Adobe ACROBAT 9 HOW-TOS Manual page 30

To see your index in action, follow these steps:
1. Choose Edit > Search to open the Search window, and click Use
Advanced Search Options.
2. Choose Select Index from the Look in pop-up menu. The Index selec-
tion dialog opens.
3. Click Add to locate and select indexes from your computer. Choose the
index you want to attach from the list.
4. Click OK to attach the index or indexes to your PDF.
Getting Ready for Indexing
Here are some tips to make indexing smoother:
•
Move or copy the files you want to use into a separate folder. Acrobat adds
indexing to files and folders. Keeping everything all in one place prevents
indexing errors.
•
Break a large document into chunks. For example, create PDF files from indi-
vidual chapters of a manual. The indexed searches will be faster.
•
Make sure all the information required in the individual documents is com-
plete, including bookmarks, links, keywords, and so on. Information added
after the index is generated isn't included.
•
If your documents are tagged, you can specify the content to include in the
index by listing the appropriate tags, shown in Figure 8b.
•
Consider using stop words—words that are excluded from the index, such
as "and, " "if, " "or, " and so on by clicking Stop Words in the Options dialog to
open a Stop Words dialog, also shown in Figure 8b. You can exclude up to
500 case-sensitive words, which can result in faster search returns.
•
If you are designing an index using stop words, include a read-me text file so
your users understand what they can search for and how to use the index.
#8: Building and Applying an Index
From the Library of Daniel Dadian
19