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Xerox WorkCentre 4118 System Administration Manual

Xerox workcentre 4118: user guide
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WorkCentre 4118
System Administration Guide

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Summary of Contents for Xerox WorkCentre 4118

  • Page 1 WorkCentre 4118 System Administration Guide...
  • Page 2 Xerox® and all Xerox product Names are trademarks of XEROX CORPORATION. AppleTalk is a trademark of Apple Computer Inc.

  • Page 3: Table Of Contents

    NetWare Environments ... 3-3 IP NDPS Printing... 3-4 Test Print ... 3-5 4 Print Driver Installation for Networked Printers ...4-1 Introduction ... 4-1 Information Checklist ... 4-2 Workstation Setup ... 4-3 Windows XP (TCP/IP)... 4-4 Xerox WorkCentre 4118 System Administration Guide Page i...
  • Page 4 Using CentreWare Internet Services... 7-3 Introduction ... 7-3 Network Communication Setup ... 7-4 Enabling Internet Services... 7-5 Configuring the Network... 7-6 Ethernet ... 7-7 AppleTalk ... 7-8 TCP/IP ... 7-10 SNMP... 7-13 Page ii Xerox WorkCentre 4118 System Administration Guide...
  • Page 5 Enabling Internet Services ... 10-4 Checking Printer Status ... 10-4 Printing Reports ... 10-5 Defining the Printer ... 10-5 Checking Configurations... 10-6 Checking Billing and Counters... 10-7 Making General Maintenance Settings ... 10-7 Xerox WorkCentre 4118 System Administration Guide Page iii...
  • Page 6 Upgrading Firmware ... 10-8 Obtaining Assistance ... 10-9 11 Problem Solving ...11-1 Introduction ... 11-1 Problem Solving Procedure... 11-2 12 Glossary ...12-1 Page iv Xerox WorkCentre 4118 System Administration Guide...

  • Page 7: Welcome

    1 Welcome Thank you for choosing the WorkCentre 4118. These products have been designed for ease of use, but to use your machine to its fullest potential take some time to read the User Guide. Introduction ......1-2 About This Guide.

  • Page 8: Introduction

    Introduction The WorkCentre 4118 is a digital device capable of being used for copying, printing, faxing and scanning. The features and functions available on your machine depend on the model purchased. 2 in 1 This model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages per minute letter as standard.

  • Page 9: About This Guide

    Throughout this System Administration Guide some terms are used interchangeably: Paper is synonymous with media. Document is synonymous with original. Page is synonymous with sheet. WorkCentre 4118 is synonymous with the machine. The following table offers further information about the conventions used within this Guide. CONVENTION Italic Typeface...

  • Page 10: Related Information Sources

    Related Information Sources Information available for the products consists of: - This System Administration Guide - The Quick Use Guide - The Quick Install Sheets - The User Guide - The Xerox website www.xerox.com Page 1-4 Xerox WorkCentre 4118 System Administration Guide...

  • Page 11: Customer Support

    If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number. Use the...
  • Page 12 Page 1-6 Xerox WorkCentre 4118 System Administration Guide...

  • Page 13: Basic Network Installation

    2 Basic Network Installation Introduction This chapter explains how to make the basic settings to install the WorkCentre 4118 on a network. The physical connection is Ethernet and the addressing protocols are provided by TCP/IP. The following information is provided: Information Checklist .

  • Page 14: Information Checklist

    Test the WorkCentre 4118 to ensure it is installed fully and functioning correctly. WorkCentre 4118 print drivers. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the WorkCentre 4118 until instructed to do so.

  • Page 15: Ethernet Port

    Ethernet Port The Ethernet port is the default interface used on the WorkCentre 4118. NOTE: The Ethernet port cannot be disabled. Ethernet Port Setup If the speed setting of the Ethernet port needs to be changed perform the following steps: Connect the device to the network outlet or cable.
  • Page 16 [Enter]. The choices are: Auto 10M Half 10M Full 100M Half 100M Full Setup the TCP/IP addresses (see “Basic TCP/IP Settings” on page 2-5). Page 2-4 to display the Xerox WorkCentre 4118 System Administration Guide Ethernet [Speed] Speed [Auto]...

  • Page 17: Basic Tcp/Ip Settings

    Gateway Address Subnet Mask Address Primary DNS Server Address Installation Procedure There are three stages required to install the WorkCentre 4118 in a TCP/IP networking environment: Network Communication Setup This requires the WorkCentre 4118 to be setup for TCP/IP. Workstation Setup This requires the workstations in the networking environment to be configured to communicate with the WorkCentre 4118.

  • Page 18: Enabling Or Disabling Tcp/Ip

    Enabling or Disabling TCP/IP At the WorkCentre 4118, perform these steps: Press the [Machine Status] button. Press Admin Tools displays and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. Press Setup displays and press [Enter].

  • Page 19: Network Communication Setup

    [Enter]. Otherwise select Disable and press [Enter]. Network Communication Setup Automatically setting TCP/IP Addresses At the WorkCentre 4118, perform these steps: Ensure the Ethernet Port has been configured (see “Ethernet Port” on page 2-3). Press the [Machine Status] button. Press Admin Tools displays and press [Enter].
  • Page 20 After a short period of time, the network will allocate the required addresses. Print a System Data sheet to check the addresses (see the User Guide for printing reports). Page 2-8 until Configure until TCP/IP until the Xerox WorkCentre 4118 System Administration Guide Network Setup [Config. Network] Config Network [TCP/IP] TCP/IP...

  • Page 21: Manually Setting Tcp/Ip Addresses

    At the WorkCentre 4118, perform these steps: HINT: Xerox CentreWare Internet Services can also be used to configure the WorkCentre 4118, refer to the Internet Services chapter for instructions. When manually making the TCP/IP settings, you will need to know the following information: The IP address.
  • Page 22 Press between fields, use correct mistakes. Continue with Workstation Setup on page 2-11. Page 2-10 until Configure until Manual to move Xerox WorkCentre 4118 System Administration Guide Network Setup [Config. Network] Config Network [Manual] Manual [IP Address] IP Address [xxx.xxx.xxx.xxx]...

  • Page 23: Workstation Setup

    Continue with Test Print on page 2-11. Test Print To ensure the WorkCentre 4118 has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Ensure the print driver is installed on every workstation that will be sending jobs to the device.
  • Page 24 Page 2-12 Xerox WorkCentre 4118 System Administration Guide...

  • Page 25: Netware

    3 NetWare Introduction This chapter explains how to install the WorkCentre 4118 on the various NetWare networks. The following information is provided: Information Checklist ..... . . 3-2 NetWare Environments .

  • Page 26: Information Checklist

    Test the WorkCentre 4118 to ensure it is installed fully and functioning correctly. WorkCentre 4118 print and fax drivers. Xerox NDPS Gateway. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. Page 3-2 Item...

  • Page 27: Netware Environments

    LPR protocol. The NetWare versions and protocols supported in this chapter are as follows: NetWare Versions supported: NetWare 4.x, 5.x and 6.x Network Protocols supported: IP (IP printing is supported via LPR/LPD only) Xerox WorkCentre 4118 System Administration Guide Page 3-3...

  • Page 28: Ip Ndps Printing

    Ensure you have an NDS login with sufficient rights to create objects in the required container. NDPS Printing to the WorkCentre 4118 uses IP and LPR printing therefore the Line Printer Daemon must be configured. See “Enabling/Disabling LPR/LPD” on page 6-3.

  • Page 29: Test Print

    Test Print To ensure the WorkCentre 4118 has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Ensure the print driver is installed on every workstation that will be sending jobs to the device.
  • Page 30 Page 3-6 Xerox WorkCentre 4118 System Administration Guide...

  • Page 31: Print Driver Installation For Networked Printers

    Test Print ....... 4-14 Xerox WorkCentre 4118 System Administration Guide...

  • Page 32: Information Checklist

    The printer has been installed on the network. WorkCentre 4118 print drivers are available on CD. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. Page 4-2...

  • Page 33: Workstation Setup

    NOTE: Ensure you have the correct drivers CD (part number 705N00017 for PCL or 705N00021 for PostScript) prior to starting the above procedures. Continue with Test Print (see “Test Print” on page 4-14). Xerox WorkCentre 4118 System Administration Guide Page 4-3...

  • Page 34: Windows Xp (Tcp/Ip)

    Ensure you have the correct drivers CD (part number 705N00017 for PCL or 705N00021 for PostScript) prior to starting this procedure. Use the Add Printer Wizard to add the WorkCentre 4118 to the network. Select [Start], select [Printers and Faxes].

  • Page 35: Windows 2000 (Tcp/Ip)

    PCL or PostScript (PS) folder. For PostScript, you will need to choose the required language. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the WorkCentre 4118 driver will be loaded onto the workstation.
  • Page 36 PCL or PostScript (PS) folder. For PostScript, you will need to choose the required language. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the WorkCentre 4118 driver will be loaded onto the workstation.

  • Page 37: Windows Nt V4.0 (Tcp/Ip)

    Windows NT V4.0 (TCP/IP) NOTE: TCP/IP Print Services must be installed and running on the workstation. Use the Add Printer Wizard to add the WorkCentre 4118 to the network. At the Windows NT workstation, select [Start], select [Settings], and then select [Control Panel].

  • Page 38: Windows 98/Me

    Select [Next], and select [Next] again and the WorkCentre 4118 driver will be loaded onto the workstation. Enter the Printer Name and select [Next]. Select [Shared], select all the Windows NT V4.0 choices for the operating systems that require access to the printer, and then select [Next].

  • Page 39: Windows Xp (Internet Printing Protocol)

    PCL or PostScript (PS) folder. For PostScript, you will need to choose the required language. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the WorkCentre 4118 driver will be loaded onto the workstation.

  • Page 40: Windows 2000 (Internet Printing Protocol)

    PCL or PostScript (PS) folder. For PostScript, you will need to choose the required language. The driver is identified by the file extension .inf. Select [Next], and select [Next] again and the WorkCentre 4118 driver will be loaded onto the workstation.

  • Page 41: Apple Mac Osx With Bonjour

    Click the [Add] button. If you have a Tray 2 option, then select [Tray 2] and click [continue]. The Xerox WorkCentre 4118 will now appear in the Printer List. Continue with Test Print on page 5-7. Xerox WorkCentre 4118 System Administration Guide...

  • Page 42: Apple Mac Osx With Appletalk

    Apple Mac OSX with AppleTalk NOTE: These instructions assume the print driver is already installed. To use AppleTalk, it must be enabled on your workstation and on the WorkCentre 4118. For instructions on enabling AppleTalk on the WorkCentre 4118, refer to “Network Communication Setup”...

  • Page 43: Apple Mac Osx With Ipp

    Select [Printer Setup Utility] and click [Add]. Select IP Printer. Select Internet Printing Protocol from the drop-down menu. Enter the IP Address of the WorkCentre 4118 in Address. Select [Xerox] from the Print Using drop-down menu. Select [Xerox WC 4118 series PS] from the model list.

  • Page 44: Test Print

    Test Print To ensure the WorkCentre 4118 has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Open a document on a client workstation. Select the WorkCentre 4118 as the printer for sending documents to.

  • Page 45: Appletalk

    5 AppleTalk Introduction This chapter explains how to install the WorkCentre 4118 on an AppleTalk network. The following information is provided: Information Checklist ..... . . 5-2 AppleTalk Installation .

  • Page 46: Information Checklist

    Test the WorkCentre 4118 Copier/Fax to ensure it is installed fully and functioning correctly. WorkCentre 4118 Macintosh print and fax driver or PPD. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. Page 5-2...

  • Page 47: Appletalk Installation

    AppleTalk Installation Installation Procedure There are two stages required to install the WorkCentre 4118 on an Appletalk network: Network Communication Setup This requires the WorkCentre 4118 to be setup for Appletalk. Print Driver Installation Test Print A test print should be submitted to ensure the WorkCentre 4118 has been installed and configured correctly.
  • Page 48 [On] or [Off] displays and press [Enter]. NOTE: The WorkCentre 4118 will attach itself to the default zone of the local segment where it is connected. Install the Printer Driver (see “Printer Driver Installation” on page 5-5).

  • Page 49: Printer Driver Installation

    All printers on the subnet will be listed. Choose the WorkCentre 4118. Choose Xerox from the Printer Model list. Choose Xerox WC 4118 Series PS as the printer driver. Click the [Add] button. Continue with Test Print on page 5-7.
  • Page 50 Ensure the printer is on and that AppleTalk has been enabled (see “Network Communication Setup” on page 5-3). On the Apple menu select [Mac Print Utility]. This automatically searches for the printer. Select [Appletalk]. Choose the WorkCentre 4118 driver. Close the Mac Print Utility. Page 5-6 Xerox WorkCentre 4118 System Administration Guide...

  • Page 51: Test Print

    Test Print To ensure the WorkCentre 4118 has been installed on the network correctly a test print should be submitted from a client workstation. Perform the following steps: Open a document on a client workstation. Select the WorkCentre 4118 as the printer for sending documents to.
  • Page 52 Page 5-8 Xerox WorkCentre 4118 System Administration Guide...

  • Page 53: Advanced Tcp/Ip Setup

    Enabling/Disabling Raw Printing ....6-5 Enabling/Disabling HTTP ....6-8 Xerox WorkCentre 4118 System Administration Guide Page 6-1...

  • Page 54: Information Checklist

    Test the WorkCentre 4118 to ensure it is installed fully and functioning correctly. WorkCentre 4118 print drivers. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. Page 6-2 Item...

  • Page 55: Enabling/Disabling Lpr/Lpd

    Enabling/Disabling LPR/LPD This procedure is used to enable or disable Line Printer Remote/Line Printer Daemon (LPR/ LPD) port on the WorkCentre 4118. Once the port is enabled, you can change the LPR port number. To enable the LPR/LPD port, at the WorkCentre 4118, perform these steps: Ensure the basic TCP/IP settings have been made (see “Basic TCP/IP Settings”...
  • Page 56 [Enter]. NOTE: While you can change the port number at which the WorkCentre 4118 will accept LPR print jobs, it is recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port number, 515.

  • Page 57: Enabling/Disabling Raw Printing

    Enabling/Disabling Raw Printing This procedure is used to enable or disable the Raw Printing port on the WorkCentre 4118. Once the port is enabled, you can change the Raw Printing port number. NOTE: While you can change the port number at which the WorkCentre 4118 will accept RAW print jobs, it is recommended that you use the default port, 9100.
  • Page 58 [Enter]. Press displays and press [Enter]. Press Printing displays and press [Enter]. Page 6-6 until Configure until TCP/IP until Manual until Raw Xerox WorkCentre 4118 System Administration Guide Network Setup [Config. Network] Config Network [TCP/IP] TCP/IP [Manual] Manual [Raw Printing]...
  • Page 59 To enable or disable Raw Printing, press until the required setting, [Enable] or Raw Printing [Disable] displays, enter the port [Enable] number using the keyboard and press [Enter]. Xerox WorkCentre 4118 System Administration Guide Page 6-7...

  • Page 60: Enabling/Disabling Http

    This procedure is used to enable or disable Hypertext Transfer Protocol (HTTP) on the WorkCentre 4118. To enable HTTP, at the WorkCentre 4118, perform these steps: Ensure the basic TCP/IP settings have been made (see “Basic TCP/IP Settings” on page 2-5).
  • Page 61 [Enter]. Press displays and press [Enter]. To enable or disable HTTP, press setting, [Enable] or [Disable] displays and press [Enter]. Xerox WorkCentre 4118 System Administration Guide until TCP/IP until Manual until HTTP until the required Config Network...
  • Page 62 Page 6-10 Xerox WorkCentre 4118 System Administration Guide...

  • Page 63: Network Installation Using Internet Services

    Internet Services Introduction This chapter explains how to enable and use the Internet Services to install the WorkCentre 4118 on the network. The following information is provided: Information Checklist ..... . . 7-2 Using CentreWare Internet Services .

  • Page 64: Information Checklist

    Address and Subnet Mask, if needed. Test the WorkCentre 4118 to ensure it is installed fully and functioning correctly. Xerox CentreWare Internet Services. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. Page 7-2 Item...

  • Page 65: Using Centreware Internet Services

    CentreWare Internet Services uses the embedded HTTP Server on the WorkCentre 4118 to allow communication with the WorkCentre 4118 if you have a Web Browser with access to the Internet or Intranet. By entering the IP Address of the WorkCentre 4118 as the URL (Universal Resource Locator) in the Browser, direct access to the WorkCentre 4118 is available.

  • Page 66: Network Communication Setup

    Network Communication Setup Network Communication Setup requires that the WorkCentre 4118 is connected to the network and that the TCP/IP address settings are made (see “Basic TCP/IP Settings” on page 2-5) Ensure these procedures have been carried out. Page 7-4...

  • Page 67: Enabling Internet Services

    At a client workstation on the network, launch the Internet Browser. Access CentreWare Internet Services. In the URL field, enter http:// followed by the IP Address of the WorkCentre 4118. Then select the [Enter] key. Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100...

  • Page 68: Configuring The Network

    Refer to the appropriate instructions for the network being used: Ethernet - page 7-7 AppleTalk - page 7-8 TCP/IP - page 7-10 LPR/LPD - page 7-16 Raw TCP/IP Printing - page 7-18 HTTP - page 7-22 IPP - page 7-20 Page 7-6 Xerox WorkCentre 4118 System Administration Guide...

  • Page 69: Ethernet

    To complete the installation of the WorkCentre 4118, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 7-5). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] tab. Select the plus symbol [+] to the left of the Connectivity folder in the Properties frame, and then select the [+] symbol to the left of the Physical Connections folder.

  • Page 70: Appletalk

    AppleTalk Use these instructions to install the WorkCentre 4118 on an AppleTalk network using CentreWare Internet Services. Installation Procedure There are two stages required to install the device on an AppleTalk network using CentreWare Internet Services: Configure the WorkCentre 4118 This procedure explains how to use CentreWare Internet Services to configure the device.
  • Page 71 Perform the following steps: Open a document on a client workstation. Select the WorkCentre 4118 in the Chooser as the printer to which the selected document will be sent. Print the document on the device and verify that it prints correctly.

  • Page 72: Tcp/Ip

    To complete the installation of the device, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 7-5). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] tab. Select the plus symbol [+] to the left of the Connectivity folder in the Properties frame, and then select the [+] symbol to the left of the Protocols folder.
  • Page 73 NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Select the [Status] tab and then select [Reset Network Controller] to enable the selections to take effect. Continue with Test Print. Xerox WorkCentre 4118 System Administration Guide Page 7-11...
  • Page 74 Repeat the test for all workstations that will be sending jobs to the device. The installation process is now complete. If the test print fails, refer to the Problem Solving chapter for trouble-shooting procedures. Page 7-12 Xerox WorkCentre 4118 System Administration Guide...

  • Page 75: Snmp

    To configure SNMP, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 7-5). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] link. Select the plus symbol [+] to the left of the Connectivity folder in the Properties frame, and then select the [+] symbol to the left of the Protocols folder.
  • Page 76 NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Select the [Status] tab and then select [Reset Network Controller] to enable the selections to take effect. Page 7-14 Xerox WorkCentre 4118 System Administration Guide...

  • Page 77: Ssdp

    To configure SSDP, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 7-5). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] link. Select the plus symbol [+] to the left of the Connectivity folder in the Properties frame, and then select the [+] symbol to the left of the Protocols folder.

  • Page 78: Lpr/Lpd

    Select the checkbox to enable LPR/LPD. Enter the [Port Number]. NOTE: While you can change the port number at which the WorkCentre 4118 will accept LPR print jobs, it is recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port number, 515.
  • Page 79 Select the [Status] tab and then select [Reset Network Controller] to enable the selections to take effect. Using the procedure located in the Xerox CentreWare documentation, install the driver for the workstation. Continue with Test Print. Test Print To ensure the device has been installed on the network correctly a test print should be submitted from a client workstation.

  • Page 80: Raw Tcp/Ip Printing

    Enter the [Port Number] and then enter the required port number. NOTE: While you can change the port number at which the WorkCentre 4118 will accept RAW print jobs, it is recommended that you use the default port, 9100. this is the industry standard Click the [Apply] button to implement any changes.
  • Page 81 Repeat the test for all workstations that will be sending jobs to the device. The installation process is now complete. If the test print fails, refer to the Problem Solving chapter for trouble-shooting procedures. Xerox WorkCentre 4118 System Administration Guide Page 7-19...

  • Page 82: Ipp

    To complete the installation of the device, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 7-5). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] tab. Select the plus symbol [+] to the left of the Connectivity folder in the Properties frame, and then select the [+] symbol to the left of the Protocols folder.
  • Page 83 Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100 Verify that files can be sent from the workstation to the WorkCentre 4118 and that they print. At the CentreWare Internet Services homepage for the WorkCentre 4118 select the [Print] tab.

  • Page 84: Http

    To complete the installation of the device, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 7-5). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] tab. Select the plus symbol [+] to the left of the Connectivity folder in the Properties frame, and then select the [+] symbol to the left of the Protocol folder.
  • Page 85 Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100 Verify that files can be sent from the workstation to the WorkCentre 4118 and that they print. - At the CentreWare Internet Services homepage for the WorkCentre 4118 select the [Print] tab.
  • Page 86 Page 7-24 Xerox WorkCentre 4118 System Administration Guide...

  • Page 87: Local Connection

    Installing Windows Drivers ....8-6 Installing the Linux Print Driver ....8-12 Xerox WorkCentre 4118 System Administration Guide Page 8-1...

  • Page 88: Information Checklist

    Test the WorkCentre 4118 Copier/Fax to ensure it is installed fully and functioning correctly. WorkCentre 4118 drivers. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. NOTE: The installation procedures will install the WorkCentre 4118 on the host workstation.

  • Page 89: Installation Procedure

    The WorkCentre 4118 can be connected directly to the parallel port or USB of a host workstation. A document file can be sent or received from the host workstation via the appropriate port to the WorkCentre 4118.

  • Page 90: Installing Macintosh Drivers

    A window displays. Click [Continue]. Select [install] to do Easy Install. Click [Quit] to finish. To add a Printer Select Go. Select [Utilities]. Select [Printer Setup Utility] and select [Add]. Select Xerox WorkCentre 4118 Series. Page 8-4 Xerox WorkCentre 4118 System Administration Guide...

  • Page 91: Install The Twain Driver (Scan)

    Enter the password and click [OK]. Select [install] to do Easy Install. Click [Quit] to finish. Select your preferred image editing program. Select [Import] and select the Xerox WorkCentre 4118 Series driver. Xerox WorkCentre 4118 System Administration Guide Page 8-5...

  • Page 92: Installing Windows Drivers

    The procedure will install the driver and configure it for the local port. Insert the Xerox Drivers CD into the CD drive. Within a few seconds, the CD should start automatically and present you with the opening screen. If this does not happen, go to the Star]t menu, choose [Run] and browse to the CD drive.
  • Page 93 Switch off the printer and connect the Parallel or USB cable between the workstation and the printer. Switch on the printer. Windows will automatically detect new hardware and install the appropriate driver. Continue with Workstation Setup. Xerox WorkCentre 4118 System Administration Guide Page 8-7...

  • Page 94: Workstation Setup

    NOTE: This window will have a different appearance according to the operating system of the workstation. The window shown is from a Windows XP operating system. Click on the printer and choose Properties from the File menu or the right mouse menu. Page 8-8 Xerox WorkCentre 4118 System Administration Guide...
  • Page 95 NOTE: This window will have a different appearance according to the operating system of the workstation and the type of driver installed. The window shown is from a Windows XP operating system. Click on the [Ports] tab. Xerox WorkCentre 4118 System Administration Guide Page 8-9...
  • Page 96 For a parallel connection, check LPT1, LPT2 or LPT3 depending on the configuration of the workstation. This is usually LPT1. For a USB connection, check the USB box. Click [OK]. Continue with Test Print or Scan. Page 8-10 Xerox WorkCentre 4118 System Administration Guide...

  • Page 97: Test Print Or Scan

    Test Print or Scan To ensure the WorkCentre 4118 has been installed correctly a test print or scan should be submitted from the workstation. Test Print Perform the following steps: Open a document on the workstation. Select the WorkCentre 4118 as the printer to which the document will be sent.

  • Page 98: Installing The Linux Print Driver

    Click [Next] to continue. Select the Manual Selection radio button and click [Next]. Select Xerox WorkCentre 4118 series. Scroll to Xerox WC 4118 series (PS) and click [Next]. Choose a name for the printer and provide its text description. Click [Next].

  • Page 99: Fax

    Testing ........9-5 Xerox WorkCentre 4118 System Administration Guide...

  • Page 100: Information Checklist

    “Network Installation Using Internet Services” on page 7-1). Ensure the WorkCentre 4118 is fully functioning prior to installation. Ensure the WorkCentre 4118 is connected to the telephone line. If problems are encountered during the WorkCentre 4118 installation, refer to the Problem Solving chapter for assistance. Page 9-2...

  • Page 101: Fax Setup Using Internet Services

    At a client workstation on the network, launch the Internet Browser. Access CentreWare Internet Services. In the URL field, enter http:// followed by the IP Address of the WorkCentre 4118. Then select the [Enter] key. Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100...

  • Page 102: Fax Phone Book Setup

    You can add fax numbers individually; import these numbers from a comma delimited, .CSV file; and export the number data from the WorkCentre 4118 to a comma delimited, .CSV file. You can also delete all numbers from the Fax Phone Book.

  • Page 103: Testing

    If you loaded an original on the Document Glass, you will be asked if you want to scan another page. If the test job fails, refer to the Problem Solving chapter for trouble-shooting procedures. Xerox WorkCentre 4118 System Administration Guide Page 9-5...
  • Page 104 Page 9-6 Xerox WorkCentre 4118 System Administration Guide...

  • Page 105: 10 Administration Tools

    This chapter explains how to configure or use the various administration tools found in the WorkCentre 4118. The following information is provided: Network Tools ......10-2 Maintenance using Internet Services .

  • Page 106: Network Tools

    [Enter]. Choose Yes to reset the network card. Page 10-2 until System until Network until Reset NIC Xerox WorkCentre 4118 System Administration Guide System Admin Tools [Passcode Protect] System Admin Tools [Network Setup] Network Setup [Reset NIC]...

  • Page 107: Set Factory Defaults

    [Enter]. Press Setup displays and press [Enter]. Press Default displays and press [Enter]. Xerox WorkCentre 4118 System Administration Guide until System until Network until Factory System Admin Tools [Passcode Protect] System Admin Tools...

  • Page 108: Maintenance Using Internet Services

    At a client workstation on the network, launch the Internet Browser. Access CentreWare Internet Services. In the URL field, enter http:// followed by the IP Address of the WorkCentre 4118. Then select the [Enter] key. Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100...

  • Page 109: Printing Reports

    4118. To print reports, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 10-4). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Print] tab. Click the appropriate [Print] button to print:...

  • Page 110: Checking Configurations

    To check the configuration, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 10-4). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] tab. Select the plus symbol [+] to the left of the General Setup folder in the Properties frame.

  • Page 111: Checking Billing And Counters

    Checking Billing and Counters Use these instructions to check the billing and other counters of the WorkCentre 4118. To check the configuration, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 10-4). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Properties] tab.

  • Page 112: Upgrading Firmware

    To upgrade the firmware, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 10-4). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Maintenance] tab. Enter your [Admin User Name] and [Password].

  • Page 113: Obtaining Assistance

    To obtain assistance and to edit the local settings, perform these steps: Enable CentreWare Internet Services (see “Enabling Internet Services” on page 10-4). At the CentreWare Internet Services Home Page for the WorkCentre 4118, select the [Assistance] tab. To obtain internet assistance for [Software Upgrades] and [Browser Software], click the appropriate link in the Assistance frame.
  • Page 114 Page 10-10 Xerox WorkCentre 4118 System Administration Guide...

  • Page 115: 11 Problem Solving

    This chapter explains the problem solving procedure and how to seek further assistance. Problem Solving Procedure....11-2 Xerox WorkCentre 4118 System Administration Guide Page 11-1...

  • Page 116: Problem Solving Procedure

    If a specific workstation is not printing then reload the device printer drivers on the workstation. If all else fails, call the local Xerox Welcome Center where a representative will assist in the diagnosis and solution of the problem. Page 11-2...

  • Page 117: 12 Glossary

    Driver Software that is loaded on the client workstation that prepares data to be sent to the WorkCentre 4118. It is also called a “print driver” or a “print/fax driver”. The WorkCentre 4118 drivers are designed specifically for the WorkCentre An acronym for Comma Separated Value.
  • Page 118 Gateway Address The Gateway Address is the IP Address of the gateway, or router, that the WorkCentre 4118 will use to access devices on other subnets. HTTP An acronym for Hyper Text Transfer Protocol. This is the Internet standard that supports the exchange of information on the World Wide Web (WWW).
  • Page 119 Address is a unique address that identifies a device in a network. The IP Address has to be set in the WorkCentre 4118 by the System Administrator. The IP Address consists of four bytes of information and is expressed as decimal numbers with the bytes separated by dots.
  • Page 120 Page 12-4 Xerox WorkCentre 4118 System Administration Guide...
  • Page 121 TCP/IP Enabling or Disabling 2-6 Test Print 2-11 Workstation Setup 2-11 Basic TCP/IP Settings Installation Procedure 2-5 Billing Checking 10-7 Xerox WorkCentre 4118 System Administration Guide Calling for service 1-5 CentreWare Internet Services 7-1 Checking Configurations 10-6 Conventions 1-3 Counters Checking 10-7...
  • Page 122 Procedure 11-2 Raw Printing Enabling/Disabling 6-5 Raw TCP/IP Printing Configuration 7-18 Related Information Sources 1-4 Reset NIC 10-2 Serial number 1-5 Set Factory Defaults 10-3 SNMP Configuration 7-13 SSDP Configuration 7-15 TCP/IP Configuration 7-10 Xerox WorkCentre 4118 System Administration Guide...
  • Page 123 US 1-5 Workstation Setup 4-3 Apple Mac OSX (with AppleTalk) 4-12 Apple Mac OSX (with Bonjour) 4-11 Xerox WorkCentre 4118 System Administration Guide Apple Mac OSX (with IPP) 4-13 Test Print 4-14 Windows 2000 (IPP) 4-10 Windows 2000 (TCP/IP) 4-5 Windows 98/me 4-8 Windows NT V4.0 (TCP/IP) 4-7...

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4118p - workcentre b/w laser4118x - workcentre b/w laser

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