [Search for suitable driver]. Click [Next]. 3.
Page 228: Annotation (Bates Stamping)
Annotation (Bates Stamping) Overview Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An [Annotation] button is accessed by first pressing the Copy button on the device's Main (All Services) screen, then by pressing the Output Format tab. Selecting the [Annotation] button provides access to Bates Stamping, Page numbering, Date Stamp and comments options.
Page 229: Xerox Standard Accounting
Xerox Standard Accounting Overview Xerox Standard Accounting (XSA) is a free feature of the WorkCentre 7655/7665/7675. When enabled, XSA tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform.
Page 230: Enable Xerox Standard Accounting
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox Standard Accounting] link. 6. The first time you use XSA, you must log in with the administrator user name and password. The default is [admin] and [1111].
Page 231: Create A Group Account
Create a Group Account 9. Click the [Xerox Standard Accounting] link in the Internet Services menu on the left hand side of the screen. 10. Click the [Group Account] link to create a new group account. 11. In the Group Accounts Account ID box, enter an ID for the new group account (for example 001). The Group Account can be numeric values up to a maximum of 12 digits.
Page 232: Create A User Account And Set Usage Limits
Create a User Account and Set Usage Limits NOTE A group account must be created before you create user accounts. 14. Click the [Xerox Standard Accounting] link in the Internet Services left hand menu. 15. Click the [Manage Accounting] link.
Page 233 Usage Limits 20. Specify the usage limits for this account in the [User Limits] boxes. The maximum value for each limit is 16,000,000. Usage limits can be specified as follows: Black Printed Impressions The maximum number of documents that can be printed by a user, from their workstation via the printer driver.
Page 234: Next Steps - Using Xsa At The Machine
Next Steps – Using XSA at the machine When you enable XSA, users must enter a valid user name at the machine to access the features. At the Machine 1. Press the [Services] button on the keypad. 2. The [User ID] screen will show. Type the User ID of one of the users that you created in the Manage Accounting area of Internet Services.
Page 235 The General Account can be numeric values up to a maximum of 12 digits. General Account ID's must be unique. 8. Enter a name for the general account in the Account Name box (for example Xerox general). The general name can be alphanumeric characters to a maximum of 32 characters. The General Account name must be unique.
Page 236 Press [Enter]. 2. Click the [Properties] tab. 3. Select the [Accounting] link. 4. Select the [Xerox Standard Accounting] link. 5. Click the [Report and Reset] link. 6. To reset all usage data to 0, click the [Reset Usage Data] button.
Page 237 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox Standard Accounting] link. 6. Click the [Report and Reset] link. 7. Click the [Generate Report] button.
Page 238 5. Select [Accounting]. 6. Click [Setup]. 7. Select [Xerox Standard Accounting] from the Accounting System menu. 8. Select [Prompt for Every Job] if you want users to enter their User and Account ID each time they print. 9. You may also select the [Mask User ID] and [Mask Account ID] check boxes to show asterisks (*****) when ID's are entered.
Page 239 Enable XSA in your Apple Macintosh Print Driver Mac OS 9.x 1. Open a document to print and select [File] and then [Print]. 2. From the Print Options Menu select [Xerox Features]. 3. Select the [Output] tab. 4. Select [Accounting] to enable it.
Page 240 Server. You can then use this file to restore the data and settings on the same machine or to clone other machines. You can only clone XSA settings to another Xerox device that supports the XSA feature.
Page 241 To Restore Settings or Clone Settings to another Machine NOTE: This procedure will cause the machine to reboot and will be unavailable over the network for several minutes. 1. Open your web browser and enter the TCP/IP address of the machine that you wish to restore or clone the settings to.
Page 242: Disabling And Enabling Options
Disabling and Enabling Options Disable an Optional Feature This feature is used on machines which have an optional feature installed. This operation allows the user to disable the feature so it is unavailable for use but still resident on the machine. NOTE: This section is not applicable to the USB Print Kit and the Fax Hardware Kit.
Page 243: Enable An Optional Feature
Enable an Optional Feature This feature is used on machines which had an optional feature installed and then disabled. This operation allows the user to re-enable the feature. NOTE: This section is not applicable to the USB Print Kit and the Fax Hardware Kit. At Your Workstation 1.
Page 244: Troubleshooting
Troubleshooting Troubleshooting: Network Scanning If you are experiencing problems with Network Scanning, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2.
Page 245 Try to scan a document. Does the Scan Confirmation Report print? If the Scan Confirmation Report does not print, perform the following steps at your workstation. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter].
Page 246 Check to see if the file was received at the repository. If the file was not received, refer to the HTTP/HTTPS sub-topic under the Network Scanning topic in the Options section of this guide. The fault requires further investigation. Refer to the Xerox web site at www.xerox.com for further support.
Page 247: Troubleshooting: E-Mail
Troubleshooting: E-mail If you are experiencing problems with sending an E-mail, first verify the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2.
Page 248 From a desktop e-mail client, send a test e-mail to the new e-mail account created on the SMTP server for the machine. Log in to the mail server with the new account name and password to verify that the e-mail was received at the server.
Page 249 6. Check that the message size does not exceed the attachment or message size limit policy of your SMTP server. 7. Troubleshoot the network path to the SMTP server. It may be necessary to perform a network trace analysis. The fault requires further investigation. Refer to the Xerox web site at www.xerox.com for further support.
Page 250: Troubleshooting: Internet Fax
Troubleshooting: Internet Fax If you are experiencing problems with sending an Internet Fax, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2.
Page 251 From a desktop e-mail client, send a test e-mail to the new e-mail account created on the SMTP server for the machine. Log in to the mail server with the new account name and password to verify that the e-mail was received at the server.
Page 252 By successfully sending e-mail to a mail server not subject to authentication, the possibility of a malfunctioning client can be eliminated. The fault requires further investigation. Refer to the Xerox web site at www.xerox.com for further support.
Page 253: Troubleshooting: Server Fax
Troubleshooting: Server Fax If you are experiencing problems with sending a Server Fax, first verify the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2.
Page 254 View the Server Fax Setup details. Verify that the Protocol is correct and that the Server Name and Path to the Fax repository settings are properly configured. Are the Server Fax settings properly configured? Configure the Server Fax settings before continuing. For instructions refer to the Server Fax topic in the Options section of this guide.
Page 255 2. Try logging into the fax filing location from another PC using the machine’s account and password. Try to create a directory and delete the directory. If you cannot perform this function check the user account permissions. The fault requires further investigation. Refer to the Xerox web site at www.xerox.com for further support.
Page 256: Troubleshooting: Embedded Fax
Verify that all Fax Setting configuration steps have been performed. These steps can be found in the Embedded Fax topic of the Options section of this guide. The fault requires further investigation. Refer to the Xerox web site at www.xerox.com for further support.
Page 257: Troubleshooting: Network Accounting
Troubleshooting: Network Accounting If you are experiencing problems with Network Accounting, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2.
Page 258 At the Machine 1. Press the [Machine Status] button. 2. Touch [Print Reports]. 3. Touch [Configuration Report]. 4. Touch [Print Selected Report]. 5. Touch [Close]. The fault requires further investigation. Refer to the Xerox web site at www.xerox.com for further support.
Page 259: Power On/Off Button
Power On/Off Button The Power On/Off button is located on the right front of the machine. Press the button to the On (I) position to power on the machine. If the machine does not show signs of powering on, (with lights flashing on the user interface, for example), check the circuit breaker and power cable located at the lower, right rear of the machine.
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Page 261 Published by: Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Copyright 2007 by Xerox. All rights reserved. Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU...
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