Related Manuals for Ricoh 170 / 180
Summary of Contents for Ricoh 170 / 180
- Page 1 OPERATOR’S MANUAL RICOH FAX 170 / 180 Type I ... RICOH FAX 180 Type II ... RICOH FAX 170 Please read all of these instructions and keep this manual by your machine.
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Page 2: Fcc Requirements
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved. - Page 3 Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000 U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1200, Arlingon, VA22209. 403-525-3234 Ricoh Business Machines Ltd.: 23/F., China Overseas Building, 139 Hennessy Road, WANCHAI, Hong Kong. 2862-2888 Ricoh Company., Ltd. 15-5, Minami-Aoyama 1-chome, Minatoku, Tokyo 107, Japan Part No.
- Page 4 The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each...
- Page 5 NOTICE TO USERS (New Zealand) Equipment connected to the interface port shall be certified to meet the requirements of Reg. 18 of the New Zealand wiring Regulations 1976. Telepermitted equipment may only be connected to the interface port. The operation of this equipment on the same line as telephones or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector.
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Page 6: Important Safety Instructions
IMPORTANT SAFETY INSTRUCTIONS Read all of these instructions. Save these instructions for later use. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. -
Page 7: Table Of Contents
Table of Contents IMPORTANT SAFETY INSTRUCTIONS INTRODUCTION WHAT DOES A FAX MACHINE DO? SOME OF THE THINGS THAT THIS MACHINE CAN DO FACSIMILE FEATURES AVAILABILITY TABLE MANUAL OVERVIEW MANUAL CONVENTIONS Key Names Displays Symbols GENERAL PRECAUTIONS POWER AND GROUNDING Power Supply... - Page 8 When You Change to Daylight Saving Time Cutting Paper Switching the Automatic Cutter On Out Line or Extension Telephone System? Setting The Access Number Cutting the Leading Edge of The Paper STORING OFTEN USED NUMBERS Three Convenient Ways to Dial Quick Dial and Speed Dial Groups (Type I Only) Programming Quick Dials...
- Page 9 Auto Select Mode FAX Mode Tel Mode When You Connect the Telephone Answering Machine If the caller is another fax machine: If the caller is a telephone caller: Receiving Fax Messages When There Is a Problem (Type I Only) Over view...
- Page 10 Operating the Tone Key (Error Correction Mode) Protection Against Wrong Connections Preventing Transfer to a Wrong Connection Preventing a Wrong Connection ( RECEPTION Rejecting Messages from Certain Senders Closed Network Reception Rejection of Messages from Unidentified Senders Authorized Reception Overview Switching Authorized Reception On/Off Selecting Whether to Exclude or Include Senders Programming the Authorized Senders...
- Page 11 Copying REPORTS AUTOMATICALLY PRINTED REPORTS SWITCHING REPORTS ON/OFF PRINTING A SAMPLE OF DATA ON THE REPORTS REPORT FORMATS REPORTS YOU CAN PRINT OUT YOURSELF MAINTAINING YOUR MACHINE DAILY CARE Procedure REPLACING PAPER Procedure PAPER CYCLING SOLVING PROBLEMS DOCUMENT JAMS COPY JAMS COMMUNICATION PROBLEMS OPERATING DIFFICULTIES DISPLAYED ERROR MESSAGES...
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Page 12: What Does A Fax Machine Do
WHAT DOES A FAX MACHINE DO? A fax machine scans your document and converts it into a series of black and white dots (the number of dots there are across and down the page depends on the resolution that you selected;... -
Page 13: Facsimile Features Availability Table
FACSIMILE FEATURES AVAILABILITY TABLE This table shows whether a feature is available or not on your machine. Make sure which model you are using: Type I or Type II. " : Possible : Impossible Feature Sending Quickly (Immediate Transmission) Scanning Quickly (Memory Transmission) Sending to More Than One Location (Broadcasting) Contrast Adjustment Resolution Adjustment... -
Page 14: Feature
FEATURE Rejection of Messages from Unidentified Senders ECM & Page Retransmission AI Short Protocol Storing And Dialing Part Of A Number (Chain Dialing) Counters Doing Two Things at Once (Dual Access) Daylight Saving Time (U.S Only) Date and Time Selecting Tone Dial or Pulse Dial (Telephone Line Type) Tonal Signal Extension System... -
Page 15: Manual Overview
Advanced Features - This section explains how to take advantage of the special features of your fax machine. Reports - This section explains the reports that the machine generates in the case of error codes or paper jams, refer to this section. (Many routine problems do not need to be solved by an experienced technician). -
Page 16: Manual Conventions
MANUAL CONVENTIONS Key Names On the operation panel, there are four buttons ( show the directions up, down, left and right. These are the scroll keys. They are often used in the operating procedures to gain access to various features. For example, if you see "Press the key"... -
Page 17: Symbols
MANUAL CONVENTIONS Most procedures start from standby mode as shown in the display. The Type I model has two types of standby display and the Type II model has one type of display. The percentage number shows how much memory spacing is remaining. indicates that the machine is in Memory Transmission mode. -
Page 18: General Precautions
GENERAL PRECAUTIONS WARNING : Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. POWER AND GROUNDING Pay attention to the following : Power Supply 1. Power requirements: North America: 115 V, 60Hz Saudi Arabia: 115 V, 60Hz or 220-240Vac, 50/60 Hz Other areas: 220-240Vac, 50/60 Hz 2. -
Page 19: Cold Weather Power-Up
COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 14°C [57°F], or condensation may form inside the machine. 1. Raise the room temparature to 20°C [68°F] at less than 10°C [18°F] per hour. 2. Wait for 30 to 60 minutes. 3. -
Page 20: Paper Precautions
PAPER PRECAUTIONS The following list of precautions tells you how to store and handle your printer paper. Unused paper Store in a dry, cool, dark place. Do not store under uneven pressure. Copies Store in a dry, cool, dark place. Do not use adhesives or writing materials containing alcohol or other organic solvents. -
Page 21: Guide To Components
GUIDE TO COMPONENTS 1. OPERATION PANEL Type I Model (USA) (ASIA) Type II Model... - Page 22 Reception Mode Key Auto Select Indicator Manual Receive Indicator Detail Indicator Fine Indicator Resolution Key Halftone Key/ Halftone Indicator Check Display Indicator Yes Key ( No Key ( Arrow Keys Function Key Quick Dial Key Speed Dial Key/ Tel Directory Key Pause/Redial Key On Hook Dial Key Clear Key...
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Page 23: Front View
GUIDE TO COMPONENTS 2. FRONT VIEW Handset Operation Panel 3. REAR VIEW Transparent Strip Speaker Volume Control Document Table LINE TEL2 Telephone Handset Jacks Copy Tray Document Guide Telephone Company’s Jack TEL1... -
Page 24: Installing The Machine
When moving the machine, first disconnect the telephone line, then the power cord. NOTE : Before doing the installation procedure, check the contents of the box . In some models, some of the accessories have already been installed. Fax Machine Paper Roll Document Table Copy tray... -
Page 25: Installation Procedure
INSTALLING THE MACHINE Installation Procedure 1 Attach the accessories to the main machine. 1-1) Copy Tray [A] 1-2) Document Table [B] 1-3) Quick Dial Sheet [C] 1-4) Telephone Cord [D] NOTE: Make sure the transparent strip that prevents paper curling is above the copy tray. - Page 26 2-6) Close the printer paper cover until it audibly locks into place. 3. Connect up the machine. 3-1) Plug in the power cord. 3-2) Connect the telephone line. 3-3) Connect the telephone handset [F] to the telephone Jack. 3-4) Connect an external telephone it you wish.
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Page 27: Some Items Must Be Programmed First
(or the sender’s organization), and the date and time that the fax was sent. In addition, you also have to make sure that the fax machine’s dialing circuits are set up correctly. There are two settings: Pulse Dial and Tone Dial. If you select the wrong setting, your machine will not be able to dial the fax number. -
Page 28: Setting The Date And Time
Setting the Date and Time Your fax machine has an internal clock. It controls the following features: The time display on the operation panel while the machine is idle. Operation of time-delay features like Send Later. The date and time that is printed out at the other end on pages received from your machine. -
Page 29: Setting Your Machine's Identification
SOME ITEMS MUST BE PROGRAMMED FIRST Setting Your Machine’s Identification There are three labels with which to identify yourself to the operator at the other end. These labels are called the RTI, the TTI and the CSI. RTI (Remote Terminal Identification)and CSI (Called Subscriber Identification): These appear at the other end in the display on the operation panel during communication, and on reports after communication. -
Page 30: Tti (Page Header)
2 Press the key until the screen is as shown opposite. 3. Press the Yes key. 4. Input the RTI that you will be using. Example: XYZ COMPANY NOTE: This name cannot be more than 20 characters long. Inputting and editing are explained on page 100. -
Page 31: Csi (Telephone Number Display)
The CSI can have up to 20 characters (only numbers and spaces can be used). Enter your fax machine’s telephone number, because some features of your machine may not work if the CSI is not the same as the telephone number. -
Page 32: Tone Dial Or Pulse Dial
Exchanges using Tone Dialing (also known as DTMF, TT or sometimes PB) Exchanges using Pulse Dialing (also known as PD or DP) The telephone line type setting in your fax machine must match the type of exchange that you are connected to. If you are not sure what type your local exchange is, ask your telephone company. -
Page 33: Cutting Paper
SOME ITEMS MUST BE PROGRAMMED FIRST 3. Press the Yes key. 4. Use the keys to switch this fea- ture on or off. 5. Press the Yes key to store your setting, then press the Function key. Cutting Paper This machine has two paper cutting settings. Manual Paper Cutting Automatic Paper Cutting You must select whether or not the machine should cut the paper automatically... -
Page 34: Out Line Or Extension Telephone System
Out Line or Extension Telephone System? You can select an extension line or out line using the PABX Access System. Out line: You get an outside line without doing anything. Inside line: You get an outside line by dialing the access number before the telephone numbers. -
Page 35: Cutting The Leading Edge Of The Paper
SOME ITEMS MUST BE PROGRAMMED FIRST Cutting the Leading Edge of The Paper In situations where the machine is not copying or receiving messages very often, the edge of the paper roll may curl. If this feature is on, the machine will automatically cut off the curled part before receiving or copying. -
Page 36: Storing Often Used Numbers
STORING OFTEN USED NUMBERS Three Convenient Ways to Dial Instead of dialing the full number on the fax machine’s keypad, you can use Speed Dial, Quick Dial or Group Dial. These features allow you to store telephone numbers in your machine’s memory. -
Page 37: Groups (Type I Only)
STORING OFTEN USED NUMBERS Groups (Type I Only) If you frequently send the same message at the same time to more than one place, program these telephone numbers into a group. Then you can send the message to all the addresses in that group with just a few keystrokes. You can also program a name for that group (for example, "Branch Offices"), which will be displayed before you press the Start key. -
Page 38: Programming A New Quick Dial
Programming a New Quick Dial 1. Press the Function key and 3,1 using the ten keypad, then press the Yes key. At this time you can print a Quick Dial List if you press the key, then press the Start key. 2. -
Page 39: Erasing A Quick Dial
STORING OFTEN USED NUMBERS 2. Press the Quick Dial key that you wish to edit. Example : Quick Dial 01 If the wrong number is displayed, use the keys to scroll through the Quick Dial keys on the screen. 3. Press the Yes key. 4. -
Page 40: Programming Speed Dials
4. Erase the number: Press the No key and then press the Yes key 5. Either: Program another: Go to step 2. Print a list of Quick Dial numbers: Press the Finish : Press the Function key. Programming Speed Dials Using this feature, you can store telephone numbers as Speed Dial Codes. -
Page 41: Editing A Speed Dial
STORING OFTEN USED NUMBERS 5. To enter a label for this Quick DIal : Press the Yes key. If you do not wish to program a label: Press the No key. 6. Enter the label for this Speed Dial Example : WASHINGTON OFFICE. Inputting and editing : see page 100. -
Page 42: Erasing A Speed Dial
8. When you have entered the new label: Press the Yes key. If the display is not as opposite, press the Yes key again. 9. Either: Edit another: Go to step 2. Print a list of Speed Dial Numbers: Press the Finish : Press the Function key. -
Page 43: Editing Group Dial
STORING OFTEN USED NUMBERS 3. Press the Yes key. 4. Press the Quick Dial key you wish to program the Group Dial in, then press the Yes key. 5. Either: If you wish program a label: Press the Yes key. If you do not wish to program a la- bel: Press the No Key, then go to step 8. -
Page 44: Erasing Group Dials
2. Enter the group station number which you wish to edit using the ten key pad, then press the Yes key. 3. Either: Change the Quick Dial key where the group is stored: Press the Yes key. Then press the new Quick Dial key. -
Page 45: Programming The Group Key
Programming the Group Key You can program 3 groups. However, there is no room in Quick Dial keys, this group key is helpful. You have to program the 10 of the Quick Dial key as the group dial key. 1. Press the Function key and 3,1 using the ten keypad, then press the Yes key. -
Page 46: Basic Operation
This is called Memory Transmission : It is convenient because: Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting for the transmission to be be completed). While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine a long time). -
Page 47: Sending Quickly(Immediate Transmission)
SENDING IMMEDIATELY VS. SCANNING QUICKLY Sending Quickly(Immediate Transmission) For Type II models, you can skip step 1 and 2 because the machine is always in Immediate Transmission mode. The advantages and disavantages of Immediate Transmission and Memory Transmission are discussed on pages 35. 1. -
Page 48: Scanning Quickly (Memory Transmission, Type I Only)
Scanning Quickly (Memory Transmission, Type I Only) 1. Make sure that the machine is in standby mode. The display on the operation panel must be as shown on the right. 2. If the display does not look like above, then press the Line Select key. 3. -
Page 49: Sending To More Than One Location (Broadcasting)
SENDING IMMEDIATELY VS. SCANNING QUICKLY 5. The machine dials, and the line to the other party is connected. NOTE: Watch the display. The identification of the other party will appear. If you have dialed the wrong number, as soon as possible press the Stop key before you are connected. -
Page 50: Printing The Stored Messages
3. Press the Yes key. 4. Either : Erase the file: Press the Yes key. Keep the file: Press the No key. 5. Either: Erase another file: Press the Yes key and go to step 2. Finish: Press the Function key. NOTE: When there are no apropriate files, "... -
Page 51: Possible Problems
SENDING IMMEDIATELY VS. SCANNING QUICKLY Possible Problems You want to take out the document: Open the operation panel and take out the document. CAUTION: Do not pull out the document without opening the operation panel or you will damage the machine. You want to send more than 10 pages: While the last page is being fed in, place more pages (up to 10) in the feeder. -
Page 52: Resolution
Resolution If your document contains fine print or detailed diagrams, use a higher resolution setting. Standard: Suitable for most typewritten documents. When the Detail and Fine indicators are not lit, this mode is selected. Detail: Use for documents with small print or fine details. When the Detail indicator is lit, this mode is selected. -
Page 53: Home Position Setting Adjustments
SENDING IMMEDIATELY VS. SCANNING QUICKLY Home Position Setting Adjustments For resolution and halftone, you can select whether the settings return to the home position at the end of transmission (in a new machine, they do). Also, you can change the settings of the home position. If you need other adjustments, contact a service representative. -
Page 54: Dialing With The Telephone Directory
Dialing with the Telephone Directory This can be done for any number that you have stored as a Speed Dial code with a label programmed for it. Example: You wish to Dial "XYZ CO. LONDON" 1. Make sure that the machine is in standby mode. -
Page 55: Other Features For Transmission
SENDING IMMEDIATELY VS. SCANNING QUICKLY Other Features for Transmission When you make a routine transmission, you can use a few optional features. Press the key to access them. Sending at a Specific Time Using this feature, you can instruct the machine to delay transmission of your message until a later time which you specify. -
Page 56: Printing The Page Number (Immediate Transmission Only)
Printing the Page Number (Immediate Transmission Only) When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Number feature, you can select the format in which the page numbers are printed. If you do not use Page Number: Page numbers will be printed only as a sequence (for example P1,P2,P3). -
Page 57: Sending Your Identification At The Top Of Your Message
Changing Transmission Mode (Type I Only) Sending Your Identification at the Top of Your Message Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page. -
Page 58: Redialing
2. Press the Yes key. The settings for switch 0 are now shown in the display. The setting that you need to change is that for digit 6. 3. If you wish to change the setting, press 6 using the ten keypad. 4. -
Page 59: Using The Redial Key
REDIALING Using the Redial Key The machine remembers the last 10 (last one in a Type II Model) number that you have input. If you have to redial the numbers, either: Type I Models: Just press the Redial key until the number or name of the party you wish to redial is displayed, then press the Start key. -
Page 60: Receiving Fax Messages
While the machine is ringing you have a chance to answer the call, after ringing stops, the fax machine takes the line and you are no longer able to answer the call yourself. The Auto Ring Count is the number of ringings that the machine will ring. -
Page 61: Connecting The Telephone Answering Machine (Tam) To Your Fax
Reception Mode key under the indicators until the both lights go out. Your machine will treat each incoming call as if it comes from a fax machine. You do not have to be by the machine, as long as you have kept the power on. -
Page 62: Receiving
2. You have two options: Pick up the handset. If a person is at the other end, you can can continue a normal conversation. However, if it is a fax machine, press the Start key then replace the handset to receive the message. -
Page 63: Tel Mode
2. If you do not pick up the phone before the Auto Ring Count is reached, the answering machine takes the call (it starts recording). 3. If the fax machine hears a fax machine identification signal from the other end, it switches to fax mode automatically for this call. It immediately takes the line over from the answering machine and receives the fax message. -
Page 64: Receiving Fax Messages When There Is A Problem (Type I Only)
Receiving Fax Messages When There Is a Problem (Type I Only) Over view If the printer is jammed or out of supplies, you will still be able to receive fax messages; any messages coming in will be stored in the machine’s memory. This is called Substitute Reception. - Page 65 RECEIVING FAX MESSAGES If you wish to switch Substitute Reception on or off, do the following. If you need more information about the User Parameter Settings adjustment procedure (see page 102). 1. Press the Function key and 6,2,2,2,2,6,3 using the ten keypad, then press the Yes key.
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Page 66: Changing Reception Mode
CHANGING RECEPTION MODE This feature is useful because it lets you switch the reception mode quickly for just one call. For example, if you are in Telephone mode and an incoming call turns out to be a fax, you can instantly change over to Fax Mode and receive the message. -
Page 67: Making Telephone Calls
Just press the On Hook Dial key, and dial the number: When you hear the other party on the fax machine’s built-in speaker, you can pick up the handset. This keeps both hands free for referring to telephone numbers while you are dialing. -
Page 68: Using The Handset
Using the Handset Using the fax machine’s built-in handset, you can use the fax machine in the same way as a normal telephone. Pick up the handset and dial on the fax machine’s ten keypad (or use a Quick Dial key or a Speed Dial Code if you wish). -
Page 69: Advanced Features
ADVANCED FEATURES TRANSMISSION Storing an Often Used Document (Type I Only) Overview If you often find that you have to often send a particular page to people (for example, a map, a standard attachment or a set of instructions), store that page in memory in an Auto Document assigned to a Quick Dial Key. -
Page 70: Using A Program
5. Press the Yes key. 6. Press the Yes key. The document be- gins to be scanned. 7. Either Enter the label: Press the Yes key. Otherwise: Press the No key. Go to step 10. 8. Enter the label for this Auto Document. 9. -
Page 71: Printing The Contents Of An Auto Document
TRANSMISSION Printing the Contents of an Auto Document 1. Press the Function key and 5,3 using the ten keypad. Then press the Yes key. 2. Press the Quick Dial key that holds the Auto Document that you wish to see. 3. -
Page 72: Tonal Signals
Tonal Signals On this model the key on the ten keypad is used as the Tone Key. Some organizations offer you a special service by telephone, which you can access by transmitting Touch Tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services. -
Page 73: Ecm (Error Correction Mode)
TRANSMISSION (Error Correction Mode) (Type I Only) ECM is a signaling system that greatly reduces the chance of data being lost because of a bad telephone line. ECM is useful if you frequently communicate over poor telephone lines. With ECM switched on, the communication cost will increase if the line is bad, but the data will be sent much more reliably. -
Page 74: Protection Against Wrong Connections
Protection Against Wrong Connections Preventing Transfer to a Wrong Connection This feature prevents the automatic switching equipment in the telephone network from accidentally connecting you to the wrong terminal. However, it does not help you if you dialed the wrong number yourself. So, even if this feature is switched on, you should still check your operation panel display to check whether you have reached the correct terminal, and be ready to press the Stop key if the wrong terminal’s RTI or CSI is displayed. -
Page 75: Preventing A Wrong Connection ( Id Transmission)
TRANSMISSION Preventing a Wrong Connection ( This feature helps to stop you from accidentally sending a fax messages to terminal that is outside your network. The ID codes of the communicating machine are checked. If they are not the same the communication is stopped. The ID code is the same as the polling ID. -
Page 76: Reception
RECEPTION Rejecting Messages from Certain Senders Closed Network Reception This feature may help you to prevent reception of excessive a amounts of junk fax mail. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped. Contact a service technician if you are interested in this feature. -
Page 77: Authorized Reception
RECEPTION 2. Press the Yes key then press the until Switch 05 is displayed. 3. If you wish to change the setting, press 1 using the ten keypad. 4. Finish: Press the Yes key, then press the Function key. Cross-references Substitute Reception: see page 53. -
Page 78: Switching Authorized Reception On/Off
The number of RTI/CSI’s that you can store for use with this feature and the forwarding feature is limited to 30 for Type I Models and 10 Type II Models. However, you can use Wild Cards to extend the number of RTI/CSI’s that you can specify. -
Page 79: Programming The Authorized Senders
RECEPTION 3. Change the setting of digit 3. Press 3 us- ing the ten keypad . 4. Finish: Press the Yes key, then press the Function key. Programming the Authorized Senders 1. Press the Function key and 6,2,2,2,2,7,1 using the ten keypad then press the Yes key. - Page 80 3. Press the key until the RTI/CSI that you wish to edit appears. 4. Press the Yes key. 5. Edit this RTI/CSI and input the correct one . 6. Press the Yes key. If the display is not as opposite, press the Yes key again. 7.
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Page 81: Forwarding (Type I Only)
RECEPTION Forwarding (Type I Only) Overview This feature is known as "Follow Me". Using this feature, you can pass fax messages coming in from certain locations on to other fax machines. The terminals that receive your forwarded messages are called "Forwarding Stations". The senders whose incoming messages you want to pass on are called "Specified Senders". -
Page 82: Programming The Forwarding Feature
You can select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the output. This mark brings to the other party’s attention that this message has been forwarded. See page 73 for more about the Forwarding Mark. -
Page 83: Editing The Forwarding Feature
RECEPTION 7. Either: Store this RTI as a wild card: Press the Yes key. Otherwise: Press the No key. 8. Either: Input another RTI/CSI: Go to step 4. Input another Forwarding Station number: Press the No key. Go to step 2. Finish: Press the Function key. -
Page 84: Switching Forwarding On/Off
8. Either: Store this RTI as a Wild Card: Press the Yes key. Otherwise: Press the No key 9. Either: Input another RTI/CSI: Go to step 5. Input another forwarding station number: Press the No key. Go to step 3. Finish: Press the Function key. -
Page 85: Switching Local Printing On/Off
RECEPTION Switching Local Printing On/Off When you switch Forwarding on, messages your machine forwards are not printed. If you wish, you can also print them from your machine. 1. Press the Function key and 6,2,2,2,2,6,3 using the ten keypad, then press the Yes key. -
Page 86: Wild Cards
Wild Cards This feature greatly enhances the effectiveness of the following features: Authorized Reception Forwarding In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from. Then, when your machine detects an incoming call, it checks the RTI and CSI of the other terminal, and acts accordingly. -
Page 87: Other
OTHER Calling to Request a Message (Polling) Overview Polling means "picking up" a document that has been left for you at a remote fax terminal. You can also leave a document in your machine’s memory (on Type I models) or in the document feeder (Type II models) for other machines to poll from you. -
Page 88: Leaving Documents To Be Picked Up By Others (Polling Transmission)
Leaving Documents to Be Picked up by Others (Polling Transmission) Use this feature when you wish to leave a document in the document feeder for callers to pick up. On Type I models only, you can store the documents in memory until someone picks them up. -
Page 89: Stored Id Override
OTHER 2. Press the Start key. Your fax message is held on polling standby. NOTE: If you have not yet stored an ID Code using Function 61, you will be asked to enter an ID Code. Proceed in the same way as for step 4 in "Stored ID Override"... -
Page 90: Canceling Polling Transmission Files
Canceling Polling Transmission Files Type I Models 1. Press the Function key and 2,3 using the ten keypad, then press the Yes key. To print a list of files, press the key. 2. Either: If you do not know the file number : Scroll though the file numbers with key until the required file ap- pears. -
Page 91: Picking Up Messages Stored Elsewhere (Polling Reception)
OTHER 3. If you wish to switch something on or off, press the Yes key, then use the keys until the displayed setting is correct. 4. Finish : Press the Yes key. Picking up Messages Stored Elsewhere (Polling Reception) Message Receiver Use this feature when you wish to poll a message from another terminal. -
Page 92: Canceling Polling Reception
2. Press the key until " " is displayed. 3. Press the Yes key. 4. Enter the ID Code that you wish to use for this message. Example: 0917. Press 0,9,1,7 using the ten keypad, then press the Yes key 5. -
Page 93: Options For Polling Reception
OTHER Options for Polling Reception When you are in the Polling Reception mode, only the send later option is available. 1. Press the key until " is displayed. 2. Press the Yes key. 3. Example: Send at 11:30 PM Press 1,1,3,0,# using the ten keypad. To change AM to PM or the other way around, Press # key. -
Page 94: Rds (Remote Diagnostic System)
(Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it. -
Page 95: Ai Short Protocol
Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate. -
Page 96: Automatically Printed Reports
REPORTS AUTOMATICALLY PRINTED REPORTS Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the user parameter settings. TCR (Transmission Confirmation Report) This report gives details on each communication made by your terminal. It is automatically output every 35 communications on Type I Models and every 10 communications on Type II Models. -
Page 97: Switching Reports On/Off
SWITCHING REPORTS ON/OFF Power Failure Report (Type I Only) This report is printed if the machine’s power was off long enough to erase the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost. -
Page 98: Printing A Sample Of Data On The Reports
4. If you wish to change the setting, press the appropriate key on the keypad. 6. Finish: Press the Yes key, then press the Function key. NOTE: To switch the Error Report on or off, contact a service technician. PRINTING A SAMPLE OF DATA ON THE REPORTS This feature is only available on the Type I model. -
Page 99: Report Formats
REPORT FORMATS Example 1. Error Report The following report means that the machine sent four pages but there were errors during the first two pages. Error Report FILE ADDRESS 0087 XYZ CO. NEW YORK PAGE NOT SENT P. 1 Example 2. TCR <TX>... -
Page 100: Reports You Can Print Out Yourself
REPORTS YOU CAN PRINT OUT YOURSELF You can print these reports at any time by following the steps below. TCR (Transmission Confirmation Report) In addition to the automatic output of this report, you can print the TCR at any time. 1. - Page 101 REPORTS YOU CAN PRINT OUT YOURSELF Authorized Reception List This is a list of all terminal names that you have specified for Authorized Reception, including Wild Cards. 1. Press the Function key and 6,2,2,2,2,7,1 using the ten keypad, then press the Yes key. 2.
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Page 102: Maintaining Your Machine
MAINTAINING YOUR MACHINE DAILY CARE If the room is cold, refer to "Cold Weather Power-up" on page 8 before disconnecting the power cord. For Type I models only, before turning off the machine make sure that the remaining memory capacity is 100%. If the machine is disconnected, any fax messages in the memory may be lost. - Page 103 DAILY CARE 4-4) Push back down the green levers while pressing the white rollers down into place. 4-5) Make sure the levers are pulled down. Close the operation panel until it audibly locks into place. NOTE: If you hear an unusual noise when you are closing the operation panel, check the green levers have been pulled down to the bottom.
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Page 104: Replacing Paper
REPLACING PAPER When" correctly. Install a new roll or reset it . Procedure 1. Lift the catch to unlock the printer cover. Then, hold the paper guides and open the cover. 2. Unpack the new thermal paper and in- cert the rod into the paper roll as shown, then set the roll into the machine. -
Page 105: Solving Problems
SOLVING PROBLEMS DOCUMENT JAMS If the Check Display indicator is lit, and the message " appears on the display, there is a document jammed in the feeder. Do the following to remove the jam. 1. Carefully pull open the operation panel by pulling the top edge of the panel up and away from the machine 2. -
Page 106: Copy Jams
COPY JAMS If the Check Display indicator is lit and " there is a piece of paper jammed in the printer. Do the following to remove the jam. 1. Carefully Lift the catch to unlock the printer cover. Then, hold the paper guides and open the cover. -
Page 107: Communication Problems
If it was: An error during transmission: Resend the fax message. If the same problem happens again, call the other party to make sure that their fax machine is working. An error during reception: Call the sender and ask them to send the message again. -
Page 108: Displayed Error Messages
DISPLAYED ERROR MESSAGES If an error occurs, one of the following messages may be displayed. The message may only be displayed briefly, so if you are watching for errors, stay by the machine and watch display. Display Required Action The Printer cover is not closed or the paper roll is out. -
Page 109: Error Codes
ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax machines cannot. - Page 110 Code 1-00 Document jam. Improperly inserted document. 1-01 Document length exceeded the maximum limit. Same as for code 1-001. 2-XX Possible fault in your machine. 4-00 The page took too long to send. Send again at a lower resolution, or without halftone.
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Page 111: Technical Reference
TECHNICAL REFERENCE ENTERING TELEPHONE NUMBERS When you want to dial a telephone number or store a number as a Quick Dial key or Speed Dial, type it into the machine using the ten keypad on the operation panel. ENTERING NAMES AND LABELS When is displayed, you can use Quick Dial keys 01 to 09 to enter letters. -
Page 112: On/ Off Switches And User Parameters
ON/ OFF SWITCHES AND USER PARAMETERS Some of the features in this machine can be switched on or off, and some of them do not work unless they are switched on first. Other features can be adjusted in various ways. Each adjustment or on/ off switch is explained in the relevant sections of the manual. -
Page 113: User Parameter Settings
ON/ OFF SWITCHES AND USER PARAMETERS A table showing the order of appearance of the switches is given below. Some of these switches may not be seen depending on the options that have been installed in the machine (* this feature is available only on Type I models). Telephone Line Type Authorized Reception Daylight Saving Time (USA Only) - Page 114 NOTE: Each switch contains 8 digits, which act as on/off switches for various features. The digits are numbered from 0 to 7. the setting of digit 7 is shown at the left side of the display and digit 0 is at the right. 4.
- Page 115 ON/ OFF SWITCHES AND USER PARAMETERS Digit TSI Printing 4 to 7 Do not change these settings. Digit 03 - Automatic printing of reports Digit Communication Result Report (Type I Only) Do not change this setting. File Reserve Report (Memory Transmission) (Type I Only) File Reserve Report ( Polling Reception) Communication Result Report (Polling Reception)
- Page 116 Switch 08 - Various Features with Authorized reception Digit 0 to 1 Do not change this settings. Authorized reception Digit 3 Digit2 2 to 3 4 to 5 Do not change these settings. Forwarding Digit 7 Digit6 6 to 7 Switch 09 - Do not use.
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Page 117: Counters
COUNTERS These counters will help if you wish to keep a regular check on how many pages your machine has sent, received and copied. Counter: The number of pages that your machine has sent. (Transmit) RX ( ) Counter: The number of pages that your machine has received. Receive Scan Counter: The number of pages that your machine has scanned copy mode). -
Page 118: Document Type
DOCUMENT TYPE Before you send your document, make sure that it meets the following requirements. Caution : Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty. - Page 119 DOCUMENT TYPE Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials and photographs should not be placed in the document feeder. Make copies of these originals and scan the copies. NOTE: Copies made with a copier that uses silicone oil may cause a misfeed. To avoid this, do not scan such copies until five or ten minutes after copying.
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Page 120: Limits On The Use Of Stored Telephone Numbers
LIMITS ON THE USE OF STORED TELEPHONE NUMBERS The following table show the limitations that the various features of your fax machine have. 1. Communication Feature Broadcasting from Maximum number of destinations : 10 memory (Type I Only) Polling reception Maximum number of addresses that can be polled in one operation: 10 (Model Type I) 2.Programming... -
Page 121: Specifications
SPECIFICATIONS Dimensions: 396mm x281mm x108mm [15.6" x 11.06" x 4.25"] Weight: 4.6 Kg [9.8lbs] without thermal paper Power Supply: North America:115 Vac, 60Hz; single phase Saudi Arabia: 115 Vac, 60Hz; single phase/ 220 - 240 Vac, Other areas: 220 - 240 Vac, 50/60 Hz; single phase Power Consumption: Asia... -
Page 122: Glossary
GLOSSARY ADF (Automatic Document Feeder): A device which feeds the pages of a multi-page document one at a time, in the order that you arranged the pages in the stack. Batch Numbering (Page Count): This is a way of numbering pages that allows you to check whether you received all pages, and if not, which ones are missing. - Page 123 GLOSSARY DPI (Dots Per Inch), or L/mm (Lines Per Millimeter): This is the unit of resolution. The scanner scans your document according to the selected resolution. An 8 1/2" x 11" page is broken down into about 1,728,000 dots if standard resolution is used. (Digital compression techniques for G3 convert these into about 200,000 bits.) ECM (a Error Correction Mode): This is signaling method that is designed to eliminate transmission errors on even...
- Page 124 GLOSSARY Polling File: This is a set of instructions (destinations to be polled, time of polling) for polling reception. Pulse Dialing This method of dialing uses a string of pulses to represent each dialed digit. Reception: The act of receiving a document. Remote Terminal Identification.
- Page 125 GLOSSARY...
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Page 126: Index
INDEX AI Short Protocol, 84 Authorized Reception, 66 Authorized Reception List, 90 Auto Document, 58 Auto Ring Time, 49 Automatic Cutter, 22 Automatic Redialing, 47 Automatically printed reports, 85 Autoselect Mode, 49 Blocking Wrong Connection Reception, 65 Broadcasting, 38 Calling to request a message, 76 Chain Dial, 34 Changing Transmission Mode, 46 Closed Network Reception, 65... - Page 127 Paper Saver, 82 Polling, 76 Polling Clear Report, 86 Polling ID, 76 Polling Reception, 80 Polling reception, Stored ID override, 80 Polling Transmission, 77 Polling transmission, ID Override, 78 Power Failure Report, 86 Power Supply, 7, 15 Prefix Number, 23 Preventing transfer to a wrong connection, 63 Printing a sample of data on the reports, 87 Printing TTI , 46...
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Page 128: Function List
FUNCTION LIST Type I Models Polling Reception Polling Transmission Free Polling Transmission Erasing Memory Files Erasing Polling Reception Files Erasing Polling Transmission Files Programming Quick Dial / Printing The Quick Dial List Programming Speed Dial / Printing The Speed Dial List Programming Group Dial / Printing The Group Dial List Storing and erasing an Auto Document Printing the TCR... -
Page 129: Type Ii Models
Type II Models Polling Reception Polling Transmission Free Polling Transmission Erasing Polling Reception Files Programming Quick Dial / Printing The Quick Dial List Programming Speed Dial / Printing The Speed Dial List Printing the TCR Printing the Telephone Number List Function 60 and above can only be used after a password has been entered System Set Up: Polling ID, RTI, TTI, CSI, PSTN Access Number, Auto Ring Time... - Page 130 Quick Reference Card Basic Transmission Procedure [Type I Model] Memory Transmission Make sure that the machine is in standby mode. Check that the Memory indicator is lit. If it is not lit, press the Line Select key. Carefully place the document in the feeder. Select the resolution (and halftone if necessary) You may select one or more of the following options.
- Page 131 [Type II Model] Make sure that the machine is in standby mode. Carefully place the document in the feeder. Select the resolution (and halftone if necessary) You may select one or more of the following options. To select an option, press the right arrow on the scroll key, then press one of the following combinations of keys.
- Page 132 ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with this fax equipment. This is accomplished by means of energy saving features such as Low Power (Energy Saver) modes and Night Timer.
- Page 133 If you follow the procedure below, your pger will display the sender’s telephone number and message numbers when your fax machine has received a voice message. NOTE: You must program the paging telephone number first.
- Page 134 5. Press the Yes key to store your setting, then press the Function key. When your fax machine receives a new voice message, it will make yur pager beep 10 times. NOTE: You must program the telephone number first.
- Page 135 4. Use the j and the k keys to switch this feature on or off. 5. Press the Yes key to store your setting, then press the Function key. When you go out, you can hear the received voice messages from your machine using this feature.
- Page 136 5. Press the Yes key to store your setting, then press the Function key. 1. Dial your fax machine. 2. Immediately after hearing the telephone answering machine’s message you must press the # key. 3. You enter your Remote ID code, then press the # key. A single high-pitched beep will be heard.
- Page 137 1. Press the Function key and 6,2,2,2,2,6,2 using the ten keypad. Then press the Yes key. 2. Press the k key until " TOLL SAVING ON/OFF " is displayed. 3. Press the Yes key. 4. Use the j and the k keys to switch this feature on or off.
- Page 138 If the call happens to be a fax message, the message will be given to the fax machine automatically. If the other party calls you, a recorded message will be played automatically. The message is fixed at the factory.
- Page 139 2. Press the Yes key, then press the key until the setting for Switch 07 is shown. 3. Change the setting of digit 1. If you wish to change the settings press 1 using the ten keypad. 4. To finish: Press the Yes key, then press the Function key. 2.
- Page 140 5. After playing back all received mes- sages, the beep tone is transmitted 5 times and it will return to standby mode. Clearing All the All Received M essages 1. Make sure that the machine is in TAM mode. 2. Press the No key. 3.
- Page 141 Put I n The Batteries (type I M odel Only) All fax messages stored in the memory may be erased if power is switched off. If you wish to avoid this, please put two batteries into the machine. NOTE: Do not turn on the machine. 1 Open the battery cover on the bottom of the machine.
- Page 142 ERRATA [P13] Accessories One paper holder rod is also packed with the machine. [P14] Installation Procedure 2-3) Set the paper guides [E] at each end to match the paper size. The paper roll must be set in the center. 2-4) Insert the rod into the paper roll as shown, then set the roll into the machine (hold the roll in a direction so that it rolls away from you when the leading edge is pulled upward).
- Page 143 ERRATA WARNING: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
- Page 144 NOTICE TO USERS (New Zealand) Equipment connected to the interface port shall be certified to meet the requirements of Reg. 18 of the New Zealand wiring Regulations 1976. Telepermitted equipment may only be connected to the interface port. The operation of this equipment on the same line as telephones or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector.
- Page 145 IMPORTANT SAFETY INSTRUCTIONS Read all of these instructions. Save these instructions for later use. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
- Page 146 Pick up the handset. If you hear a voice then continue a normal conversation. If you hear a tone then the other end is a fax machine. Make sure the document feeder is empty, press the Start key to start receiving and replace the handset.
- Page 147 Pick up the handset. If a person is at the other end, you can continue a nor- mal conversation. However, if it its a fax machine (if you hear the tone), press the Start key, then replace the handset to receive the message.