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Preface Thank you for purchasing the OKIFAX F-305. This manual describes the standard operating procedures of your machine. Before using this machine, be sure to read the User’s Guide thoroughly in order to ensure that you use the machine efficiently.
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& I AYOUT NSTALLATION ETTING STARTED UTO DIALER ENDING FAXES ECEIVING FAXES SING THE CODE BOX FEATURE OPYING PECIAL FEATURES ESTRICTING ACHINE CCESS SER SETTINGS & L EPORT ISTS & T AINTENANCE ROUBLESHOOTING PPENDIX AND NDEX...
Contents How to read this manual........................vii Symbols ............................vii Key description ..........................vii Regulatory Information........................ix RoHS declaration of conformity ....................ix ® ENERGY STAR ......................... ix Telephone line code........................ix Off-hook line impedance......................ix Trademarks..........................ix Precautions ............................x Installing the machine ........................ x Caution labels and indicators ....................
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Special dialing characters ......................3-2 One-touch keys..........................3-3 Adding or editing a one-touch number..................3-3 Quick one-touch registration....................3-4 Erasing a one-touch number....................3-4 How to dial using a one-touch key...................3-5 Speed-dial numbers ........................3-6 Adding or editing a speed-dial number ...................3-6 Erasing a speed-dial number ....................3-6 How to dial using a speed-dial number ...................3-7 Call group dialing ..........................3-8 Entering or changing a call group ...................3-8...
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If the paper runs out during fax reception................5-5 Settings for fax reception ......................5-6 Setting the number of rings .....................5-6 Print settings ..........................5-6 Advanced receiving functions .......................5-8 Block junk fax ...........................5-9 Receive polling ........................5-11 Fax forwarding........................5-12 Separator page........................5-14 Audible alarm .........................5-15 Chapter 6 Using F-code box features ........................6-1 F-code: an introduction......................6-2...
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Storing fax documents using macro key..................8-7 Viewing counters ...........................8-8 Chapter 9 Security features ..........................9-1 Security features..........................9-2 Passcode protection........................9-2 Security reception........................9-3 Masking the PIN........................9-5 Using department codes........................9-8 Turning department code protection on and off ..............9-8 Entering a department code.....................9-8 Erasing a department code ......................9-9 Turning the department code setting on and off ..............9-9 Fax charge setting ........................9-10 Copy charge setting ........................9-10...
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LCD error messages ......................12-13 “Check Message” printouts....................12-16 Error code..........................12-17 Machine errors........................12-19 Faxing errors.........................12-19 Copying errors........................12-20 PC printing errors [CD]......................12-20 Scanner errors [CD]......................12-20 Print quality problems ......................12-21 If you cannot solve the problem ...................12-23 Appendix & Index..........................AI-1 Specifications ..........................AI-2 General............................AI-2 Fax ............................AI-3 Copy............................AI-3 Printer .............................AI-3...
How to read this manual Symbols In this manual, the following symbols are used with the items where important opera- tional and safety information must be observed. For safe operation, please carefully read the “Safety Information” supplied with this product. Describes warnings to protect yourself and others from serious or potentially fatal injury if you handle the machine incorrectly.
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About symbol symbols indicate the direction of the document. When the document has a length longer than its width, we use symbol Width Length When the document has a length shorter than its width, we use symbol Width Length About symbol symbols indicate the direction of the paper.
Performance limitations may occur when used in conjunction with some parts of the network. Telecom will accept no responsibility should difficulties arise in such circumstances. Trademarks OKI, the OKI logo and all OKI product names contained herein are trademarks of Oki Printing Solu- tions. ®...
Precautions Besides the “Safety Information” supplied with this product, please observe the following instructions. Installing the machine • Do not let any object obstruct or plug the ventilation holes of this product. Accumu- lated heat inside the product could result in a malfunction. IMPORTANT •...
Caution labels and indicators The caution labels and indicators are attached to the machine as shown below, to avoid any serious injury. The fuser unit and the area around it inside the machine are extremely hot. To avoid getting burned, DO NOT TOUCH. •...
Otherwise, the machine may move in an unexpected direction, poten- tially causing injury. • If you need to transport the machine over a long distance, consult your OKI dealer. Consumables • Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge to burn or explode, causing serious injury.
Routine Maintenance • Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge to burn or explode, causing serious injury. • The fuser unit and the area around it inside the machine are extremely hot when operating.
Product Recycling and Disposal This product contains mercury in the fluorescent lamp in the scanner (< 5mg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling information, please contact your local authorities. Ni-MH (Nickel Metal Hydride) batteries are installed inside machine as back up memory batteries.
Chapter Layout & Installation Packing contents..................1-2 Machine layout ..................1-3 Control panel overview ................. 1-4 Setting up the machine................. 1-6 Attaching the document tray..............1-6 Making connections................1-6 Installing the drum and toner cartridges ..........1-8 Plug in and power up ................1-10 Loading paper and adjusting the paper size setting ......
• The appearance of the AC power cord and telephone line cable vary according to coun- tries. • The toner cartridge supplied with your machine is starter toner cartridge, which yield is shorter than regular toner cartridge. You can purchase regular, full-yield toner cartridge from your OKI dealer. & I AYOUT NSTALLATION...
Machine layout Automatic Document document feeder guides (ADF) Document tray Document exit tray Control panel Bypass tray Paper cassette 2nd side cover 2nd paper cassette (Option) 1st side cover Front cover Paper level Indicator Telephone Connectors P H O N P H O N L IN E Second phone line...
Control panel overview Mode switch button Press this button to switch the machine’s mode. Paper source light Indicates the selected paper source. Alarm light Glows when a errors occurs. Comm. /Memory Rec. light Blinks when the machine is communicating with another machine. Glows when the machine has received documents into memory.
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Soft keys Frequently used functions can be assigned into the soft keys. The following are the default settings: Soft key 1 Report Soft key 2 Monitor Soft key 3 Pause /Dial Opt. (See “Soft keys” on page 8-2 for more information.) Advanced Functions You can choose any function that is not assigned as a soft key.
Setting up the machine Attaching the document tray Attach the document tray by inserting it into the appropriate holes, as shown below. Making connections Telephone line connection Attach the supplied ferrite core to the telephone line cable as illustrated below. Plug the telephone line cable into the LINE jack and the other end to the wall jack.
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Connecting an external phone Plug the supplied line cable adapter into the PHONE 2 jack and plug an external phone’s line into the line cable adapter. External phone Modular cap (even an answering machine) & I AYOUT NSTALLATION...
Installing the drum and toner cartridges Pull the release lever to open the side cover. Open the front cover. Turn the toner cartridge locking lever to the left (unlock position). Unpack the drum cartridge from its carton and slide it into the machine firmly until it locks into place.
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Unpack the starter toner cartridge from its carton. Then, holding the toner cartridge with both hands, gently shake it to distribute the toner evenly inside the cartridge. NOTE Do not touch the roller of the toner cartridge. Slide the toner cartridge into the machine firmly until it locks into place. Turn the cartridge locking lever to the right until it locks into place.
Plug in and power up Plug the non-pronged end of the supplied AC power cord into the AC socket on the machine and the pronged end into a properly grounded AC outlet. Turn on the power switch. The markings are international standards: I means on, O means off.
Initial setup Clearing stored settings Before using your machine, clear the built-in user data. This ensures that the memory will hold only your settings. IMPORTANT After specifying the initial settings, do not clear the memory again without an author- ized technician’s advice. To clear the memory: Press <Menu>, <...
Specifying initial settings If you press <Reset> during initial setup, your machine returns to the standby mode. But it will keep the settings you saved by pressing <Enter> as described below. Switch to the fax mode by pressing < >. COPY FAX SCAN Language Press <Menu>, <9>, <Enter>.
Your fax number The machine will not ask you to enter your fax number to display on the recipients display or printed fax documents. Your Fax Number +1-972-364-3350_ Use the numeric keys to enter your fax number. This number can contain up to 20 characters.
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Press <Enter> to save the setting and continue. Idle time setting for switching to the Energy Save mode The machine will now ask you to enter the time at which the machine will enter the energy save mode. Your machine will automatically enter the Energy save mode after your entered time has elapsed.
Using the Energy Save mode In order to conserve energy, your machine is initially set to enter the Energy Save mode automatically when the machine is left idle for a certain period. The machine will automatically enter the Energy Save mode after approx. 5 minutes of idle time.
Installing drivers [CD] To use your machine as a printer or a scanner, install the drivers on the supplied CD to your computer. For further information of installing, printer driver and scanner driver, see the manuals on the CD. 1-16 L &...
Chapter Getting started Operating tips ....................2-2 Switching the machine mode..............2-2 Entering characters................2-2 Backup memory..................2-3 Selecting a function................2-4 Function table..................2-5 Document and paper handling..............2-10 Document handling ................2-10 Paper handling ..................2-12...
Operating tips Switching the machine mode To switch the machine mode, press < >. COPY FAX SCAN The mode light indicates what mode the machine is in. NOTE You cannot switch the mode in any of the following cases: • When scanning a document. •...
Upper and lower case characters Press <#> to toggle between upper and lower case. TTI 1 ;Upper TTI 1 ;Lower “Upper” means the machine will enter only upper-case letters, similar to the “Caps Lock” button on your PC. “Lower” means the machine will enter only lower-case letters. Entering symbols You can also enter special characters or symbols.
Selecting a function To start setting a function, you must first press <Menu>. The two ways of selecting a function are described below. The procedures described in this manual are using short-cut operations. Short-cut operation with the numeric keys Press <Enter>, then press a three- or four-digit numbers to select the function. For example, “Press <Menu>, <2>, <1>, <0>, <1>, <Enter>”…...
Function table You can search for any function using the function table below. The underlined settings are factory defaults.) Function menu Function menu Function menu Description Setting Page level one level two level three 1.Autodial 1.One-Touch 1. Enter Registers a one-touch number. —...
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Function menu Function menu Function menu Description Setting Page level one level two level three 2. User 1. Machine 08.Service For technical support. Do not turn this 10-3 Settings Settings Mode setting on unless an authorized techni- cian asks you to do so. 09.Date &...
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Function menu Function menu Function menu Description Setting Page level one level two level three 2.User 2.Fax 15.Fax Charge Sets the print charge for fax receptions. 00.00 (00.00-99.99) 9-10 Settings Settings 16.Audible When your machine receives a fax, it 10-6 Alarm sounds the alarm tone.
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Function menu Function menu Function menu Description Setting Page level one level two level three 3. Other 3. Department 5. Reset Clears the department code counter. — 9-12 Settings Code Dept.Count 4.F-Code Box 1. Set Sets up an F-code box. —...
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Function menu Function menu Function menu Description Setting Page level one level two level three 5.Print 1.List Print 06.Commands Prints the list of delayed commands. — 11-2 List 07.One-Touch Prints the list of one-touch dial keys. — 11-2 List 08.Speed-Dial Prints the list of speed-dial numbers.
Document and paper handling Document handling Be sure to read the following guidelines before you begin the sending, copying or scan- ning. Acceptable documents Single-sheet Multiple-sheet Size Max. 216 × 900 mm* Max. 216 × 356 mm (W × L) (8.5 ×...
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Scanning area The scanned area is shown below. Fax : 0.1 in. (2.5 mm) Copy : 0 in. (0 mm) Letter Legal Scanned area Fax : 0.08 in. (2.0 mm) Copy : 0 in. (0 mm) Fax : 8.2 in. (208 mm) Copy : 8.3 in.
Paper handling Acceptable paper sizes Paper cassette Paper type Paper size Quantity Plain paper 500 sheets A4, A5 , F4 (weight: 60–90 g/m (weight: 80 g/m Bypass tray Paper type Paper size Quantity Plain paper 50 sheets A4, A5, A5 , A6, F4, (weight: 60–120 g/m (weight: 80 g/m Letter, Legal, Half-letter...
Printable area The printable area is shown below. 0.12 in (3 mm) Printable area 0.12 in (3 mm) 0.12 in (3 mm) 0.12 in (3 mm) Loading paper into the paper cassettes NOTE After you load paper into the paper cassettes, you need to set the paper size you loaded. See “Setting of the paper size”...
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Load the paper into the cassette. • Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even. • Do not stack the paper over the limit mark inside of the cassette. NOTE To prevent paper jams, do not refill this paper cassette without first removing any remaining paper.
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Loading paper into the bypass tray When you need to use a paper size that is not currently loaded in the paper cassette, or when you want to print on a envelope, transparency film or custom sized paper, use the bypass tray.
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After loading paper into the bypass tray, you need to set the correct paper size. Press <Advanced Functions> repeatedly until “Bypass” is displayed on the LCD and then press <Enter>.) Bypass Tray / /Enter Press < q > or < p > to select the paper size you want to use. Bypass Tray / /Enter Press <Enter>.
Chapter Autodialler Autodialer basics................... 3-2 Autodialers .................... 3-2 Call groups..................... 3-2 Destination names and phone directory dialing........3-2 Special dialing characters..............3-2 One-touch keys....................3-3 Adding or editing a one-touch number..........3-3 Quick one-touch registration ..............3-4 Erasing a one-touch number..............3-4 How to dial using a one-touch key............
Autodialer basics Your machine’s autodialer stores your most frequently called phone and fax numbers for instant recall. Autodialers There are two kinds of autodialer numbers. The difference between the two is how you dial them. Type How to dial Numbers stored Press one of the keys marked 1 to 40 on One-touch key the left side of the control panel.
One-touch keys Adding or editing a one-touch number Your machine can store up to 40 one-touch numbers using the keys marked 1 to 40. Press <Menu>, <1>, <1>, <1>, <Enter>. The empty one-touch number will be shown. Select One-Touch 01:No Number Stored Press <...
Quick one-touch registration Make sure that the machine is in the fax standby mode. Fax Ready 15 Oct 2007 13:30 Press an empty one-touch key you want to register. The machine will show: 01:Enter One-Touch 01:Enter One-Touch Enter Cancel To cancel this operation, press <Cancel>. To store the one-touch number, press <Enter>.
How to dial using a one-touch key One-touch fax dialing Switch to the fax mode by pressing < >. COPY FAX SCAN Place the document face up on the automatic document feeder (ADF). Adjust the document resolution and contrast. Open the one-touch key panel and press the desired one-touch key. One-touch phone dialing NOTE To connect an external phone to your machine to make a phone call (see page 1-7).
Speed-dial numbers Adding or editing a speed-dial number Your machine can store up to 160 speed-dial numbers, each designated by a three-digit identifier codes (001 through 160.) Press <Menu>, <1>, <2>, <1>, <Enter>. The empty speed-dial number will be shown. Enter Speed-Dial No.
How to dial using a speed-dial number Fax dialing via speed-dial Switch to the fax mode by pressing < >. COPY FAX SCAN Place the document face up on the automatic document feeder (ADF). Adjust the document resolution and contrast. Press <Speed Dial/Group>...
Call group dialing If you frequently send the same fax message to several destinations, use call group dialing. Call groups can store many one-touch keys and speed-dial numbers, so you can broadcast the fax message by simply performing the group dialing operation. Entering or changing a call group Your machine can store up to 32 call groups.
Erasing a call group Press <Menu>, <1>, <3>, <2>, <Enter>. Press < q > or <p> to select the call group you want to erase. You can also select the call group by directly entering the two-digit identifier code (01-32). Press <Enter>...
Phone directory dialing Phone directory dialing is similar to an electronic phone book. The phone directory sorts and displays numbers alphabetically according to their names, so you can access them with ease. How to dial using the phone directory For a fax call: Place the document face up on the automatic document feeder (ADF), , and adjust the document mode and contrast.
If the call fails If the call fails, what happens next depends upon the kind of call it was. If it was a fax call… …Your machine will automatically redial the number. It keeps trying until one of the following occurs: •...
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Before sending Document handling Before you begin please review the acceptable document sizes and proper loading meth- ods on pages 2-10 to 2-11. Scanning resolution • Normal is suitable for most text documents and simple drawings. • Fine is ideal for maps, moderately complicated drawings, floor plans or handwritten documents.
Sending method The following three sending methods are available on your machine. Memory transmission: For a normal memory transmission, your machine: (1) scans the entire document into memory, (2) dials the other fax machine, and (3) transmits the document. Quick memory transmission: For a quick memory transmission, your machine doesn’t wait to scan all pages into memory before dialing.
Sending a fax Memory transmission Switch to the fax mode by pressing < >. COPY FAX SCAN Fax Ready 15 Oct 2007 13:30 Place the document face up on the automatic document feeder (ADF). . (See page 2-11 for details.) Adjust the scanning resolution and contrast.
Real-time transmission (non memory transmission) Your machine will simply dial the other fax and when it makes contact, your machine will feed the document through, scanning and transmitting real time • With real time transmission, you can watch each page as it is scanned and sent. To perform a real time transmission: Switch to the fax mode by pressing <...
Redialing Automatic fax redialing When using memory transmission and the line is busy, your machine will automatically redial the number up to two times in one minute interval. If the last redial attempt fails, your machine prints (and/or displays) an error messages. While in the Auto Redial mode, “AutoRedial”...
Reviewing or canceling commands Your machine can store many “Jobs” in its memory. It also keeps track of each command by assigning it a command number, like “C01.” Delayed commands, redial attempts and current fax transmissions are all stored in your machine’s memory and given a command number.
Reviewing or canceling parts of a broadcast You also can review or cancel certain numbers within a broadcast: Press <Job Confirm.>, <Enter>. Press < q > or < p > to scroll through currently stored broadcast commands. C01:Broadcast / //Cancel When the command you want to cancel is shown, skip to step 6.
View or print the results of fax transactions You can view the results of the last 70 transactions. Press <Job Confirm.> and < q > or <p> to select “Show History”. / /Enter Press <Enter>. The machine will show the last fax transaction. Assigned number, starting each day at “001”...
Advanced fax functions The <Advanced Functions> key is for easy access to the following fax functions listed in the table. NOTE • To shorten a frequent-use operation, assigning the function to a soft key is recom- mended. For how to do this, see page 8-2. •...
Broadcasting The fastest way to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you can send faxes as you normally would, except you just add more fax numbers. You can enter up to 230 numbers: •...
Delayed transmission Setting up a delayed transmission Your machine can store up to 99 delayed commands, each of which you can program up to 31 days in advance. Your machine only remembers the day of the month that it is supposed to send a delayed transmission.
Batch transmission Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location. To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine.
Press <Enter> to save the batch box information. To create or modify another batch box, repeat procedures from step 2. To exit, press <Reset>. NOTE To print a list of batch boxes, press <Menu>, <5>, <1>, <1>, <5>, <Enter>. (See page 11-3.) Storing a document for batch transmission Your machine can store up to 40 documents (each document can include one page or...
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Erasing a document stored in a batch box: Press <Menu>, <4>, <2>,<3>, <Enter>. Use the numeric key to enter the box number, then press <Enter>. Use the numeric key to enter the document’s file number. Press <Enter> to delete the document. If you want to quit the operation without erasing, press <Cancel>.
Selecting the TTI Every fax page you send arrives at the receiving machine with a single line of text at the top of the page. This text lists your name, your fax number, date & time of transmission and page number as below. You can select the name Date and time either TTI 1, TTI 2 or TTI 3...
Polling transmission Polling transmission allows someone to retrieve a document stored in your machine’s memory. The stored document will be sent when the other party calls you. Storing a document for polling transmission Switch to the fax mode by pressing < >.
Fax & Copy With the “Fax & Copy” feature turned on, your machine asks if you want to make a copy of a document each time it transmits. Setting the “Fax & Copy” function Press <Menu>, <2>, <1>, <0>, <6>, <Enter>. –...
Cover page Your machine can store a cover page and send it at the beginning of each outgoing fax. Message F r om: 15 Oct 2007 13:30 (Your name) Name: Fax Number: (Your fax number) (Enter your message) (Enter your message) (Enter your message) Turning the cover page on Press <Menu>, <3>, <2>, <1>, <Enter>.
Using alternative telephone network service providers (Dial prefix) When you make a call, you may want to use alternative telephone network service pro- vider to take advantage of low rates. The following information describes how to program the access number. Press <Menu>, <2>, <2>, <1>, <7>, <Enter>.
Sending documents to an e-mail gateway (fax server) When this feature is activated, you can send documents to an e-mail gateway (fax server) by simply entering the fax number. The machine will automatically add a prefix and suf- fix to the fax number you have entered and send it to the e-mail gateway. NOTE To use this function, the optional NIC(Network Interface Card) is required.
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Sending faxes using an e-mail gateway Switch to the fax mode. Place the document face up on the automatic document feeder (ADF). . Make sure the e-mail gateway is “On”. NOTE You can also set it “On” by pressing <Advance Functions> repeatedly. Specify the destination.
Chapter Receiving faxes Receiving a fax ....................5-2 Selecting the reception mode..............5-2 Manual reception mode................. 5-2 Automatic reception mode ..............5-2 Answering calls manually..............5-4 Switch between the automatic or manual reception mode ....5-4 If the paper runs out during fax reception........... 5-5 Settings for fax reception................
Receiving a fax Selecting the reception mode Press <Menu>, <9>, and then press <Enter> four times. The machine shows your current fax reception mode: Fax Ready / /Enter Press <q> or <p> to select your desired reception mode. Your machine has five different reception modes: •...
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Fax/Tel Ready mode Use it if: • You want to use the same line for both fax and phone calls • You are using the machine as both a fax machine and a telephone , but its primary use will be for faxing. In this mode: Your machine receives faxes silently but also alerts you when a regular voice call comes in.
Answering calls manually NOTE • To answer a call manually, you must install an external phone to your machine. • Make sure the document is not set on the ADF. Receiving a call manually with an external phone In “Tel Ready” or “Tel/Fax Ready” mode, when the external phone rings, pick up handset: •...
If the paper runs out during fax reception When your machine runs completely out of paper, it beeps, the alarm light is lit, and the LCD shows the following message. Please Supply Paper Out-of-paper reception If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called “out-of-paper reception”.
Settings for fax reception Setting the number of rings Default setting: 3 times. You can set how many times your machine will ring before answering a call. Choose from 3 to 10 rings. Press <Menu>, <2>, <2>, <0>, <3>, <Enter>. # Of Rings (03-10) 03 times...
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Half-page reception: Half-page reception can conserve paper if some of the faxes you receive are half-page, “Memo-sized” messages. When activated, this feature tells the machine to combine two of these half-page receptions onto a single sheet. Half-page reception only combines half-page messages sent back-to-back during the same transmission.
Advanced receiving functions The <Advanced Functions> key is for easy access to the following fax functions listed in the table. NOTE • To shorten a frequent-use operation, assigning the function to a soft key is recom- mended. For how to do this, see page 8-2. •...
Block junk fax Your machine’s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes (“Junk fax”). But before you block junk fax, first understand how this feature works, to determine if it is right for you. There are four possible settings for Block Junk Fax: •...
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To change a specific digit, press < t > to move left or < u > to move right until the cur- sor is under the digit, then use the numeric key to enter the correct number. Press <Enter> to save the setting. If you do want to enter other number, repeat procedures from step 5.
Receive polling Polling allows someone to fax a document to you without having to make the call or pay for it. There are two kinds of polling: • Regular polling — Your machine retrieves a document from a remote fax machine. •...
Fax forwarding This feature tells the machine to forward the received document automatically to another fax machine. You can set the time period for the machine continue this process. NOTE • Fax forwarding will not forward a polling reception and F-code reception documents. •...
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You can activate or not activate the rules individually. To activate the rule, select “On”. To cancel the rule, select “Off”. Press <Enter>. The machine asks time period that the machine performs fax forwarding. 01:Enter Time **:**-- * **:** Enter the day and time. •...
Separator page The separator page function can separate each received document by inserting blank paper on the top of the received document. For example, if you use colored paper for the separator page, it is easy to see the individual received document. Setting the Separator page Press <Menu>, <2>, <2>, <1>, <2>, <Enter>.
Audible alarm Whenever your fax machine receives a document from another fax machine, your machine will sound the alarm tone alerting the person for an alarm tone to alert you. IMPORTANT The alarm tone will sound until you press <Stop> or the machine starts another fax com- munication.
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Chapter Using F-code box features F-code: an introduction ................. 6-2 Creating or modifying an F-code box ........... 6-2 Printing a list of F-code boxes .............. 6-7 Printing a list of documents stored in your F-code boxes ....6-7 Erasing an empty F-code box..............6-7 Storing a document in a bulletin box for polling .........
F-code: an introduction The ITU-T, the United Nations agency that standardizes international telecommunica- tions, has created a fax industry standard for using subaddressing and password-based communication. With subaddressing, your machine can send secure transmissions, polling documents, and even perform relay broadcast initiations regardless of manufacturer. One name for the subaddressing is F-code, and that’s what we will call it in these instructions and on your machine’s LCD.
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Creating or modifying an F-code box: NOTE If you want to change an existing F-code box type, you first must erase the old box, then cre- ate a new one. Press <Menu>, <3>, <4>, <1>, <Enter>. Select F-Code Box 01:No Number Stored Press <...
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Use the numeric keys to enter the ITU-T-compatible password for this box. This pass- word can be up to 20 characters in length and include any combination of numbers and the < * > and <#> characters (but no other non-numerical characters). To change a number, press <...
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• “Erase Tx Doc” — Determines whether to erase a document from the box after it is sent to a polling request. Erase Tx Doc. :Off / /Enter “On”: Your machine erases the document from the box as soon as it sends it. If you choose “On”, this box can be polled only once per document.
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If you setup a Security box: The machine asks how long it should store documents in the F-code security box. F-Code Doc Hold Time (00-31) 00 days Use the numeric keys to enter a two-digit number indicating how many days (01–31), you want your machine to keep received documents in this security box.
Printing a list of F-code boxes To print a list of your F-code boxes, press <Menu>, <5>, <1>, <1>, <3>, <Enter>. Printing a list of documents stored in your F-code boxes To print a list of documents stored in F-code boxes, press <Menu>, <5>, <1>, <1>, <4>, <Enter>.
Storing a document in a bulletin box for polling Each bulletin box can hold up to 30 documents. Switch to the fax mode by pressing < >. COPY FAX SCAN Place the document face up on the automatic document feeder (ADF), and make any necessary adjustments.
Printing a document stored in a bulletin box Switch to the fax mode by pressing < >. COPY FAX SCAN Press <Menu>, <4>, <3>, <2>, <Enter>. Select F-Code Box 01:Bulletin box 1 Press < q > or <p> to select the bulletin box. Then press <Enter>. 01:F-Code Document Enter I.D.
Printing a document received in the security box When your machine receives a document via ITU-T subaddressing to an F-code security box, your machine prints a message to let you know. The message lists: (1) the F-code box number that received the document, (2) the Box name, (3) the remote machine’s name (if any), and (4) the file numbers stored in the F- code box.
Sending a document using a subaddress and password Switch to the fax mode by pressing < >. COPY FAX SCAN Place the document face up on the automatic document feeder (ADF). Adjust the document mode and contrast if necessary. Press <Advanced functions> until “F-Code Tx” appears on the LCD then press <Enter>.
Polling a document using a subaddress and password Switch to the fax mode by pressing < >. COPY FAX SCAN Press <Advanced Functions> until “F-Code Polling” appears on the LCD then press <Enter>. F-Code Polling / /Enter – or – Press the <F-Code Polling>...
Chapter Copying Before copying ....................7-2 Document and paper handling ............. 7-2 Changing your machine to the Copy mode .......... 7-2 Display in the copy standby mode............7-2 Memory overflow message ..............7-2 Making copies....................7-3 Making copies ..................7-3 Basic copy settings..................
Before copying Document and paper handling Before you begin making copies, please read the information mentioned on pages 2-10 to 2-16. Changing your machine to the Copy mode Press the < > key until the “COPY” light glows. COPY FAX SCAN Display in the copy standby mode Press <...
Making copies Making copies Switch the machine to copy mode by pressing < >. COPY FAX SCAN Copy Ready Auto 100% Place the document face up on the automatic document feeder (ADF) and adjust the document guides to the document size. As needed, set the copy settings including the document type and scanning contrast, number of copies, zoom ratio and sort setting.
Basic copy settings Selecting the document type • “Text” — Select this when copying letters. • “Photo/Text” — Select this when copying documents containing photographs or draw- ings with letters. • “Photo” — Select this when copying photographs or drawings. To select the document type: Press <Doc.
Directly enter the ratio Press <#>. Use the numeric keys to enter your desired ratio. (You can set the ration from 25 to 100%.) Press <#> again. Number of copies You can make up to 99 copies. Use the numeric keys to enter the desired number of copies (01-99). Sorting copies The copies can be assembled as sets in sequential order.
Advanced copy functions The <Advanced Functions> key is for easy access to the following copy functions listed in the table. NOTE • To shorten a frequent-use operation, assigning the function to a soft key is recom- mended. For how to do this, see page 8-2. •...
Combine This feature allows you to copy two one-sided documents to one sheet of A4-sized paper. Document orientation on the ADF Result image of combined copy Make sure the machine is in the copy mode. Place the document face up on the automatic document feeder (ADF). To make the combine copy available, press <Advanced Functions>...
Copy resolution Both machines offer the highest copy quality available. However, this feature also requires more memory than with normal copy resolution. If you try to copy several pages at a time, memory overflow may occur. Make sure the machine is in the copy mode. Place the document face up on the automatic document feeder (ADF).
Chapter Special features Soft keys ......................8-2 Functions you can assign to a soft key..........8-2 Programming a soft key................ 8-3 Macro keys..................... 8-4 Steps you can program into a macro key ..........8-4 Creating or modifying a macro ............. 8-5 Erasing a macro key................
Soft keys The soft key is a shortcut key. You can assign a frequent-use function to a soft key which then activates or deactivates that function by pressing the key. When the function assigned to the soft key is activated, the light above the soft key will illuminate.
Light indi- Reference Function name Descriptions cation page Dial Prefix Used to enter the “/N” symbol. — 4-20 Bypass Used to set the paper size on the bypass tray. — 2-15 Page Counter Displays total printed and scanned page. — Energy Save Switches to the energy save mode immediately.
Macro keys If you perform the same operation repeatedly, you can automate the operation using a macro. A macro is a series of the several steps that you group together as a single com- mand to accomplish the operation automatically. A macro key faithfully records up to 60 steps.
Creating or modifying a macro Press <Macro Program>. 1.Set Macro / /Enter Press <Enter>. Select Macro Key M1:No Command Stored Press the macro key you want to create or modify. Then press <Enter>. If you are creating a new macro, skip to next step. If you are modifying a macro already stored, the following two displays will appear.
Enter the macro name by using the numeric keys. (If necessary, review “Entering character,” page 2-2) It can be store up to 130 characters. Press <Enter> to finish. NOTE To print a list of macro keys, press <Menu>, <5>, <1>, <1>, <8>, <Enter>. Erasing a macro key Press <Macro Program>...
Fax dialing using a macro key To dial a fax number using a macro key: Place the document face up on the automatic document feeder (ADF). Press the macro key in which you have stored the fax communication command. Press <Start>, if you have not registered <Start> in the macro key. Your machine will perform the operation now, or at whatever time you programmed.
Viewing counters You can view the following counters. Total Print Shows the total number of copies, fax receptions, lists and PC printouts made. Copy Shows the total number of copies printed. Fax/List Shows the total number of fax receptions and lists printed. PC Print Shows the total number of printouts.
Chapter Security features Security features................... 9-2 Passcode protection ................9-2 Security reception.................. 9-3 Masking the PIN ................... 9-5 Using department codes ................9-8 Turning department code protection on and off ........9-8 Entering a department code ..............9-8 Erasing a department code..............9-9 Turning the department code setting on and off.........
Security features Your machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unauthorized use of your machine. These security features include: (1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes. Passcode protection Your machine has a passcode protection system which must be turned on in order to use the security features listed below:...
Security reception Security reception tells your machine to keep all received faxes in memory (but not print them). You can print them out later at your convenience. For example, you could use this if you are concerned about workers reading documents intended for your eyes only. NOTE For this feature to work, you must have activated the passcode protection as described in the left column.
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Press <Enter>. Security :Off / /Enter Press < q > or <p> to select “On”. Press <Enter>. The security reception mode is activated. Turning security reception off and Printing the document stored in memory During security reception mode, an incoming fax goes directly into your machine’s memory and the memory receive light comes on.
Masking the PIN To prevent unauthorized long-distance calls, some PBX (private branch exchanger) sys- tems require a PIN (personal identification number) entry when dialing a number. Your machine’s PIN mask feature helps you keep that PIN number private. With the PIN mask feature activated, you can dial a number plus a PIN, but the PIN will not appear in a journal, error message printout, delayed command list or a TCR (transmit confirmation report).
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Use the numeric keys to enter the four-digit protection passcode and press <Enter>. 01:PIN Number Use the numeric keys to enter the PIN and press <Enter>. When you finish, press <Reset>. NOTE While in Mode 1, any autodialer numbers you use must include the PIN. This also applies to autodialer numbers used with batch transmission (see page 4-13).
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Performing a batch transmission while using the PIN mask NOTE The following instructions presume you are familiar with how to set and use both your machine’s autodialer and the batch transmission feature. If you need to review, see pages 3-1 to 3-11 for more on the autodialer and/or pages 4-13 to 4-15 for more on batch transmission.
Using department codes When the department code setting is activated, the machine reminds each user to enter the department code before sending a document or making copies. With this feature, the fax transaction time and the copy charge can be managed by department. After this setting is turned on, assign a specific code to each user/department and tell them to enter these department codes before sending faxes or making copies.
Press <Enter>. 001:Name ;Upper Use the numeric keys to enter the one-touch key name. The name can hold up to 20 characters. (Regarding how to enter characters, see “Entering character” on page 2-2.) To change the name, press < t > or < u > to move the cursor, press <Cancel> to erase the name.
Press <Enter>. Copy Department :Off / /Enter Press < q > or <p> to select “On” or “Off” for copy department management. Press <Enter> to save the setting. To exit and return to the standby mode, press <Reset>. Fax charge setting You can manage the print charge for each fax reception.
Sending a fax using a department code For this operation to work, make sure: • The department code should exist on your machine • You know the department code Place the document face up on the automatic document feeder (ADF). (See page 2-11 for details.) Adjust the document resolution and contrast.
Printing the department code list The department code list includes the following information for each department code: • Department code • Department name • Total communication time (in hours, minutes and seconds; h:mm:ss) Counts the communication time up to 999:59:59 (999 hours:59 minutes:59 sec- onds).
Copy protection Limit the use of your machine to only sending and receiving faxes — in other words, to activate copy protection: Press <Menu>, <2>, <3>, <4>, <Enter>. Copy Protect Enter Passcode :**** Press < q > or <p> to select “On” or “Off”. Copy Protect :Off / /Enter...
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Machine settings The machine settings allows you to customize various settings of your machine to match your needs. Accessing the machine setting Press <Menu>, <2>, <1>. [Program] No.21_ 1 Machine Settings Press <Enter>. [Program] No.2101 01 Cassette Size Use < q > or <p> to search the item you want to set or change and press <Enter>. Change setting and press <Enter>.
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05.Energy Save Set the machine to conserve power when not in use. Mode The machine saves power consumption after the specified idle time elapses. Cancel the energy save mode. NOTE • The idle time can be changed in the “Initial setting” mode (see pages 1-12 to 1-14.) •...
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12.Scanner Sleep You can specify the sleep period of the scanner lamp to prolong the life of your machine’s scanner lamp. You can use the machine during the scan- ner sleep mode, but it will take a few moments to light the scanner lamp completely.
Fax settings The fax settings allow you to customize various fax settings to match your needs. Accessing the fax settings Press <Menu>, <2>, <2>. [Program] No.22_ 2 Fax Settings Press <Enter>. [Program] No.2201 01 Scan Parameters Use < q > or <p> to search the item you want to set or change and press <Enter>. Change settings and press <Enter>.
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06 Memory Tx Default setting for Memory transmission (see page 4-3). The machine scans all pages into memory before dialing. When it makes contact, the machine transmits the stored document from memory Cancels the Memory Tx. 07 Quick Tx Default setting for Quick Memory transmission (see page 4-3). The machine doesn’t wait to scan all pages into memory before dialing.
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19 E-mail Gateway Setting for E-mail gateway. To use this function, the optional NIC (Network Interface Card) is required. Sends documents to an e-mail gateway by simply entering the fax number. Disables this feature 10-7 SER SETTINGS...
Copy settings The copy settings allows you to customize various copy settings to match your needs. Accessing the copy setting Press <Menu>, <2>, <3>. [Program] No.23_ 3 Copy Settings Press <Enter>. [Program] No.231 1 Scan Parameters Use < q > or <p> to search the item you want to set or change and press <Enter>. Change settings and press <Enter>.
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7 Resolution Default setting for copy resolution. 600dpi The machine makes a high resolution copy (600 dpi × 600 lpi), but it also requires more memory than the normal copy resolution. 300dpi The machine makes copies with normal resolution (600 dpi × 300 lpi).
Scanner settings The scanner settings allow you to customize various scanner functions to match your needs. Accessing the scanner setting Press <Menu>, <2>, <4>. [Program] No.24_ 4 Scanner Settings Press <Enter>. [Program] No.241 1 Scan Parameters Use < q > or <p> to search the item you want to set or change and press <Enter>. Change settings and press <Enter>.
Chapter Report & Lists Table of the lists and journal..............11-2 Activity journal ................... 11-4 Setting the activity journal..............11-4 Printing an activity journal manually ..........11-4 Setting the printing order of the activity journal......11-5 Transmission Confirmation Report ............11-5 Setting the transmission confirmation report ........
Table of the lists and journal The following table lists the report and lists that your machine can print out. Refer Name Description page Function List Lists the functions available on your machine and the key- strokes needed to complete them. To print this list, press <Menu>, <5>, <1>, <0>, <1>, <Enter>.
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Refer Name Description page F-Code Box List Lists each box’s identifier number, box name (if any), sub- address, password, box type and each box’s settings. To print this list, press <Menu>, <5>, <1>, <1>, <3>, <Enter>. F-Code Doc. List Lists the each box’s identifier number, box name (if any), box type and each file number (or document number) that is stored.
Activity journal Just as a checkbook records your daily financial transactions, your machine keeps an activity journal which records the 100 most recent fax transactions. The activity journal lists the following information for each transaction: • Assigned number, starting each day at 001 •...
Setting the printing order of the activity journal Your machine prints the activity journal for every fax transaction. For example, if your machine has to redial a call, it will list those redials on the journal. If you want to list those activities in the order of their assigned numbers, you can change the printing order of the activity journal.
Stored document list Your machine can print a list of documents stored in memory. It will tell you how much memory each document is using. The list includes: • Type — The type of the document, such as “Batch box”. •...
Chapter Maintenance & Problem solving Maintenance ....................12-2 Cleaning tips ..................12-2 Cleaning the scanning area ..............12-2 Cleaning the ADF rollers ..............12-2 Cleaning the drum charge wire and the print head ......12-3 Replace the toner cartridge..............12-3 Replacing the drum cartridge .............
Maintenance Cleaning tips Some things to keep in mind about cleaning your machine: • Do clean it! Dust and dirt, especially around the fax machine’s air vents can shorten your machine’s life. • Always unplug the machine before you clean it. •...
Cleaning the drum charge wire and the print head When the following message appears on the LCD or if there are any poor print quality on your print, the charge wire of the drum cartridge requires cleaning. Open Front Cover Follow Instruction A NOTE: Your machine can print about 100 sheets after this message appears, but afterwards the machine displays “Printer Not Usable”...
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Turn the toner cartridge locking lever to the left (unlock position). Pull the used toner cartridge out. Unpack the toner cartridge from its carton. Then, holding the toner cartridge with both hands, gently shake it to distribute the toner evenly inside the cartridge. NOTE Do not touch the roller of the toner cartridge.
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Slide the toner cartridge into the machine firmly until it locks into place completely. Turn the cartridge locking lever to the right until it locks into place completely. Close the front cover. & P 12-5 AINTENANCE ROBLEM SOLVING...
Replacing the drum cartridge The drum cartridge yields approximately 20,000 pages. When the drum is near the end of life, the machine shows “Replace Drum Soon” on the LCD. You should obtain a replace- ment drum cartridge soon. When the machine shows “Replace Drum”, it cannot print until the drum cartridge is replaced.
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Reinstall the toner cartridge and turn the cartridge locking lever to the right until it locks into place completely. Close the front and side cover. & P 12-7 AINTENANCE ROBLEM SOLVING...
Troubleshooting Document jams Case 1: If a document jams in the ADF, the following message will be displayed. Open&Close ScanCover Reset Document Also, if a document jam occurs during a quick memory transmission or real time trans- mission, the following check message will be printed to tell you which page is jammed. Case 2: If a document jams while scanning into memory for sort copy or normal memory trans- mission, the machine will show:...
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Jammed in the input area Open the ADF cover. Gently remove the document from the ADF. If you cannot remove it, turn the release knob to remove the jammed document. Close the ADF cover, making sure both sides are snapped down securely. &...
Paper jams If a paper jam occurs, the following message will appear on the LCD. Open 1st Side Cover Please Remove Paper Follow these procedures to clear the paper jam. If a paper jam occurs during fax reception, the machine will store the received document into memory and print them automatically when you clear the paper jam.
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Jammed in the fuser area Jammed in the paper exit area If the jammed paper was partially fed and you cannot seize it easily: Open the paper cassette. After you pull it out completely, lift the front part of the cas- sette slightly up to release the cassette from the machine.
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Close the side cover and insert the paper cassette. Lower the rear part of the cassette to align the rear edge to the slot of the machine, then insert it completely. 12-12 M & P AINTENANCE ROBLEM SOLVING...
You tried to erase a batch box which contains at least one document. To erase a batch box, erase all the documents stored in the box. Drum Near End Your drum will need to be replaced soon. Please contact your OKI dealer to purchase a new drum cartridge. Enter No. (00-32) You tried to enter a call group number that exceeds 32.
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Memory Overflow Rx Memory has overflowed during the fax reception. Press <Stop> to return the standby screen. The mirror carriage of your machine has become inoperable. Contact your OKI dealer. Mirror Carriage Error No Command Stored You pressed <Job Confirm./Fax Cancel> to review upcoming commands, but your machine had no stored.
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Set XXX paper correct paper size and try printing the document again. Press Stop The printer unit of your machine does not work. Contact your OKI dealer. Please Call Service Please Replace Drum Your drum cartridge is not functioning. Your machine cannot print until it is replaced with a new drum cartridge.
“Check Message” printouts When there is a problem with a fax call and your machine detects an error, it produces an error printout headed by the words “Check Message”. This printout lists the follow- ing information about the fax transaction: •...
Error code Dialing errors D.0.3, The remote unit didn’t respond, the call couldn’t be completed or <Stop> was D.0.8 pressed during dialing. Re-try the call. If your machine repeats the message, call the remote fax unit’s operator and verify that unit is operating properly. D.0.2 The remote unit is busy.
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T.4.1 The telephone line disconnected during transmission because of excessive modem errors or because the remote unit ran out of paper. Try the call again. T.4.2 After transmission began, poor line conditions developed. Try the call again. T.4.4 Poor line conditions prevented transmission. Try the call again. T.5.1, ECM transmission failed (perhaps due to line noise).
Machine errors Symptom Suggested solutions The LCD shows nothing, and Check that the power switch is turned on. the keys are not working. The machine is not activated Check that the power cord is connected properly. when the power switch is turned on.
Copying errors Symptom Suggested solutions Cannot make a copy • Make sure that the machine is in copy mode. If not, change to the copy mode by pressing < >. COPY FAX SCAN • Make sure that the document is loaded correctly. The side to be copied should be face up.
(See page 12-3.) • The toner cartridge may be defective. Remove the toner cartridge and check it for damage. If the problem persists, contact OKI dealer. Printouts are too light • Contrast selected was too light. Select a darker contrast setting.
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• If you find smudges on the back of the printouts, the transport roller may be dirty. Your machine normally cleans the transport roller automatically. If other solutions fail, please contact your OKI dealer. The image is not aligned prop- •...
If you have a problem with your machine that you cannot solve with the information provided in this chapter, contact your local OKI dealer. If the machine makes strange noises, emits smoke or strange smells, unplug it imme- diately and contact your local OKI dealer. Do not attempt to disassemble or repair the machine yourself. IMPORTANT Attempting to repair the machine yourself may void the limited warranty.
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Specifications General Multitasking Quad Access Scanning method Flatbed CCD Printing method LED scanning, Electrophotographic printing Acceptable document size (See page 2-10) Document weight (See page 2-10) Printing paper size (See page 2-12) Power requirement 220–240 VAC 50/60 Hz. Power consumption Energy save mode: 12 W Standby: 41 Wh Maximum: 940 W...
Approx. 3 seconds/page.* * Based on memory-to-memory transmission of ITU-T test document 1 to an OKI fax machine. Your transmission times will vary, but your machine always will provide the fastest transmission speeds possible under ITU-T guidelines and phone-line conditions.
Scanner Compatibility TWAIN (Version 1.9) Color/Mono Color or Monochrome Scanning resolution 600 dpi, 300 dpi, 200 dpi Scanning width 208 mm Grayscale 256-level Scan boxes 20 boxes Operating system Windows 98, 98SE, Me, 2000, XP, Server 2003, Vista (Supports English version only.) Consumable items Drum cartridge life Approx.
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