VDO SmartTerminal Operating Instructions Manual
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VDO SmartTerminal Operating Instructions Manual

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Summary of Contents for VDO SmartTerminal

  • Page 1 VDO SmartTerminal Operating Instructions...

  • Page 2: Legal Notice

    Legal notice Legal notice Described product • VDO SmartTerminal Manufacturer Continental Automotive GmbH P.O. Box 1640 78006 Villingen-Schwenningen DEUTSCHLAND www.fleet.vdo.de Original operating instructions © 11.2019 Continental Automotive GmbH These operating instructions are protected by copyright. The rights arising from this copyright remain with Continental Automotive GmbH.

  • Page 3: Table Of Contents

    Logs ....................... 26 VDO TerminalTools .................. 28 Log-on...................... 28 Main window .................... 29 Home (overview).................... 30 Downloads ..................... 30 Terminals ....................... 31 Add new terminal ..................  36 Terminal properties of the VDO SmartTerminal ........ 38 Info and Status.................. 39 Parameter .....................  40 © Continental Automotive GmbH...
  • Page 4 Cards .................... 49 Reminders.....................  50 Protocol.................... 50 Logs ......................  51 Service VDO SmartTerminal................ 52 Configuration via USB stick ................ 53 Working with the VDO SmartTerminal............ 54 Initial installation .................... 54 Settings...................... 54 Information ....................  54 Select .................... 55 Miscellaneous .................. 55 Administration area ................ 56 Downloading data .................. 60...

  • Page 5: About This Document

    Function of this document About this document About this document Function of this document This document describes the correct handling of the VDO SmartTerminal. Target group These operating instructions are aimed at: • Drivers and companies loading digital tachograph data onto the VDO SmartTerminal.

  • Page 6: Device Description

    The VDO SmartTerminal facilitates the download from the digital tachograph, especially for larger fleets. To do this, the VDO SmartTerminal can be set up in the driver's rest area, for example, and is thus available even outside office hours. Applications The VDO SmartTerminal provides many flexible applications: •...

  • Page 7: Scope Of Delivery

    General Information Device description Scope of delivery VDO SmartTerminal Quick Start Guide Power line with mains adapter Cleaning cloth Network cable RJ-45 Cleaning card USB cable Overview download terminal Frontal view Card reader USB interface Touchscreen display with RFID reader...
  • Page 8 Furthermore, you use this interface in standalone operation to transmit config- uration data via a USB stick into the VDO SmartTerminal or to download the stored data of the driver cards and download keys when there is no direct con- nection to a computer.

  • Page 9: Service Programs

    IMPORTANT Supplying power via the USB cable is not possible. USB connections You connect the VDO SmartTerminal with a computer via one of these connec- tions using the USB cable provided. See also è Direct connection to a computer via USB interface [  15]...
  • Page 10 You use the VDO TerminalService to retrieve the data of all VDO SmartTerminals and to further process them. You install the VDO TerminalService on the PC from which the data is to be retrieved. Only one VDO TerminalService may be installed in the network.
  • Page 11 • On any PC – in particular the server – within your network if the VDO SmartTerminal is connected directly in the network. • On any PC within or outside of your network if the VDO SmartTerminal is to be used on a standalone basis.

  • Page 12: System Requirements

    VDO TerminalService [  23] USB driver You need the USB driver if you want to connect the VDO SmartTerminal to a PC using the USB cable supplied. If selected, the USB driver is also loaded during installation: è Installation of the software [  19]...

  • Page 13: Positioning The Device

    Positioning the device The VDO SmartTerminal can be positioned on a flat surface, for example on a counter. It can also be mounted onto a wall.
  • Page 14 Device description General Information Drilling pattern © Continental Automotive GmbH...

  • Page 15: Application Options

    Application options Application options Before installation, determine how you want to operate the VDO SmartTer- minal. You need to determine this to configure the VDO SmartTerminal and the corresponding transfer path of the data. Connection in a network You can use the network cable provided or wireless LAN to directly connect the VDO SmartTerminal with a network, configure it and retrieve the stored down- load files.

  • Page 16: Direct Connection To A Computer Via Network Interface

    USB driver to be installed. This applies to all operating systems specified in the system requirements. It is not possible to supply power to the VDO SmartTerminal via USB cable. The power supply occurs exclusively via the mains adapter.

  • Page 17: Connection Terminal With Pc Or Network

    Connection [  43] Direct connection via crossover cable to PC A crossover cable can be used to directly connect the VDO SmartTerminal to a In doing so, the configuration of the network card must be manually adjusted by the administrator.

  • Page 18: Usb Connection

     43] USB connection In order to operate the VDO SmartTerminal in USB mode, you must connect the VDO SmartTerminal to a PC using a USB cable (included in delivery). VDO TerminalService and VDO TerminalTools must be installed on the PC: è...

  • Page 19: Installation Of The Software

    VDO SmartTerminal. IMPORTANT The installation includes both the VDO TerminalTools, the VDO TerminalService and the USB driver. Depending on the scenario, you can choose the appropriate package for installation. Our recommendation for the various connection options:...
  • Page 20 7. Selection the option I accept the license agreement and click on [Next >]. The dialog for selecting the target path follows. 8. Select the target path in which the VDO TerminalTools are to be installed. Click – [Install] if you want to keep the standard setting.
  • Page 21 11. Check the parameters again and click on [< Back], if necessary, in order to edit your selections. 12. Click on [Install] if you do not wish to make any amendments. A progress bar shows the installation process of the VDO TerminalTools. © Continental Automotive GmbH...
  • Page 22 Installation of the software Installing software The dialog for closing the installation is displayed. 13. Click on [complete] to complete the installation. © Continental Automotive GmbH...

  • Page 23: Vdo Terminalservice

    This ensures that no unauthorised access occurs. If the VDO TerminalService does not run: è Troubleshooting [  70] You start the VDO TerminalService via the VDO TerminalService.exe in the in- stallation directory or via the symbol on the desktop. Main window Position...

  • Page 24: Global Settings

    The download interval specifies the interval in which the in minutes VDO Terminal Service retrieves data on the VDO SmartTerminal. If you do not want to use an auto- matic data retrieval, you can switch off the function with “0”.

  • Page 25: User

    User Under User, all users created in the system from VDO TerminalService, VDO Terminal Tools and VDO SmartTerminals can be managed. Each user has a unique user ID, a unique name and either the role of adminis- trator or normal operator.

  • Page 26: Protocol

    Please note that both the user name and the password are case-sensitive. IMPORTANT Protocol The Protocol contains the last messages of the VDO TerminalService. All con- nections between the terminals and the VDO TerminalService are entered into the protocol. You can also display the messages in the VDO TerminalTools.

  • Page 27: Logs

    Logs All messages occurring in the configuration program are stored in the Logs. These messages can include errors in communication with the VDO Termin- alService or in relation to the amendment of data. The logs are not archived and are automatically deleted after completion of the configuration program.

  • Page 28: Vdo Terminaltools

    è User [  25] The VDO TerminalTools should be installed on all operator workstations so that each operator has his/her own work area. You start the VDO TerminalTools via the VDO TerminalTools.exe in the install- ation directory or via the symbol on the desktop.

  • Page 29: Main Window

    Menu tree You are directed to the main menus of the application via the menu tree. Terminal list List of VDO SmartTerminals which are stored in the sys- tem. Menu bar You can start actions in the currently selected main menu via the menu bars.

  • Page 30: Home (Overview)

    Status display for the VDO Terminal Service Home (overview) After starting the VDO TerminalTools, the overview page will display all import- ant information at a glance. Clicking onto one of the symbols opens one of the areas described below.

  • Page 31: Downloads

    Downloads VDO TerminalTools Downloads All downloads are displayed centrally under Downloads, regardless of which terminal they were downloaded from. After (successful) download of a driver card or mass memory file, it is decrypted (see also) è Downloading data [  60] und analysed.

  • Page 32: Terminals

    Under Terminals, all VDO SmartTerminals and their status are displayed. The symbols in front of the terminal name indicate if the VDO TerminalService can establish a connection with the VDO SmartTerminal or if there is a prob- lem. The following symbols are possible: –...
  • Page 33 Terminals VDO TerminalTools If it essential that you have this information if you wish to integrate a new VDO SmartTerminal into the system in standalone mode. status Displays brief information to the terminal connection or to the current terminal activity.
  • Page 34 Terminals a problem on the VDO SmartTerminal. The log files are stored in the VDO TerminalService in- stallation folder under DB > Logs. A display in the VDO TerminalTools is not possible. • Send configuration to terminal If the VDO SmartTerminal is connected to the system via network or USB cable, you can use this to send the current configuration to the VDO SmartTerminal.
  • Page 35 These may be necessary for the search for a problem on the VDO SmartTerminal. • Import data from USB stick This function allows you to import the data of a VDO SmartTerminal which were transferred to a prepared USB stick. Hereby, it is irrelevant if the data is normal data or archive data.

  • Page 36: Add New Terminal

    Add new terminal If the VDO TerminalTools find a new device which was connected via net- work or USB cable, you will be prompted if you want to create the VDO SmartTerminal. If you choose [Yes], creating and configuring also follows the procedure de- IMPORTANT scribed below.
  • Page 37 4. Determine how the initial contact to the device is to occur. The VDO SmartTerminal automatically transmits its attached connections to the VDO TerminalService. To do this, it sends a small message with the serial number and the connection type via a connected USB cable to the VDO TerminalService.

  • Page 38: Terminal Properties Of The Vdo Smartterminal

    Here, you will find all settings options as well as a list of all down- loads from the terminal and the current communication protocol between VDO TerminalService and VDO SmartTerminal.

  • Page 39: Info And Status

    Info and Status The Info and Status list is split into the following areas: Information Description General Informa- General information to the VDO SmartTerminal which are tion also shown in the terminal list: • Device ID Unique ID of the device •...

  • Page 40: Parameter

    General Informa- • PIN number tion The PIN number is required on the VDO SmartTerminal in order to carry out settings on the device. The PIN number protects the device from unauthorised access and ensures that the configuration cannot be changed on the device.
  • Page 41 Description Miscellaneous • Archiving time Specified how long data is to remain stored on the VDO SmartTerminal after it was downloaded from the VDO TerminalService or via USB stick. Data which is older than the time stated in the archive is automatically removed from the VDO SmartTerminal.
  • Page 42 The screen saver is activated by default and starts after 10 minutes. • Start after X minutes This option specifies after how many minutes the screen saver starts on the VDO SmartTerminal. The op- tion is only available when option Start screen saver is activated. © Continental Automotive GmbH...

  • Page 43: Connection

    In the connection settings, you configure the settings for all 3 communication types. You may also carry out several settings. Which connection path the VDO TerminalService uses to communicate with the VDO SmartTerminal, is configured via the option Connection mode in list Info and Status.

  • Page 44: Usb Cable

    Description USB cable • COM port Indication at which COM port the VDO SmartTerminal is connected. If you are unsure at which COM port the terminal is connected, select Not connected and in the General area, activate Automatically update func- tion connection data.

  • Page 45: Downloads

    • WLAN Control box for activating the WLAN mode • SSID Name of the WLAN network Indication for the connection of a VDO SmartTerminal with the WLAN router • Password Password for the WLAN network with which the VDO SmartTerminal is to connect itself.

  • Page 46: Protocol

    Protocol Protocol contains the entries for communication between VDO TerminalSer- vice and VDO SmartTerminal. Contrary to the global protocol, all last activities of the terminal are protocolled here. After selecting this area, the following functions will additionally be available in...
  • Page 47 Only administrators can change settings in the system. IMPORTANT The column Last Login indicates when a user has last logged into the sys- tem via the VDO TerminalTools. IMPORTANT The following options are available to the user:...

  • Page 48: Global

    Should it ever occur that no access data is known for an administrator or a user with administration rights no longer exists, the problem may be resolved via the VDO TerminalService configuration program. Here, you can either allocate a new password for an administrator or create a IMPORTANT new administrator.

  • Page 49: Cards

    The [Save] button becomes active when you are in edit mode. It allows you to adopt the edits into the data base. After you have edited a setting, you must manually send the configuration to the VDO SmartTerminal if you have not activated automatic transfer. Cancel Cancels the performed edits The following settings can be made via the Global area.

  • Page 50: Reminders

    . The sys- Global [  48] tem automatically holds all downloaded data from a VDO SmartTerminal and memorises when a driver has last performed a download or when a download was last performed for a vehicle. You can delete any drivers or vehicles which are no longer part of your com- pany from the list of download reminders.

  • Page 51: Logs

    Logs The protocol records all error messages which occurred in the current session of the VDO TerminalTools. The protocol does not show any messages between the VDO TerminalService and the VDO SmartTerminal. These can be found under Logs. Information Description...

  • Page 52: Service Vdo Smartterminal

    Service VDO SmartTerminal Terminals Service VDO SmartTerminal The Service VDO SmartTerminal runs in the background on your computer. This is automatically performed when starting the computer and therefore per- manently maintains the connection to the terminals. The service runs as user “system account” and can be adjusted by your admin- istrator in the service management of the operating system.

  • Page 53: Configuration Via Usb Stick

    IMPORTANT Alternatively, the configuration can be transferred at any time using a USB stick if the device is no longer accessible by the VDO TerminalTools or if you run it it standalone operation; è Data transfer [  67]...

  • Page 54: Working With The Vdo Smartterminal

    Initial installation Working with the VDO SmartTerminal The display of the VDO SmartTerminal is split into three areas. At the top, you always find the current position in the navigation of the device. At the bottom, the terminal shows the current time and date and through the symbol on the right enables switching to the settings.

  • Page 55: Select

    However, if the driver wishes to change the lan- guage while his/her driver card is inserted, he/she can do so via this setting. As soon as the driver card was removed on the VDO SmartTerminal, the VDO SmartTerminal switches back to the language which was originally set.

  • Page 56: Administration Area

    Under Date and time, you can set the current date, time as well as the time zone and activate the automatic switch between summer and winter time. If you want the VDO SmartTerminal to synchronise the time with a time server, you can activate the function of the NTP-Server.
  • Page 57 The time to activation can be set under the Inactivity timeout option. Inactivity timetout In minutes, the time after which the screen saver starts on the VDO SmartTerminal if no action is performed on it. This setting is only available when the Screen saver act- ive option is activated.
  • Page 58 The port must be activated for the communication in the firewall of the op- erating system. For any questions, please contact your network administrator. By default, port 8000 is used. IP settings If you wish to run the VDO SmartTerminal via network, you can make the set- tings for this. Information Description...
  • Page 59 IP address Possibility to enter a free IP address for the VDO SmartTerminal from your network Broadcast address Address to which the VDO SmartTerminal sends broad- casts The VDO SmartTerminal sends these messages in order to display that it is in the network. Hence, it can be detec- ted by the VDO TerminalService.

  • Page 60: Downloading Data

     40] IMPORTANT This is how you enter the data of a driver card into the VDO SmartTerminal: 1. Insert the driver card chip down and forward into the card reader. During the transmission of the data of a driver card, the progress of the down- load is shown on the display.
  • Page 61 The successful reading of the RFID chip is shown on the display. – Tap on [CONTINUE WITHOUT DRIVER'S LICENSE SC..] if you wish to continue without driver's license control. The Data are stored on the VDO SmartTerminal. You will automatically proceed to the next dialog with the following areas: Information Description Driver information Displays current information to driving times etc.
  • Page 62 Working with the VDO SmartTerminal Downloading data Driver information The driver information is only active when a driver card or download key with driver data is inserted. IMPORTANT Information Description Last download Date on which the last download occurred Next download...
  • Page 63 Downloading data Working with the VDO SmartTerminal Driven vehicles Under Driven vehicles, you will see all vehicles used by the driver. In addition, the following information is displayed: • Time of insertion and removal of driver card • Kilometer reading at insertion and removal of driver card...
  • Page 64 Working with the VDO SmartTerminal Downloading data In addition to the time of the event or the fault, the detail view also includes the detailed designation and the vehicle used at each respective time. Calendar The calendar function is only active when a driver card or download key with driver data is inserted.

  • Page 65: Downloading Data Of A Workshop Card

    During the transfer of data on a workshop card, the display will show you the download progress. 2. Remove the workshop card from the VDO SmartTerminal after the progress is at 100% The data is now visible under Cards in the VDO TerminalTools .

  • Page 66: Downloading Data From A Download Key

    The data is only visible under Cards in the VDO TerminalTools . Downloading data from a download key Proceed as follows to enter the data of a download key into the VDO SmartTer- minal: 1. Insert the download key into the USB connection on the side.

  • Page 67: Data Transfer

    Data transfer in the network or with local connection to a computer If the VDO SmartTerminal is integrated into a network (via LAN or WLAN) or directly connected to a computer via USB cable/crossed network cable, the downloaded data is automatically retrieved and stored in the specified down- load directory;...

  • Page 68: Maintenance

    Maintenance Data transfer Maintenance The VDO SmartTerminal is maintenance-free. • Clean the screen with a lightly dampened cloth or a microfiber cleaning cloth. Avoid damage • Do not use any abrasive cleaning agents and not solvents or petrol. ATTENTION © Continental Automotive GmbH...

  • Page 69: Decommissioning

    Data transfer Decommissioning Decommissioning • Disconnect the VDO SmartTerminal from the power supply. • Dispose of the terminal according to local regulations. © Continental Automotive GmbH...

  • Page 70: Troubleshooting

    VDOTerminalServiceConfig reports an error and terminates. In this event, you should restart the computer and check if the problem persists. If necessary, you can switch the start of the VDO TerminalService to manual via the service administration of the operating system in order to solve the problem.
  • Page 71 • Version does not match The error situation occurs when there is a version conflict between the ver- sion of the VDO TerminalTools and the VDO TerminalService. This is usu- ally the case when one of the two components was updated by a software update, but not the other.

  • Page 72: Appendix

    Appendix Declaration of conformity Appendix Declaration of conformity You can download the declaration of conformity for the VDO SmartTerminal in the download area under www.fleet.vdo.com/downloads. © Continental Automotive GmbH...

  • Page 73: Index

    Signal words .............. 5 Standalone .............. 18 Symbols................ 5 Target group .............. 5 Trademark .............. 2 USB cable Connecting .............. 18 USB driver .............. 10 USB interface .............. 8 USB mode .............. 18 USB stick Data transfer............ 67 User ID VDO TerminalService........ 25 VDO TerminalService........... 10 VDO TerminalTools ............ 10 © Continental Automotive GmbH...
  • Page 76 Edition 12/2019 VDO – a brand of the Continental company...

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