Xerox WorkCentre 4118 Quick Reference Manual

nantucket_poster_English.fm Page 1 Thursday, May 18, 2006 6:08 PM
WorkCentre 4118

Quick Reference

OVERVIEW
OVERVIEW
Display
Copy/Fax keys Navigation keys
Feature
keys
Menu/Exit Enter
Paper Supply
Status Map
Paper Jam
Bypass
Used to identify the status of the paper trays
and if an error has occurred.
Green light - indicates selected tray
Multiple lights - switches to a different
tray if the current tray runs out
Flashing light - tray is empty
Tray 1
Red light - an error has occurred
Tray 2
GENERAL SETUP FAX SETUP
GENERAL SETUP FAX SETUP
Setting the Paper Size
1. Press Machine Status, select Machine Setup 1. Press Machine
using the navigation keys and press Enter.
2. Select System Admin Tools
2. Select Tray 1 Size and press Enter. keys
passcode and press Enter.
3. Select the size of paper loaded in Tray 1 and press
Enter.
3. Select Mailbox Setup
4. Repeat for Tray 2 (if available) and the Bypass Tray.
4. Select Create
5. Select Set_Conf_MBX
Setting Power Save Mode
Set_Bull_MBX
1. Press Machine Status, select Machine Setup
6. Enter the Mailbox Number using the numeric
using the navigation keys and press Enter.
keypad and press Enter.
2. Select Power Save and press Enter. 7. To passcode protect the mailbox, select
Yes and press Enter.
3. Select On and press Enter. Select the period of
time the machine waits before entering Power Save 8. Enter the passcode required using the numeric
mode, either 15, 30, 60 or 120 minutes. Press keypad and press Enter.
Enter.
9. Enter the
and press Enter.
Printing Reports
10. To setup another mailbox, select
Various Reports are available, such as Fax Phone
press Enter.
Book, System Data, and Billing Counters.
1. Press Machine Status, select Reports using the
navigation keys and press Enter.
2. Select the report required and press Enter.
3. To print all the reports, select Print All Reports and
1. Press Machine
press Enter.
the navigation keys
Help List
2. Select MSG Confirm
3. Select On
The Help List contains information about the features
transmission, or
and settings available on the machine.
page only if an error occurs.
1. Press Menu/Exit.
4. Press Enter.
2. Select Help List using the navigation keys
and press Enter.
W C 4118X (4- -1) C
ORK ENTRE IN ONTROL
Status keys
Numeric Keypad
Fax Function keys Clear / Clear All
Document Feeder
(Optional on 4118P)
Control Panel
Output Tray
Paper Tray 1
Paper Tray 2
(Optional)
W C 4118X (4- -1) O
ORK ENTRE IN NLY
Creating a Mailbox Speed Dial Setup
Status. 1. Press Machine Status, select
the navigation keys and press Enter.
using the navigation
and press Enter. If required, enter the 2. Select Speed Dials and press Enter.
3. Select New and press Enter. Enter a Speed Dial
and press Enter. number between 1 and 200 using the numeric
keypad, then press Enter.
and press Enter.
4. Enter the fax number to store and press Enter.
(confidential) or
Assign a name if required and press Enter.
(bulletin) and press Enter.
5. Repeat for each Speed Dial required.
Security
Group Dial Setup
1. Press Machine Status, select
Mailbox ID using the numeric keypad
the navigation keys and press Enter.
2. Select Group Dials and press Enter.
Another Yes and
3. Select New and press Enter. Enter a Group
number between 1 and 200 using the numeric
keypad, then press Enter.
4. Enter a Speed Dial number to add to the Group
and press Enter twice.
Confirmation Page
5. Continue entering Speed Dial numbers to the
group, then press Menu/Exit.
Status, select Fax Setup using
and press Enter. 6. To assign a name to the Group, enter the required
name. If a name is not required press Enter.
and press Enter.
to print a confirmation page after each
On-Err to print a confirmation
COPY COPY
Basic Copying Advanced Copy Features
1. Ensure Ready to Copy displays, if 1.
P
ANEL
necessary press Copy to change to
2.
Copy Mode.
3.
2. Load originals using the Document
Glass or Document Feeder
(optional).
3. Select the Basic Copy features
required using the Control Panel.
4. Select the required setting for each
Stop
chosen feature using the navigation
keys and press Enter.
Start
5. Enter the quantity and press Start
.
Selecting Paper
1. Press Paper Supply until the tray
Document
required is lit on the Status Map.
Input Tray
2. If Bypass Tray is selected the
Paper Type option displays. Use
the navigation keys to select
the Paper Type being used and
press Enter.
Bypass
Tray
4.
FAX
FAX
W C 4118X (4- -1) O
ORK ENTRE IN
Sending a Fax
1. Load an original using the Document Glass or
Fax Setup using
Document Feeder (optional).
2. Press Fax to activate fax mode.
3. Select the Basic Fax features required using the
Control Panel.
4. Enter the destination fax number:
Keypad Dial
Enter the fax number using the numeric keypad.
Speed Dial
Press Speed Dial and enter the Speed Dial
number (1 - 200).
Group Dial
Press Speed Dial and enter the Group Dial
Fax Setup using
number (1 - 200).
Manual Dial
Press Manual Dial. The dial tone is audible.
Dial the fax number using the numeric keypad.
5. Press Start to send the fax.
Using Redial
1. Load originals and press Fax to activate fax mode.
2. Press Pause/Redial. The last number is dialed.
3. To access the last 10 dialed numbers, press
Pause/Redial for 2 seconds. Use the navigation
keys to select the number required and press
Enter.
4. Press Start to dial the number.
Ensure Ready to Copy displays, if necessary press Copy to change to Copy Mode.
Load originals using the Document Glass or Document Feeder (optional).
Press Menu/Exit and select Copy Features using the navigation keys
ID Card Copy Book Copy
Select ID Card Copy and press Select Book Copy and press Enter.
Enter.
Select Left Page, Right Page, or
Press Start S.1 displays.
Both Pages depending on the
Place Side 1 of the identity card pages being scanned.
face-down on the Document Glass
Press Enter.
and press Start.
Press Start S.2 displays.
Repeat for Side 2 of the identity
card.
Transparency Separators Create Booklet
Select Transparencies and press Select Create Booklet and press
Enter. Enter.
Select Bypass and press Enter. Select On and press Enter.
The images will be arranged
Select Off, Printed or Blank for the
automatically to produce a booklet
Separator Sheets and press Enter.
when folded.
Select a Paper Tray for the
separators and press Enter.
Enter the quantity and press Start .
NLY
Advanced Fax Features Mailbox
Using Toll Save, Memory Fax, Delay Sending to a Mailbox
Fax, Priority Fax, Polling and Batch TX
1.
1. Load originals using the Document Glass or
Document Feeder (optional).
2.
2. Press Fax to activate fax mode.
3.
3. Press Menu/Exit, select Fax Features using the
navigation keys and press Enter
.
4.
4. Select either Toll Save, Memory Fax, Delay Fax,
Priority Fax, Polling or Batch TX and press Enter.
5.
5. Select the options required for the chosen feature
and press Enter.
6. If not entered as part of the feature options, enter
Printing or Deleting Documents
the destination fax number using the numeric
keypad and press Start to send the fax.
1.
Secure Receive
2.
If Secure Receive is enabled, a passcode is required to
3.
print all received faxes.
Enabling
1. Press Machine Status, select Fax Setup using the
navigation keys and press Enter.
2. Select Secure Receive and press Enter.
3. Select On and press Enter. Enter the passcode
required using the numeric keypad and press Enter.
Confirm the passcode and press Enter.
Using
1. Press Menu/Exit, select Fax Features and press
Enter .
2. Select Secure Receive and press Enter.
3. Select Print and press Enter.
4. Enter the passcode and press Enter.
, then press Enter
.
Covers
Select Covers and press Enter.
Select Front, Back or Front & Back
depending on the cover required.
Press Enter.
Select Blank or Printed and press
Enter.
Select the Paper Tray containing
the covers stock and press Enter.
N Up
Select N Up and press Enter.
Select 2 Up to print images from 2
originals onto 1 page, or 4 Up to
print images from 4 originals onto 1
page.
Press Enter.
Press Menu/Exit, select Mail Box using the
navigation keys and press Enter.
Select Send and press Enter.
Enter the Box Number for the remote mailbox and
press Enter. If required, enter the Passcode and
press Enter.
Enter the remote fax number and press Enter.
The display shows the current time.
Enter a Start Time and press Enter. The originals
are sent to the mailbox at the specified time.
Press Menu/Exit and select Mail Box using the
navigation keys , then press Enter.
Select Delete or Print and press Enter.
Enter the Box Number for the mailbox and press
Enter. If required, enter the Passcode and press
Enter.
The contents of the mailbox are deleted or printed
and deleted.