Olivetti ECR 7900 User Manual
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Olivetti ECR 7900 User Manual

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Download this manual See also: Service Manual
Cash Register
ECR 7900
USER'S GUIDE
GUIDE USAGER
ANWENDERHANDBUCH
GUÍA DE USUARIO
GEBRUIKSAANWIJZING
GUIA DO UTILIZADOR
BRUGERVEJLEDNING
BRUKSANVISNING

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  • Page 1 Cash Register ECR 7900 USER'S GUIDE GUIDE USAGER ANWENDERHANDBUCH GUÍA DE USUARIO GEBRUIKSAANWIJZING GUIA DO UTILIZADOR BRUGERVEJLEDNING BRUKSANVISNING...
  • Page 2 PUBLICATION ISSUED BY: Olivetti S.p.A. www.olivetti.com Copyright © 2008, Olivetti All rights reserved Your attention is drawn to the following actions that could Het is belangrijk te weten dat de volgende acties nadelige compromise the characteristics of the product: gevolgen kunnen hebben voor de goede werking van het product: •...
  • Page 3 FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER...
  • Page 4 SAFETY INFORMATION INFORMATIONS DE SECURITE SICHERHEITSVORSCHRIFTEN INFORMACIÓN DE SEGURIDAD VEILIGHEIDSINFORMATIE INFORMAÇÃO SOBRE SEGURANÇA SIKKERHEDSFORANSTALTNINGER SÄKERHETSINFORMATION Connect the power cord to an electrical outlet that is near the product and easily accessible. Install your cash register on a flat and stable surface, at a location where no one can step on or trip over the power cord.
  • Page 5 HOW DO I PROCEED? COMMENT JE DOIT PROCEDER? VORGEHENSWEISE ¿QUÉ DEBO HACER A CONTINUACIÓN? HOE GA IK TE WERK? O QUE DEVO FAZER? FREMGANGSMÅDE? HUR GÅR JAG VIDARE? 1. Plug the cash register into a electrical outlet and insert the batteries. 2.
  • Page 6 INSERTING MEMORY BACKUP BATTERIES INSÉRER LES BATTERIES TAMPONS DE LA MÉMOIRE BATTERIEN ZUR SPEICHERSICHERUNG EINSETZEN INSERCIÓN DE LAS BATERÍAS DE RESPALDO DE LA MEMORIA INSTALLEREN VAN DE BATTERIJEN VOOR NOODVOEDING INSERIR AS PILHAS DE BACKUP DA MEMÓRIA INDSÆT HUKOMMELSE BACKUP BATTERIER SÄTTA I BACK-UP BATTERIERNA...

  • Page 7: Loading Thermal Paper

    LOADING THERMAL PAPER INSTALLATION DU PAPIER THERMIQUE EINLEGEN VON THERMOPAPIER CARGA DEL PAPEL TÉRMICO THERMISCH PAPIER PLAATSEN COLOCAR PAPEL TÉRMICO ISÆTNING AF TERMOPAPIR LADDA VÄRMEKÄNSLIGT PAPPER 57 mm. “ For printed journal records - Pour les enregistrements du journal imprimé - Für ausgedrukte Journaleinträge - Para la impresión de datos del diario - Voor afgedrukte journaaloverzichten -...
  • Page 8 DAILY JOB OPERATIONS OPÉRATIONS QUOTIDIENNES TÄGLICHE ARBEITEN OPERACIONES COTIDIANAS DURANTE EL TRABAJO DAGELIJKSE TAKEN OPERAÇÕES DIÁRIAS DAGLIGE ARBEJDSOPERATIONER DAGLIGA ARBETSMOMENT Morning startup Démarre du matin Einschalten zu Geschäftsbeginn Puesta en marcha al iniciode la jornada Morgens opstarten Arranque da manhã Morgens opstart Sales transactions Transactions de ventes...

  • Page 9: Table Of Contents

    ONTENTS Major Features ..........1 Activating and Disactivating Training Mode ..... 28 Using the Memory Storage Device (SD) .. 28 Cash Register Components ......1 Operator and Customer Displays ....2 System Initialization ......... 28 Switching the Operator Display On ........2 Management Reports .......
  • Page 10 – When it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste; – Olivetti guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/CE (and subsequent amendments).

  • Page 11: Major Features

    AJOR EATURES • 99 departments that can be grouped into up to 10 merchandise categories; • Up to 3,000 Price Look-Ups (PLU) with the possibility of associating a department and tax status to each; • 15 clerk numbers to monitor the sales of individual employees with programmable Clerk security system; •...

  • Page 12: Operator And Customer Displays

    PERATOR AND USTOMER ISPLAYS The operator LCD display has a Menu system providing YMBOLS AND ESSAGES access to all cash register functions. You can raise and The Operator Display (OD) and Customer Display (CD) tilt the display to obtain the most comfortable viewing symbols and messages can be understood as follows position.

  • Page 13: Removable Cash Drawer And Box

    PROGRAMMING MODE - Operator Display Navigation Mode In Navigation Mode, field selection. Ref. (2) Ref. (1) Data Entry Mode - Lowercase letters In Navigation Mode, indicates a menu Ref. (1) Ref. (5) option (appears on the right). Data Entry Mode - Uppercase letters Manager mode Ref.
  • Page 14 - (*) Pop-up list (5) allowing FC or TAKE-OUT sales operations to be performed. As FC, automatically calculates and displays the value in foreign currency of the subtotal of a sale or of a particular amount registered. As the TAKE-OUT key modifies temporarily the tax status associated with a PLU code. - (*) Pop-up list (1) allowing transaction payment to be registered to a check, charge card, or one of six credit cards.

  • Page 15: Unmapped Key Functions

    - Pop-up list (3) allowing direct/percent discounts and add-on operations: As the 1% +/- or 2% +/- key, when appropriately programmed, applies a preset percentage reduction or add-on to the price of an item or to the sales total. As the 1 +/- or 2 +/- key, subtracts or adds an amount from/to an item or sales total. - Opens the cash drawer without registering any amount or when changing cash for a non-sales transaction.

  • Page 16: Menu Navigation Mode

    There are special keys for navigating the menus (see “Menu Navigation Mode”) and entering programming data (see “Data Entry Forms”). Password-protected Access Although initially no passwords are required to use the cash register, later on you can define passwords to control access to: •...

  • Page 17: Caption Programming

    Entering Department Numbers When entering a department number from 1 to 38, you can use the Department keys from For: • Departments 1 to 19, press the [Dept] key with the number from 1 to 19. • Departments 20 to 38, press then the [Dept] key with the number from 20 to 38.

  • Page 18: Using The Character Table

    SING THE HARACTER ABLE The Character Table provides all the letters and symbols that your cash register is capable of printing. With reference to figure 11, the Character Table is divided into two parts: one identified with "CAPS" at the top left-hand corner and to be used with the CAPS mode activated, the other identified with "Non CAPS"...

  • Page 19: Setting The Date Format

    4. The first field Language is highlighted. Check if the language indicated is the language you require for the cash register. If it is, proceed to the next step, otherwise change the language by pressing until the language you want is displayed, then press 5.

  • Page 20: Setting The Time

    ETTING THE 1. Press to activate the menu system. Programming Mode -> Configuration Setup -> Initial Setup -> Time setup 2. Select 3. Type the current time in the format you have selected. 4. Press NOTE: The time format can be changed at any time. See "Setting the Time Format" above. ROGRAMMING For how to use the Programming Mode submenus, refer to the following sections: •...

  • Page 21: Programming Price Look-Ups (Plus)

    Menu Item Possible Values Description DEPARTMENT 1 to 99 Select the number of the department you want to program. Press CODE to scroll through the department numbers in sequence, or use the department keys to jump to a specific department number. NAME (Caption) Enter a max 12-character caption for the department name.

  • Page 22: Programming Percentage Discount/Add-On Keys

    Menu Item Possible Values Description DEPT LINK 1 to 99 Enter Department. If 00 is specified, the PLU is not programmed. Type the department number that you want to link the PLU to. PRICE 0.00 to 99999.99 Enter the price, max. 7 digits including two decimal places. NOTE: When you enter a price, you are positioned automatically on the next line.

  • Page 23: Programming Discount/Add-On Keys

    ROGRAMMING ISCOUNT Two functions -/+1 and -/+2 are present in that can each be programmed to apply either a discount or an add- on to a sale. The discount or add-on can be applied to an individual item or to the total of a sales transaction. You can limit the number of digits, i.e.

  • Page 24: Creating A Receipt Header And Footer

    Menu Item Possible Values Description INSTORE BARCODE 01 to 10 Select the number of the barcode configuration to program. Press to scroll through the barcodes in sequence. VERSION LONG, SHORT Length of barcode: LONG - 13-digit barcode, SHORT - 8-digit barcode. FLAG CODE 000 to 999 Specify the standard, country-specific, code (max.

  • Page 25: Initial Setup

    The menu options you can choose are: • "Initial Setup"- date and time format, ECR number, key tone, receipt mode, winding motor, Euro rounding, power saving. • "Operation Mode"- VAT calculation, VAT rates, FC conversion type, % & +/- department, zero price registration, post tender transaction, decimal position, rounding option.

  • Page 26: Operation Mode

    Menu Item Possible Values Description ECR NUMBER (Numeric) Enter a 4-digit Cash Register Identification Number. This number is printed on the sales receipts, journal records and management reports issued by the cash register. It is useful to identify the cash register when more than one cash register is used in the business.

  • Page 27: Receipt Printing Mode

    ECEIPT RINTING You can program the type of information you want the cash register to print on the customer receipt according to your Programming Mode -> Configuration Setup -> Receipt Printing Mode . Navigate business or country’s requirements. Select to the field you want to personalize and enter its data (see “Data Entry Mode” for the keys to use). At the end, you can press to return to the Main menu or to return to the previous menu.

  • Page 28: Sample Receipts

    Sample Receipts Printing VAT Information on Customer Receipts The following receipt is a typical receipt issued by the cash register. Receipt with Sales Total with VAT - Total Taxable option enabled. Time Date Machine number Consecutive Overall sales receipt number total with Clerk number Item price with...

  • Page 29: Report Printing Mode

    EPORT RINTING Programming Mode -> Configuration You can program what you want to see in reports and the fonts to be used. Select Setup -> Report Printing Mode . Navigate to the field you want to personalize and enter its data (see “Data Entry Mode” for the keys to use).

  • Page 30: Individual Clerk

    NDIVIDUAL LERK With the Clerk System active, you can assign an operational status to each clerk that defines whether the clerk can perform certain types of transaction. You can then also define a 3-digit password that the clerk must enter to operate the cash register.

  • Page 31: Function Key Setup

    Description Menu Item Possible Values EJ System STNDARD, Set operation mode for EJ: DYNAMIC, STNDARD - Standard Mode - data is registered sequentially with memory ON SD nearly-full condition signaled (an indicator appears at bottom left of display). See below for further details. DYNAMIC - Dynamic Mode - data is registered cyclically in memory, starting again from the first line when memory is full.
  • Page 32 Cash, Check and Credit1 to Credit6 Function Keys You can program a status for each of the payment tender types. Description Menu Item Possible Values Name (alphanumeric) 12-digit name for the tender media key. HALO NO LMT, 0.99, NO LMT - no limit is set for the amount that can be entered. The other 9.99, 99.99, values indicate the limit.

  • Page 33: Advanced Settings

    DVANCED ETTINGS You can set up manager passwords, change how the keys are configured on the keyboard, program key sequences and report printing. Programming Mode -> Configuration Setup -> Advanced settings . Navigate to the field you want to personalize and Select enter its data (see “Data Entry Mode”...
  • Page 34 Menu Item Description Chain Functions You can associate a 5-key sequence with each of the chain functions from [CHAIN FUNCTION1] to [CHAIN FUNCTION5] to simplify and speed up the entry of repetitive cash register operations. As the [CHAIN FUNCTIONx] keys are not provided by default on the keyboard, you must first of all map the key you want to use onto a key as described in Free Key Layout above.

  • Page 35: Counter Settings

    Description Menu Item Possible Values Manager mode 0000 to 9999 4-digit password to protect access to Manager mode. Default: 0000 (not activated). A password can be set up for the cash register Manager: the user authorized to perform all sales transaction functions. NOTE: During transaction entry, if a clerk is not enabled to perform a certain type of operation (such as a VOID or REFUND), an authorized operator can intervene, pressing...

  • Page 36: Short Captions

    HORT APTIONS APTIONS You can personalize the 59 short captions, each of You can personalize the 14 long captions, each of maximum length 10 characters appearing on the cash maximum length 24 characters appearing on the register. receipt. Programming Mode -> Configuration Setup -> Programming Mode ->...

  • Page 37: Printing Programming Reports

    RINTING ROGRAMMING EPORTS This section explains how to print the different reports that show how your cash register is programmed. Main menu -> Programming Mode -> Programming dump . All programming reports can be requested from Make sure you have enough paper in the printer to print the report. NOTE: To interrupt printing, press and hold down Programming Mode ->...

  • Page 38: Activating And Disactivating Training Mode

    CTIVATING AND ISACTIVATING RAINING Training mode can be activated in one of these three ways: • from Programming mode • from Registration mode • when a Training clerk logs on. Programming mode: 1. Select Training Mode On/Off. 2. The prompt appears: Now off, turn on? Use to highlight YES and press Training mode is now active and you can log on either as a Clerk or the Manager and perform sales transactions and programming in Training mode.

  • Page 39: System Initialization

    YSTEM NITIALIZATION This section explains how to set system initialization parameters. This procedure is also described in the “Quick Start Main menu -> Programming Mode -> System Initialization . Navigate to the field you want to Programming”. Select personalize and enter its data (see “Data Entry Mode” for the keys to use). .

  • Page 40: Printingx Reports

    RINTING EPORTS To print X1 & X2 reports follow this procedure: Main Menu X1 & 2 Report Mode 1. Select -> 2. If a password has been set up, enter the 4-digit code in reply to the prompt and press 3.

  • Page 41: Mode-Specific Reports

    Description Menu Item EJ Report An EJ report executed in X mode does not clear the electronic journal memory (and therefore all transaction data is retained). On the other hand, when it is executed in Z mode, the electronic journal memory is cleared and restored to its maximum line capacity programmed.

  • Page 42: Example Clerk Sales Report

    Example X1/Z1 Dept and Financial XAMPLE LERK ALES EPORT Report Consecutive Consecutive receipt number receipt Time X report identifier number X counter X report Clerk 1 identifier number or Department 1 assigned name Department number or activity counter Sales total of assigned name clerk 1 Department...

  • Page 43: Sales Transaction Examples

    ALES RANSACTION XAMPLES EGISTERING A INGLE ALE WITH EGISTERING A ALE OF ULTIPLE TEMS HANGE ENDER Up to eight digits can be used for entering the amount. Up to two digits can be used for the quantity multiplied. Example: Register a £1.00 item in Department 1. Example: Multiply two items costing £1.50 and Compute change for £5.00.

  • Page 44: Registering A Charge Card Transaction

    EGISTERING A HARGE 1. Press RANSACTION Example: Register a £2.50 item to Department 1 and a CHECK 2. Press -> then £3.00 item to Department 2 as an exact charge card transaction. HECK ENDER WITH HANGE 1. Press Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 29.

  • Page 45: Split Check/Cash Tender

    PLIT HECK ENDER ISCOUNTING OTAL SING A ROGRAMMED ISCOUNT Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Example: Register a programmed 10% discount to an Department 4. Split the tender between £60.00 check entire sales transaction.

  • Page 46: Discounting Individual Items Using Programmed And Random Discount Rates

    ISCOUNTING NDIVIDUAL TEMS SING PPLYING A ANDOM ERCENT ROGRAMMED AND ANDOM ISCOUNT ATE TO A OTAL ATES Up to 4 digits can be used for the percent add on rate (from 0.01 to 99.99%). Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item of Example: Register a 20% add-on to a sales transaction.

  • Page 47: Voiding A Complete Sales Transaction

    OIDING A OMPLETE ALES EFUNDING ULTIPLE TEMS RANSACTION Example: Refund a £4.99 item to Department 4 and three £2.00 items to Department 5. Example: Register a £2.50 item to Department 1, a £5.00 item to Department 66 and a £1.65 item to Department 40, then void the entire transaction.

  • Page 48: Registering Money Received On Account

    EGISTERING AN DENTIFICATION UMBER 9. Press TO A RANSACTION Up to 10 digits can be used for the identification EGISTERING ONEY ECEIVED ON number. This entry can be made prior to any operation. CCOUNT The identification number is not added to the management report or totals.

  • Page 49: Holding And Recalling A Sales Transaction

    OLDING AND ECALLING A ALES RANSFERRING A INALIZED AYMENT TO RANSACTION NOTHER EANS OF AYMENT You can temporarily put a sales transaction on hold, Upon conclusion of a sales transaction, you can transfer start and conclude a separate transaction in the mean the payment just made to another form of payment.

  • Page 50: Error Conditions

    RROR ONDITIONS Clearing an Error Press to clear an error. The key tone ends, the displays clear and the keypad unlocks, allowing you to continue with the transaction. If an error condition cannot be cleared by pressing , reset the cash register by performing one of the cash register reset operations.
  • Page 51 CAPTION TABLE Line Description Digits English Spanish French German COUPON COUPON CUPON COUPON COUPON TOTAL COUPON TL -COUPON TL-CUPON TL-COUPON TL-COUPON ADD ON ADD ON INCREMENTO MAJORATION AUFSCHLAG TOTAL ADD ON TL_ADD ON TL_INCREM. TL_MAJOR. TL_AUFSCHL DISCOUNT DISCOUNT DESCUENTO REMISE RABATT CHARGE CHARGE...
  • Page 52 CAPTION TABLE Line Description Digits Dutch Portuguese Danish Swedish COUPON REDUCTIE CUPAO DEKORT KUPONG TOTAL COUPON TL_REDUCT. TL CUPAO TOT_DEKORT KUPONG_TOT ADD ON TOESLAG AUMENTO TILLÆG TILLÄGG TOTAL ADD ON TL_TOESLAG TL_AUMENTO TL_TILLÆG TL_TILLÄGG DISCOUNT KORTING DESCONTO RABAT RABATT CHARGE BET_OP_REK PAGAMENTO DANKORT...
  • Page 53 PRINT CAPTIONS English Spanish Line Description E.J. USED LINE PRINT E . J O U R N A L U S E D D I A E L E C U S A D O E.J. FREE LINE PRINT E . J O U R N A L F R E E D I A E L E C...
  • Page 54 PRINT CAPTIONS French German Line Description E.J. USED LINE PRINT E L J U T I L I S E E . J O U R N E I N E.J. FREE LINE PRINT E L J D I S P O N I B L E E .
  • Page 55 PRINT CAPTIONS Line Description Dutch Portuguese E.J. USED LINE PRINT E . J O U R N . G E B R U I K T E L E C T R . U S A D O E.J. FREE LINE PRINT E .
  • Page 56 PRINT CAPTIONS Line Description Danish Swedish E.J. USED LINE PRINT E . J . L I N I E R B R U G T E . J F Ö R B R U K . R A D E R E.J.
  • Page 57 NGLISH EUTSCH EGISTER PECIFICATIONS AND AFETY EGISTRIERKASSE ECHNISCHE IGENSCHAFTEN ICHERHEITSHINWEISE Technical Characteristics Technische Eigenschaften Listed below are the technical characteristics of this cash register Im folgenden sind technischen Eigenschaften dieses Registrier- model. kassenmodells zusammengestellt. Type: Electronic cash register with clamshell thermal Typ: Elektronische Registrierkasse mit Klappendrucker printer, 10 department groups, 99 departments, 15...
  • Page 58 EDERLANDS ANSK PECIFICATIES EN VEILIGHEID ASSEAPPARATETS SPECIFIKATIONER OG SIKKERHED Technische eigenschappen Hieronder vindt u de technische eigenschappen van dit model Tekniske specifikationer kasregister. Nedenfor finder de kasseapparatets tekniske specifikationer. Type: Elektronisch kasregister met inklapbare Type: Elektronisk kasseapparat med termisk Clamshell ™ thermische printer, 10 omzetgroepen, 99 printer-mekanisme, 10 varegrupper, 99 warencategorieën, 15 medewerkers, max.
  • Page 59 FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER AMOUNT 0.00 SYMBOLS...
  • Page 60 FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER CHARACTER TABLE - TABLEAU DES CARACTÈRES - ZEICHENTABELLE - TABLA DE CARACTERES - TEKENCODETABEL - TABELA DE CARACTERES - KARAKTERKODE TABEL - TECKENTABELL FREE KEY LAYOUT - PRG TOUCHE AU CLAVIER - FREIE TASTENANORDNUNG - DISEÑO TECLAS LIBRES VRIJE TOETS KEY LAYOUT - LAYOUT TECLAS LIVRE - LEDIG TASTE LAYOUT - FRI NYCKELLAYOUT feed menu...
  • Page 62 Code: 547404...

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