Add A Group To The Terminal Address Book; Manage The Address Book; Modify The Information Related To A Contact; Modify A Group - Ricoh Aficio SP 1100SF User Manual

Add a group to the terminal address book

1 Click the link A
DDRESS BOOK
D .
IRECTOR
2. Select the terminal address book.
3 Click N and select G
EW
menu.
4 Enter the name of the group. The group may
consist of contacts from the address book or new
contacts.
1st case: group members are from the address
book.
Click S
ELECT THE MEMBERS
The selection window is displayed.
Select a contact or a group in the zone A
B , click on (to add a contact to the group you
OOK
can also double click on it).
Click on OK.
2nd case: adding new contacts.
Click on N then add the personal data of the new
EW
of the window MF
in the displayed
ROUP
.
DDRESS
SP1100SF/Aficio SP1100SF
contact, as in the procedure for adding a contact.
5 As soon as the group is complete, click on OK.
The new group is added to the list.

Manage the address book

When you are working in the directory, you can perform
different operations:
- print a list of contacts in your address book,
- delete a contact or a group in your address book,
- search for a contact or a group of contacts in the
address book using the first letters of the name,
- check the datasheet of a contact or a group in order
to modify it.

Modify the information related to a contact

1 Select the contact whose data you want to modify,
using the mouse.
2 Click on P
ROPERTIES
3 Make the necessary changes in the window
A .
DDRESS BOOK
4 Click on OK.

Modify a group

1 Select the group in the address book list.
2 Cllick on P
ROPERTIES
3 Make the necessary changes.
4 Click on OK.
Delete a contact or a group from the address
book
1 Select the name of the contact or the name of the
group you want to delete, using the mouse.
2 Click on D
ELETE
When a contact is deleted from the
directory, it is automatically deleted
Important
from any group in which it may be
included.

Print the address book

1 Click on P .
RINT
The list of the address book is printed on the
terminal (if no contact is selected).

Import or export an address book

Save / Export your address book

This operation lets you save your address book to a file in
XML format.
1 Select E in the menu F
XPORT
A .
DDRESS BOOK
2 Enter the name of the file and select the destination
directory, then click on S
- 51 -
.
.
.
of the window
ILE
.
AVE