Specifying Access Permission For Stored Files - Ricoh Aficio MP C2050 Operating Instructions Manual

Specifying Access Permission for Stored Files

This section describes Specifying Access Permission for Stored Files.
You can specify who is allowed to access stored scan files and files stored in the Document Server.
This can prevent activities such as printing or sending of stored files by unauthorized users.
You can also specify which users can change or delete stored files.
Access Permission
To limit the use of stored files, you can specify four types of access permissions.
Read-only
Edit
Edit / Delete
Full Control
• For details about assigning a password to a stored file, see "Specifying Passwords for Stored Files."
• Files can be stored by any user who is allowed to use the Document Server, copy function, scanner
function, or fax function.
• Using Web Image Monitor, you can check the content of stored files. For details, see Web Image
Monitor Help.
• Access permission to documents sent from the printer driver and stored on the machine can only be
set on Web Image Monitor.
• The default access permission for the file creator (owner) is "Read-only". You can also specify the
access permission.
Password for Stored Files
• Passwords for stored files can be specified by the file creator (owner) or file administrator.
• You can obtain greater protection against the unauthorized use of files.
• Even if User Authentication is not set, passwords for stored files can be set.
In addition to checking the content of and information about stored
files, you can also print and send the files.
You can change the print settings for stored files.
This includes permission to view files.
You can delete stored files.
This includes permission to view and edit files.
You can specify the user and access permission.
This includes permission to view, edit, and edit / delete files.
Specifying Access Permission for Stored Files
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