Clerk Numbers, Secret Codes And Names - Olivetti ECR 2500 Euro Instruction Manual

Clerk Numbers, Secret Codes and Names

Clerk codes are a special security feature to control access to the
register. You can program up to 26 individual clerk numbers linked to
secret entry codes of three digits each. By enabling the Clerk System
Active option as indicated in the Programming System Options section,
the register assigns the default security [000] to all clerks. You can also
assign a name to each of the 26 Clerks, which will be printed on the
customer receipts, on the journal and on all management reports
analysing the transactions of that specific Clerk.
Programming a Secret Code Linked to a Clerk
Number
1. Insert the PRG key into the Control Lock and turn it to the PRG
position.
2. Type [121] and then press the [void] Key to activate the Clerk
system.
3. Type [444444] and press the [amt tend/total] key. The symbol "C"
is displayed on the left-hand of the displays and the message
"CLERK PASS" is displayed on the upper row of the operator
display.
4. Type a number to which the secret code will be linked.
5. Set a three-digit secret code by typing three [numeric keys].
6. Press the [clerk] key.
Repeat the above operations (from step 4 to step 6) to assign a secret
code to the remaining 25 Clerks or use the [clear] key to exit from
Clerk Secret Code programming.
If you wish to change the clerk's secret code and the Clerk system is
already activated, there is no need to perform step 2 above.
Example: Assign secret code 106 to Clerk 1 for the first time.
Type/Press:
[121] + [void] + [444444] + [amt tend/total] + [1] + [106] + [clerk]
Deactivating the Clerk System
Proceed as follows if for any reason you wish to deactivate the Clerk
system, in other words if you no longer want to enter a clerk number
and related secret code to perform sales transactions.
1. Insert the PRG key into the Control Lock and turn it to the PRG
position.
2. Type [120] and then press the [void] key.
Entering a Clerk Number/Secret Code Before Cash
Register Operations
Proceed as follows to enter a defined Clerk number and secret code
before using the cash register in REG 1/REG 2 operating mode.
1. Turn the Control Lock to the REG 1/REG 2 position.
2. Type a Clerk number [1, 2, ... or 26].
3. Type the corresponding three-digit code.
4. Press the [clerk] Key.
The clerk number appears on the left-hand side of the operator and
customer displays and the message "CLERK 1" or the name of the clerk
is displayed on the upper line of the operator display and is printed
under the date on the customer receipt and journal.
Assigning Clerk Names
This cash register feature is useful for rapid identification of the
different clerks which are enabled to use the cash register. You can
program a clerk name or identifier of up to 18 characters long by using
the Character Code Table provided in the Appendix of this manual or
by using the alphanumeric keypad. The assigned Clerk name will be
automatically printed on all receipts, journal records and management
reports carried out with the associated clerk number and displayed on
the upper row of the operator display. However, you can also program
the cash register to not print the assigned Clerk name. Refer to the
section entitled Programming System Options for more information.
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