Specifying Access Permission For Stored Files; Assigning Users And Access Permission For Stored Files - Ricoh Aficio 2051 Operating Instructions Manual

Specifying Access Permission for Stored
Files
You can specify who is allowed to access stored scan files and files stored in the
Document Server.
You can prevent activities such as the printing or sending of stored files by un-
authorized users.
❖ ❖ ❖ ❖ Access Permission
To limit the use of stored files, you can specify four types of access permis-
sion.
Read-only
Edit
Edit / Delete
Full Control
Note
❒ Files can be stored by any user who is allowed to use the Document Server
or scanner function.
❒ Using Web Image Monitor, you can check the content of stored files. For
details, see the Web Image Monitor Help.
❒ The default access permission for the file creator (owner) is "full control".
❖ ❖ ❖ ❖ Password for Stored Files
Passwords for stored files can be specified by the file creator (owner) or file
administrator.
You can obtain greater protection against the unauthorized use of files.

Assigning Users and Access Permission for Stored Files

This can be specified by the file creator (owner) or file administrator.
Specify the users and their access permissions for each stored file.
By making this setting, only users granted access permission can access stored
files.
Preparation
For details about logging on with administrator authentication, see p.75
"Logging on Using Administrator Authentication".

Specifying Access Permission for Stored Files

In addition to checking the content of and in-
formation about stored files, you can also
print and send the files.
You can change the print settings for stored
files. This includes permission to view files.
You can delete stored files.
This includes permission to view and edit
files.
You can specify the user and access permis-
sion.This includes permission to view, edit,
and edit / delete files.
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