Ricoh Fax 680 MP Operator's Manual
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Ricoh Fax 680 MP Operator's Manual

Ricoh Fax 680 MP Operator's Manual

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OPERATOR'S MANUAL
RICOH FAX680MP
Please read all of these instructions and keep this manual by your machine.
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Summary of Contents for Ricoh Fax 680 MP

  • Page 1 OPERATOR’S MANUAL RICOH FAX680MP Please read all of these instructions and keep this manual by your machine.

  • Page 2: Optional Equipment

    OPTIONAL EQUIPMENT MEMORY FAX EXPANSION BOARD TYPE 60 1MB Trademark Notice: Other brand and product names may be trademarks or registered trademarks of their respective companies.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS INTRODUCTION ..................1 WHAT DOES A FAX MACHINE DO? .........2 PRINTING FROM A PC..............2 ABOUT THIS MANUAL..............3 GENERAL PRECAUTIONS ............4 GUIDE TO COMPONENTS................. 9 OPERATION PANEL ..............10 LCD PANEL ..................12 EXTERNAL VIEW.................14 BASIC FAX OPERATION................17 HOW TO SEND A FAX MESSAGE..........18 MEMORY TRANSMISSION AND IMMEDIATE TRANSMISSION ................19 SENDING A FAX BY IMMEDIATE TRANSMISSION ....21...
  • Page 4 CALLING TO REQUEST A MESSAGE (POLLING) ....39 USING THE PRINTER ..................43 SETTING UP THE PRINTER ............44 USING THE PRINTER ..............45 USING THE FAX/MODEM ................47 FAX/MODEM OUTLINE ............... 48 SETTING UP THE FAX/MODEM..........49 REPORTS.....................51 AUTOMATICALLY PRINTED REPORTS ........52 HOW TO PRINT OUT A REPORT ..........
  • Page 5 INSTALLING THE PAPER SUPPORTER ........76 SOME ITEMS MUST BE PROGRAMMED FIRST ......80 PROGRAMMING ................81...
  • Page 6 IMPORTANT SAFETY INSTRUCTIONS Read all of these instructions. Save these instructions for later use. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.

  • Page 7: Introduction

    INTRODUCTION Thank you for purchasing this product. This compact machine is ideal for small businesses and home office users. It is very easy to operate. Also, you can get printouts from your computer just by entering printer mode. If you install the colour cartridge option, you can get printouts in colour.

  • Page 8: What Does A Fax Machine Do

    WHAT DOES A FAX MACHINE DO? WHAT DOES A FAX MACHINE DO? A fax machine scans your document and converts it into a series of black and white dots (the number of dots there are across and down the page depends on the resolution that you selected—refer to the specifications section of this manual for details).

  • Page 9: About This Manual

    ABOUT THIS MANUAL ABOUT THIS MANUAL This manual contains instructions on how to operate and take care of your machine. Please keep it near the machine at all times. Note that the external appearance of the machine in some illustrations may differ slightly from the actual machine.

  • Page 10: General Precautions

    GENERAL PRECAUTIONS GENERAL PRECAUTIONS WARNING : Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. Pay attention to the following : Power Supply Power requirements: 220-240Vac, 50 Hz. Insert the power plug securely into the wall socket.
  • Page 11 GENERAL PRECAUTIONS COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 14°C , or condensation may form inside the machine. Raise the room temperature to 20°C at less than 10°C per hour. Wait for 30 to 60 minutes. Turn the power on.
  • Page 12 GENERAL PRECAUTIONS Do not use adhesives or writing materials containing alcohol or other organic solvents. Avoid contact with films or adhesive tapes containing plasticisers. Avoid contact with diazo photosensitive paper. When a copy gets wet, dry it by wiping it gently with a soft cloth or tissue. Do not scratch or rub it with hard materials.

  • Page 13: Operating Precautions

    GENERAL PRECAUTIONS OPERATING PRECAUTIONS Do not unplug the power cord while the machine is operating. Do not overload the paper feed unit. Keep corrosive liquids, such as acid, off the machine. Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.
  • Page 14 GENERAL PRECAUTIONS...

  • Page 15: Guide To Components

    GUIDE TO COMPONENTS...

  • Page 16: Operation Panel

    OPERATION PANEL OPERATION PANEL 28 24 13 22 14 Communi- Check Pause Voice Request Printer cating Display Speed Dial Redial On Hook Dial Clear / Mode Auto Memory Stop No/Reserv. Function Start/Copy Emulation Font Fine Halftone Density Form Feed Reset Line Feed 19 20 10 27 6 Pause / Redial key...
  • Page 17 OPERATION PANEL Memory key Switches between Memory and Immediate Transmission modes. The Memory indicator is lit when in Memory Transmission mode. Speed Dial key Press to enter a Speed Dial code. Mode key Switches between Fax, Tel, Auto Receive, and TAD modes. Function key Press to access one of the numbered functions explained in this manual.

  • Page 18: Lcd Panel

    LCD PANEL Fine and Halftone Resolution indicators Standard: FINE=OFF, Halftone =OFF Fine: FINE=ON, Halftone=OFF Halftone: FINE=ON, Halftone=ON TEL and AUTO These indicators show the current indicators reception mode: Mode: Auto Fax TAD(Telephone Answering device) Auto LED: ON OFF OFF Fax LED: OFF ON OFF Note: TAD mode is not available in France.
  • Page 19 LCD PANEL Standby Display in Printer Mode Current emulation mode 5HDG\ 3&/ When "Ready" is displayed, the machine is ready to be used. For more about which emulation modes are available, see page 53. Display While Sending or Receiving The name/telephone number of the other party is displayed.

  • Page 20: External View

    EXTERNAL VIEW Display When Using the Machine The display will prompt you to enter information and make selections using the Ten Key Pad and the Yes and No keys. If no key is pressed within about 40 seconds, the machine will return to the standby display. Error Messages If an error message is shown, check the list on page 81 to find a remedy to the problem.

  • Page 21: Rear View

    EXTERNAL VIEW Rear view RS232C Port Parallel Port...
  • Page 22 EXTERNAL VIEW...

  • Page 23: Basic Fax Operation

    BASIC FAX OPERATION...

  • Page 24: How To Send A Fax Message

    HOW TO SEND A FAX MESSAGE HOW TO SEND A FAX MESSAGE Make sure the machine is in standby mode. If you wish to use Memory Transmission, press the Memory key and the Memory indicator will light. Place your document face down into the document feeder and adjust the document guides so they are flush with the paper edges Do not feed in more than 20 pages.

  • Page 25: Memory Transmission And Immediate Transmission

    MEMORY TRANSMISSION AND IMMEDIATE TRANSMISSION MEMORY TRANSMISSION AND IMMEDIATE TRANSMISSION There are two ways to send a fax message: Memory Transmission Immediate Transmission Immediate Transmission The machine dials immediately after you press the Start key (or at a specified later time, if you used a time delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

  • Page 26: Send Later

    MEMORY TRANSMISSION AND IMMEDIATE TRANSMISSION Memory Transmission After you press the Start key, the machine doesn’t dial until all the pages of your fax message have been stored in the memory. The advantages are: Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting for the transmission to be completed).

  • Page 27: Sending A Fax By Immediate Transmission

    SENDING A FAX BY IMMEDIATE TRANSMISSION SENDING A FAX BY IMMEDIATE TRANSMISSION 5($'<   Make sure that the machine is in standby mode and that the Memory indicator is off (if it is on, press the Memory key). ',$/ .(<3$' Set your document.
  • Page 28 SENDING A FAX BY MEMORY TRANSMISSION 48,&.BB .(<3$' Dial the number in one of the following ways: Quick Dial (A-E) Speed Dial (Speed Dial key and two digit Speed Dial code number.) Group (* key and the Group letter A-E) Ten Key Pad Press the Yes key to accept the number.

  • Page 29: If You Make A Mistake

    IF YOU MAKE A MISTAKE 6' .3$' If you wish to include more destinations for this messages, press the Yes key then enter another destination. You can repeat this step as many times as necessary. 35(66 67$57 Press the No key then press the Start key.

  • Page 30: Sending A Page With Very Fine Detail

    SENDING A PAGE WITH VERY FINE DETAIL If you haven’t pressed the Start key yet, either: Press the No key: The entire number is deleted. Enter a new number. Press the Clear key: Only the last digit is deleted. You can enter up to 40 digits for a fax number: If you enter more, the number will be cleared when you enter the 41th digit.

  • Page 31: Other Features For Transmission

    OTHER FEATURES FOR TRANSMISSION OTHER FEATURES FOR TRANSMISSION Sending at a Specific Time This feature is called Send later. With it you can instruct the machine to delay transmission of your message until a later time that you specify. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

  • Page 32: Transmission Reservation

    OTHER FEATURES FOR TRANSMISSION ',$/ .(<3$' Press the Yes key, dial the fax number. and then press the Start key  67$1'%< The Send Later time cannot be more than 24 hours into the future. To cancel Send Later, just remove the document from the document feeder.

  • Page 33: Redialling

    REDIALLING REDIALLING If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Automatic Redialling The machine will automatically redial the other party under the following condi- tions: The other party’s line was busy There was no reply from the other party...

  • Page 34: Receiving Fax Messages

    RECEIVING FAX MESSAGES RECEIVING FAX MESSAGES Overview You can set up your machine to receive fax messages in four ways: Auto mode TAD(Telephone Answering Device) mode Fax mode Tel (Telephone) Mode Press Receive Mode to switch between these modes. The default mode can be set using function 47.

  • Page 35: Polling Transmission & Reception

    RECEIVING FAX MESSAGES TAD (Telephone Answering Device) Mode Note: TAD mode is not available is France. Use this mode if you have a telephone answering device connected. When someone calls your number, the machine rings a few times to give you the opportunity to answer it yourself.
  • Page 36 RECEIVING FAX MESSAGES FAX Mode 5(&(,9,1* The machine automatically starts to receive the message. TEL Mode The machine rings continuously until you answer the call. Pick up the handset. You have two options: If you hear a voice on the other end, speak in reply. If you hear a tone every few seconds, the other end is a fax terminal (also, if you don’t hear anything, the other end may be an older ma- chine that doesn’t send identification signals).

  • Page 37: Receiving Fax Messages When There Is Aproblem

    RECEIVING FAX MESSAGES WHEN THERE IS A PROBLEM RECEIVING FAX MESSAGES WHEN THERE IS A PROBLEM This feature is called Substitute Reception. If the printer is jammed or out of supplies, you will still be able to receive fax messages since any messages coming in will be stored in the machine’s memory.

  • Page 38: Making Telephone Calls

    MAKING TELEPHONE CALLS MAKING TELEPHONE CALLS A external telephone is required to make a phone call. You can use your ma- chine for dialling in the same way as you would use a telephone. This is useful when you would like to use this machine as a fax, as well as for telephone con- versations.
  • Page 39 MAKING TELEPHONE CALLS Replace the handset when you have finished. Using the External Telephone The handset lets you use the fax machine in the same way as a normal tele- phone. Pick up the handset. Dial using the Ten Key Pad, a Quick Dial or a Speed Dial. Note: Do not press the Start key.

  • Page 40: Voice Request

    MAKING TELEPHONE CALLS Voice Request Use the following procedure to talk with the other party after ending the fax transmission. Note: This function can be used after sending or receving the document. When sending a document, place it on the document feeder. When receiving, begin the procedure at step .

  • Page 41: Erasing & Printing Stored Messages

    ERASING & PRINTING STORED MESSAGES ERASING & PRINTING STORED MESSAGES Every time a fax message is stored in your machine’s memory, a new file is cre- ated. Each file is given a number. To see which files are currently in memory, print a file list.

  • Page 42: Copying

    COPYING COPYING If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Start / Copy key. Copying an original is a good way to test contrast and resolution before send- ing a document if you are not sure that the settings that you have chosen are appropriate.

  • Page 43: Other Fax Features

    OTHER FAX FEATURES This model has other features which you might find useful, but which you will use or set less often.

  • Page 44: Ecm (Error Correction Mode) And

    AND PAGE RETRANSMISSION (Error Correction Mode) AND PAGE (Error Correction Mode) RETRANSMISSION ECM is a signalling system that greatly reduces the chance of data being lost because of a bad telephone line. ECM is useful if you frequently communicate over poor telephone lines. With ECM switched on, the communication cost will increase if the line is bad, but the data will be sent much more reliably.

  • Page 45: Calling To Request A Message (Polling)

    CALLING TO REQUEST A MESSAGE (POLLING) CALLING TO REQUEST A MESSAGE (POLLING) Polling means "picking up" a document that has been left for you at a remote fax terminal. You can also leave a document in your machine’s document feeder for other machines to poll from you. Message Receiver Message Transmitter With polling, telephone line costs are charged to the person receiving the...
  • Page 46 CALLING TO REQUEST A MESSAGE (POLLING) Leaving a Document to be Picked Up by Others (Polling Transmission) Use this feature when you wish to leave a document in the document feeder for callers to pick up. You cannot specify the telephone number of the polling termi- nal (Message Receiver), but by using the ID Code there are ways to make sure that the message does not go to the wrong place, as explained below.
  • Page 47 CALLING TO REQUEST A MESSAGE (POLLING) PICKING UP MESSAGES STORED ELSEWHERE (Polling Reception) Message Transmitter Message Transmitter Message Receiver Message Transmitter This is a feature which permits your machine to call another machine and re- quest it to transmit documents. In addition, you can specify the time at which your machine makes this request, thereby avoiding the need to be by the ma- chine.
  • Page 48 CALLING TO REQUEST A MESSAGE (POLLING) ',$/ .(<3$' Dial the number. 6'BB .3$' You have two options: Enter another fax number: press the Yes key and go to step 1(;7 )$; 12" <1 Finish: Press the No key. 35(66 67$57 Press the Start key.

  • Page 49: Using The Printer

    USING THE PRINTER...

  • Page 50: Setting Up The Printer

    SETTING UP THE PRINTER SETTING UP THE PRINTER Connecting Your Printer to the Computer Your machine needs an 8-bit parallel interface that allows you to connect it to IBM PC compatible computers. Note: Cables longer than 1.8 m may result in unreliable communication. Turn off the computer and the printer.

  • Page 51: Using The Printer

    USING THE PRINTER USING THE PRINTER Starting Printing The printer starts printing automatically after the following message displayed: 5($'<   What the Printer Keys Do The following keys can be used to manually control printer settings and opera- tions of this machine. These keys are enabled when this machine is in Printer mode.
  • Page 52 USING THE PRINTER Paper Direction key ( ) (PCL3 mode only) Displays current printing orientation: portrait or landscape. Press the * key to switch the orientation. Press the Yes key to set the orientation. Font key Displays current font mode. Press the * key to step through the available fonts. Press the Yes key to set the font required.

  • Page 53: Using The Fax/Modem

    USING THE PRINTER USING THE FAX/MODEM...

  • Page 54: Fax/Modem Outline

    FAX/MODEM OUTLINE FAX/MODEM OUTLINE When installed, you can send and receive faxes directly at your PC without having to print out documents and fax them manually. Whats more, you can not only send documents to other fax machines, but send and receive faxes from other PC’s equipped with Fax/Modem’s without printing , thereby realizing the full potential of paperless fax communication.

  • Page 55: Setting Up The Fax/Modem

    SETTING UP THE FAX/MODEM Fax trans. / recv. speed 2400, 4800, 7200, 9600 bps Interface speed with PC 19200 bps Suport Fax / Modem level Class1 Data bit Stop bit Parity None SETTING UP THE FAX/MODEM Note: This procedure only applies to Winfax users who can find more de- tailed information in the Winfax manual.
  • Page 56 SETTING UP THE FAX/MODEM • Port Setting : COM 1 - COM 4 (select the port to which the RS 232C cable has been connected) • Model : Set to "Generic Class 1 (Software flow control)". • Modem Init : No setting is required.

  • Page 57: Reports

    REPORTS...

  • Page 58: Automatically Printed Reports

    AUTOMATICALLY PRINTED REPORTS AUTOMATICALLY PRINTED REPORTS The following automatically generated reports can be switched on and off: TCR—printed out after every 35 communications Transmission Result report—printed out after every transmission Memory File list—printed after a file is stored in memory. Polling Reservation list—printed after a polling file is reserved (Poll Later).
  • Page 59 AUTOMATICALLY PRINTED REPORTS 1(: ),/( 5" <1 You have two options: Switch the Memory File list on or off: press the Yes key and change the setting with the * key. When it is cor- rect, press the Yes key. $872 6(721 <...

  • Page 60: How To Print Out A Report

    HOW TO PRINT OUT A REPORT HOW TO PRINT OUT A REPORT If you need a report immediately, print it out using one of the procedures given below. TCR (Transmission Confirmation Report) The TCR gives detailed information, such as the telephone number of the des- tination, data, communication result, and the time of each communication made by your machine.

  • Page 61: User Parameter List Print

    HOW TO PRINT OUT A REPORT Memory File List This a list of files that have been stored in memory. 5($'<   Press the Function key and 3, 4 using the Ten Key Pad. 0(025< /,67" <1 Press the Yes key. 0(0 /,67 35,17 The list is printed out.
  • Page 62 HOW TO PRINT OUT A REPORT...

  • Page 63: Maintaining Your Machine

    MAINTAINING YOUR MACHINE To ensure that your machine continues to operate smoothly, some simple maintenance is required. This entails cleaning a few components. User mainte- nance should be done every 6 months.

  • Page 64: Adding Paper

    ADDING PAPER ADDING PAPER 12 3$3(5 When" " is displayed, the machine is out of paper. Add paper as explained below. Open the ASF (Automatic Sheet Feeder) cover by moving it forward. See the illustration on the right. Bend the new stack of paper a few times.

  • Page 65: Replacing The Ink Cartridge

    REPLACING THE INK CARTRIDGE REPLACING THE INK CARTRIDGE When you have used up more than about 83% of the ink cartridge, the, Power/Check lamp blinks and the following display appears: ,1. /2:  When color cartridge is installed in the carrier and used up about 83%, Power/Check Lamp blinks and the LCD displays as above.

  • Page 66: Cleaning The Machine

    CLEANING THE MACHINE CLEANING THE MACHINE To ensure that your fax machine continues to operate properly, some routine maintenance is required. This section describes how to clean various components. Cleaning the Ink Cartridge Nozzle & the Contact Remove the print cartridge. See page 64 (ink cartridge installation).
  • Page 67 CLEANING THE MACHINE Turn the fax power on. Install the ink cartridge. Test the ink cartridge. If print quality does not improve after this cleaning process, replace the ink car- tridge. If print quality still does not improve, your printer may require service. Cleaning the Document Feeding Unit Open the top cover release button.
  • Page 68 CLEANING THE MACHINE...

  • Page 69: Solving Problems

    SOLVING PROBLEMS...

  • Page 70: Document Jams

    DOCUMENT JAMS DOCUMENT JAMS Press the top cover release button and open the top cover. Carefully take out the jammed original document. Close the operation panel. COPY JAMS If there is a copy jam at the paper exit, follow these steps to solve the problem. Press the top cover release button.

  • Page 71: Technical Reference

    TECHNICAL REFERENCE...

  • Page 72: Document Specifications

    DOCUMENT SPECIFICATIONS DOCUMENT SPECIFICATIONS Before you send your document, make sure that it meets the following require- ments. Caution : Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to be damaged or become dirty.
  • Page 73 DOCUMENT SPECIFICATIONS Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials should not be placed in the docu- ment feeder. Make copies of these originals and scan the copies. Note: Copies made with a copier that uses silicone oil may cause mis- feeds.

  • Page 74: Suitable Copy Paper

    SUITABLE COPY PAPER SUITABLE COPY PAPER Standard Paper Good print quality can be obtained when you use recommended paper. Acceptable Types of Paper For printing faxes and printing in mono: • Copier paper • Laser printer paper • Bond paper •...

  • Page 75: Fax Specifications

    FAX SPECIFICATIONS FAX SPECIFICATIONS Printing Method: Ink jet plain paper Dimensions: 363 x 285 x 173 (W x D x H) Weight: 7.1 Kg without document tray or document table Power Supply: 220 ~ 240 Vac, 50 Hz; single phase Power Standby: Consumption:...

  • Page 76: Printer Specifications

    PRINTER SPECIFICATIONS PRINTER SPECIFICATIONS Resolution: 360 X 360 dots per inch Printing speed: 16 cps (Letter) 300 cps (Draft) Channels: Centronics parallel Emulation modes: Mono: IBM Proprinter X 24E HP Deskjet 500 (PCL3) Color: HP Deskjet 500C Printable Paper Plain Paper Condition: Paper Handling: Automatic paper feed...

  • Page 77: Error Message List

    ERROR MESSAGE LIST ERROR MESSAGE LIST Display Cause Solution 723 &29(5 23(1  Top cover is open. Close the top cover. 12 3$3(5 Copy paper has run out. Replenish copy paper. Copy paper jam. Open the top cover and 5(029( -$0 673 remove the jammed paper.

  • Page 78: Function List

    FUNCTION LIST FUNCTION LIST Function number Purpose page Polling Transmission & Reception Send Later Quick Dial program & edit Group Dial program & edit ID code program & edit Password program & edit RTI program & edit TTI program & edit CSI program &...

  • Page 79: Appendix (Installing The Machine & Initial Settings)

    APPENDIX INSTALLING THE MACHINE & INITIAL SETTINGS...

  • Page 80: Location

    LOCATION LOCATION For the best possible performance, install your machine in a place which satisfies the following conditions: Level Not subject to vibration Away from other electronic equipment, to avoid interference Away from areas containing corrosive gas Dust-free Condensation-free Temperature 17 to 28°C Humidity 35 to 85%RH (do not install near a humidifier) Away from heaters and air-conditioners, to avoid sudden changes of tem- perature.

  • Page 81: Installation

    INSTALLATION INSTALLATION CAUTION: Do not turn on until everything is connected properly. Connecting Up The Machine Important points about power connection: The supply from the wall outlet must not fluctuate more than 10V either side of 230V. The power cord should not be put in a place where it might trip somebody. Do not lay anything on the power cord.
  • Page 82 INSTALLING THE PAPER SUPPORTER INSTALLING THE PAPER SUPPORTER Set the paper supporter into the groove at the back of the automatic sheet feeder. Installing the Ink Cartridge Holder. Attach the ink cartridge holder on the back of the machine using the screw pro- vided.
  • Page 83 INSTALLING THE PAPER SUPPORTER Set the paper into the paper feed. a) Open the ASF (Automatic Sheet Feeder) cover by moving it forward. See the illustration on the right. b) Bend the new stack of paper a few times. Note: Only use fresh unmarked paper.
  • Page 84 INSTALLING THE PAPER SUPPORTER Connect the machine: 1) Connect the power cord. 2) Connect the telephone line. Power source : 220-240 Vac, 50 Hz Telephone line There are two kinds of the telephone lines: TT (Touch Tone) and DP (Dial Pulse).
  • Page 85 INSTALLING THE PAPER SUPPORTER Remove a old ink cartridge Place your thumb behind the ink cartridge handle. Push the handle firmly toward the back of the fax. Remove a old ink cartridge. 5) Remove the ink cartridge from its packaging. Note: Hold the ink cartridge as shown in the illustration.

  • Page 86: Some Items Must Be Programmed First

    SOME ITEMS MUST BE PROGRAMMED FIRST SOME ITEMS MUST BE PROGRAMMED FIRST Overview After you have installed your new machine and connected it to the telephone line, you should program the following items before you start using the ma- chine. Function Remark Date and Time...

  • Page 87: Quick Dial Program & Edit

    PROGRAMMING PROGRAMMING TWO CONVENIENT WAYS TO DIAL Instead of dialling the full number on the fax machine’s keypad, you can use a Quick Dial, Speed Dial or Group Dial. These features allow you to store telephone numbers in your machine’s mem- ory.

  • Page 88: Group Dial Program & Edit

    PROGRAMMING Groups Using this feature, you can store a set of telephone numbers in a Group. Use this if you have more than one receiver to whom you transmit fax massages very often. The maximum number of telephone numbers that can be stored in a Group is 30.

  • Page 89: Password Program & Edit

    PROGRAMMING Passwords Passwords prevent unauthorized people from sending fax messages on your machine. Passwords must be made up of four digit codes in the range 0001-9999 (0000 cannot be used). 5($'<   Press the Function key and 2,3 using the Ten Key Pad.

  • Page 90: Tti Program & Edit

    PROGRAMMING The TTI is printed at the top of each page you transmit. The TTI can have up to 32 characters. Use" " (space) if you wish to leave a space between two characters. 5($'<   Press the Function key and 2,5 using the Ten Key Pad.

  • Page 91: Date And Time Adjustment

    PROGRAMMING Date and Time This machine has an internal clock which is used for the following: The time shown on the display The date and time printed on fax messages you send Send Later and Poll Later Program the correct date and time with the procedure below. 5($'<...

  • Page 92: Buzzer On/Off

    PROGRAMMING Buzzer ON/OFF The buzzer is the sound that the machine makes when you press a key on the operation panel. You can switch it on or off. 5($'<   Press the Function key and 4,2 using the Ten Key Pad. %8==(5 6(7"...

  • Page 93: Copy Paper Size Selection / Change

    PROGRAMMING Copy Paper Size You have to set the paper size for received messages. The following sizes can be selected: 210 mm X 297 mm Letter: 216 mm X 279 mm (8.5 X 11’) Legal: 216 mm X 356 mm (8.5 X 14’) 5($'<...

  • Page 94: Page Count Set-Up

    PROGRAMMING Page Count Page Count numbers pages in batch format e.g. 1/3,2/3 etc. thus making it easy for the other party to identify how many pages you sent, and if there are any missing. If turned on, the following display will appear when you set your document: 3$*(6 .3$'1 When the above display appears, enter the number of pages in the document that you are sending.

  • Page 95: User Parameter Set-Up

    PROGRAMMING USER PARAMETERS These settings allow you to customize the machine to match you specific needs and circumstances. The following may be changed: • Default Scanning Density—select according to the conditions of your documents • Default Resolution • Default Reception Mode •...
  • Page 96 PROGRAMMING Default Scanning Density '(16,7<" <1 Press the Yes key if you want to change the default scanning density, or press the No key to move on to the next set- ting. %5,*+71250$/ < Press the * key to change between Nor- mal, Dark and Light, then press the Yes key.
  • Page 97 PROGRAMMING Redial Count 5(',$/ &2817 <1 Press the Yes key if you wish to change the redial count, or press the No key to move on to the next setting. 5(',$/BB .3$'< Enter the redial count (maximum 5) on the Ten Key Pad then press the Yes key. To return to standby mode, press the Function key.
  • Page 98 PROGRAMMING Restricted Access Note: Program the password before you turn this feature on. /,0,7 7;" <1 Press the Yes key if you wish to switch restricted access on or off, or press the No key to move onto the next setting. 7; 21 2)) Press the # or * keys to change the set- ting, then press the Yes key.

  • Page 99: Select Language

    PROGRAMMING PC interface set-up 3& ,) 02'(" <1 Press the Yes key if you wish to turn PC interface mode on or off. To move to the next setting, press the No key. ,) 21 2)) Use the * key to turn the PC Interface on or off, then press the Yes key.

  • Page 100: Memory Test

    PROGRAMMING Memory Test Make sure 99% appears in the display before installation. If it isn’t, mem- ory files will be erased. Turn off the machine before installation. How to test the basic memory and the memory option 5($'<   Press the Function key, and 5,4 using the Ten Key Pad.
  • Page 101 PROGRAMMING %$6,& 0(025< 1* If the basic memory test fails, press the Stop key to return to standby mode. 237,21 0(07(67 Testing option memory. 237,21 0(025< 2. If the memory option test is successful, press the Stop key to return to standby mode.
  • Page 102 PROGRAMMING Install 2 DRAMs in the direction illus- trated. Close the cover and put the machine up- right. Use Function selection 5, 4 to test the memory.
  • Page 103 Fax/modem, 48 Index FINE and HALFTONE Lamp, 12 Font Mode Key, 11, 46 Form Feed Key, 11, 46 Add Paper, 58 Free Polling, 40 Alarm Lamp, 11 Front View, 14 Auto Receive Mode, 28 Function Key, 11 Automatic Redialling, 27 Function Selection List, 72 Automatically Printed Reports, 52-53 General, 7...
  • Page 104 Reception set-up, 90 Recording Paper, 68 No / Reserv. Key, 11 Recording Paper Size, 87 Nozzle Test, 64 Redial count set-up, 91 Number of Communication, 93 Redial Key, 27, 33 Redialling, 27 Reduction, 87 ON HOOK dial, 32 Replace Ink Cartridge, 59 One Touch Key, 11 Reset Key, 11, 46 Operating Precautions, 7...
  • Page 105 User Parameter, 89 Voice Request, 34 Voice Request /On Hook key, 10 Voice Request Lamp, 11 Winfax, 49 Yes Key, 11...
  • Page 106 SUPPLIES Caution: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product. INK CARTRIDGES Ink Cartridge Type 110 Black is recommended for the best monochrome performance.

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