IBM 1130 User Manual page 230

Section Subsections
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PAYROLL APPLICATION
JOB DESCRIPTION
The Payroll System is composed of 16 different runs. From the source documents, produced
at the six plant sites, cards are punched. These cards are used to store the payroll informa-
tion on the disk cartridge.
At this point the system uses cards only for transition between jobs. The input data,
employee records, is read from the disk and updated before being written back. This gives a
highly flexible system, in which
I/o,
because of the disk, is very fast.
The system produces the following reports:
• Checks and check stubs
• Check register
• Payroll register
• Deduction registers for
1. Union dues
2. Credit union
3. Stock
• 941 quarterly report
SYSTEM FLOWCHART
Narrative
The system consists of 16 programs.
The Files Creation program is first. Data decks are keypunched for each individual, in sets,
by plant. The data is edited and, when correct, loaded on the disk by PAYOl. Three files are
created: a master file, an index file, and a plant information file. A second data deck with
employee clock number and name is loaded onto the master file by PA Y02.
Changes to the disk information are made by PAY03. Documents, received from personnel
departments at the individual plants, are checked, summarized, keypunched, and verified.
Time sheets, submitted by the plant payroll departments, are keypunched and verified. All
of these cards are processed by PAY16 , which edits and generates control totals. PA Y04
then processes these cards, performing all payroll calculations. Cards are read, pay com-
puted, disk files updated, and cards extended with current pay figures. After all cards are
processed, a payroll register is printed.
Checks are printed by PAY05. A header card is read and the checks are printed from the
disk file. PAY06 lists the check register from the disk file. In the event of an error in
computing pay, PA Y11 provides the means of voiding checks. The extended time cards from
PAY04 are read in and the affected employee records are reset. The above are weekly runs.
At month end, registers are prepared showing each individual's deductions for the month:
PA Y13 writes union dues register.
PAY14 writes credit union register.
PA Y15 writes stock deductions register.
PAY12 resets charity deductions code.
At the end of the quarter and at the end of the year PAY07 and PAY08 are used to balance
the disk files to control totals.
PA Y09 produces the 941 tax report.
PAY10 produces a tax worksheet used to determine tax reliability.
At the present time the program for W2 reports has not been written.
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