Adobe 22002420 - Acrobat Standard - PC User Manual page 81

Do one of the following:
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• To convert and merge email messages into a PDF as sequential pages of one document, deselect Output Adobe
PDF Package When Creating A New PDF File.
• To assemble converted email messages as components of a PDF package, select Output Adobe PDF Package When
Creating A New PDF File.
Convert an open email message to PDF (Outlook)
❖
Choose Adobe PDF > Convert To Adobe PDF.
You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF
toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also
starts Acrobat, if it is not already running. The resulting PDF is attached to the open email message.
Convert email messages to a new PDF
In Outlook or Lotus Notes, select the individual email messages that you want to archive.
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2 Do one of the following:
• (Outlook) Click the Convert Messages button
Convert To Adobe PDF > Selected Messages.
• (Lotus Notes) Click the Convert Selected Messages To Adobe PDF button
or choose Actions > Convert Selected Messages To Adobe PDF.
In the Save Adobe PDF As dialog box, select a location, type a filename, and click Save.
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Note: For security reasons, the default settings in Outlook 2003 block automatic downloading of pictures in HTML email
messages from unknown senders and sites. If you want to download such images and include them in the conversion to
PDF, you can change that setting in Outlook by choosing Tools > Options, clicking the Security tab, and then clicking the
Change Automatic Download Settings, where specific options are available. For more information, see the Outlook Help
system.
Add email messages to an existing PDF
1 In Outlook or Lotus Notes, select the individual email messages that you want to convert and add to a PDF.
Do one of the following:
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• (Outlook) Choose Adobe PDF > Convert And Append To Existing Adobe PDF > Selected Messages.
• (Lotus Notes) Choose Actions > Append Selected Messages To Existing Adobe PDF.
Locate and select the PDF or PDF package to which you want to add the converted emails, and click Open.
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Important: Do not type a new name for the PDF. If you do, a warning message appears telling you that the PDF was not
found. Click OK, and select a PDF without changing its name.
(Outlook only) If a message appears, alerting you that the existing PDF was creating using an earlier version of
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PDFMaker, do one of the following:
• To create a PDF package from the original PDF archive, click Yes, and select a name and location for the new
archive. (The default name adds _Packaged to the original PDF filename.) When the conversion is complete and
the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
• To not create a PDF package from the original PDF archive, click No and cancel the process.
in the Acrobat PDFMaker toolbar, or choose Adobe PDF >
ADOBE ACROBAT 8 STANDARD
in the Acrobat PDFMaker toolbar,
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User Guide