Xerox 4595 System Administration Manual
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Xerox 4595 System Administration Manual

Copier/printer
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Table of Contents

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See also: Operator's Manual , Introduction
Version 1.2
January 2008
Xerox 4595 Copier/Printer
System
Administration
Guide

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Summary of Contents for Xerox 4595

  • Page 1 Version 1.2 January 2008 Xerox 4595 Copier/Printer System Administration Guide...
  • Page 2 XEROX® and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

  • Page 3: Table Of Contents

    Table of contents 1. Overview Related information sources ......1-1 Guides for optional accessories ..... 1-1 Customer documentation updates .
  • Page 4 Tab l e o f c on te n ts NetWare ......... . 2-4 Preparations .
  • Page 5 Tab l e of c o n te nts E-mail ........3-21 Enabling the ports .
  • Page 6 Tab l e o f c on te n ts 6. Computer Operations Overview of features....... . . 6-1 Print driver .
  • Page 7 Tab l e of c o n te nts Overview of Auditron Administration....7-16 Authentication and Auditron Administration ... 7-16 Manageable features and services .
  • Page 8 Tab l e o f c on te n ts All Services ....... . . 8-31 All Services - Additional Features .
  • Page 9 Tab l e of c o n te nts Paper Supply ....... 8-84 Reduce/Enlarge .
  • Page 10 Tab l e o f c on te n ts Scan Defaults ....... . . 8-132 Scan-to-FTP/SMB Defaults.
  • Page 11 Tab l e of c o n te nts 9. Troubleshooting SMB ..........9-1 Troubleshooting .
  • Page 12 Tab l e o f c on te n ts 10. Safety and Notices 10-1 Safety notices ........10-1 Electrical safety.

  • Page 13: Overview

    Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for the Xerox 4595. These User Guides are referred to as “guides for optional accessories.” Guides for optional accessories are provided as printed guides or electronically as On-line Help.

  • Page 14: Customer Documentation Updates

    1. O ve r v i e w Customer documentation updates You can get the latest customer documentation and information for your product by going to www.xerox.com and doing one of the following: • Enter your product number (e.g., 4110, 4595) in the Search field and select Search.

  • Page 15: Control Panel

    1. O v e r v ie w Control Panel The Control Panel consists of the Touch Screen, Pathyway buttons, Feature buttons, and Numeric Keypad. The following describes the names and functions of components on the control panel. Customizing the Control Panel You can customize the Custom buttons and items on the All Services screen.

  • Page 16: Customizing The All Services Screen

    1. O ve r v i e w Customizing the All Services screen You can customize the types of features and the location of buttons on the All Services screen. The following shows the factory default settings: For more information, refer to “Screen Defaults” on page 8-29. NOTE: When the feature is not available the button will not be displayed.

  • Page 17: Changing Feature Screen

    1. O v e r v ie w Changing feature screen You can customize the setting screen for the following features on the All Services screen: • Copy • E-mail • Scan to Mailbox • Scan to FTP/SMB For information about how to change settings, refer to “Print Mode Settings”...

  • Page 18: Using The Printer As A Network Printer

    1. O ve r v i e w Using the printer as a network printer When used as a network printer, the machine can be connected by the following methods: Allows communication with the machine directly by using the TCP/ LPD: IP protocol Allows the machine to be managed by using a NetWare server...

  • Page 19: Supported Operating Systems

    1. O v e r v ie w Supported operating systems Connection Network connection method Port Ether Port NetWare 9100 Talk IPX/ TCP/ Apple Protocol TCP/IP TCP/IP TCP/IP TCP/IP BEUI Talk Windows 95 Windows 98 Windows Me Windows NT Windows 2000 Windows XP Windows...

  • Page 20: Centreware Internet Services

    1. O ve r v i e w CentreWare Internet Services The CentreWare Internet Services provides services such as displaying the status of this machine and jobs and altering configurations using a Web browser in a TCP/IP environment. For setting a printer, the CentreWare Internet Services properties screen allows the user to configure system and port settings for each network.

  • Page 21: Scan

    1. O v e r v ie w Scan There are the following scan services. Documents can be scanned and transmitted via e-mail. Scanner (mail transmission) Documents can be scanned and saved into a mailbox. Scanner (save to a mailbox) When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a networked computer.

  • Page 22: Tools

    1. O ve r v i e w Tools The following tools are provided with this machine. Configurable items vary by the tools being used. The Control Panel consists of the Touch Screen, Pathway buttons, Control Panel Feature buttons, and the Numeric Keypad. The Touch Screen displays messages required for operation.
  • Page 23 1. O v e r v ie w The relation of the tools and their configurable items follows. Note that the description in this manual is focused on the configuration from the Control Panel. CentreWare CentreWare Item Control Panel Internet Services Utilities Enabling the port (LPD only)

  • Page 24: Power On/Off

    1. O ve r v i e w Power on/off Switch the power on before operating the machine. After the power is on, the machine will take about 5 minutes to warm up before you can start making copies. Turn the machine off at the end of the day or when it is not in use for a long period of time.

  • Page 25: Powering Off

    1. O v e r v ie w Powering off The procedure for turning the power off is as follows: KEY POINT: Switching the machine power off may cause loss of data being processed. Before turning the power off, make sure that all copy or print jobs have completely finished.

  • Page 26: Power Saver Mode

    1. O ve r v i e w Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes, a Low Power mode and Sleep mode.

  • Page 27: Changing The Power Saver Mode Time Interval

    1. O v e r v ie w Changing the Power Saver Mode time interval To activate the Power Saver feature, set the Sleep Mode button to Enabled, and set the Low Power Mode and the Sleep Mode time intervals as follows: NOTE: The amount of time that passes before the machine enters Low Power Mode and Sleep Mode can be specified in 1 minute increments, from 1 to 240 minutes for each mode.
  • Page 28 1. O ve r v i e w Select System Settings. Select System Settings. Select Common Settings. 1- 1 6 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 29 1. O v e r v ie w Select Machine Clock /Timers. Select Auto Power Saver, and select Change Settings. Using the up/down arrow buttons, configure a power saver mode migration time from 1 to 240 minutes, in 1 minute increments.

  • Page 30: Exiting The Power Saver Mode

    1. O ve r v i e w • From Last Selection to Sleep Mode: Set the time to move to the Sleep Mode after the last operation. NOTE: The default for From Last Selection to Sleep Mode is 60 minutes. Configure the From Last Selection to Sleep Mode time to be longer than the From Last Selection to Low Power Mode time.

  • Page 31: Interface Cables

    1. O v e r v ie w Interface cables When connecting to a network, use the Ethernet interface. Using the Ethernet Interface The Ethernet interface supports the following 2 types: • 100Base-TX • 10Base-T This section describes the installation procedure for the Ethernet interface.

  • Page 32: Internal Fonts

    1. O ve r v i e w Internal Fonts The listed fonts are available as standard fonts on the machine: Stroke fonts (for PCL5 and European Stroke fonts HP-GL/2) Outline European HP-GL/ Roman fonts Sans Serif Arial Courier Bold Italic Arial Italic Symbol Arial Bold...
  • Page 33 1. O v e r v ie w Outline European Albertus Medium New Century Schoolbook Italic fonts continue Albertus Extra Bold New Century Schoolbook Bold Clarendon Condensed New Century Schoolbook Bold Coronet Italic Marigold ITC Avant Garde Book Arial ITC Avant Garde Book Oblique Arial Italic ITC Avant Garde Demi Arial Bold...
  • Page 34 1. O ve r v i e w 1- 2 2 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 35: Configuration

    Configuration TCP/IP (LPD/Port 9100) Preparations The following items are required when using TCP/IP (LPD/Port 9100) protocol on the machine. • A network environment where TCP/IP can be used. • The "CentreWare Utilities" CD-ROM, which is included with this product. Configuration procedure Overview The machine can be connected to computers using TCP/IP (LPD/ Port 9100) protocol.

  • Page 36: Configuration On The Machine

    2. C on f ig u r at i on Configuration on the machine This section describes the configuration procedure to use TCP/IP (LPD/Port 9100) protocol on the machine. First enable the LPD Port or Port 9100 port, then assign the IP address. NOTE 1: The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities.
  • Page 37 2. Co n fi g ur a ti o n e. Select TCP/IP - Get IP Address and select Change Settings. Enter the IP address using the numeric keypad. NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255.

  • Page 38: Configuration On The Computer

    2. C on f ig u r at i on Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems”...

  • Page 39: Configuration On The Machine

    2. Co n fi g ur a ti o n • IEEE802.3 / IEEE802.2 / SNAP specification NOTE: The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received.

  • Page 40: Microsoft Network (Smb)

    2. C on f ig u r at i on Microsoft Network (SMB) Preparations The following items are required when using a Microsoft Network (SMB): • Network environment where either TCP/IP or NetBEUI can be used. • The "CentreWare Utilities" CD-ROM, which is included with this product.
  • Page 41 2. Co n fi g ur a ti o n NOTE: The default User ID value is 11111. When using the Authentication feature, a password is required. The default password is x-admin. c. Select System Settings. Enable the SMB port. a.
  • Page 42 2. C on f ig u r at i on h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address as shown above. NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255.

  • Page 43: Configuration On The Computer

    2. Co n fi g ur a ti o n Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems”...

  • Page 44: Configuration On The Machine

    2. C on f ig u r at i on Configuration on the machine This section describes the configuration procedure to enable Internet Printing (IPP) on the machine. First enable the IPP port, then set the IP address. NOTE 1: The configuration can also be performed using IP configuration tools included in CentreWare Internet Services or CentreWare Utilities.
  • Page 45 2. Co n fi g ur a ti o n e. Select TCP/IP - Get IP Address and select Change Settings. Enter the IP address using the numeric keypad. NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

  • Page 46: Configuration On The Computer

    2. C on f ig u r at i on Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems”...

  • Page 47: Configuration On The Machine

    2. Co n fi g ur a ti o n Configuration on the machine This section describes the configuration procedure to connect the machine to EtherTalk network. Enable the EtherTalk port NOTE 1: The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities.

  • Page 48: Configuration On The Computer

    2. C on f ig u r at i on Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems”...

  • Page 49: Using Centreware Internet Services

    Using CentreWare Internet Services Preparations The following items are needed to use CentreWare Internet Services: • A computer which can use TCP/IP as the network protocol. • The configuration of the machine which includes: • IP address • Subnet mask •...

  • Page 50: Configuration On The Machine

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Configuration on the machine This section describes the configuration procedure for using CentreWare Internet Services on the machine. First enable the Internet service port, then set the IP address.
  • Page 51 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

  • Page 52: Confirmation Of The Configuration

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Confirmation of the configuration Connect to CentreWare Internet Services from a computer. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.

  • Page 53: Network Setting Items For Centreware Internet Services

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Network setting items for CentreWare Internet Services CentreWare Internet Services enable you to alter various settings on the machine from a computer.

  • Page 54: Ethernet

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Ethernet This section describes the settings for the Ethernet interface. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.

  • Page 55: Ethertalk

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s EtherTalk This section describes the settings for EtherTalk. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.

  • Page 56: Smb

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s This section describes the settings for SMB. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.
  • Page 57 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Select the Enable check box to enable Unicode Support. Select the On check box when using Automatic Master Mode.

  • Page 58: Netware

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s NetWare This section describes the settings for NetWare. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.
  • Page 59 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Set the Poling Interval. Set the Number of Searches. Set the Password. a. Enter the Password. b.

  • Page 60: Tcp/Ip

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s TCP/IP This section describes the settings for TCP/IP. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.
  • Page 61 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Set the Subnet Mask and Gateway Address. NOTE: This item is not necessary if either DHCP, BOOTP, RARP, or DHCP/Autonet has been selected from the Get IP Address pull-down menu.
  • Page 62 3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Set the Access Control List information. a. Select the Enable check box. b. Click the Edit button. A screen to enter the user name and password will be displayed.

  • Page 63: Lpd

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s This section describes the settings available for the LPD feature. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.

  • Page 64: Snmp

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s SNMP This section describes the settings for SNMP. NOTE: When using the CentreWare software to manage the machine by remote control, enable the SNMP port.

  • Page 65: Ipp

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Set the System Administrator name. Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.
  • Page 66 3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Click the Properties tab. Click + on the left of Protocol Settings to display the items in the folder.

  • Page 67: Port 9100

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Port 9100 This section describes the settings for Port 9100 port. NOTE: Enable the Port 9100 port when using HP-UX. Start a web browser.

  • Page 68: Ldap

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.

  • Page 69: E-Mail

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Set the LDAP Server Address. Set the Port Number. Reflect the values as the machine’s setting values. a.
  • Page 70 3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Click Port Status from the Properties area of the web browser page. Enable the ports which are used for the e-mail feature. a.

  • Page 71: Setting Items

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Setting items This section describes the setting items for the E-mail feature. NOTE: Click Help at the bottom left of the CentreWare Internet Services screen for details on the setting items.
  • Page 72 3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Set the e-mail address for the machine and administrator. a. Click Machine Details. b. Set the Administrator E-Mail Address. c.
  • Page 73 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Set the print method using the Auto Print Delivery Confirmation Mail pull-down menu. NOTE: Set this item when using the mail print feature. Select the Enable checkbox to enable the Auto Print Error.
  • Page 74 3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Set the SMTP Authentication Password. NOTE: Set this item when using the scanner (mail transmission), mail notice, or job completion notice feature. Set the mail exchange restrictions.

  • Page 75: Http

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s HTTP This section describes the settings for the HTTP port. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.

  • Page 76: Encrypting Http Communication

    3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.
  • Page 77 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Refer to the CentreWare Internet Services online help for how to import the certificate. This section describes the procedure to generate the certificate using CentreWare Internet Services and how to establish encrypted communication.
  • Page 78 3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Refresh the web browser. Click + on the left of Security to display the items in the folder. Click General Security.

  • Page 79: Webdav

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s WebDAV This section describes the settings for the WebDAV port. NOTE: WebDAV is used to access a mailbox on the machine from a computer connected to a network using CentreWare Internet Services.
  • Page 80 3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Set Port Number. Set Connection Time-Out. Reflect the values as the machine's setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.

  • Page 81: E-Mail

    E-mail E-mail overview The machine is capable of exchanging e-mails. The following features are available by exchanging e-mails: • Scanner (mail transmission) • Mail print • Mail notice • Job completion notice NOTE: This feature does not appear for some models. An optional package is necessary.

  • Page 82: Preparations

    4. E - m a i l Preparations The following items are required in order to use the e-mail feature. (Required items differ by the feature.) Scanner Mail E-mail E-mail Item Description completion Transmission Print notice notice TCP/IP The TCP/IP address for the address machine.

  • Page 83: Configuration Procedure

    4 . E - ma i l In order to use e-mail on the machine, a mail account for the Register a Mail Account machine needs to be registered. Enable the port and configure the machine e-mail address, TCP/ Configuring the E-mail IP environment, and e-mail server from the machine.
  • Page 84 4. E - m a i l Enable the ports which are used for the e-mail feature. a. Select System Settings b. Select Network Settings. c. Select Port Settings. d. Enable Send E-Mail - Port setting to use mail print. e.
  • Page 85 4 . E - ma i l NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again.
  • Page 86 4. E - m a i l Configuring the E-mail environment This section describes the configuration procedure to use the e- mail feature. NOTE 1: The configuration can also be performed using CentreWare Internet Services. NOTE 2: Enable the SOAP port and the SNMP port in most cases. Refer to “Using CentreWare Internet Services”...
  • Page 87 4 . E - ma i l • Specify POP user name to the account (the left side of @ If POP has been selected mark), and POP3 receiving mail server to the address (the for the E-mail Receiving right side of @ mark). User can decide an alias such as Protocol mymail@mycompany.com –...
  • Page 88 4. E - m a i l NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next. – POP3 Server - Server Name Enter if By IP Address has been selected for POP3 Server - Setup.
  • Page 89 4 . E - ma i l NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again.
  • Page 90 4. E - m a i l Select Close repeatedly until the System Settings screen is displayed. Select Exit. After the machine is restarted, print out the Printer Settings List to confirm that each item is configured. 4- 1 0 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 91: Using The Scan Service

    Using the Scan Service Scan Service overview The machine is capable of scan services. The following functions are available by using scan services: • Scanner (mail transmission) • Scanner (save to a mailbox) • Job template scan • Scanner (save to a computer) •...

  • Page 92: Configuration Of The Scanner (Mail Transmission)

    5. U s i ng t h e S c an S e r v i c e Configuration of the scanner (mail transmission) Preparations Prepare the following to use the scanner (mail transmission) function: • A registered mail account A mail account for the machine needs to be registered.
  • Page 93 5 . Us i n g th e S c a n Se r v i c e Enable the ports which are used for the scanner (mail transmission) function. a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d.

  • Page 94: Configuring The E-Mail Environment

    5. U s i ng t h e S c an S e r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
  • Page 95 5 . Us i n g th e S c a n Se r v i c e Set the e-mail address, host name, and domain name. a. Select System Settings. b. Select Network Settings. c. Select Machine E-mail Address/Host Name. d.
  • Page 96 5. U s i ng t h e S c an S e r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
  • Page 97 5 . Us i n g th e S c a n Se r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
  • Page 98 5. U s i ng t h e S c an S e r v i c e Configure the Domain restriction Select Domain Filter and set the following items. • Domain filtering Select one from Off, Enter Permitted Domain Names, or Enter Rejected Domain Names.

  • Page 99: Configuration Of The Scanner (Save To A Mailbox)

    5 . Us i n g th e S c a n Se r v i c e Configuration of the scanner (Save to a Mailbox) Overview This section describes the configuration procedure to use the scanner (save to a mailbox) function on the machine. The following is the procedure to use the scanner (save to a mailbox) function: •...
  • Page 100 5. U s i ng t h e S c an S e r v i c e Enable the salutation port. a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select IPP and then select Change Settings. e.
  • Page 101 5 . Us i n g th e S c a n Se r v i c e g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address as shown above. NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255.

  • Page 102: Registering A Mailbox

    5. U s i ng t h e S c an S e r v i c e Registering a Mailbox The following describes the procedure to register a mailbox for storing scanned documents. Documents stored in a mailbox can be taken into an application via the scan driver by a computer.
  • Page 103 5 . Us i n g th e S c a n Se r v i c e Select Mailbox. Select a box to register and then select Create/Delete. NOTE: Mailboxes that have not been registered are displayed as “(Not In Use).” Set a password.
  • Page 104 5. U s i ng t h e S c an S e r v i c e • Select Yes. When setting a password: • Enter the password using the numeric keypad then select Save. The Mailbox XXX - Create/Delete screen is displayed. XXX indicates the mailbox number to register.
  • Page 105 5 . Us i n g th e S c a n Se r v i c e Set whether to delete a document in the mailbox after the Delete document after document is retrieved, printed, or transferred by a job flow. retrieval •...

  • Page 106: Configuration Of The Job Template

    5. U s i ng t h e S c an S e r v i c e Configuration of the Job Template Preparations The following environment is required to use the job template scan function on the machine: • Using with FTP For information on the required FTP server.

  • Page 107: Enabling The Ports And Setting The Ip Addresses

    5 . Us i n g th e S c a n Se r v i c e Enabling the ports and setting the IP addresses In order to use FTP service on the machine, enable the port and set the IP address.The procedure for setting the machine is as follows.
  • Page 108 5. U s i ng t h e S c an S e r v i c e Set the IP address. If the IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain the address.

  • Page 109: Configuring The Snmp Port

    5 . Us i n g th e S c a n Se r v i c e Select Close repeatedly until the System Settings screen is displayed. Select Exit. After the machine is restarted, print out the Printer Settings List to confirm that the ports are enabled and TCP/IP is configured.

  • Page 110: Configuration Of The Scanner (Save To A Computer)

    5. U s i ng t h e S c an S e r v i c e Configuration of the scanner (Save to a Computer) Preparations Prepare the following to use the scanner (save to a computer) function: When using with FTP transmission, one of the following FTP Using with FTP servers and an account to FTP servers (login name and password) are required:...

  • Page 111: Overview

    5 . Us i n g th e S c a n Se r v i c e Overview This section describes the configuration procedure to use the scanner (save to a computer) function on the machine. The following is the procedure to use the scanner (save to a computer) function: •...
  • Page 112 5. U s i ng t h e S c an S e r v i c e e. Select SMB and then select Change Settings. Select Enable and then select Save. g. Select Close. When using the FTP protocol, enable the FTP client port. a.

  • Page 113: Configuration On The Computer

    5 . Us i n g th e S c a n Se r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

  • Page 114: Configuration Of The Job Flow

    5. U s i ng t h e S c an S e r v i c e Configuration of the Job Flow This section describes the configuration procedure to use the job flow scan function on the machine. The following is the procedure to use the job flow scan function: •...
  • Page 115 5 . Us i n g th e S c a n Se r v i c e Enable the SNMP port. a. Select Network Settings. b. Select Port Settings. c. Select SNMP and then select Change Settings. d. Select SNMP - Port and select Change Settings. e.
  • Page 116 5. U s i ng t h e S c an S e r v i c e g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address as shown above. NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255.

  • Page 117: Computer Operations

    Computer Operations Overview of features Print driver In order to print from your computer, a print driver must be installed. For instructions on installing the print driver, refer to the manual contained on the CentreWare CD-ROM. Print driver screen Main print features The major print features are as follows: To learn about print features, click Help in the print driver screen and refer to the online help.
  • Page 118 6. C om p ut e r O p e r at i on s Splits one page of print data into multiple sheets of paper and Poster expands the printed image to fit the size of each sheet. Used when making large posters, for example.

  • Page 119: Network Scanner Utility2

    6. C om p ut e r O p er a t io n s Network Scanner Utility2 Using Network Scanner Utility2, you can import scan documents stored in the mailbox of the machine onto a network computer. There are 2 types of Network Scanner Utility2: •...

  • Page 120: Centreware Internet Services

    A link to the Copyright screen is displayed in the Status tab. A link to the Xerox home page is shown. Lower left frame 6- 4...
  • Page 121 6. C om p ut e r O p er a t io n s Primary features provided by CentreWare Internet Services are listed below: Tab name Main features Service • Print Commands You can specify a file on your PC to print. •...

  • Page 122: Browser

    6. C om p ut e r O p e r at i on s Browser CentreWare Internet Services has been tested on the browsers listed below. • Microsoft Internet Explorer 6.0 Service Pack 1 or later For Windows OS •...

  • Page 123: Starting Centreware Internet Services

    6. C om p ut e r O p er a t io n s This service is configured to use port "80" by default. The port Port number number can be changed in Properties > Protocol Settings > HTTP. Valid ports are 1 - 65535. If you change the port to a value other than "80,"...

  • Page 124: Printing

    6. C om p ut e r O p e r at i on s Printing This section describes print procedures. Print procedures vary depending on the application software you are using. For more information, refer to the documentation provided with each application. To learn about print features, click Help in the print driver screen and refer to the online help.

  • Page 125: E-Mail Print

    6. C om p ut e r O p er a t io n s E-mail print You can send e-mail with TIFF or PDF documents attached from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Print." Setup To use the E-mail Print feature, the following setup is necessary.

  • Page 126: Sending E-Mails

    6. C om p ut e r O p e r at i on s Sending e-mails This example describes how to use Outlook Express to send e- mail from a computer to each printer. Use your e-mail client to create the e-mail body, and then attach a TIFF or PDF document if available.

  • Page 127: Importing Scanned Data

    6. C om p ut e r O p er a t io n s Importing scanned data There are 3 methods for importing documents from a machine mailbox to your computer. • Importing from a TWAIN Compatible Application • Importing from Mailbox Viewer2 •...
  • Page 128 6. C om p ut e r O p e r at i on s From the displayed list, click the scanner name of the machine, and click the Select Scanner button. NOTE 1: If no items are shown in the list, click Refresh. The application searches for scanners.
  • Page 129 6. C om p ut e r O p er a t io n s NOTE 1: You can select one or more documents. NOTE 2: Import, Refresh, and Delete are available from the menu that appears when you right-click on the list. •...

  • Page 130: Changing Network Scan Driver Settings

    6. C om p ut e r O p e r at i on s Changing network scan driver settings To learn about fields in the displayed dialog box, click Help and refer to the online help. • You can change the display method for the scanner name Configure the display shown when that scanner is selected.

  • Page 131: Importing From Mailbox Viewer2

    CentreWare CD-ROM. To learn about fields in the displayed dialog box, click Help and refer to the Mailbox Viewer2 online help. Click Start > Programs > Xerox > Utilities > Mailbox Viewer2. NOTE: If a different program folder was specified during installation, choose the correct name instead of Utilities.
  • Page 132 6. C om p ut e r O p e r at i on s NOTE 2: Clicking Change Scanner returns to step 2, where you can reselect a scanner. Click Open Mailbox. Click Import. KEY POINT: Mailbox Viewer2 does not support importing one document at a time.

  • Page 133: Changing Mailbox Viewer2 Settings

    6. C om p ut e r O p er a t io n s Changing Mailbox Viewer2 settings To learn about fields in the displayed dialog box, click Help and refer to the Mailbox Viewer2 online help. • You can change the display method for the scanner name Configure the display shown when that scanner is selected.

  • Page 134: Importing Using Centreware Internet Services

    6. C om p ut e r O p e r at i on s When Auto Import is checked, you can configure the import Scan settings method for documents removed from the mailbox. Importing using CentreWare Internet Services This section describes methods for importing documents stored in a mailbox using CentreWare Internet Services.
  • Page 135 6. C om p ut e r O p er a t io n s NOTE 5: If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services. Select a Mailbox from the Properties tab. In the Mailbox Number field, input the mailbox number, 1 - 500, that contains the document you wish to import, and input a password (up to 20 digits) into the Password field.
  • Page 136 6. C om p ut e r O p e r at i on s Click Save this link. To learn about operating details, click on the Help link and refer to the online help. 6- 2 0 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 137: Importing Using Webdav Protocol

    6. C om p ut e r O p er a t io n s Importing using WebDAV Protocol By using Xerox’s application software that is compliant with the WebDAV protocol, you can import documents stored in a mailbox without using the scan driver. In addition, you can also display a document list and thumbnail of the documents stored in the mailbox.
  • Page 138 6. C om p ut e r O p e r at i on s 6- 2 2 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 139: Authentication & Auditron Administration

    Authentication & Auditron Administration Authentication overview Users controlled by Authentication The Authentication feature restricts operations according to the user type. Users are classified into the following four types. • System Administrators • Authenticated Users • Unauthenticated (unregistered) Users • General Users System Administrators are special users who can enter and System Administrators change system settings.

  • Page 140: Types Of Authentication

    7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Types of Authentication Two types of authentication are used by the machine depending on where user information is stored: Direct Authentication uses the user information stored in the Direct Authentication...

  • Page 141: Local Access

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Local access Local access refers to using the machine by direct operation of the control panel on the machine.

  • Page 142: Authentication: Job Flow Sheet & Mailbox

    7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Authentication: Job Flow Sheet & Mailbox This section describes job flow sheet and mailbox restrictions when the Authentication feature is enabled.

  • Page 143: When The Authentication Feature Is Not Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n If the Authentication feature is being used, only authentication- registered users of the machine can share the job flow sheet, however, only the System Administrator can change the settings of the job flow sheet.
  • Page 144 7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n KEY POINT 1: A job flow sheet created from Check Mailbox allows editing, copying, deletion, and selection/execution only from the mailbox in which the job flow sheet was created.

  • Page 145: When The Authentication Feature Is Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of a job flow sheet is as shown in the table below.

  • Page 146: Types Of Box

    7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n records) (Network Access). Authentication System Administrator unregistered user Authentication registered user (SA) (general user) flow...
  • Page 147 7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n This is a box created by an authenticated user using the Personal box Authentication feature.

  • Page 148: When The Authentication Feature Is Not Enabled

    7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n When the Authentication feature is not enabled When the Authentication feature is not enabled, the relation between the users and the use of mailboxes is as follows.

  • Page 149: When The Authentication Feature Is Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of mailbox is as follows: When the Local Machine Access is set to On or when the Check User Details (Network Access) is set to On, the following features/...
  • Page 150 7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n KEY POINT: If a job flow sheet is associated with a mailbox in which it can no longer be used as a result of a change in the authentication status, then changing/copying is no longer possible, but the job flow sheet can still be used.
  • Page 151 7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When Check User Details is set to Off (Keep logon records) under selecting Network Access.

  • Page 152: Linking Job Flow Sheet And Mailbox

    7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Linking Job Flow Sheet and Mailbox The ways to link job flow sheets to mailboxes differ depending on whether the Authentication feature is enabled.

  • Page 153: When The Authentication Feature Is Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of the mailbox is as follows: For more information about authorization feature, refer to “Login Setup/Auditron Mode”...

  • Page 154: Overview Of Auditron Administration

    7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Overview of Auditron Administration This section describes an overview of the Auditron Administration features that can be used with the machine.

  • Page 155: Manageable Features And Services

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Manageable features and services This section describes features and services that can be managed with the Auditron Administration feature Features that can be managed with Authentication and corresponding services...
  • Page 156 7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n When remote authentication is used, the auditron administration Remote Access can be performed on DocuHouse. For feature that can be performed on DocuHouse, refer to the documentations supplied with DocuHouse.

  • Page 157: Job That Can Be Managed For Each Service

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Job that can be managed for each service For the print and scanner features, different types of job allow statistics to be collected for each feature.
  • Page 158 7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n The items you can manage for scan jobs using the Auditron Scan Service Administration feature are as follows: Users for...

  • Page 159: Setups

    Setups The machine has factory default (initial) settings which can be customized. To change the settings, enter the System Administration mode and use the System Settings screen. This chapter describes how to change system settings. System settings procedure This section describes the basic procedure for changing system settings.
  • Page 160 8. S e tu ps NOTE: If you are using the authentication feature, a password may be required. KEY POINT: It is recommended that you change the system administrator UserID and password immediately after installing the machine. For information about the setting, refer to System Administrator Settings page 174.
  • Page 161 8 . S e t ups From the System Settings screen, select an item to be set. For the items that can be selected in the system settings, refer to System Settings Menu List page 6. Set any feature. After setting the feature, select Save. Exit the System Administration Mode: a.

  • Page 162: System Settings

    8. S e tu ps System Settings From System Settings, you can set or change the initial values. These settings relate to the machine itself. For more information, Common Settings: refer to Common Settings page 15. You can set the copy feature defaults, copy operation control, Copy Mode Settings: button functions, and so on.

  • Page 163: Setup Menu

    8 . S e t ups Setup Menu From the Setup Menu, you can create mailboxes, create and change the addresses in the address book, assign paper tray attributes, and create job flow sheets. For more information, refer to Setup Menu page 156. System Administrator Settings You can set the system administrator ID and system administrator password used to enter System Administration mode.

  • Page 164: Login Setup/Auditron Administration

    8. S e tu ps Login Setup/Auditron Administration You can set restrictions on users using specific machine features, or set restrictions on individual users. For more information, refer to Login Setup/Auditron Administration page 178. System Settings Menu List The following table shows a list of the items that can be set. Note that the items appearing depend on the configuration of the machine.

  • Page 165: Copy Mode Settings

    8 . S e t ups Paper Tray Settings • Custom Paper Name • Paper Tray Attributes on Setup Menu • Customize Paper Supply Screen • Paper Tray Attributes During Loading • Paper Tray Priority • Paper Type Priority • Tray 5 (Bypass) - •...
  • Page 166 8. S e tu ps Copy Defaults • Paper Supply • Reduce/Enlarge • Original Type • Lighten/Darken • Sharpness • Auto Exposure • 2 Sided • Mixed Size Originals • Edge Erase - Top Edge • Edge Erase - Bottom Edge •...

  • Page 167: Network Settings

    8 . S e t ups Network Settings Port Settings • • NetWare • • • EtherTalk • Salutation • Port9100 • SNMP • FTP client • Receive E-mail • Send E-mail • Mail Notification Service • UPnP Discovery • Internet Service (HTTP) •...

  • Page 168: Print Mode Settings

    8. S e tu ps Print Mode Settings Allocate Memory • PostScript Memory • ESC/P Form Memory • HP-GL/2 Auto Layout Memory • Receiving Buffer - LPD Spool • Receiving Buffer - NetWare • Receiving Buffer - SMB Spool • Receiving Buffer - IPP Spool •...

  • Page 169: E-Mail Settings

    8 . S e t ups E-mail Settings E-mail Defaults Not applicable Address Search • Directory Service (LDAP) • Primary Server (Directory Service) • Primary Server Port Number • Secondary Server • Secondary Server Port Number • Login Name • Password •...

  • Page 170: Setup Menu

    8. S e tu ps Setup Menu Mailbox • Mailbox Name • Password • Check Password • Delete Documents After Retrieval • Delete Documents with • Link Job Flow Sheet to Mailbox Expiry Date Job Flow Sheets • Name • Description •...

  • Page 171: Login Setup/Auditron Administration

    8 . S e t ups Login Setup/Auditron Administration Create/Check User • UserID • User Name Accounts • Password • E-mail Address • Account Limit • Reset Total Impressions • Reset User Account Reset User Accounts • All User Accounts •...

  • Page 172: Entering Text

    8. S e tu ps Entering Text During operations, a screen sometimes appears for the entry of text. This section describes how to enter text using the screen keyboard. The following characters can be entered: numbers, letters, and symbols. Item Description Entering letters and numerals Select Alphanumeric.

  • Page 173: Common Settings

    8 . S e t ups Common Settings In Common Settings, you select default settings that affect the machine itself. The following settings can be made and are detailed in the sections that follow: • Machine clock/timers • Audio tones •...

  • Page 174: Machine Clock/Timers

    8. S e tu ps Select the item to be set. Machine Clock/Timers You can set the clock time, or the timer interval until power saving or reset features take effect. From the Machine Clock/Timers screen, select Machine Clock/Timers. Select the item to be set or changed. Select Change Settings.

  • Page 175: Date

    8 . S e t ups Select , or the numeric keypad to enter a numeric quantity. NOTE: Depending on the item, entry with the numeric keypad may not always be possible. Select Save. Date Set the date in the in the system clock of the machine. The date set here is printed on lists and reports.

  • Page 176: Time

    8. S e tu ps Time Set the time in the system clock of the machine, using 12-hour or 24-hour representation. The time set here is printed on lists and reports. From the Machine Clock/Timers screen, select Time, and select Change Settings. Select the display format.

  • Page 177: Ntp Time Synchronization

    8 . S e t ups NTP Time Synchronization You can get the time from a time server (NTP: Network Time Protocol), to synchronize the machine to the time server time. From the Machine Clock/Timers screen, select NTP Time Synchronization, and select Change Settings. Select On or Off.

  • Page 178: Connection Interval

    8. S e tu ps Connection Interval Select the time interval at which a connection is made to the time server. Select an interval from 1 to 500 hours, in steps of one hour. From the Machine Clock/Timers screen, select Connection Interval, and select Change Settings.

  • Page 179: Auto Clear

    8 . S e t ups Auto Clear If a given time period elapses with no operation, the machine automatically returns to the initial screen. Set a period from 1 to 4 minutes, in intervals of 1 minute. To cancel the setting select C, or select the Cancel button to delete any selections made on this screen.

  • Page 180: Auto Job Release

    8. S e tu ps Auto Job Release If an error occurs during a copy or scan job, you can set the time that elapses until the current job is automatically cleared, and thereby enables the completion of the next job. Error that may occur include a paper feed, an jammed original, a copy jam, the machine runs out of hard disk space, etc.

  • Page 181: Auto Print

    8 . S e t ups Auto Print Set the time from the end of print job until the execution of next print job. Set the value from 1 to 240 seconds, in one second steps. If you select Off, once the machine is ready, printing can start immediately.

  • Page 182: Auto Power Saver

    8. S e tu ps Auto Power Saver In power saving mode, there is a "low-power mode" and a "sleep mode," and when the set time has elapsed, these modes are switched to in the following way, thus reducing the power consumption.

  • Page 183: Time Zone

    8 . S e t ups Time Zone Use the to set the time difference from Greenwich Mean Time (GMT). Select Save to save the settings and return to the previous window. Daylight Savings With this feature enabled, the machine automatically adjusts the current time when the summer time starts and ends.

  • Page 184: Audio Tones

    8. S e tu ps Audio Tones Select whether or not to sound an alarm, for example when a job ends or there is a fault. From the Common Settings screen, select Audio Tones. The Audio Tones screen opens. Select the item to be set or changed. NOTE: Select to display the previous screen and select to display the next screen.
  • Page 185 8 . S e t ups Select the desired setting for the specific Audio Tone feature. Select Save. Select the volume level that sounds when a button displayed on Control Panel Select Tone the screen is correctly selected. Select from Loud, Normal, and Soft.
  • Page 186 8. S e tu ps Select the volume level that sounds when there is an error Fault Tone termination. Select from Loud, Normal, and Soft. To disable the sound, select Off. Select the volume level that sounds when the automatic clear Auto Clear Alert Tone feature is enabled and it is 5 seconds before the machine automatically returns to the initial screen.

  • Page 187: Screen Defaults

    8 . S e t ups Screen Defaults Set the initial screen display when the power is turned on. From the Common Settings screen, select Screen Defaults. The Screen Defaults window opens. Select the item to be set or changed. Select Change Settings.

  • Page 188: Custom Buttons 1, 2, And 3

    8. S e tu ps Select the desired setting for the specific Screen Defaults feature. Select Save. Custom Buttons 1, 2, and 3 You can assign features to the Custom Buttons on the control panel: Custom Buttons 1, 2, and 3. To leave a button unassigned, select Not Set.

  • Page 189: All Services

    8 . S e t ups All Services From this screen, you can select the specific buttons and their layout as they will appear on the All Services screen when the All Services button on the control panel is pressed. Refer to the below illustration.
  • Page 190 8. S e tu ps Select a feature that you will want displayed on the All Services screen (when the All Services button on the control panel is pressed). For the purpose of this feature, the Copy feature is selected. The Main Feature Selection window opens.

  • Page 191: All Services - Additional Features

    8 . S e t ups All Services - Additional Features From this screen, you can select additional, specific buttons and their layout as they will appear on the All Services screen when the All Services button on the control panel is pressed. The additional features that are selected here appear in the All Services screen as rectangular buttons;...
  • Page 192 8. S e tu ps From the Screen Defaults window, select All Services - Additional Features. Select Change Settings. The All Services - Additional Features window opens: Select a feature that you will want displayed on the All Services - Additional Features screen (when the All Services button on the control panel is pressed).
  • Page 193 8 . S e t ups The Additional Feature Selection window opens. Select the desired feature that you want displayed on the All Services screen. Select Save. Repeat Steps 1-5 for the other All Services - Additional Features selections. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-35...

  • Page 194: Job Type On Job Status Screen

    8. S e tu ps Job Type on Job Status screen Select the job types that you want displayed on the Completed Jobs screen of the Job Status screen when the Job Status button on the control panel is pressed. Refer to the illustration below: Select from All Jobs, Print Jobs, Transmission Jobs, and Auto Transfer Jobs.

  • Page 195: Paper Tray Settings

    8 . S e t ups Paper Tray Settings Set the items relating to the paper and trays, including the types of paper loaded in each tray, the priority order of the trays, the priority order of the paper types, custom paper information, and more. From the Common Settings screen, select Paper Tray Settings.

  • Page 196: Custom Paper Name

    8. S e tu ps Custom Paper Name You can set a custom name for paper 1-5 (refer to the screen in Step 1 of the following procedure). A maximum of twelve characters can be entered for each custom paper name. For example, use the name "Color"...

  • Page 197: Paper Tray Attributes

    8 . S e t ups The Keyboard screen opens. Enter the desired name for Custom Paper 1. Select Save to save the name and return to the previous screen. If desired, repeat Steps 1-5 for the other custom paper names. Select Close to return to the Paper Tray Settings screen.
  • Page 198 8. S e tu ps Select Paper Size or Paper Type. Standard-sized paper that is loaded into trays 3, 4, and Paper Size optional trays 6 and 7 is automatically detected. However, when a nonstandard size is loaded, it is necessary to specify the width and height.
  • Page 199 8 . S e t ups Standard-sized paper loaded in trays 3, 4, and optional 6 and 7 is Auto Size Detect automatically detected. When setting a non-standard size for trays 3 and 4, set the size in Variable Size the X (horizontal) direction within the range of 182-488 mm (7.17- 19.21 in.) and in the Y (vertical) direction within the range 148-330 mm (5.82-13 in.) in 1 mm increments.
  • Page 200 8. S e tu ps When selecting Paper Type, keep the following in mind: • For trays 1, 2, and optional 6 and 7 you can select from six paper types and from custom paper types 1-5. • For trays 3 and 4 you can select from seven paper types, and from custom paper types 1-5.
  • Page 201 8 . S e t ups Set the attributes for other trays as desired. Select Close to return to the Paper Tray Settings screen. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-43...

  • Page 202: Customize Paper Supply Screen

    8. S e tu ps Customize Paper Supply Screen Select the features that are displayed about a paper in the Paper Supply screen (Copy feature). From the Paper Tray Settings select Customize Paper Supply Screen. Select an item. Select whether or not to display the paper color. Paper Color Select whether or not to display the other attributes (size Other Attributes...

  • Page 203: Paper Tray Attributes On Setup Menu

    8 . S e t ups Paper Tray Attributes on Setup Menu The selection made on this screen determines whether or not the Paper Tray Attributes feature is displayed on the Setup Menu. Select Disabled or Enabled. If this feature is selected, then the Setup Menu does not display Disabled: the Paper Tray Attributes feature.

  • Page 204: Paper Tray Attributes During Loading

    8. S e tu ps Paper Tray Attributes During Loading When a paper tray removed from the machine, and then replaced, the selection made on this screen determines whether or not the tray change is displayed on the touch screen. Select Disabled or Enabled.

  • Page 205: Paper Type Priority

    8 . S e t ups Select the item to be set or changed, and select Change Settings. Select a Priority setting (First-Sixth) and assign a specific tray to that priority setting. NOTE: Only one tray can be set to each priority. Select Save to save the selections and return to the Paper Tray Priority screen.
  • Page 206 8. S e tu ps From the Paper Tray Settings screen, select Paper Type Priority. Select the item to be set or changed, and select Change Settings. Select the priority sequence for this paper type. Select Save to save the setting and to return to the Paper Type Priority screen.

  • Page 207: Tray 5 (Bypass) - Paper Size Defaults

    8 . S e t ups Tray 5 (Bypass) - Paper Size Defaults This feature allows you to assign specific paper sizes to Tray 5. This will facilitate easier copying when using Tray 5 (Bypass). You can assign a maximum of twenty paper sizes to the Tray 5 (Bypass) size buttons, which are numbered 1-20.
  • Page 208 8. S e tu ps Select the paper series. If Variable Size is selected, go to Step 5. Select a specific paper size. If Variable Size is selected, set the numeric values using , and Select Save to save your selections and return to the previous screen.

  • Page 209: Auto Tray Switching

    8 . S e t ups Auto Tray Switching Choose the auto tray switching method and how to copy mixed size documents. From the Paper Tray Settings screen, select Auto Tray Switching. Select the item to be set or changed, and select Change Settings.
  • Page 210 8. S e tu ps This feature allows you to choose one of two options: Copy on Mixed Size Originals - 2 next page (Side 2) or Copy on new page. The default setting is Sided Copy Copy on next page (Side 2). Both options are discussed below: NOTE: If you program a job with two different size originals and select 2-Sided copy, you may loose some of the image from the larger-size original.
  • Page 211 8 . S e t ups Select Close. The Common Settings screen is displayed. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-53...

  • Page 212: Image Quality

    8. S e tu ps Image Quality You can select the image quality processing method that is used when the machine is scanning an original. From the Common Settings screen, select Image Quality. Select Image Quality. Select the item to be set or changed, and select Change Settings.
  • Page 213 8 . S e t ups Select the appropriate option for the Photo & Text Recognition feature and the Image Enhancement feature. Select Save. Select Close. Select Close. You are returned to the Common Settings screen. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-55...

  • Page 214: Photo And Text Recognition

    8. S e tu ps Photo and Text Recognition This feature allows the System Administrator to set the default level for Photo & Text Recognition. (The Photo & Text function is used with the Original Type (Image Quality) feature when copying jobs.) The setting selected here enables the machine to accurately distinguish text from photos when it scans the original document.

  • Page 215: Reports

    8 . S e t ups Reports These settings relate to printing reports. From the Common Settings screen, select Reports. The Reports screen is displayed. Select the item to be set or changed, and select Change Settings. Select the appropriate option for the specific Reports feature. You can select whether or not to automatically print a Job History Job History Report Report after a total of fifty jobs have been processed.

  • Page 216: Maintenance/Diagnostics

    • Delete all data stored on the machine KEY POINT: The Software Options feature is restricted to the Xerox Service Representative only. It is not for customer use. From the Common Settings screen, select Maintenance/ Diagnostics. Select the item to be carried out.

  • Page 217: Initialize Hard Disk

    8 . S e t ups Follow the instructions provided on the screen for carrying out a specific function. Step-by-step instructions are provided for the Initialize Hard Disk procedure; refer to Initialize Hard Disk page 59. Select Close to return to the Maintenance screen. Select Close to return to the Common Settings screen.

  • Page 218: Delete All Data

    Delete All Data KEY POINT: Do not use this function unless you are authorized and have checked with your Xerox Service Representative. This deletes all data recorded in the machine. This includes all user settings, and data recorded automatically by the system.
  • Page 219 8 . S e t ups Select Save; you are returned to the Watermark screen. Repeat Steps 1-4, if necessary, for other Watermark features. Select Close from the Watermark screen to return to the Common Settings screen. • Set the default date format that as it appears on the Date Format Annotation and Watermark screens in the Output Format tab (Copy feature).

  • Page 220: Other Settings

    8. S e tu ps Select whether or not to force set numbering (watermark) printing Force Watermark - Copy for copy jobs. Select On to force all copy jobs to print with set numbering (watermark). Select Off if you do not want all copy jobs printed with set numbering (watermark).

  • Page 221: Auto Job Promotion

    8 . S e t ups Use the following procedure to access the Other Settings feature. From the Common Settings screen, select Other Settings. Select the item to be set or changed, and select Change Settings. NOTE: Select to display the previous screen and select to display the next screen.

  • Page 222: Offset Stacking (Finisher Tray)

    8. S e tu ps Offset Stacking (Finisher Tray) Select the default offset stacking option for the finisher tray: • None: If this option is selected, the finishing tray will not offset any output. • Offset per set: If this option is selected, the finishing tray will offset each set of a copy/print job.

  • Page 223: Default Print Paper Size

    8 . S e t ups Default Print Paper Size Select the default paper size that will be used when printing a report/list. Select between A4, or 8.5 × 11 inch. Paper Size Settings Select the default paper sizes for standard size originals and for automatic paper detection.
  • Page 224 8. S e tu ps Paper size group A/B series(8 × 13") A/B series 8.46 × 12.4 8.5 × 11 8.5 × 11 8.5 × 13 8.5 × 14 11 × 15 11 × 17 Cover A4 9 × 11 12 ×...
  • Page 225 8 . S e t ups Paper size A/B series(8 K/ 16 K) A/B series(8×13"/8×14") Inch series group No No No No No Ye No No No No No No No Ye No Ye No Ye No Ye No Ye No No No No No No...
  • Page 226 8. S e tu ps Paper size A/B series(8 K/ 16 K) A/B series(8×13"/8×14") Inch series group 8.46 × No No No No No No 12.4 8.5 × 11 No Ye No Ye No Ye 8.5 × 11 No Ye 8.5 ×...
  • Page 227 8 . S e t ups Paper size A/B series(8 K/ 16 K) A/B series(8×13"/8×14") Inch series group Postcar No No No No No No Return No No No No No No postcar 4 × 6 No No No No No No No.3 No No...

  • Page 228: Millimeters/Inches

    8. S e tu ps Millimeters/Inches Select the default setting for displaying the dimensions on the screen as millimeters or inches. Keyboard Input Restriction Select whether to restrict the display of the virtual keyboard on the touch screen. To prevent illegible characters from occurring when one character set is switched to another character set, restrict the input to ASCII characters only.

  • Page 229: Data Encryption (Optional)

    8 . S e t ups NOTE 1: The data on the hard disk is erased by overwriting it one time. However, overwriting the data three times ensures that the data cannot be recovered. The three times overwrite process does take a longer amount of time to perform than the one time overwrite process.
  • Page 230 8. S e tu ps Select Keyboard and enter a 12-character encryption key. NOTE: The default value for the encryption key is 111111111111 (twelve ones). Select Save. Using the same procedure, enter the same encryption key once more. Data Restoration KEY POINT: The enciphered data cannot be restored if any of the following occur: –...

  • Page 231: Service Representative Restricted Operation

    8 . S e t ups Service Representative Restricted Operation KEY POINT: While this feature may still be selectable, it is no longer functional nor supported. Software Download KEY POINT: This feature is not supported; however, it may still be accessible.

  • Page 232: Copy Mode Settings

    8. S e tu ps Copy Mode Settings In Copy Mode Settings, you select default settings that relate to the copy feature. This section refers to the following settings: • Preset Buttons • Copy Defaults • Copy Control • Original Size Defaults •...

  • Page 233: Preset Buttons

    8 . S e t ups Select the item to be set. Preset Buttons Select the default settings for the Preset Buttons including the most commonly used paper tray and magnification percentage. By assigning default values to these buttons, you reduce the number of selections when choosing features for the copy process.
  • Page 234 8. S e tu ps Select an item to be changed, such as Paper Supply-Button 2 (as shown below). Select the desired setting for that item. Press Save; you are returned to the Preset Buttons screen. Repeat Steps 1-5 until you have selected the desired setting for each Preset Buttons item.

  • Page 235: Paper Supply Buttons 2-5

    8 . S e t ups Paper Supply Buttons 2-5 Select the default tray setting for the Paper Supply Buttons 2, 3, 4, and 5: These five buttons appear in the Paper Supply column on the Basic Copying tab (Copy feature). You can select a specific tray to be the default tray for buttons 2, 3, 4, and 5;...

  • Page 236: Reduce/Enlarge Buttons 3-5

    8. S e tu ps Reduce/Enlarge Buttons 3-5 Select the default magnification setting for the Reduce/Enlarge (R/ E) Buttons 3, 4, and 5: These three buttons appear in the Reduce/Enlarge column on the Basic Copying tab (Copy feature). You can select a specific magnification setting for buttons 3, 4, and 5;...

  • Page 237: Stapling Buttons 4 And 5

    8 . S e t ups Stapling Buttons 4 and 5 Select the default setting for the Stapling Buttons 4 and 5: These two buttons appear on the Finishing screen, which can be found by accessing the Copy feature, Output Format tab. You can select a stapling setting for buttons 4 and 5;...

  • Page 238: Punching Buttons 4 And 5

    8. S e tu ps Punching Buttons 4 and 5 Select the default setting for the Punching Buttons 4 and 5: These two buttons appear on the Finishing screen, which can be found by accessing the Copy feature, Output Format tab. You can select a punching setting for buttons 4 and 5;...

  • Page 239: Front & Back Cover Tray Buttons 3 And 4

    8 . S e t ups Front & Back Cover Tray Buttons 3 and 4 Select the default setting for the Front Cover Tray Buttons 3and 4 and for the Back Cover Tray Buttons 3 and 4: These buttons appear on the Covers screen, which can be found by accessing the Copy feature, Output Format tab.

  • Page 240: Copy Defaults

    8. S e tu ps Copy Defaults From this screen, you can select the default settings for the various copy features. Selections made here are displayed on the Copy screen. When the power is switched on, when the machine exits the power-saving mode, or when the Clear All button is pressed, these default settings are displayed.
  • Page 241 8 . S e t ups Select the item to be changed such as Paper Supply (as shown below). Select the desired setting for that item. Press Save; you are returned to the Copy Defaults screen. Repeat Steps 1-5 until you have selected the desired setting for each Copy Defaults item.

  • Page 242: Paper Supply

    8. S e tu ps Paper Supply Select the default setting for the Paper Supply feature on the Basic Copying screen. KEY POINT: If the default value for the Reduce/Enlarge feature (refer to is page 85) is set to Auto%, then you cannot select the Auto option as the default setting for Paper Supply.

  • Page 243: Reduce/Enlarge

    8 . S e t ups Reduce/Enlarge Select the default setting for Reduce/Enlarge feature on the Basic Copying screen. Select one of the following magnification levels as your default R/E option. The selection made here appears as the default setting on the Basic Copying tab (Copy feature);...

  • Page 244: Original Type

    8. S e tu ps Original Type Select the default setting for the Original Type feature on the Image Quality screen. Select one of the following items as your default Original Type option. The selection made here appears as the default setting on the Original Type screen (Image Quality tab, Copy feature);...

  • Page 245: Lighten/Darken

    8 . S e t ups Lighten/Darken Select the default setting for the Lighten/Darken feature on the Image Quality screen. Select one of the following items as your default Lighten/Darken option. The selection made here appears as the default setting on the Lighten/Darken screen (Image Quality tab, Copy feature);...

  • Page 246: Sharpness

    8. S e tu ps Sharpness Select the default setting for the Sharpness feature on the Image Quality screen. Select one of the following items as your default Sharpness option. The selection made here appears as the default setting on the Sharpness screen (Image Quality tab, Copy feature);...

  • Page 247: Auto Exposure

    8 . S e t ups Auto Exposure Select the default setting for the Auto Exposure feature on the Image Quality screen. Select one of the following items as your default Auto Exposure option. The selection made here appears as the default setting on the Auto Exposure screen (Image Quality tab, Copy feature);...

  • Page 248: Copy Defaults Items 7-19

    8. S e tu ps Copy Defaults items 7-19 Select the default settings for the Copy Defaults items 7-19 (refer to the below illustration). Selections made here appear as the default settings on the Scan Options tab (Copy feature), as shown in the below illustration: Select the default value for 2 Sided copying.
  • Page 249 8 . S e t ups Select the default setting for the amount of edge that is erased Edge Erase - Bottom Edge from the original in the bottom direction. Select from 0-50 mm in 1 mm increments. Select the default setting for the amount of edge that is erased Edge Erase - Left Edge from the original in the left direction.

  • Page 250: Copy Output

    8. S e tu ps Copy Output Select the default setting for the Finishing feature on the Output Format screen. Select one of the following items as your default option. The selection made here appears as the default setting on the Finishing screen (Output Format tab, Copy feature);...

  • Page 251: Output Orientation

    8 . S e t ups Output Orientation Select the default setting for the Output Orientation feature on the Output Format screen. Select one of the following as your default option. The selection made here appears as the default setting for the Output Orientation feature on the Output Format tab (Copy feature);...

  • Page 252: Sample Set

    8. S e tu ps Sample Set Select the default setting for the Sample Set feature on the Job Assembly screen. Select one of the following as your default option. The selection made here appears as the default setting for the Sample Set feature on the Job Assembly tab (Copy feature);...

  • Page 253: Stamp Position For Side 1 And Side 2

    8 . S e t ups Stamp Position for Side 1 and Side 2 Select the default settings for the Position of the stamp on Side 1 and Side 2 of the copy output. Select your default setting for each Stamp Position option.

  • Page 254: Stamp Size

    8. S e tu ps Stamp Size Select the default setting for Stamp Size. Select one of the following items as your default option. The selection made here appears as the default setting on the Stamp - Size screen (after you select Annotation, Stamp On and then select the Size button;...

  • Page 255: Date Position For Side 1 And Side 2

    8 . S e t ups Date Position for Side 1 and Side 2 Select the default settings for the Position of the Date on Side 1 and Side 2 of the copy output. Select your default setting for each Date Position.

  • Page 256: Date Size

    8. S e tu ps Date Size Select the default setting for Size of the date. Select one of the following items as your default option. The selection made here appears as the default setting on the Stamp - Size screen (after you select Annotation, Stamp On and then select the Size button;...

  • Page 257: Page Number Style

    8 . S e t ups Page Number Style Select the default setting for the page number Style. Select one of the following items as your default option. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On;...

  • Page 258: Page Number Position For Side 1 And Side 2

    8. S e tu ps Page Number Position for Side 1 and Side 2 Select the default settings for the Position of the Page Number on Side 1 and Side 2 of the copy output. Select your default setting for each Page Number Position. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On and then select the Position button;...

  • Page 259: Page Number Size

    8 . S e t ups Page Number Size Set the default value for Size displayed when Annotation > Page Number is selected in the Output Format screen. Select the default setting for the page number Style. Select one of the following items as your default option. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On, and the Size button;...

  • Page 260: Tab Margin Shift

    8. S e tu ps Tab Margin Shift Set the default value for Margin Shift for Tabs. Select one of the following items as your default option. The selection made here appears as the default setting on the Tab Margin Shift screen (Output Format tab, Copy feature). Refer to the below illustration: 8- 1 0 2 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 261: Copy Control

    8 . S e t ups Copy Control The options here allow you to select the default settings that relate to the copy operation, such as Auto Paper, Original Type, Output Orientation, and many more. To select the default settings for the various Copy Control options, perform the following steps: From the Copy Mode Settings screen, select Copy Control.
  • Page 262 8. S e tu ps While scanning/copying an original, if there is insufficient space on Memory Full Procedure the machine’s hard disk, a screen appears. This screen asks the user how to handle the partially stored data. If the user does not respond to this screen and a predetermined amount of time elapses, then the machine will either cancel the job or run the partially scanned-in/copied job.
  • Page 263 8 . S e t ups Use the following procedure to select a default fine tune setting. Select Fine-tune 100%, and select Change Settings. Enter the desired fine-tune value by using s, t, , and Select Save to save the changes and return to the Copy Control screen.

  • Page 264: Stamp Position Defaults

    8. S e tu ps Stamp Position defaults You can select the default position that the stamp is printed on the output when the Stamp feature is selected on the Annotation screen (Output Format tab). There are nine stamp position defaults: •...
  • Page 265 8 . S e t ups • For Bottom Left, you can set the horizontal position within a range of 0-100 in 1 mm increments, and in the vertical position within a range of 0-100 in 1 mm increments • For Bottom Center, you can set the horizontal position within a range of 0-100 in 1 mm increments, and in the vertical position within a range of 0-200 in 1 mm increments...
  • Page 266 8. S e tu ps This feature allows you to fine tune exactly where on the left Stamp Position-Left Center center of the output that your stamp is printed. The selection made here becomes the default setting when Left Center is selected for the Stamp Position on the Annotation screen (Output Format tab).

  • Page 267: Date Position Defaults

    8 . S e t ups This feature allows you to fine tune exactly where on the bottom Stamp Position- Bottom right of the output that your stamp is printed. The selection made Right here becomes the default setting when Bottom Right is selected for the Stamp Position on the Annotation screen (Output Format tab).

  • Page 268: Page No. Position Defaults

    8. S e tu ps When selecting Bottom Left under Annotation - Date - Position Date Position- Bottom Left in the Output Format screen for printing, you can finely tune the date position. Set the position in the horizontal direction within the range 0-100 and in the vertical position within the range 0-100 in 1 mm increments.

  • Page 269: Quantity Display

    8 . S e t ups When selecting Top Right under Annotation - Page Number - Page No. Position-Top Position in the Output Format screen for printing, you can finely Right tune the page number position. Set the position in the horizontal direction within the range 0-100 and in the vertical position within the range 0-100 in 1 mm increments.

  • Page 270: Original Size Defaults

    8. S e tu ps Original Size Defaults Select the default original sizes. Selections made here appear on Original Size feature (Scan Options tab/Copy screen). Assign an original size to each of the eleven buttons; Auto Size Detect cannot be selected. You can also use this feature for assigning nonstandard paper sizes.

  • Page 271: Original Size Defaults Options

    8 . S e t ups From the Original Size Defaults screen, select Close. This returns you to the Copy Mode Settings screen. Original Size Defaults options For each of the eleven buttons you can select one of the following options: If you select this option, you can then select from ten different A/B- A/B Series Size...

  • Page 272: Reduce/Enlarge Presets

    8. S e tu ps Reduce/Enlarge Presets From this screen you can select the default magnification levels. The selections made here appear on the Preset% feature on the Reduce/Enlarge tab on the Basic Copying screen; refer to the below illustration. Use the following procedure to assign default magnification levels to the Reduce/Enlarge buttons.
  • Page 273 8 . S e t ups Select the desired setting for that R/E Preset. Select Save; you are returned to the Reduce/Enlarge Presets screen. Repeat Steps 1-4 until you have assigned a magnification level to each of the R/E Presets. Select Close to return to the Copy Mode Settings screen.

  • Page 274: Network Settings

    8. S e tu ps Network Settings In Network Settings, you select the default network settings by which the machine is connected and communicates to the client PCs and the parameters required for the communications between the machine and its networked clients. When using CentreWare Internet Services, more detailed settings are possible.
  • Page 275 8 . S e t ups Select Network Settings. Select the item to be set or changed. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-117...

  • Page 276: Port Settings

    8. S e tu ps Port Settings Select the interface by which the machine is connected to the client. In Port Settings, you can set the following items: 1. LPD 9. FTP Client 2. NetWare 10. Receive E-mail 3. SMB 11.

  • Page 277: Machine E-Mail Address/Host Name

    8 . S e t ups Machine E-mail Address/Host Name Select the e-mail address and host name for this machine. In Machine E-mail Address/Host Name, you can set the following items: E-mail Address Host Name Domain Name For information about the machine’s e-mail address/host name, E- mail page 21 and Setting items page 23.

  • Page 278: Domain Filter

    8. S e tu ps Domain Filter Select the accepted domains for this machine. In Domain Filter, you can set the following items: 1. Domain Filtering 2-51 Domains 1 to 50 For information about accepted domain filter, refer to Configure the Domain restriction9 and Configure the Domain restriction8.

  • Page 279: Authentication System

    8 . S e t ups Authentication System You can select the system for authentication from Kebros (Windows2000) or Kebros (Solaris). Remote Authentication Server 1 through 5 Makes the remote authentication server settings. You can select the remote authentication server specification Server - Server Setup method from By IP Address and By Server name.

  • Page 280: Pki Settings (Public Key Infrastructure)

    8. S e tu ps PKI Settings (Public Key Infrastructure) If this feature is enabled, data between the machine and networked computers can be encrypted using HTTP. For information about accepted domain filter, refer to Encrypting HTTP communication page 28. Use the following procedure to access and and change the PKI Settings: From the Network Settings screen, select PKI Settings.

  • Page 281: Other Settings

    8 . S e t ups Select the item to be set or changed, and select Change HTTP - SSL/TLS settings Settings. Select the desired setting or enter the desired numeric value. Press Save. Press Close to return to the Network Settings screen. Specify whether to enable HTTP-SSL/TLS Communication.

  • Page 282: Print Mode Settings

    8. S e tu ps Print Mode Settings In Print Mode Settings, you select settings that relate to the machine’s memory and miscellaneous features, including tray substitution, paper type mismatch, printing a banner sheet, and more. When using CentreWare Internet Services, more detailed settings are possible.

  • Page 283: Allocate Memory

    8 . S e t ups Select the item to be set. Allocate Memory For each interface, you can select the memory capacity for the receiving buffer (temporary storage for data sent from the client). You can change the receiving buffer capacity depending on the pattern of use and purpose.
  • Page 284 8. S e tu ps screen. NOTE 1: When a port is set to Disabled, the corresponding items that are associated with that port do not appear. NOTE 2: Depending on the amount of data sent from the client, increasing the memory capacity may not change the amount of time that it takes to release the client.

  • Page 285: Other Settings

    8 . S e t ups NOTE: Notice that print data exceeding the set memory capacity is not accepted. In such cases, select Hard Disk or Off. • Hard Disk Spool: When selected, the machine will use spooling. The receiving buffer for spooling uses the hard disk. •...
  • Page 286 8. S e tu ps Select whether or not to expand the print area. Print Area For information about the print area, refer to the section entitled Printable Area of Chapter 13 of the User Guide. When there is no tray containing the paper size selected by the Substitute Tray automatic tray selection, select whether or not to print replaced with paper loaded in another paper tray.
  • Page 287 8 . S e t ups NOTE 2: If the user ID information cannot be acquired, the words "Unknown User" are printed. Select whether or not the banner sheets will be used to separate Banner Sheet different output jobs. Select one of the following: •...

  • Page 288: Scan Mode Settings

    8. S e tu ps Scan Mode Settings This feature allows you to select settings that relate to the scanner feature. When using CentreWare Internet Services, more detailed settings are possible. For more details, refer to CentreWare Internet Services page 4. From the System Settings screen, select System Settings.

  • Page 289: Basic Scanning Tab

    8 . S e t ups Basic Scanning Tab Select the defaults for items relating to the Basic Scanning Tab screen. From the Scan Mode Settings screen, select Basic Scanning Tab. Select the item to be set or changed, and select Change Settings.

  • Page 290: Scan Defaults

    8. S e tu ps Select which features are shown in the second column of the Feature in 2nd Column Basic Scanning Tab screen. Select 2 Sided Originals, Scan Resolution, or Reduce/Enlarge. Select a specific, default magnification level for the Reduce/ Reduce/Enlarge - Button 2 Enlarge button.
  • Page 291 8 . S e t ups Select Save; you are returned to the Scan Defaults screen. Repeat Steps 1-4 for the remaining Scan Defaults features. Upon completion, select Close; you are returned to the Scan Mode Settings screen. Select the default value for Output Color in the Basic Scanning Output Color Tab screen.
  • Page 292 8. S e tu ps Select the default value for Original Orientation position of Original Orientation originals when scanning. Select either Head to Top ( ) or Head to Left ( Select the default value for Scan Resolution in the Scan Options Scan Resolution screen.

  • Page 293: Scan-To-Ftp/Smb Defaults

    8 . S e t ups Scan-to-FTP/SMB Defaults You can select the default protocol that is used for file transfer from FTP, SMB, and SMB (UNC format). From the Scan Mode Settings screen, select Scan-to-FTP/ SMB Defaults. Select Change Settings. Select the item to be changed.

  • Page 294: Scan Size Defaults

    8. S e tu ps Scan Size Defaults Select the original size shown (as displayed on the Scan Size option on the Scan Options screen). Assign an original size to each of the eleven buttons (except the Auto Detect button). If you frequently scan nonstandard size originals, presetting a nonstandard size eliminates the need to enter the original size each time a scan is made.

  • Page 295: Output Size Defaults

    8 . S e t ups Select from ten different A- and B-series sizes. A/B Series Size Select from twelve different inch-series sizes. Inch Size Select from thirteen other sizes. More Enter any size. Set the width between 15-432 mm, and the height Variable Size between 15-297 mm, in 1 mm increments.
  • Page 296 8. S e tu ps Select the desired setting. Select Save; you are returned to the Output Size Defaults screen. Repeat Steps 1-4 for the remaining Output Size Defaults items. Select Close from the Output Size Defaults screen; you are returned to the Scan Mode Settings screen.

  • Page 297: Reduce/Enlarge Presets

    8 . S e t ups Reduce/Enlarge Presets Select the magnification levels as shown in the Preset% option (as displayed on the Reduce/Enlarge feature on the Scan Options screen). Assign any magnification to the Reduce/ Enlarge Preset buttons 1-7; you cannot select 100%. From the Scan Mode Settings screen, select Reduce/ Enlarge Presets.

  • Page 298: Other Settings

    8. S e tu ps Other Settings These settings relate to the scanner feature specification. From the Scan Mode Settings screen, select Other Settings. Select the item to be set or changed, and select Change Settings. NOTE: If you have the optional color scanner, you will have additional selections as noted below.
  • Page 299 8 . S e t ups You can set the time limit that occurs between the confirmation screen and the automatic processing of the stored data. For more information, refer to Auto Job Release page 22. Select the maximum number of stored pages of a scan original. Maximum Stored Pages Select between 1-999 pages.

  • Page 300: E-Mail Settings

    8. S e tu ps E-mail Settings From the System Settings screen, select System Settings. Select E-mail Settings. Select the item to be set or changed. 8- 1 4 2 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 301: E-Mail Defaults

    8 . S e t ups E-mail Defaults Select the default subject for e-mails. The subject line can have a maximum of 128 characters. Select E-mail Defaults. Select Change Settings. Enter the default subject, and select Save. Address Search (Directory Service) Set the attributes and ranges for searching the address books stored in the address search (directory service).
  • Page 302 8. S e tu ps Select the desired setting for the item. Select Save. Repeat Steps 1-4 for the remaining items. From the Address Search (Directory Service) screen, select Close to return to the E-mail Settings screen. Select whether or not to allow the use of address books stored on Directory Service (LDAP) the directory server.
  • Page 303 8 . S e t ups KEY POINT: The following numbers cannot be used: 224.XXX.XXX.XXX to 255.XXX.XXX.XXX and 127.XXX.XXX.XXX. • Primary Server Name: Select the server name for the primary server. A maximum of 64 characters may be used. NOTE: Use this feature when the Primary Server Setup setting is By Server Name.
  • Page 304 8. S e tu ps • Secondary Server Name: Select the server name for the secondary server. A maximum of 64 characters may be used. NOTE: Use this feature when the Secondary Server Setup setting is By Server Name. Select Save; you are returned to the Secondary Server screen.
  • Page 305 8 . S e t ups Select the attribute type for the last name of the sender. A Attribute Type of Last maximum of 32 characters may be entered. Name Select the attribute type for the first name of the sender. A Attribute Type of First maximum of 32 characters may be entered.

  • Page 306: Other Settings

    8. S e tu ps Other Settings Make other selections relating to e-mail transmission. From the E-mail Settings screen, select Other Settings. Select the item to be set or changed, and select Change Settings. Select the desired setting. Select Save. Repeat Steps 1-4 for the remaining items.
  • Page 307 8 . S e t ups When the machine’s e-mail address receives an e-mail, you can Incoming E-mail Print select the the type of print operation: Options • Attachment: Only the attached document is printed. • Full headers and contents: The e-mail headers and body of the e-mail are printed.
  • Page 308 8. S e tu ps Select whether or not to split the attachment data into pages for Page size for Max number transmission. When the “split for transmission” option is selected, of pages for Split Send set the number of pages. KEY POINT: It is possible to split into multiple-page files only when the output file format is specified as PDF, DocuWorks or multiple-page TIFF.

  • Page 309: Mailbox Settings

    8 . S e t ups Mailbox Settings In Mailbox Settings, make the settings for handling of documents stored in mailboxes. From the System Settings screen, select System Settings. Select Mailbox Settings. Select the item to be set or changed, and select Change Settings.

  • Page 310: Check Mailbox

    8. S e tu ps Check Mailbox Select a default mailbox; select either Copy & Print Jobs or Scan & Other Jobs. Documents Retrieved By Client Select whether or not to delete a document stored in the mailbox when it is retrieved by the client. NOTE: This feature does note appear on some models.

  • Page 311: Stored Document Settings

    8 . S e t ups Stored Document Settings In Stored Document Settings, make the settings for handling of documents stored in mailboxes. From the System Settings screen, select System Settings. Select Stored Document Settings. Select the item to be set or changed, and select Change Settings.

  • Page 312: Document Expiry Time

    8. S e tu ps Document Expiry Time In Stored Document Settings, make the settings for handling of documents stored in mailboxes. From the Stored Document Settings screen, select Document Expiry Time, and select Change Settings. Select Off or On. If you selected On, set the storage period, and the time of deletion using the numeric keypad.

  • Page 313: Delete Charge Print Documents

    8 . S e t ups Delete Charge Print Documents Select whether or not to delete the auditron print documents at a specified time after a storage period has expired. Delete Secure Print Documents Select whether or not to delete the security print documents at a specified time after a storage period has expired.

  • Page 314: Setup Menu

    8. S e tu ps Setup Menu In Setup Menu, you can create mailboxes and job flow, and create and update address book entries (mail scan). From the System Settings screen, select Setup Menu. Select the item to be created (or changed). 8- 1 5 6 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 315: Mailbox

    8 . S e t ups Mailbox Register mailboxes to store copied and scanned documents. A maximum of 500 boxes can be registered. For convenience purposes, you may want to make separate boxes for copied documents and for scanned documents. Check the current mailboxes in the "Mailbox list.”...
  • Page 316 8. S e tu ps a. If you are creating a new box, a password setting screen appears. – If you are not setting a password, select Off and Save. b. When setting a password, select On, and enter the password.
  • Page 317 8 . S e t ups This deletes the selected mailbox. If there are documents in the Delete Mailbox button mailbox, they are also deleted. KEY POINT: Deleted documents cannot be recovered. Set the box name by using the keyboard and the numeric keypad; Mailbox Name a maximum of 20 characters may be used.
  • Page 318 8. S e tu ps KEY POINT: The Document Expiry Date option (System Settings/System Settings/Stored Document Settings) must be enabled and a specified date and time must be set in order for the above mailbox option to function. If the Document Expiry Date option is not enabled, then an Enabled setting for the Delete Documents with Expiry Date is ignored and the documents are not deleted.
  • Page 319 8 . S e t ups • If a job flow sheet is already linked/associated to this mailbox, the following screen on appears. • Cut Link: Disassociate the job flow from the mailbox. • Create/Change Link: A screen for job flow association appears.

  • Page 320: Job Flow Sheets

    8. S e tu ps Job Flow Sheets The Job Flow feature executes a series of registered actions and works in conjunction with documents that are stored in a mailbox. A Job Flow is started in the following ways: 1) manually or automatically when a document is stored to a mailbox, or 2) by selecting a Job Flow to act on documents stored in the mailbox.
  • Page 321 8 . S e t ups From the Setup Menu screen, select Job Flow Sheets. Carry out the job flow operation. • Sheet Filtering: you can filter the job flow display. The screen display depends on the user authentication feature settings.

  • Page 322: Create New Job Flow Sheet

    8. S e tu ps Create New Job Flow Sheet Use the following procedure to create a new job flow. From the Job Flow Sheets screen, select Create. The Create New Job Flow Sheet screen opens. Select the item to be changed and select Change Settings. •...
  • Page 323 8 . S e t ups • Search for recipients For information about the operation, refer to the section entitled "Address Book" in Chapter 4 of the User Guide. • New Recipient: Specify a new recipient. The specified recipient appears in Recipient Name/E-mail Address in the Mail Send screen.
  • Page 324 8. S e tu ps Specify where to store forwarded FTP files. Transfer via FTP (1), Transfer via FTP (2) • Address Book: When the server address is registered in the address book, you can specify the address from the address book.
  • Page 325 8 . S e t ups For more details, refer to Address Book page 170. • Delete: This deletes all information for the selected addresses. • Change Settings: Confirm or change the selected recipients. For information about the method for confirm/change, refer to Address Book page 170.
  • Page 326 8. S e tu ps • Keyboard: Select one of Recipient Name, Server, Shared Name, Save in, Login Name, or Password and press the button to display an input screen. The numbers of characters you can input are as follows. •...

  • Page 327: Details

    8 . S e t ups Details Use the following procedure to check the content of a job flow and modify/copy/delete the content. Select a job flow, and select Edit/Delete. Check the content. Press the desired button. • Delete: Deletes the selected job flow. •...

  • Page 328: Address Book

    8. S e tu ps Address Book Store frequently used addresses in the address book. Select the type of address stored from e-mail and server (FTP/SMB). When an address is registered, you can search for it with the Address Book in the E-mail screen. Store a total of 500 addresses, including e-mail addresses and server (FTP/SMB) addresses.
  • Page 329 8 . S e t ups Select the address type, and select Save. Select the item to be set, and select Change Settings. When the settings are completed, select Save. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-171...
  • Page 330 8. S e tu ps • Selecting Mail as the Address Type displays the following items: • Address Type • First Name • E-mail Address • Custom Item 1 • Recipient Name • Custom Item 2 • Last Name • Custom Item 3 •...
  • Page 331 8 . S e t ups shown as the item name. Input any information as an auxiliary item, but only with a maximum of sixty characters. This is appropriate for information represented by a longer character string, such as company division or address and so forth. For more about attribute name, refer to Attribute Name of Custom Items 1 to 3 page 147.

  • Page 332: System Administrator Settings

    8. S e tu ps System Administrator Settings In System Administrator Settings the system administrator ID and password are set. It is recommended the the system administrator set a new ID and password in order to prevent users from making changes and to ensure security. From the System Settings screen, select System Administrator Settings.

  • Page 333: System Administrator Login Id

    8 . S e t ups System Administrator Login ID Set the system administrator UserID. You can enter from 1 to 32 characters. NOTE: The default setting of the system administrator UserID is 11111. Select System Administrator Login ID. Select On. Select Keyboard, then in New System Administrator Login ID, enter the system administrator ID, and select Save.

  • Page 334: System Administrator Password

    8. S e tu ps System Administrator Password Set the password for System Administration mode. KEY POINT: This is recommended for stronger security. NOTE: The default setting of the system administrator password is x-admin. The System Administrator Password appears in the Login Setup/Auditron Administration operation after Yes is selected for using a password.

  • Page 335: Maximum Login Attempts

    8 . S e t ups Maximum Login Attempts If system administrator ID authentication fails repeatedly, you can set a limit beyond which further tries are not allowed. Set the number of authentication attempts allowed between 1-10. NOTE 1: The count is reset when the machine is restarted. NOTE 2: To cancel the access rejection, shut down the machine by switching off the power and switching it on again.

  • Page 336: Login Setup/Auditron Administration

    8. S e tu ps Login Setup/Auditron Administration Use Login Setup/Auditron Administration to prevent unauthorized users from accessing the machine. Set different restrictions for each user, or set limits on the number of pages each user can produce. When the Login Setup/Auditron Administration feature is enabled, each user of the machine must enter a UserID and password, thus providing administrative control and accounting for the machine.

  • Page 337: Create/Check User Accounts

    8 . S e t ups Create/Check User Accounts When the Login Setup/Auditron administration feature is enabled, in order to carry out authentication of registered users, the UserIDs, and user names are registered. For a user of the machine, set a limit on the number of pages. For each registered user, you can also check the cumulative number of pages.
  • Page 338 8. S e tu ps • If you are creating a new account, the Keyboard screen is displayed. • Enter the desired information for the new account and select Save. Select any item. Select Close. 8- 1 8 0 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 339 8 . S e t ups You can enter up to 32 characters for a UserID to use the UserID machine. Set the user name. You can enter up to 32 characters. User Name For information about entering text, refer to Entering Text page Set a password.
  • Page 340 8. S e tu ps Select Change Account Limit and enter the maximum number of pages using numeric keypad. This deletes all registered information for the selected user. Reset User Account KEY POINT 1: From the specific Account No. - Create/Delete screen, select Delete All Settings.

  • Page 341: Reset User Accounts

    8 . S e t ups Reset the current cumulative number of pages for a selected user, Reset Total Impressions returning it to zero. • Select Reset Total Impressions. • Yes: Reset s the current cumulative number of pages for the user.
  • Page 342 8. S e tu ps This deletes all registered information for each user. It also All User Accounts deletes all data including the maximum number of pages, cumulative number of pages, color mode restrictions, printer statistics, and so forth. KEY POINT: All job flows, mailboxes, and documents within mailboxes belonging to the user are deleted.

  • Page 343: System Administrator Copy Meter

    8 . S e t ups System Administrator Copy Meter You can check/reset the cumulative number of pages copied using the System Administration mode on the screen. The cumulative number of page is counted up to 9,999,999 pages. NOTE: This item is not displayed when selecting Network Access in Login Setup/Auditron Mode page 192.
  • Page 344 8. S e tu ps If required, you can change the indication that appears as UserID UserID Characters on the System Administrator Login screen when the control panel Log In/Out button is pressed to a field such as "UserName" or "Number.” The alias can be set to 1 to 15 characters. NOTE: The value set is also reflected in report/list displays, and when accessing from CentreWare Internet Services.
  • Page 345 8 . S e t ups If the number of times that authentication fails within a set time Failed Access Log exceeds the Failed Attempts value set here, then an error is logged. You can set the failing times within the range from 1 to 600.

  • Page 346: Charge Print Settings

    8. S e tu ps Charge Print Settings Set how received print jobs should be handled. Select Charge Print Settings. Select the item to be set, and select Change Settings. Set the setting value. Select Save. Print jobs submitted by external equipment can be controlled by PJL Receive Command PJL commands.
  • Page 347 8 . S e t ups Select Receive Control. Select Print Auditron settings or Save All. When Print Auditron settings is selected, items Job Login Failure and Job without UserID appear. Select the treatment of jobs with invalid authentication and jobs with no UserID.

  • Page 348: Password Entry From Control Panel

    8. S e tu ps Password Entry from Control Panel Set whether or not a password is required when the system administrator or a user is operating the machine. From the System Settings screen, select Login Setup/ Auditron Administration. Select Password Entry from Control Panel. 8- 1 9 0 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 349 8 . S e t ups The Password Entry from Control Panel screen is displayed. Select Off or On. • Off: A password is not required even if the password is set by System Administrator Password page 176 and Password page 181 of Create/Check User Accounts page 179.

  • Page 350: Login Setup/Auditron Mode

    8. S e tu ps Login Setup/Auditron Mode Set whether or not the Auditron administration feature is enabled, and whether or not to request an authentication operation. Select Login Setup/Auditron Mode. Select one of the following items: Off, Local Machine Access, or Network Access.
  • Page 351 8 . S e t ups KEY POINT: When switching to or from remote access mode, the following information will be lost: All user information, personal mailboxes, and personal job flow sheets. NOTE: This feature does not appear on some models. An optional package is necessary.

  • Page 352: System Settings With Optional Freeflow Scanner

    8. S e tu ps System settings with optional FreeFlow scanner When your environment uses the optional FreeFlow scanner and its related software, you will need to set the following system settings in order to receive a job from FreeFlow. NOTE: Additional settings may be required on your machine in order to use the optional FreeFlow.
  • Page 353 8 . S e t ups The System Administrator Login screen displays: Using the numeric keypad, enter the System Administrator UserID and password. (You may also select Keyboard to display a keypad screen and enter the user ID and password from there.) Select the Confirm button;...
  • Page 354 8. S e tu ps Select the System Settings button; the System Settings screen displays: Select the System Settings button; the System Settings options display: 8- 1 9 6 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 355 8 . S e t ups Select Network Settings to display the Network Settings screen: Select Other Settings to display the Other Settings screen: Select 2 FTP Server Login Name and then select Change Settings. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-197...
  • Page 356 8. S e tu ps The Keyboard screen displays: Enter the login name using the Keyboard and select the Save button. The Keyboard screen displays again indicating that the password must be entered. NOTE: If the User Authentication dialog box displays when you print a job with the copier/printer from the optional FreeFlow, then you must enter the registered User Name and Password.

  • Page 357: Enabling The Paper Color Customization

    8 . S e t ups Enter the password and select Save. You are returned to the Other Settings screen: Select the Close button three times and then select the Exit button. The machine reboots. Enabling the paper color customization From the machine’s control panel, press the Login/out button: Log In/Out The System Administrator Login screen displays:...
  • Page 358 8. S e tu ps Using the numeric keypad, enter the System Administrator UserID and password. (You may also select Keyboard to display a keypad screen and enter the user ID and password from there.) Select the Confirm button. The System Administrator Menu displays. Select the System Settings button.
  • Page 359 8 . S e t ups Select Paper Tray Settings. Select Customize Paper Supply Screen. X er o x 4 5 95 Co pi e r /P r i n te r S y s t em Ad m i ni s t r at i on G ui d e 8-201...
  • Page 360 8. S e tu ps The Customize Paper Supply Screen displays. Select Enabled for Paper Color and select Save to return to the Paper Tray Settings screen. Select the Close button three times and then select the Exit button. The machine reboots. 8- 2 0 2 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 361: Troubleshooting

    Troubleshooting This section describes the troubleshooting, notes and restrictions when using SMB. Troubleshooting The possible causes, check points, and remedies for problems when using SMB are as follows: When you cannot communicate with the printer Cause Check point Remedy The computer and the machine From Windows Start, Search and Configure the machine and each are using different protocols.

  • Page 362: When You Cannot Print

    9. Tr ou b le s h oo ti n g When you cannot print Cause Check point Remedy The machine is processing a Confirm the machine is processing Wait until the machine finishes request from a different computer. a print job. (A write error dialog processing the print job, or change (Only when the machine is set to should be displayed to indicate...

  • Page 363: You Cannot Delete Documents From The Printer Window

    9 . Tr ou b le s h oo ti n g You cannot delete documents from the Printer window. Cause Check point Remedy You are trying to delete all print Confirm whether you are trying to Select the print data to be deleted, data displayed in the Printer delete the print data from the and delete from the Document...

  • Page 364: Switching Off The Power

    9. Tr ou b le s h oo ti n g Switching Off the Power Check the following points when switching off the machine: • When the SMB (Spool) is set to Memory. All print data spooled within the machine memory, including the data which is being printed is erased.
  • Page 365 9 . Tr ou b le s h oo ti n g changed, queries and cancel processes from the machine will not be performed correctly. Switch the machine off and on when there is no print data in the receiving buffer. NOTE: Canceling print jobs or forcing the machine to print the remaining jobs in the receiving buffer can be operated from the control panel on the machine.

  • Page 366: Netware

    9. Tr ou b le s h oo ti n g NetWare The possible causes, check points, and remedies for problems when using NetWare are as follows: When you cannot print Cause Check point Remedy Network equipment (hubs, for Check the network equipment to Set the frame type for the example) are not supporting see if the data link indicator of the...
  • Page 367 9 . Tr ou b le s h oo ti n g Cause Check point Remedy The print queue where the user Use NWADMIN from a computer • Re-transmit the print data to has transmitted the print data, is to check the print queue the print queue which is not assigned to the machine.
  • Page 368 9. Tr ou b le s h oo ti n g Cause Check point Remedy The level settings for the NCP Use the “set” command from the Enter the following command from packet signature do not match. console screen on the file server the console screen on the file confirm whether the NCP packet server to set the NCP packet...

  • Page 369: When "Switch The Machine Off" Is Displayed

    9 . Tr ou b le s h oo ti n g When “Switch the machine off” is displayed Cause Check point Remedy A NetWare problem occurred. Not applicable Restart the machine. Switch the machine on after the display completely disappears. When the print output is not as you expected Cause Check point...

  • Page 370: When The Completion Of The Job Is Not Notified

    9. Tr ou b le s h oo ti n g When the completion of the job is not notified Cause Check point Remedy The Notify option is not specified Confirm if the Notify option is Specify the Notify option when when the computer transmitted specified when transmitting the transmitting the print data.

  • Page 371: When Using Windows Nt 4.0, Windows 2000, Windows Xp, Or Windows Server 2003

    9 . Tr ou b le s h oo ti n g Cause Status display / check point / remedy Multiple numbers of computers are Status Print job failed (Network Error) instructing print jobs simultaneously to display the machine. Check point Not applicable Remedy None (The print job will automatically be restarted.) The available disk storage on the...

  • Page 372: Notes And Restrictions

    9. Tr ou b le s h oo ti n g When the print output is not as you expected Cause Check point Remedy Selected print language on the Confirm the selected print Select the print language on the machine does not match the print language on the machine and the machine to match the print data.

  • Page 373: Switching Off The Power

    9 . Tr ou b le s h oo ti n g Switching Off the Power Check the following points when switching off the machine: • When the lpd (Spool) is set to Memory. All print data spooled within the machine memory, including the data which is being printed is erased.

  • Page 374: Centreware Internet Services

    9. Tr ou b le s h oo ti n g When the IP address of a computer or a computer name is changed, queries and chancel processes from the machine will not be performed correctly. Switch the machine off and on when there is no print data in the receiving buffer.

  • Page 375: Scanner Features

    9 . Tr ou b le s h oo ti n g Symptom Remedy Clicking the Apply New Settings Has a correct password been supplied? button causes the browser to display The entries for Password and Confirm Password do not match. “The server has returned an invalid or Enter the correct password.

  • Page 376: Using Network Scan Driver And Mailbox Viewer 2

    9. Tr ou b le s h oo ti n g Using network scan driver and Mailbox Viewer 2 simultaneously You cannot use both the network scan driver and Mailbox Viewer 2 on a single computer to make a connection to the machine. A maximum of three computers using either the network scan driver or Mailbox Viewer 2 may retrieve documents simultaneously from one machine.

  • Page 377: E-Mail Features

    9 . Tr ou b le s h oo ti n g E-Mail Features Troubleshooting This section describes causes and recommended remedies for errors that may occur while using the mail notice service, mail print and scanner (mail transmission). Symptom Remedy Cannot receive e-mail (mail print) Is the e-mail address for the machine configured?

  • Page 378: 9. Tr Ou B Le S H Oo Ti N G

    9. Tr ou b le s h oo ti n g 9- 1 8 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 379: 10. Safety And Notices

    10. Safety and Notices Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product.

  • Page 380: Disconnect Device

    If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem. •...

  • Page 381: Laser Safety

    This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas in these covers.

  • Page 382: Europe And Other Markets

    This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.

  • Page 383: Maintenance Safety

    There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative, or unless a procedure is specifically described in one of the manuals included with your press.

  • Page 384: Ozone Safety

    Xerox installation procedures, ensures that concentration levels meet safe limits. If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA. For a French language version, call 1-800-828-6571 in the USA, then press 2.

  • Page 385: Notices

    Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

  • Page 386: Safety Extra Low Voltage Approval

    Certifications in Europe The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:...

  • Page 387: It's Illegal

    10 . S a fe ty a nd No ti c e s WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.
  • Page 388 10 . S a fe ty an d N ot ic e s Postal Money Orders. Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

  • Page 389: In Canada

    10 . S a fe ty a nd No ti c e s In Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

  • Page 390: In Other Countries

    Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print output, set at 15 minutes.

  • Page 391: Product Recycling And Disposal

    Perchlorate Material devices, such as batteries. Special handling may apply, please see www.dtsc.ca.gov/hazardouswaste/perchlorate. If your product is not part of the Xerox program and you are managing its disposal, please follow the instructions provided in the above paragraph. European union...
  • Page 392 10 . S a fe ty an d N ot ic e s Other countries Please contact your local waste authorities and request disposal guidance. 10 - 1 4 X e r o x 4 5 95 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 393 Index settings) ... . . 8-147 Numerics Attribute Type of Recipient Name 100Base-TX ....2-4 (system settings) .
  • Page 394 Banner Sheet (system settings) . 8-129 Connection Interval (system settings) 8- Banner Sheet Tray (system settings) 8- Connection Time-Out ..3-15, 3-19 Base Tone (system settings) ..8-27 Context Name ....3-11 Basic Scanning Tab (system settings) .
  • Page 395 Delete Secure Print Documents (system settings) ....8-155 Failed Access Log (system settings) 8- DHCP ....2-2, 3-13 DHCP/Autonet .
  • Page 396 settings) ....8-123 HTTP Port ....3-27 Last Name (system settings) . . . 8-172 HTTPS .
  • Page 397 settings) ....8-148 Operation of Up/Down Buttons (system settings) ....8-70 Maximum E-mail Size ..3-25 Original Orientation (system settings) 8- Maximum E-mail Size (system settings) 91, .
  • Page 398 PJL Receive Command Control (system Proxy Server ....6-6 settings) ....8-188 Proxy Server and Port Numbers .
  • Page 399 Reset User Accounts (system settings) Setting personal authentication 8-183 information ... . 1-11 Response to Read Status(MDN) Setup Menu (system settings) . . 8-156 (system settings) ..8-149 Shared Name (SMB Only) (system settings) .
  • Page 400 settings) ....8-175 User Name (system settings) . . . 8-181 System Administrator Password Using the Ethernet Interface ..1-19 (system settings) ..8-176 System Administrator Settings (system settings) .

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