Page 1 SP 1200SF User’s Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in this manual before using the machine.
Page 3: Table Of Contents
Table of Contents Section I General General information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide ..............2 Viewing documentation ................... 3 Control panel overview (For EU only)..............5 Control panel overview (For USA, Canada and Asia/Oceania) ......
Page 4 Security features Security........................27 Memory Security....................27 Setting lock ....................28 Restricting dialling....................29 Dial pad restriction ..................29 One Touch restriction ..................29 Speed Dial restriction ..................30 Section II Fax Sending a fax How to fax......................32 Entering fax mode ..................32 Sending a fax from the ADF ................32 Sending a fax from the scanner glass ............32 Cancelling a fax in progress ................33 Broadcasting .......................33...
Page 5 Additional receiving operations................42 Printing a reduced incoming fax ..............42 Setting the fax receive stamp ................ 42 Receiving a fax at the end of a conversation..........43 Receiving faxes into memory ................ 43 Printing a fax from the memory ..............43 Telephone and external devices Telephone Service for U.K...................44 Caller ID......................
Page 6 Dialling and storing numbers How to dial ......................63 Manual dialling....................63 One touch dialling ..................63 Speed dialling ....................63 Search ......................63 Fax redial .......................64 Storing numbers ....................64 Storing a pause .....................64 Storing one touch dial numbers ..............65 Storing speed dial numbers ................65 Changing one touch and speed dial numbers ..........66 Setting up groups for broadcasting..............66 Combining quick dial numbers ..............67...
Page 7 Printing reports Fax reports......................80 Transmission verification report..............80 Fax journal.....................80 Reports ........................ 81 How to print a report ..................81 Section III Copy Making copies How to copy......................84 Entering copy mode..................84 Making a single copy ..................84 Making multiple copies ..................84 Stop copying....................
Page 8 Section V Appendixes Safety and legal Choosing a location .....................94 Important information ...................95 Safety precautions ..................95 Certification......................98 Declaration of conformity ................98 Notice to Users in EU Countries ..............98 Notice to Users Accessing Analog PSTN in EU Countries......98 Symbols for the main power switch ...............99 IEC 60825-1:2007 Specification ..............99 Disconnect device ..................100 Wiring information (U.K.
Page 9 Replacing the consumable items...............145 Replacing a toner cartridge .................146 Replacing the drum unit................149 Machine information ..................152 Checking the serial number .................152 Checking the page counters................ 152 Checking the Drum life ................152 Packing and shipping the machine ..............152 Menu and features On-screen programming..................
Page 10 viii...
Page 11 Section I General General information Loading paper and documents General setup Security features...
Page 12: General Information
General information Using the Accessing the documentation Software User’s Guide Thank you for buying this machine! Reading This User’s Guide does not contain all the the documentation will help you make the information about the machine such as how most of your machine. to use the advanced features of Fax, Printer, Scanner, PC Fax.
Page 13: Viewing Documentation
General information Viewing documentation Click the documentation you want to read: PDF documents (3 manuals): User’s Guide for stand-alone Viewing documentation operations, Software User’s Guide and To view the documentation, from the Start Quick Setup Guide. menu, point to SP1200 series, SP1200SF This format is recommended for printing Documentation, from the program group, the manuals.
Page 14 Chapter 1 How to find scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: Scanning a document using the TWAIN driver in Chapter 2 Scanning a document using the WIA driver in Chapter 2 Using ControlCenter3 in Chapter 3 ScanSoft™...
Page 15: Control Panel Overview (For Eu Only)
General information Control panel overview (For EU only)
Page 16 Chapter 1 1 Fax and telephone keys: Reports Hook Print the Transmission Verification Report, Help List, Tel Index List, Fax Journal, This key is used to have a telephone User Settings and Order Form. conversation after picking up the external handset during the F/T pseudo-ring.
Page 17: Control Panel Overview (For Usa, Canada And Asia/Oceania)
General information Control panel overview (For USA, Canada and Asia/Oceania)
Page 18 Chapter 1 1 Fax and telephone keys: 5 Dial pad Hook Use these keys to dial telephone and fax numbers and as a keyboard for entering This key is used to have a telephone information into the machine. conversation after picking up the external The # key temporarily switches the dialling handset during the F/T pseudo-ring.
Page 19: Loading Paper And Documents
Loading paper and documents Loading paper and Loading paper in the paper tray print media The machine can feed paper from the Printing on plain paper, recycled standard paper tray or manual feed slot. paper or transparencies from the paper tray When you put paper into the paper tray, note the following: Pull the paper tray completely out of the...
Page 20 Chapter 2 Fold out the support flap (1) to prevent Note paper from sliding off the face-down (For USA, Canada and Asia) For Legal output tray. size paper, press the release button in the bottom of the paper tray and then pull out the back of the paper tray.
Page 21: Loading Paper In The Manual Feed Slot
Loading paper and documents Loading paper in the manual Using both hands, slide the manual feed slot paper guides to the width of the feed slot paper that you are going to use. You can load envelopes and special print media one at a time into this slot.
Page 22 Chapter 2 Printing on thick paper, bond paper, Using both hands, slide the manual feed slot paper guides to the width of the labels and envelopes paper that you are going to use. When the back output tray is pulled down, the machine has a straight paper path from the manual feed slot through to the back of the machine.
Page 23 Loading paper and documents Note • Put the paper into the manual feed slot with the side to be printed face up. • Make sure that the paper or print media (see Acceptable paper and other print media on page 16.) is straight and in the correct position on the manual feed slot.
Page 24: Unprintable Area (A4)
Chapter 2 Unprintable area (A4) Unprintable area for faxes and copies The printable area of your machine begins at 1 3 mm approximately 3 mm from the top and bottom 2 2 mm and 2 mm from both sides of the paper. Note (For copies) The unprintable area shown above is for a single copy or a 1 in 1 copy...
Page 25: Unprintable Area (Letter)
Loading paper and documents Unprintable area (Letter) Unprintable area for copies The printable area of your machine begins at approximately 0.12 in. (3 mm) from the top and bottom and 0.16 in. (4 mm) from both sides of the paper. 1 0.12 in.
Page 26: Acceptable Paper And Other Print Media
Chapter 2 Acceptable paper and Recommended paper and print media (for EU) other print media To get the best print quality, we suggest using Print quality may vary according to the type of the following paper. paper you are using. You can use the following types of print Paper Type Item...
Page 27: Type And Size Of Paper
Loading paper and documents Type and size of paper Manual Feed Slot The manual feed slot can hold a sheet with a The machine loads paper from the installed size of 76.2 to 220 mm wide and 116 to standard paper tray or manual feed slot. 406.4 mm long.
Page 28: Handling And Using Special Paper
Chapter 2 Handling and using special Types of paper to avoid paper CAUTION The machine is designed to work well with Some types of paper may not perform well most types of xerographic and bond paper. or may cause damage to your machine. However, some paper variables may have an DO NOT use paper: effect on print quality or handling reliability.
Page 29 Loading paper and documents Envelopes Types of envelopes to avoid Most envelopes will be suitable for your CAUTION machine. However, some envelopes may have feed and print-quality problems DO NOT use envelopes: because of the way they have been made. A suitable envelope should have edges with •...
Page 30 Chapter 2 Labels • with sealing flaps that have not been folded at purchase The machine will print on most types of labels • with sealing flaps as shown in figure designed for use with a laser machine. Labels below should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit.
Page 31: Loading Documents
Loading paper and documents Loading documents Documents to be faxed must be from 148 to 215.9 mm wide and from 148 to 355.6 mm long, and of a standard weight Using the automatic (80 g/m document feeder (ADF) Unfold the ADF document output The ADF can hold up to 35 pages and feeds support flap (1) and the ADF support each sheet individually.
Page 32: Using The Scanner Glass
Chapter 2 Using the scanner glass CAUTION You can use the scanner glass to fax, copy or If the document is a book or is thick do not scan pages of a book or one page at a time. slam the cover or press on it. Documents can be up to 215.9 mm wide and 297 mm long.
Page 33: General Setup
General setup Mode timer Paper size (For EU and Oceania) The machine has three mode keys on the control panel: Fax, Scan, and Copy. You can use seven sizes of paper for printing copies: A4, Letter, Executive, A5, A6, B5 and You can set how much time the machine B6 and two sizes for printing faxes: A4 or takes after the last Copy or Scan operation to...
Page 34: Volume Settings
Chapter 3 Volume settings Speaker volume You can choose a range of speaker volume Ring volume levels, from High to Off. Press Menu, 1, 4, 3. You can choose a ring volume level from a range of settings, from High to Off. Press a or b to choose Off, Low, Med or While in Fax mode press to adjust...
Page 35: Automatic Daylight Savings Time
General setup Automatic daylight Sleep time savings time Setting the sleep time reduces power consumption by turning off the fuser while the You can set the machine to change machine is idle. automatically for Daylight Savings Time. It You can choose how long the machine must will set itself forward one hour in the Spring, be idle (from 00 to 99 minutes) before it goes and back one hour in the Autumn.
Page 36: Dial Prefix (For Usa, Canada And Asia Only)
Chapter 3 Dial prefix (For USA, Changing the prefix number Canada and Asia only) (For USA and NewZealand) Press Menu, 0, 5. The dial prefix setting will automatically dial a (For Canada and Asia) predefined number before every fax number Press Menu, 0, 6.
Page 37: Security Features
Security features Security Note • To print the faxes in memory, turn off You can set up your machine with multiple Memory Security. levels of security using Memory Security and • You must turn off PC Fax Receive before Setting Lock. You will not be able to continue you can turn on Memory Security.
Page 38: Setting Lock
Chapter 4 Setting lock Changing the Memory Security password Setting Lock lets you set a password to stop Press Menu, 1, 8, 1. other people from accidentally changing your machine settings. 1.Mem Security Make a careful note of your password. If you Press a or b to select Set Password.
Page 39: Restricting Dialling
Security features Restricting dialling Changing your setting lock password Press Menu, 1, 8, 2. This feature is to prevent users from sending a fax or call to a wrong number by Press a or b to choose Set Password. mistake.You can set the machine to restrict Press OK.
Page 40: Speed Dial Restriction
Chapter 4 Speed Dial restriction Press Menu, 2, 6, 3. Press a or b to choose Off, Enter # twice or On. Press OK. Press Stop/Exit. Note • The Enter # twice setting will not work if you lift an external handset before entering the number.
Page 41 Section II Sending a fax Receiving a fax Telephone and external devices Dialling and storing numbers Remote fax options Polling Printing reports...
Page 42: Sending A Fax
Sending a fax How to fax Sending a fax from the scanner glass Entering fax mode You can use the scanner glass to fax the pages of a book, or a single page at a time. To enter fax mode press Fax, and the The documents can be up to Letter or A4 key will glow green.
Page 43: Cancelling A Fax In Progress
Sending a fax Press Start. Note After the broadcast is finished the machine When faxing multiple pages from the will print a broadcast report to let you know scanner glass, real time transmission the results. should be set to Off. (See Real time transmission on page 36.) Cancelling a broadcast in progress...
Page 44: Additional Sending Operations
Chapter 5 Additional sending Electronic cover page operations This feature will not work unless you have already programmed your Station ID. (See the Quick Setup Guide.) Sending faxes using multiple You can automatically send a cover page settings with every fax. Your cover page includes your Station ID, a comment, and the name (or Before you send a fax, you can change any number) stored in the One Touch or...
Page 45: Contrast
Sending a fax Send a cover page for the next fax Using a printed cover page If you want to send a cover page only for the If you want to use a printed cover page that next fax, your machine will ask you to enter you can write on, you can print the sample the number of pages you are sending so it page and attach it to your fax.
Page 46: Changing Fax Resolution
Chapter 5 Changing fax resolution Dual access The quality of a fax can be improved by You can dial a number, and start scanning the changing the fax resolution. Resolution can fax into memory—even when the machine is be changed for the next fax or for all faxes. sending from memory, receiving faxes or printing PC data.
Page 47: Overseas Mode
Sending a fax Delayed fax Sending in real time for all faxes Make sure you are in Fax mode You can store up to 50 faxes in the memory to be sent within a twenty four hour period. Press Menu, 2, 2, 5. Make sure you are in Fax mode Press a or b to choose On.
Page 48: Checking And Cancelling Waiting Jobs
Chapter 5 Checking and cancelling Out of memory message waiting jobs If you get an Out of Memory message while scanning the first page of a fax, press Check which jobs are still waiting in the Stop/Exit to cancel the fax. memory to be sent.
Page 49: Receiving A Fax
Receiving a fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line. The diagrams below will help you choose the correct mode. (For more detailed information about the receive modes, see Using receive modes on page 40.) Choosing the receive mode Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the...
Page 50: Using Receive Modes
Chapter 6 Using receive modes Manual Manual mode turns off all automatic Some receive modes answer automatically answering functions unless you are using the (Fax Only and Fax/Tel). You may want to BT Call sign feature or the Distinctive Ring change the ring delay before using these feature.
Page 51: Receive Mode Settings
Receiving a fax Receive mode settings Press a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 Ring delay seconds). Press OK. The ring delay sets the number of times the Press Stop/Exit.
Page 52: Setting The Print Density
Chapter 6 Additional receiving Setting the print density operations You can adjust the print density to make your printed pages darker or lighter. Printing a reduced incoming Make sure you are in Fax mode (for EU and Asia/Oceania) Press Menu, 2, 1, 7. If you choose On, the machine automatically (for USA and Canada) reduces each page of an incoming fax to fit on...
Page 53: Receiving A Fax At The End Of A Conversation
Receiving a fax Receiving a fax at the end of a If Memory Receive is Off: conversation The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available. The At the end of a conversation you can ask the machine will then stop automatically other party to send you a fax before you both answering calls until fresh paper is put in the...
Page 54: Telephone And External Devices
Telephone and external devices Telephone Service for Setting the Caller ID to On U.K. If you have Caller ID on your line, then this function should be set to On to display the caller’s phone number on the LCD as the Caller ID telephone rings.
Page 55: Setting The Telephone Line Type
Telephone and external devices Press Start. Note • You can use the numbers 0 to 9, #, l and !. After printing has finished, press Stop/Exit. (Press Hook to display “!”.) You cannot use ! with any other numbers Setting the telephone line or characters.
Page 56: Bt Call Sign (U.k. Only)
Chapter 7 Telephone Service for BT call sign (U.K. only) USA and Canada The BT Call Sign subscriber service is a way to have a separate number for your machine, it allows you to have at least two separate Voice Mail telephone numbers on one phone line.
Page 57: Distinctive Ring
Telephone and external devices What does the ‘distinctive ring’ do? Set your machine's Receive Mode to The machine has a Distinctive Ring feature "Manual". Manual Mode requires that you that allows you to use your machine to take answer every incoming call if you want to be full advantage of the telephone company’s able to receive a fax.
Page 58: Very Important
Chapter 7 Before you choose the ring pattern to Registering the distinctive ring pattern register Very important! You can only register one Distinctive Ring After you have set the Distinctive Ring feature pattern with the machine. Some ring patterns to On, your Distinctive Ring number will cannot be registered.
Page 59: Caller Id
Telephone and external devices Viewing the Caller ID List Note Your machine stores information for the last If you do not want to receive faxes on your thirty calls in the Caller ID list. You can view Distinctive Ring number, you can turn off or print this list.
Page 60: Telephone Service For Australia
Chapter 7 ® ® ® Telephone Service for Telstra FaxStream Duet (Distinctive Ringing) Australia ® ® ® Telstra FaxStream Duet is an enhanced Features like Voice Mail, Call Waiting, Call Public Switched Telephone Service (PSTS) Waiting/Caller ID, RingMaster, answering ® offered by Telstra that allows you to have an services, alarm systems or other custom...
Page 61: What Is The Advantage Of Using Telstra ® Faxstream ® Duet Function
Telephone and external devices What is the Advantage of using ® ® ® How does Telstra FaxStream Duet ® FaxStream ® ® Telstra Duet Work? Function? Incoming calls to the voice number, will have ® ® ® the standard ring pattern of long, long tone, Using Telstra FaxStream Duet...
Page 62: Set The Distinctive Ring To On
Chapter 7 Telephone Service for Set the Distinctive Ring to ON Very important! Some Countries After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual Features like Voice Mail, Call Waiting, Call automatically. Your Distinctive Ring Number Waiting/Caller ID, RingMaster, answering does not allow Voice Calls - only Faxes.
Page 63 Telephone and external devices Registering the Distinctive Ring Note pattern You can switch it off temporarily, then turn Very important! it back on. When you get a new fax number, make sure you reset this After you have set the Distinctive Ring feature function.
Page 64: Caller Id
Chapter 7 Caller ID Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view, and then press OK. The Caller ID feature lets you use the Caller The LCD will show the caller's number ID subscriber service offered by many local and the date and time of the call.
Page 65: Connecting An External Tad
Telephone and external devices Connecting an external Connections You can connect a TAD to your machine as shown in the diagram below in accordance You can connect an external Telephone with your country. Answering Device (TAD) to the same line as your machine.
Page 66: Recording An Outgoing Message (Ogm)
Chapter 7 Recording an outgoing Type C message (OGM) For Germany Record 5 seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones. Limit your speaking to 20 seconds. End your 20-second message by giving 1 TAD your Remote Activation code for people sending manual faxes.
Page 67: External And Extension Telephones
Telephone and external devices External and extension Using external and extension telephones telephones Using extension telephones Note If you answer a fax call at an extension You need to turn the Remote Codes telephone, you can make your machine setting to on to use the Remote Activation receive the fax by pressing the Fax Receive code l51 and Remote Deactivation code #51.
Page 68: For Fax/Tel Mode Only
Chapter 7 For Fax/Tel mode only Connecting an external or extension telephone When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double- You can connect a separate telephone to ringing) to alert you to pick up a voice call. your machine as shown in the diagram below in accordance with your country.
Page 69: Special Line Considerations For U.k
Telephone and external devices Special line considerations Type B for U.K For the countries such as UK, France, Italy, Belgium, Sweden, Denmark and Finland. Using extension telephones (U.K. only) Your premises may already be wired with parallel extension telephones (those connected to sockets in other rooms in the building), or perhaps you intend to add extension telephones to your line.
Page 70: Special Line Considerations For Usa And Canada
Chapter 7 Special line considerations Figure 1: for USA and Canada Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. 1 Extension socket The calls are usually passed down or “rolled 2 Master socket...
Page 71: Using A Cordless External Handset
Telephone and external devices Converting telephone wall outlets Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex There are three ways to convert to an RJ11 adapter. Plug the other end into the L1 or jack.
Page 72: Using Remote Codes
Chapter 7 Using remote codes Changing the remote codes The preset Remote Activation code is l51. The preset Remote Deactivation code is #51. Remote Activation code If you are always disconnected when accessing your external TAD, try changing If you answer a fax call on an extension or the three-digit remote codes, for example ### external telephone, you can tell your machine and 555.
Page 73: Dialling And Storing Numbers
Dialling and storing numbers How to dial Speed dialling You can dial in any of the following ways. Press Search/Speed Dial, and then the three digit Speed Dial number. (See Storing speed dial numbers on page 65.) Manual dialling Use the dial pad to enter all the digits of the telephone or fax number.
Page 74: Fax Redial
Chapter 8 Storing numbers Note • If you do not enter a letter and press OK in You can set up your machine to do the c, all registered names will appear. Press following types of easy dialling: One Touch, a or b to scroll until you find the name you Speed Dial and Groups for Broadcasting are looking for.
Page 75: Storing One Touch Dial Numbers
Dialling and storing numbers Storing one touch dial Storing speed dial numbers numbers You can store your frequently used numbers as Speed Dial numbers, so that when you Your machine has 4 One Touch keys where dial you will only have to press a few keys you can store 8 fax or telephone numbers for Search/Speed Dial, the three-digit automatic dialling.
Page 76: Changing One Touch And Speed Dial Numbers
Chapter 8 Changing one touch and Setting up groups for speed dial numbers broadcasting If you try to store a One Touch or Speed Dial If you often want to send the same fax number over an existing number, the LCD will message to many fax numbers you can set show the name or number already stored up a group.
Page 77: Combining Quick Dial Numbers
Dialling and storing numbers Combining quick dial To add One Touch or Speed Dial numbers follow the instructions below: numbers For One Touch numbers, press the One Touch keys one after the other. You can combine more than one Quick Dial number when you dial.
Page 78: Tone Or Pulse
Chapter 8 Tone or pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. Lift the handset of the external telephone.
Page 79: Remote Fax Options
Remote fax options Paging (For USA and Remote fax options let you receive faxes while you are away from the machine. Canada only) You can use only one remote fax option at a time. When Paging is chosen, your machine dials the pager number you have programmed, Fax forwarding and then dials your Personal Identification...
Page 80: Fax Storage
Chapter 9 Fax storage Note • You cannot change a Paging number or The fax storage feature lets you store your PIN remotely. received faxes in the machine’s memory. You • If you have set Paging, a backup copy will can retrieve stored fax messages from a fax automatically be printed at the machine.
Page 81: Pc Fax Receive
Remote fax options PC fax receive Note • Before you can set up PC Fax Receive If you turn on the PC Fax Receive feature you must install the Multi-Function Suite your machine will store received faxes in software on your PC. Make sure your PC memory and send them to your PC is connected and turned on.
Page 82: Changing Remote Fax Options
Chapter 9 Changing remote fax Turning off remote fax options options Press Menu, 2, 5, 1. If received faxes are left in your machine’s memory when you change to another remote Press a or b to choose Off. fax option, the LCD will ask you the following Press OK.
Page 83: Remote Retrieval
Remote fax options Remote retrieval Using your remote access code The remote retrieval feature lets you retrieve your stored fax messages when you are not Dial your fax number from a telephone at the machine. You can call your machine or another fax machine using touch from any touch tone phone or fax machine, tone.
Page 84: Retrieving Fax Messages
Chapter 9 Retrieving fax messages Changing the fax forwarding number Dial your fax number from a telephone You can change the default setting of your fax or another fax machine using touch forwarding number from another telephone or tone. fax machine using touch tone. When your machine answers, Dial your fax number from a telephone immediately enter your remote access...
Page 85: Remote Fax Commands
Remote fax options Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.
Page 86: Polling
Polling Polling lets you set up your machine so other Enter a four-digit secure code. people can receive faxes from you, but they Press OK. pay for the call. It also lets you call somebody This is the security code of the fax else’s fax machine and receive a fax from it, machine you are polling.
Page 87: Sequential Polling
Polling Polled transmit Sequential polling Sequential polling lets you request Polled transmit lets you set up your machine documents from several fax machines in one to wait with a document so another fax operation. machine can call and retrieve it. Make sure you are in Fax mode Setup for polled transmit (for EU and Asia/Oceania)
Page 88: Setup For Polled Transmit (For Usa And Canada)
Chapter 10 Note Note The document will be stored and can be The document will be stored and can be retrieved from any other fax machine until retrieved from any other fax machine until you delete the fax from memory. you delete the fax from memory.
Page 89 Polling If you use the scanner glass, the LCD will prompt you to choose one of the options below: Next Page? 1.Yes 2.No(Send) Press 1 to send another page. Go to i. Press 2 or Start to store the document. Place the next page on the scanner glass, press OK.
Page 90: Printing Reports
Printing reports Fax reports Fax journal You can set the machine to print a fax journal Some fax reports (transmission verification (activity report) at specific intervals (every 50 and fax journal) can be printed automatically faxes, 6, 12 or 24 hours, 2 or 7 days). The and manually.
Page 91: Reports
Printing reports Reports How to print a report The following reports are available: Press Reports. 1 XMIT Verify Do one of the following: (For EU and Asia/Oceania) Press a or b to choose the report you Transmission want. (for USA and Canada) Displays the Transmission Verification Press OK.
Page 92 Chapter 11...
Page 93: Section Iii Copy
Section III Copy Making copies...
Page 94: Making Copies
Making copies How to copy Making multiple copies Make sure you are in Copy mode Entering copy mode Load your document. Press Copy to enter Copy mode. Use the dial pad to enter the number of copies (up to 99). Press Start.
Page 95: Copy Options (Temporary Settings)
Making copies Copy options Press OK. (temporary settings) Press Start. After the machine scans the first side of the card, the LCD will display the When you want to quickly change the copy following instruction. settings temporarily for the next copy, use the temporary Copy keys.
Page 96 Chapter 12 When set to Auto, the machine calculates the reduction ratio that best fits the paper size the paper tray is set to. (See Paper size on page 23.) Auto is only available when using the ADF. Custom(25-400%) allows you to enter a ratio from 25% to 400%.
Page 97: Using The Options Key
Making copies Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu selections Options Page Press a or b, then press OK Press a or b, then press OK 2 in 1 ID Copy Quality Auto*...
Page 98: Improving Copy Quality
Chapter 12 Improving copy quality Sorting copies using the ADF You can choose from a range of quality You can sort multiple copies. Pages will be settings. The default setting is Auto. stacked in the order 1 2 3, 1 2 3, 1 2 3, and so Auto Auto is the recommended mode for Make sure you are in Copy mode...
Page 99: Adjusting Contrast
Making copies Adjusting contrast Making N in 1 copies (page layout) Contrast You can reduce the amount of paper used Adjust the contrast to help an image look when copying by using the N in 1 copy sharper and more vivid. feature.
Page 100: Out Of Memory Message
Chapter 12 Put the next page on the scanner glass. 4 in 1 (P) Press OK. Repeat h and i for each page of the layout. After all the pages have been scanned, 4 in 1 (L) press 2 in h to finish. If you are copying from the ADF: Insert your document face up in the direction Out of memory...
Page 101: Section Iv Software
Section IV Software Software features...
Page 102: Software Features
Software features How to read PDF The User’s Guide on the CD-ROM includes Quick Setup Guide, User’s Guide and User’s Guide Software User’s Guide for features available when connected to a computer (for example, printing and scanning). These This is a quick reference for using the PDF guides have easy to use links that, when User’s Guide.
Page 103 Section V Appendixes Safety and legal Troubleshooting and routine maintenance Menu and features Specifications Glossary...
Page 104: Safety And Legal
Safety and legal Choosing a location Place your machine on a flat, stable surface that is free of vibration. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° C and 32.5° C and the humidity is between 20% to 80% (without condensation).
Page 105: Important Information
Safety and legal Important information Safety precautions Please read these instructions before attempting any maintenance, and keep them for later reference. When using your telephone equipment, follow basic safety precautions to reduce the risk of fire, electric shock or personal injury. DO NOT use this product near water, or in a damp environment.
Page 106 WARNING Before cleaning the inside of the machine, first unplug the telephone line cord, and then the power cord from the electrical socket. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock. Always make sure the plug is fully inserted. After you have just used the machine, some internal parts of the machine will be extremely hot.
Page 107 Safety and legal DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations. If moving your machine, use the handholds provided.
Page 108: Certification
SP 1200SF: The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc CE Marking Traceability Information (For EU Countries Only.) Manufacturer: Ricoh Co., Ltd. 3-6 Nakamagome 1-chome, Ohta-ku, Tokyo, 143-8555 Japan Authorized representative: Ricoh Europe PLC...
Page 109: Symbols For The Main Power Switch
Safety and legal Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF. Note When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the machine by holding it at the bottom.
Page 110: Disconnect Device
Disconnect device This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket to shut off power completely. Wiring information (U.K. only) If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.
Page 111: Recycling Information In Accordance With The Weee (2002/96/Ec) And Battery (2006/66/Ec) Directives
The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy-efficient office equipment. ® As an ENERGY STAR Partner, Ricoh Co. Ltd., has determined that this product meets the ® ENERGY STAR guidelines for energy efficiency.
Page 112: Important Safety Instructions For Eu
13 Wait until pages have exited the machine before picking them up. 14 Unplug this product from the power socket and refer all servicing to Ricoh Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.
Page 113 Safety and legal If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
Page 114: Important Information (For Usa And Canada)
If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 115 This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Ricoh cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document.
Page 116: Industry Canada Compliance Statement (Canada Only)
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Page 117: Fda Regulations
FDA regulations and must be attached to laser products marketed in the United States. Manufactured: RICOH COMPANY LTD, 3-6, Naka-magome 1-Chome Ohta-ku, Tokyo 143-8555, Japan Complies with FDA performance standards for laser products except for deviations pursuant to Laser Notice No.
Page 118 If you are not able to solve a problem with your machine, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. 16 Unplug this product from the AC power outlet and refer all servicing to our Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.
Page 119: Important Information For Australia
Safety and legal Important Information for Australia IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three- pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground.
Page 120 13 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. 14 DO NOT attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks.
Page 121: Important Information For Some Countries
Safety and legal Important Information for Some Countries Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass.
Page 122 This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Ricoh cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties...
Page 123: Legal Limitations For Copying
Safety and legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
Page 124: Trademarks
Trademarks Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries. PostScript is a registered trademark and PostScript 3 is a trademark of Adobe Systems Incorporated.
Page 125: B Troubleshooting And Routine Maintenance
Troubleshooting and routine maintenance Troubleshooting If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you are having difficulty with your machine If you think there is a problem with the way your faxes look, make a copy first.
Page 126: Sending Faxes
Telephone line or connections (continued) Difficulties Suggestions The machine does not answer Make sure the machine is in the correct receive mode for your setup. (See when called. Receiving a fax on page 39.) Check for a dial tone. If possible, call your machine to hear it answer.
Page 127: Menu Access Difficulties
Troubleshooting and routine maintenance Menu access difficulties Difficulties Suggestions The machine beeps when you try to If the Fax key is not illuminated, press it to turn on Fax mode. The Setup access the Setup Receive and Setup Send menus. Receive setting ( Menu, 2, 1) and Setup Send setting ( Menu, 2, 2) are...
Page 128 Printing difficulties (continued) Difficulties Suggestions The machine prints the first couple Check the settings in your application to make sure that it is set up to work with of pages correctly, then some your machine. pages have text missing. ’ Your computer is not recognising the machine s input buffer’s full signal.
Page 129: Print Quality Difficulties
Troubleshooting and routine maintenance Print quality difficulties Difficulties Suggestions Printed pages are curled. Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem. Try turning over the stack of paper in the paper tray.
Page 130: Improving The Print Quality
Improving the print quality Examples of poor print Recommendation quality Make sure that you use paper that meets our specifications. A rough surfaced paper or thick print media can cause the problem. (See Acceptable paper and other print media on page 16.) ABCDEFGH abcdefghijk Make sure that you choose the appropriate media type in the printer...
Page 131 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Make sure that the paper or other print media is loaded correctly in the paper tray and that the guides are not too tight or too loose F G H A B C D E against the paper stack.
Page 132 Examples of poor print Recommendation quality Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you do not use the machine often, the paper may have been in the paper tray too long. Turn over the stack of paper in the paper tray. Also, fan the paper stack and then rotate the paper 180°...
Page 133 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Check the machine’s environment. Conditions such as humidity, high temperatures, and so on, may cause this print fault. (See Choosing a location on page 94.) ABCDEFGH CDEF abcdefghijk defg If the whole page is too light, Toner Save mode may be on. Turn off A B C D Toner Save mode in the machine menu settings or Toner Save mode in the printer Properties of the driver.
Page 134 Examples of poor print Recommendation quality Make sure that you use paper that meets our specifications. (See Acceptable paper and other print media on page 16.) ABCDEFGH If you use label sheets for laser machines, the glue from the sheets abcdefghijk may sometimes stick to the OPC drum surface.
Page 135 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Choose Reduce Paper Curl mode in the printer driver when you do not use our recommended paper. (See Device Options in the Software User's Guide on the CD-ROM.) Turn the paper over in the paper tray, and print again. (Excluding Letterhead paper) Lift up the output tray support flap.
Page 136: Setting Dial Tone Detection
Setting dial tone detection Telephone line interference When you send a fax automatically, by If you are having difficulty sending or default your machine will wait for a fixed receiving a fax due to possible interference amount of time before it starts to dial the on the telephone line, we recommend that number.
Page 137: Error And Maintenance Messages
Troubleshooting and routine maintenance Error and maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown below.
Page 138 Error Message Cause Action The fuser cover is not closed Close the fuser cover of the machine. Cover is Open completely. Close the Fuser Cover. The fuser cover is not closed Make sure paper is not jammed inside the Cover is Open completely or paper was jammed back of the machine, and then close the Open the Back...
Page 139 Troubleshooting and routine maintenance Error Message Cause Action The machine is out of paper or Do one of the following: No Paper paper is not correctly loaded in Refill the paper in the paper tray, and the paper tray. then press Start.
Page 140 Error Message Cause Action The machine has a mechanical Do one of the following: Scan Unable XX problem. Disconnect the machine from the power for several minutes, then reconnect it. (The machine can be turned off for up to 4 days without losing faxes stored in the memory.
Page 141: Transferring Your Faxes Or Fax Journal Report
Troubleshooting and routine maintenance Transferring your faxes or Fax Transferring faxes to your PC Journal report You can transfer the faxes from your machine’s memory to your PC. If the LCD shows: Make sure that you have installed Multi- Init Unable XX Function Suite on your PC, and then turn on PC-Fax Receiving on the PC.
Page 142: Document Jams
Document jams Document is jammed under the document cover If the document is jammed, follow the steps Take out any paper from the ADF that is below. not jammed. Note Lift the document cover. After removing a jammed document, check that no paper scraps are left in the Pull the jammed document out to the machine that could cause another jam.
Page 143: Paper Jams
Troubleshooting and routine maintenance Paper jams CAUTION To clear paper jams, please follow the steps To prevent damage to the machine caused in this section. by static electricity, DO NOT touch the electrodes shown in the illustration. Note • Please confirm that you have installed both a toner cartridge and a drum unit in the machine.
Page 144 If you cannot pull the jammed paper out CAUTION of the output tray opening, take the paper tray completely out of the We recommend that you place the drum machine. unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
Page 145 Troubleshooting and routine maintenance Paper is jammed at the back of the Pull the tabs toward you to open the fuser cover (1). machine Open the front cover. Pull the jammed paper out of the fuser Slowly take out the drum unit and toner unit.
Page 146 Paper is jammed inside the drum unit Push down the green lock lever and take the toner cartridge out of the drum unit. and toner cartridge assembly Open the front cover. Slowly take out the drum unit and toner CAUTION cartridge assembly.
Page 147: Routine Maintenance
Troubleshooting and routine maintenance Routine maintenance Put the toner cartridge back into the drum unit until you hear it lock into place. If you put it in correctly, the green lock lever will lift automatically. WARNING Use neutral detergents. DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine.
Page 148: Cleaning The Scanner Glass
Cleaning the scanner glass Wipe the outside of the machine with a soft cloth to remove dust. Turn off the machine. Unplug the telephone line cord first, disconnect all cables and then unplug the power cord from the electrical socket. Lift the document cover (1).
Page 149: Cleaning The Laser Scanner Window
Troubleshooting and routine maintenance Cleaning the laser scanner Plug the machine’s power cord back into the electrical socket first, and reconnect window all cables and telephone line cord. Turn on the machine. WARNING Note In addition to cleaning the scanner glass Use neutral detergents.
Page 150 CAUTION To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. WARNING HOT SURFACE We recommend that you place the drum unit on a clean, flat surface with a sheet of After you have just used the machine, some disposable paper or cloth underneath it in internal parts of the machine will be...
Page 151: Cleaning The Corona Wire
Troubleshooting and routine maintenance Put the drum unit and toner cartridge Slowly take out the drum unit and toner assembly back in the machine. cartridge assembly. Close the front cover. CAUTION Plug the machine’s power cord back into We recommend that you place the drum the electrical socket first, and then plug unit and toner cartridge assembly on a in the telephone line cord.
Page 152 Clean the corona wire inside the drum CAUTION unit by gently sliding the blue tab from right to left and left to right several times. To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below. CAUTION Be sure to return the blue tab to the home position (a) (1).
Page 153: Cleaning The Drum Unit
Troubleshooting and routine maintenance Cleaning the drum unit To prevent damage to the machine caused by static electricity, DO NOT touch the If you have print quality problems, clean the electrodes shown in the illustration. drum unit as follows. Turn off the machine. Unplug the telephone line cord first, and then unplug the power cord from the electrical socket.
Page 154 Put the print sample in front of the drum Put the toner cartridge back into the unit, and find the exact position of the drum unit until you hear it lock into place. poor print. If you put the cartridge in correctly, the green lock lever will lift automatically.
Page 155: Replacing The Consumable Items
Troubleshooting and routine maintenance Replacing the consumable items You will need to replace the consumable items when the machine indicates that the life of the consumable is over. Toner cartridge Drum unit Print Cartridge SP 1200E (for Europe) Drum Unit SP 1200 Print Cartridge SP 1200A (USA and Canada) (Approx.
Page 156: Replacing A Toner Cartridge
Replacing a toner cartridge WARNING The toner cartridges can print approximately HOT SURFACE 2,600 pages . Actual page count will vary depending on your average type of document After you have just used the machine, some (i.e., standard letter, detailed graphics). internal parts of the machine will be When a toner cartridge is running low, the extremely hot.
Page 157 Troubleshooting and routine maintenance Slowly take out the drum unit and toner CAUTION cartridge assembly. Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once. To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
Page 158 Put the new toner cartridge firmly into the drum unit until you hear it lock into Unpack the toner cartridge just before you place. If you put it in correctly, the lock put it in the machine. If a toner cartridge is lever will lift automatically.
Page 159: Replacing The Drum Unit
Troubleshooting and routine maintenance Put the drum unit and toner cartridge Note assembly back in the machine. The drum unit is a consumable item, and it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per print job.
Page 160 To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. Open the front cover. Push down the green lock lever and take the toner cartridge out of the drum unit. CAUTION To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
Page 161 Troubleshooting and routine maintenance Put the new drum unit and toner Note cartridge assembly in the machine. Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit. Unpack the new drum unit.
Page 162: Machine Information
Machine information Packing and shipping the machine Checking the serial number CAUTION You can see the machine’s serial number on the LCD. Make sure that the machine has fully cooled down by leaving it disconnected Press Menu, 5, 1. from the power for at least 30 minutes before packing.
Page 163 Troubleshooting and routine maintenance Pack the drum unit and toner cartridge assembly, AC cord and printed materials in the original carton as shown below: Close the carton and tape it shut.
Page 164: Menu And Features
Menu and features On-screen Menu keys programming (For EU) (For US/Canada/ASIA/ Your machine has been designed to be easy Oceania) to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine.
Page 165: How To Access The Menu Mode
Menu and features How to access the menu mode Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 4 for Printer menu. Press 5 for Machine Info. menu. Press 9 for Service menu.
Page 166: Menu Table
Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page — Sets the time to return to 1.General 1.Mode Timer 0 Sec Fax mode and the time Setup...
Page 167 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page Adjusts the ring volume. 1.General 4.Volume 1.Ring Setup (continued) Med* High Adjusts the volume level 2.Beeper of the beeper. Med* High Adjusts the speaker 3.Speaker volume. Med* High 5.Auto Daylight — Changes for Daylight (only for EU) Savings Time...
Page 168 Main Menu Submenu Menu Selections Options Descriptions Page Sets the pseudo/double- 2.Fax 1.Setup Receive 2.F/T Ring Time 70 Secs ring time in Fax/Tel mode. (continued) (continued) 40 Secs 30 Secs* 20 Secs (20 Sec for USA and Canada) Receives fax messages 3.Fax Detect (for EU and without pressing...
Page 169 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page Changes the lightness or 2.Fax 2.Setup Send 1.Contrast Auto* darkness of faxes you (continued) (In Fax mode Light send. only) Dark Sets the default resolution 2.Fax Resolution Standard* for outgoing faxes. Fine S.Fine Photo...
Page 170 Main Menu Submenu Menu Selections Options Descriptions Page — Stores up to 200 2.Fax 3.Set Quick 2.Speed Dial Speed Dial numbers, so Dial (continued) you can dial by pressing (continued) only a few keys (and Start). — Sets up to 8 Group 3.Setup Groups numbers for Broadcasting.
Page 171 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page You can set the machine 2.Fax 6.Dial Restrict. 1.Dial Pad Off* to restrict dialling when (continued) Enter # twice using the dial pad. You can set the machine 2.One Touch Dial Off* to restrict the dialling of Enter # twice...
Page 172 Main Menu Submenu Menu Selections Options Descriptions Page — You can choose the Copy 3.Copy 1.Quality Auto* resolution for your type of Text document. Photo — Adjusts the contrast for b -nnnno+ a 2.Contrast copies. b -nnnon+ a b -nnonn+ a* b -nonnn+ a b -onnnn+ a —...
Page 173 Menu and features Main Menu Submenu Menu Selections Options Descriptions Page — You can choose the 0.Initial 1. Receive Fax Only* receive mode that best Setup Mode Fax/Tel (for EU) suits your needs. External TAD Manual — — Puts the date and time on 2.Date&Time the LCD and in headings Quick...
Page 174 Main Menu Submenu Menu Selections Options Descriptions Page — You can choose the 0.Initial 1.Receive Fax Only* receive mode that best Setup Mode Fax/Tel (for USA, suits your needs. External TAD Canada and Manual Asia) — — Puts the date and time on 2.Date&Time the LCD and in headings Quick...
Page 175: Entering Text
Menu and features Entering text When setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters.
Page 176 Repeating letters To enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again. Special characters and symbols Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it.
Page 177: D Specifications
Specifications General Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning Memory Capacity 32 MB LCD (liquid crystal display) 16 characters × 2 lines Power Source 220 - 240V AC 50/60Hz (For EU and Asia/Oceania) 110 - 120V AC 50/60Hz (For USA and Canada) Power Consumption Peak: 1056 W...
Page 178 ADF (automatic document Up to 35 pages (Staggered) (80 g/m feeder) Recommended Environment for Best Results: Temperature: 20 to 30°C (68°F to 86°F) Humidity: 50% - 70% Paper: Xerox Premier 80 g/m or Xerox Business 80 g/m Xerox 4200 (20 lb/Letter) Paper Tray 250 Sheets (80 g/m ) (20 lb)
Page 179: Print Media
Specifications Print media Paper Input Paper Tray Paper Type: Plain paper, Transparencies or Recycled paper Paper Size: A4, Letter, Executive, A5, A6, B5 and B6, (Legal and Folio for USA, Canada and Asia) Paper Weight: 60 to 105 g/m (16 to 28 lb) Maximum paper tray capacity: Up to 250 sheets of 80 g/m (20 lb) plain paper...
Page 180: Fax
Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JBIG Modem Speed Automatic Fallback: 33,600 bps Document Size ADF Width: 148 to 215.9 mm (5.8 to 8.5 in.) ADF Length: 148 to 355.6 mm (5.8 to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Length: Max.
Page 181: Copy
Specifications Copy Colour/Monochrome Monochrome Document Size ADF Width: 148 to 215.9 mm (5.8 to 8.5 in.) ADF Length: 148 to 355.6 mm (5.8 to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Length: Max. 297 mm (11.7 in.) Copy Width: Max.
Page 182: Scan
Max. 210 mm (8.26 in.) Greyscale 256 levels ® ® Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows XP/7/Windows Vista (resolution up to 19200 × 19200 dpi can be chosen by using the Ricoh scanner utility)
Page 183: Print
Specifications Print Emulations ® PCL6, BR-Script3 (PostScript ® Printer Driver Host-Based Driver for Windows 2000 Professional/ ® XP/XP Professional x64 Edition/Windows Vista ® BR-Script3 (PPD file) for Windows 2000 Professional HQ1200 (2400 × 600 dpi), 600, 300 dpi Resolution Print Speed Up to 22 pages/minute (A4 size) First Print Out Time Less than 10 seconds.
Page 184: Computer Requirements
Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform Supported Processor Minimum Recom Hard Disk Space & Operating System Interface Minimum mended to install Version Software Speed Functions Drivers Applic ations ® ® Printing, 64 MB 256 MB 150 MB 310 MB ®...
Page 185: Consumable Items
Specifications Consumable items Toner Cartridge Life Print Cartridge SP 1200E (for Europe) Print Cartridge SP 1200A (USA and Canada) Print Cartridge SP 1200S (for Asia) Approx. 2,600 pages (A4) Drum Unit Drum Unit SP 1200 Approx. 12,000 pages A4/ Letter pages Approx.
Page 186: E Glossary
Glossary This is a comprehensive list of features and terms that appear in this manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax and scanned one page at a time machines during automatic transmission automatically.
Page 187 Glossary Group number Extension telephone A telephone on the fax number that is A combination of One Touch and plugged into a separate wall socket. Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location External phone for Broadcasting.
Page 188 Ring Volume Overseas Mode Makes temporary changes to the fax Volume setting for the machine’s ring. tones to accommodate noise and static on Scanning overseas telephone lines. The process of sending an electronic Pause image of a paper document into your Allows you to place a 2.8 second delay in computer.
Page 189 Glossary Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number.
Page 190: Index
Index Copy contrast ........... 84 Enlarge/Reduce key ......85 ADF (automatic document feeder) enter copy mode ........84 faxing ............32 keys ..........6 using .............21 multiple ..........84 Answering machine (TAD) N in 1 (page layout) ......89 connecting ..........55 out of memory ........90 Automatic quality ...........
Page 191 Drum unit Fax, stand-alone checking (remaining life) .....152 receiving cleaning ........141 easy receive ........41 replacing ..........149 fax forwarding ........75 Dual access ..........36 fax receive stamp ......42 ® ® FaxStream Duet ...... 50 from extension telephone .... 57 from external telephone ....
Page 192 Menu Table ........154 using menu keys ........ 154 Mode, entering HELP ............81 copy ............84 Help List ..........81 fax ............32 LCD messages ........154 scan ............6 Menu Table ........ 154 Multi-line connections (PBX) ....56 using menu keys .........154 Hook key ..........
Page 193 Print Reports ..........80 difficulties ........115 Fax Journal ........80 drivers ..........173 journal period ........80 fax from memory ........43 Help List ..........81 Job Cancel key ........6 how to print ........... 81 keys ........... 6 Tel Index List ........81 paper jams ..........133 Transmission Verification .....
Page 194 Telephone line connections ...........55 difficulties ..........115 interference .........126 multi-line (PBX) ........56 roll over lines .........60 two-line telephone system ..... 60 ® ® ® Telstra FaxStream Duet ....50 Temporary copy settings ......85 Text, entering .........165 Toner cartridge, replacing ......146 Toner save ..........25 Transparency ........
Page 196 This machine is approved for use in the country of purchase only. M085-6100 GB...

Ricoh SP 1200SF User Manual

1 General Information

2 Loading Paper and Documents

3 General Setup

4 Security Features

5 Sending a Fax

6 Receiving a Fax

7 Telephone and External Devices

8 Dialling and Storing Numbers

9 Remote Fax Options

10 Polling

11 Printing Reports

Section III Copy

12 Making Copies

Section IV Software

13 Software Features

Safety and Legal

B Troubleshooting and Routine Maintenance

Menu and Features

D Specifications

E Glossary

Index

Quick Links

Related Manuals for Ricoh SP 1200SF

Summary of Contents for Ricoh SP 1200SF