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Job Description
Section
Subsections
10
50
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10
ment or visitors. Both of these situations occur
frequently during the conversion process.
Page
01
A job description is not always necessary, but is
useful when new people are introduced to an applica-
tion, or when presentations are made for manage-
The following is a typical job description. Note
that it is short, describes objectives, and provides
a summary of the procedure.
Payroll -- Job Description
The objectives of the payroll procedure are:
1.
To record earnings, deductions, and taxes for historical purposes.
2.
To provide state and federal governments, unions, and other agencies with a record of
moneys collected for them.
3.
To furnish employees with a personal record of earnings, deductions, and taxes.
4.
To write and reconcile paychecks.
5.
To provide entries to labor statistics and miscellaneous reports.
To accomplish the above, current period time cards, containing hours worked, are matched to the
production report, and gross earnings are calculated and posted to the payroll register. Then, de-
ductions and net pay are calculated and posted to the payroll register, paychecks are written, and
earnings records are updated. Miscellaneous reports are produced from earnings records, and
quarter-to-date information is prepared for 941 and W-2 forms preparation.
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