Page 1 Océ VarioLink 5022 VarioLink 4222 VarioLink 3622 Critical Link User’s Guide Operations...
Page 2 In order to operate the machine safely and properly, be sure to read the Quick Guide [Copy/Print/Fax/Scan/Box Operations]. For descriptions on trademarks and copyrights, refer to [Trademarks/Copyrights]. Illustrations shown in the User's Guide may differ from actual machine. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 3: To Check On The Function You Want To Use
Clicking the link in the flow chart takes you to the relevant pages of the function to see more details about the function settings. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 4: Using "Menu Trees
On the menu tree pages, there is a hierarchy of functions under one button. Clicking the link in the menu tree takes you to the relevant pages of the function to see more details about the function settings. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 5: Table Of Contents
Icons on the touch panel ..........................2-4 2.2.2 Display and operation of the left panel.....................2-5 Job List ..............................2-5 Job List - Delete ............................2-5 Job List - Job Details..........................2-6 Settings when saving documents......................2-10 Detail - Check Scan Settings........................2-11 VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 6 Basic - Resolution ............................5-5 5.2.4 Basic - File Type ............................5-5 File Type ..............................5-5 Scan Setting .............................5-5 Encryption..............................5-6 Encryption - Detail Settings ........................5-6 5.2.5 Basic - Density............................5-7 5.2.6 Basic - Separate Scan..........................5-8 5.2.7 Background Removal ..........................5-8 5.2.8 Erase.................................5-8 Frame Erase..............................5-8 VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 7 6.4.4 Sheet/Cover/Chapter Insert - Insert Sheet .....................6-11 What is Insert Sheet?..........................6-11 Specified page/Sort..........................6-12 Insert Paper ............................6-12 Insert Type ..............................6-12 6.4.5 Sheet/Cover/Chapter Insert - Chapters ....................6-12 What is Chapters? ..........................6-12 Specified page/Sort..........................6-13 Chapter Paper ............................6-13 6.4.6 Stamp/Composition..........................6-13 VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 8 6.5.7 Direct Input - Internet Fax........................6-26 RX Ability (Destination) ...........................6-27 6.5.8 Direct Input - IP Address Fax .........................6-27 6.5.9 Direct Input - PC (SMB) ..........................6-27 Host Name..............................6-28 File Path ..............................6-28 User Name..............................6-28 Password ..............................6-28 Reference ...............................6-28 VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 9 F-Code TX ..............................6-40 6.5.22 Communication Settings - E-Mail Encryption ..................6-40 6.5.23 Communication Settings - Digital Signature ..................6-41 6.5.24 Communication Settings - Fax Header Settings ..................6-41 6.5.25 Overview of Application..........................6-41 6.5.26 Application - Stamp/Composition - Date/Time ..................6-41 VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 10 Polling TX User Box (System User Box) ................... 6-48 6.10 Secure Print User Box (System User Box) ..................6-49 6.10.1 What is Secure Print User Box? ......................6-49 6.10.2 Authentication procedure 1 ........................6-49 6.10.3 Authentication procedure 2 ........................6-49 6.10.4 Printing..............................6-50 Copies..............................6-50 1-Sided/2-Sided .............................6-50 Finishing..............................6-50 VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 11 Application - Stamp/Composition - Stamp ....................6-54 6.12.39 Application - Send & Print ........................6-54 6.12.40 Application - Stamp Element........................6-54 Secondary Field............................6-54 Date/Time ...............................6-55 Density..............................6-55 Number Type ............................6-55 Print Position ............................6-55 6.13 Fax Retransmit User Box (System User Box) .................. 6-56 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-10...
Page 12 Annotation User Box ..........................7-8 7.3.6 Fax Retransmit User Box..........................7-9 User box setting Menu tree for user box setting ......................8-2 8.1.1 Utility.................................8-2 8.1.2 Administrator Settings ..........................8-3 User box registration..........................8-4 8.2.1 User box registration ..........................8-4 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-11...
Page 13 Options that can be selected when logged on to Web Connection............9-8 Logging on as a public user ........................9-9 Logging on as a registered user .......................9-9 Logging on to Administrator mode......................9-10 Logging on as a user box administrator ....................9-10 Overview of User mode........................9-11 9.3.1 Information..............................9-11 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-12...
Page 14 10 Appendix 10.1 Error message list..........................10-2 10.2 Entering text ............................10-3 10.2.1 Enlarging the keyboard...........................10-4 10.2.2 To type text.............................10-5 10.2.3 List of Available Characters ........................10-5 10.3 Glossary............................... 10-6 11 Index 11.1 Index ..............................11-2 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-13...
Page 15: Contents
Product notation Product name Notation VL5022/VL4222/VL3622 This machine Microsoft Windows NT 4.0 Windows NT 4.0 Microsoft Windows 2000 Windows 2000 Microsoft Windows XP Windows XP Microsoft Windows Vista Windows Vista To combined OS Windows NT 4.0/2000/XP/Vista VarioLink 5022/VarioLink 4222/VarioLink 3622 x-14...
Page 16: Explanation Of Manual Conventions
Explanation of manual conventions VarioLink 5022/VarioLink 4222/VarioLink 3622 x-15...
Page 17 VarioLink 5022/VarioLink 4222/VarioLink 3622 x-16...
Page 18: User's Guides
This manual contains descriptions on setting methods for each function utilizing network connection, mainly using the Web Connection. Refer to this manual for details on using network functions. Trademarks/Copyrights This manual contains descriptions on trademarks and copyrights. Be sure to read this manual before using the machine. VarioLink 5022/VarioLink 4222/VarioLink 3622 x-17...
Page 19: Overview Of The User Box Functions
Overview of the User Box functions...
Page 20: User Box Functions
For details on saving document data sent for print jobs from a computer, refer to the User’s Guide [Print Operations (A0P8W21)]. Original Computers FTP server etc. External memory VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 21: Using Document Data
For print instruction of an encrypted PDF, see Direct Print manual or the help on direct print of Web Connection. For details on the Touch & Print User Box, refer to the manual provided with the authentication unit (biometric type). VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 22: Organizing Document Data
× × Fax retransmit user box × × × × Encrypted PDF user box × × × × × Touch & Print User Box × × × × × External memory × × × × × VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 23: Set-Up For User Box Functions
If the optional fax kit is installed, and you do not want the documents printed upon reception, use the Memory RX setting. Note For details on Memory RX setting, refer to the User's Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 24: Information Before Saving Documents
If "Prohibit Functions When Auth. Error" in Administrator mode is set to "Mode 2" and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 25: Limitation On User Box Registration
This is the extension for the specified data format. This text does not appear beside "File Name"; however, it is added automatically as part of the name when the file is transmitted. Detail "S" appears for documents saved in the Fax/Scan mode screen or the User Box screen. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 26: Authentication And Accessible User Boxes
A user box administrator can be specified. A user box administrator can access all public user boxes and all personal user boxes. If user authentication settings are canceled or if authentication method is changed, all personal user boxes become public user boxes. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 27: When Only Account Track Settings Are Specified
Users can access all public user boxes and only group user boxes for the account that the user belongs to. If account track settings are canceled or if authentication method is changed, all group user boxes become public user boxes. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 28: When User Authentication And Account Track Settings Are Specified And Synchronized
A user box administrator can access all public user boxes, all personal user boxes and all group user boxes. If user authentication settings are canceled or if authentication method is changed, personal user boxes and all group user boxes become public user boxes. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-10...
Page 29: When User Authentication And Account Track Settings Are Specified But Not Synchronized
A user box administrator can access all public user boxes, all personal user boxes and all group user boxes. If user authentication settings are canceled or if authentication method is changed, personal user boxes and all group user boxes become public user boxes. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-11...
Page 30: Type Of Boxes
When the Memory RX User Box is specified as a place into which documents re- ceived are stored in the PC-FAX RX feature, the documents received are saved in this box. Detail For details, see User's Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 1-12...
Page 31 Registrations can be made at the Intermediate Relay Station. Up to 5 registrations are available. In order to use the Relay User Box, the FAX kit optionally provided is required. Detail For details, see "Relay User Box" (p. 8-8). VarioLink 5022/VarioLink 4222/VarioLink 3622 1-13...
Page 32: Type Of Boxes (With No Hard Disk Installed)
Registrations can be made at the Intermediate Relay Station. Up to 5 registrations are available. In order to use the Relay User Box, the FAX kit optionally provided is required. Detail For details, see "Relay User Box" (p. 8-8). VarioLink 5022/VarioLink 4222/VarioLink 3622 1-14...
Page 33: Control Panel/Touch Panel
Control panel/touch panel...
Page 34: Control Panel
To cancel Interrupt mode, press the [Interrupt] key again. [Stop] key Pressing the [Stop] key during scanning temporarily stops the scan operation. [Proof Copy] key Press to print a single proof copy to be checked before print- ing a large number of copies. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 35 Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 36: Touch Panel
Appears when an error occurs with the connection to the POP server. Indicates that paper is not loaded in the paper tray. Indicates that very little paper remains in the paper tray. Indicates that Enhanced Security mode is set to ON. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 37: Display And Operation Of The Left Panel
Job List - Delete Jobs being processed can be deleted from the list to cancel the job. Select the job from the job list, and then touch [Delete]. Check the message that appears, and then delete the job. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 38: Job List - Job Details
If Change Job Priority in Administrator mode is set to "Restrict", the print job priority control is not available. If Change Job Priority is set to ON, touching this softkey interrupts the printing job for the given priority. The interrupted job is automatically printed once the given priority job is finished. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 39 Document names do not appear on the screen for secured documents. "TWAIN" is indicated for jobs sent by the Web service. The external server information in [Detail] is available only if the external server authentication is applied. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 40 Touch [Delete] to delete the job. Detail If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 41 Touch [Delete] to delete the job. Detail If user authentication settings have been applied, the document name is not accessible from other users. Document names do not appear on the screen for secured documents. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 42: Settings When Saving Documents
When [Save Document] is selected, the information of the user box where the document is to be saved is displayed. When saving a document, select "Scan Settings" or "Original Settings". [Details] appears. Touch [Detail] to view scan settings and original settings. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-10...
Page 43: Detail - Check Scan Settings
The basic scan setting, scan settings, and application settings can be checked. To check, touch either [ Back] or [Forward →]. Detail - Check Original Settings The original settings can be checked. Settings when using documents When [Use Document] is selected, information of the selected user box is displayed. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-11...
Page 44: Document Detail
To view the details of the destination on the screen, select the destination and touch [Details]. To delete a destination, select the destination and touch [Delete]. Detail For details on address book registration, refer to the User's Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-12...
Page 45: Check Job Settings - Communication Settings
Detail With documents containing multiple pages, only the image of the first page can be checked. The contents of a document saved with encryption cannot be previewed. VarioLink 5022/VarioLink 4222/VarioLink 3622 2-13...
Page 46: Operation Flow Of User Boxes
Operation flow of user boxes...
Page 47: Saving Documents In User Boxes
The following outlines are the steps for saving documents in public user boxes. Press the [User Box] key. Touch [Save Document]. Select the user box where the documents are to be saved, and then touch [OK]. Specify document names 5-3) and scan settings 5-4) and original settings. 5-12) VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 48 Operation flow of user boxes Position the original. Press the [Start] key or touch [Start]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 49: Printing Documents In User Boxes
Printing documents in user boxes The following outlines are the steps for printing documents saved in public user boxes. Press the [User Box] key. Touch [Use Document]. Select the desired user box, and then touch [OK]. Select documents. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 50 6-4) If multiple documents were selected, touch [Combine]. 6-43) Specify an order for printing (combination order). 6-43) Specify basic and application settings. 6-4) Specify basic and application settings. 6-43) Press the [Start] key or touch [Start]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 51: Sending Documents In User Boxes
Sending documents in user boxes The following outlines are the steps for sending documents saved in public user boxes. Press the [User Box] key. Touch [Use Document]. Select the desired user box, and then touch [OK]. Select documents. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 52 Selecting from Address Selecting from Direct Input Selecting from Job History Selecting via Address Book Search Specify file types, communication settings, and applica- Specify file types, communication settings, and applica- tion settings. 6-24) tion settings. 6-45) VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 53 Operation flow of user boxes Press the [Start] key or touch [Start]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 54: Saving Documents In External Memory
Connect an external memory to the machine, and then press the [User Box] key. Touch [Save Document]. Touch the System User Box tab, select [External Memo- ry], and then touch [OK]. Specify document names 5-3) and scan settings 5-4) and original settings 5-12). VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 55 And when a setting is made for user authentication, the setting is also turned off (no saving available) with the function settings by the user. When documents are saved into the External Memory, be sure to change the setting through the administrator setting so that documents can be saved. VarioLink 5022/VarioLink 4222/VarioLink 3622 3-10...
Page 56: Printing Documents In External Memory
The following outlines are the steps for printing documents saved in external memory. Connect an external memory to the machine, and then press the [User Box] key. Touch [Use Document]. Touch the System User Box tab, select [External Memo- ry], and then touch [OK]. Select files 6-60). VarioLink 5022/VarioLink 4222/VarioLink 3622 3-11...
Page 57 Operation flow of user boxes Specify basic settings. 6-62) Press the [Start] key or touch [Start]. VarioLink 5022/VarioLink 4222/VarioLink 3622 3-12...
Page 58: Organizing User Box Documents
The following outlines are the steps for organizing documents saved in public user boxes. Press the [User Box] key. Touch [File Document]. Select the desired user box, and then touch [OK]. Select documents and choose action. 7-2) VarioLink 5022/VarioLink 4222/VarioLink 3622 3-13...
Page 59 7-4. For the procedure for copying a document to a different user box, refer to "Copy" on page 7-5 For the procedure for checking or previewing document information, refer to "Document Details" on page 7-5. VarioLink 5022/VarioLink 4222/VarioLink 3622 3-14...
Page 60: Menu Trees In User Box Mode
Book Scan Book Copy ( 5-11) Application Scan Size ( Neg./Pos. Reverse ( 5-11) 5-12) Original Settings Special Original Mixed Original Z-Folded Original Long Original 5-12) Direction Settings Original Direction ( 5-13) Binding Position Auto Left VarioLink 5022/VarioLink 4222/VarioLink 3622 3-15...
Page 61: System User Box
Book Scan Book Copy ( 5-11) Application Scan Size ( Neg./Pos. Reverse ( 5-11) Original Settings Special Original 5-12) Mixed Original Z-Folded Original Long Original 5-12) Direction Settings Original Direction ( 5-13) Binding Position ( VarioLink 5022/VarioLink 4222/VarioLink 3622 3-16...
Page 62: Use Document
Text Size ( 6-16) Print Position ( Stamp Type/Preset Stamps 6-17) Stamp 6-17) 6-17) Pages ( Text Size ( 6-17) 6-18) Print Position ( Stamp Repeat Type Stamp Repeat 6-18) 6-18) 6-20) Detail Settings ( VarioLink 5022/VarioLink 4222/VarioLink 3622 3-17...
Page 63 Address Book ( 6-38) 6-39) Detail Search ( 6-39) Direct Input ( Communication Method 6-39) Timer TX ( 6-39) Settings 6-40) Password TX ( 6-40) F-Code TX ( 6-40) E-Mail Encryption ( 6-41) Digital Signature ( VarioLink 5022/VarioLink 4222/VarioLink 3622 3-18...
Page 64 Bind TX Address Book Search ( 6-26) Direct Input E-Mail ( 6-27) PC (SMB) Host Name File Path User Name Password Reference 6-28) Host Name File Path User Name Password Detailed Settings 6-29) WebDAV Host Name VarioLink 5022/VarioLink 4222/VarioLink 3622 3-19...
Page 65 E-Mail Encryption ( 6-41) Digital Signature ( 6-14) Application Stamp/Composition Date/Time ( 6-15) Page Number ( Stamp ( 6-17) 6-21) Header/Footer ( Distribution Control Number p. 6-23 p. 6-23 Watermark ( Document Details Preview ( 7-6) VarioLink 5022/VarioLink 4222/VarioLink 3622 3-20...
Page 66: System User Box
Preview ( Annotation User Box 6-5) Print Copies ( 6-52) 6-5) Print 1-Sided 2-Sided 6-6) Finishing Sort Group Offset Staple Punch 6-8) Application Margin Position Adjust Value Image Shift 6-9) Sheet/Cover/Chapter Insert Cover Sheet ( VarioLink 5022/VarioLink 4222/VarioLink 3622 3-21...
Page 67 Preview ( 7-6) Encrypted PDF User Box Delete 6-57) Print Document Details 6-58) 6-62) External Memory ( Print Copies ( 6-62) Print ( 6-6) Finishing Sort/Group Offset Center Staple/Fold Staple 6-62) Paper ( Document Details VarioLink 5022/VarioLink 4222/VarioLink 3622 3-22...
Page 68: File Document
Edit Name Document Details Preview Memory RX User Box Delete 7-8) Edit Name Document Details Preview Annotation User Box Delete 7-8) Edit Name Document Details Preview Fax Retransmit User Box Delete 7-9) Document Details Preview VarioLink 5022/VarioLink 4222/VarioLink 3622 3-23...
Page 69 Entering User Box mode...
Page 70: Entering User Box Mode
User Box mode, press the [User Box] key in the control panel. The User Box mode screen appears. To activate a menu or function that appears on the screen, lightly touch the desired button in the touch panel. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 71: Save Document
Specify a file type when sending documents. Note For details on using documents, refer to "Use Document" on page 6-2. For the menu structure of Use Document, refer to "Menu trees in User Box mode" on page 3-15. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 72: File Document
Note For details on filing documents, refer to "File Document" on page 7-2. For the menu structure of File Document, refer to "Menu trees in User Box mode" on page 3-15. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 73 Save Document...
Page 74: Save Document
5.1.2 Initial screen of Save Document Public/Personal/Group user box Selecting the Public/Personal/Group User Box tab lists the boxes where documents can be saved.Select a box you want to save documents in. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 75: System User Box
Specify details for scanning documents. For details, refer to "Scan Settings" on page 5-4. tings] [Original Set- Specify a type of original and orientation of loaded original. For details, refer to "Original Settings" tings] on page 5-12. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 76: Scan Settings
Select this setting to scan a double-sided document. Cover + 2- Select this setting to scan the first page of the document as a single sided cover page, then scan the Sided remaining pages as double-sided. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 77: Basic - Resolution
Multi Page Select this setting to create a single file from the entire scanned document. Detail If "Single Page" is selected when saving a document in a user box, a page must be specified when downloading data. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 78: Encryption
The contents of a document saved with encryption cannot be previewed. Encryption - Detail Settings When document permissions is selected with "Encryption", detailed permissions can be specified. If [High Level] is selected If [Low Level] is selected VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 79: Basic - Density
If [Low Level] is selected Item Description Changes Al- Select the appropriate permission level for document changes including data signature, inputs and lowed remarks. 5.2.5 Basic - Density Adjust the density for scanning. To adjust the density automatically, touch [Auto]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 80: Basic - Separate Scan
To erase the same width on all sides, touch [Frame], and then specify a value (range:1/16 to 2 inches (0.1 to 50.0 mm)). To specify different widths for the top, left, right and bottom, touch the button for the desired location, and then specify a value. To cancel frame erasing, touch [None]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 81: Book Scan - Book Copy
To erase the same width on all sides, touch [Frame], and then specify a value (range:1/16 to 2 inches (0.1 to 50.0 mm)). To specify different widths for the top, left, right and bottom, touch the button for the desired location, and then specify a value. To cancel frame erasing, touch [None]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 82: Binding Position
Erase" screen (displayed from the "Erase" screen). Binding Position If "Separation", "Front Cover" or "Front + Back Covers" was selected, touch [Binding Position], and then select the binding position. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-10...
Page 83: Application - Scan Size
The size in the X direction can be set between 2 and 17 inches (between 30 and 432 mm). The size in the Y direction can be set between 2 and 11-11/16 inches (between 30 and 297 mm). Neg./Pos. Reverse The black-and-white image that has been read in is reversed to be saved. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-11...
Page 84: Original Settings
Select this setting for documents that are longer than the standard size. Direction Settings - Original Direction Select the orientation of the document. After the document is scanned, the data is processed so that it is correctly oriented. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-12...
Page 85: Direction Settings - Binding Position
11-11/16 inches (297 mm). Select this setting if the original that is loaded has a binding margin at the top. Left Select this setting if the original that is loaded has a binding margin at the left. VarioLink 5022/VarioLink 4222/VarioLink 3622 5-13...
Page 86: Use Document
Use Document...
Page 87: Overview Of Use Document Screen
When you select [Bulletin Board User Box], select another box to use. When you select [Secure Print User Box], enter the ID and password for a secure print document. When you select [Annotation User Box], select another box to use. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 88: Description Of Use Document Screen
6.1.4 When a password is specified for the user box When a password is specified in the user box, a screen to enter a password appears. Enter the password, and then press the [OK] button. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 89: Print
Description of the Print screen Touch [Print] to display the following screen. Part Name Description [Basic] Specifies the basic settings such as number of copies and 1-sided/2-sided. [Application] Specifies more difficult settings such as page margin, sheet insertion and stamp. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 90: Print - Basic (Public/Personal/Group User Box)
Using the keypad, type in the desired number of copies. The number of copies can be specified between 1 and 999. Detail To reset the number of copies to "1", press the [C] button. 6.3.2 1-Sided/2-Sided Selects whether 1-sided or 2-sided copies of the document are to be printed. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 91: Finishing
Staple - Position Setting When you select a staple type, you can specify the position. Punch The display is made when the finisher optionally installed is provided with a punch kit. Selects the setting to punch holes for filing. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 92: Punch - Position Setting
Select this option to fold copies in half before feeding them out. Center Staple Select this option to staple copies at two places along the center, then fold the copies in half before & Fold feeding them out. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 93: Print - Application (Public/Personal/Group User Box)
Detail The width of the binding margin can be specified in 1/16 inch (0.1 mm) increments. To set the binding margin to 0 inch (0 mm), touch [No Shift]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 94: Image Shift - Change Back Shift
Select this option to print the last page of the document onto the back cover page. If [2- (Copy) Sided] is selected, the last two pages of the document are printed on the back cover page. Back Select this option to add the blank page after the last page of the document. (Blank) VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 95: Cover Setting
- The cover sheet is set. Cover setting Details for the front and back cover page can be specified. Front Cover - Paper When you select [Front Cover], and then select [Front (Copy)] or [Front (Blank)], select a paper tray. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-10...
Page 96: Back Cover-Paper
If an odd-numbered page is specified, the back side is left blank. sided is select- REPORT REPORT REPORT Detail The paper can be inserted at a maximum of 30 locations within a document of up to 999 pages. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-11...
Page 97: Specified Page/Sort
Sheet/Cover/Chapter Insert - Chapters What is Chapters? Settings can be specified for the function when printing double-sided pages. Pages, such as chapter title pages, that must be printed on the front side of the paper, can be specified. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-12...
Page 98: Specified Page/Sort
Make a setting of the density and the character size of the Distribution Control Number and the print- Control ing page and number. Number Watermark Make a setting to decide whether or not the Watermark is applied. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-13...
Page 99: Stamp/Composition - Date/Time
Selects the pages to be printed on (either all pages or 1st page only). Text Size Selects the size (8pt, 10pt, 12pt or 14pt) in which text is printed. Print Position - Print Position Selects the desired position to be printed. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-14...
Page 100: Print Position - Fine-Tune
Specifies the starting chapter number. Page Number Type Selects the format for the page number. Insert Sheet Setting Specifies whether or not page numbers are printed on inserted paper. Settings can be specified for the following. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-15...
Page 101: Text Size
Select this option to count blank insertions as pages, but not print the page numbers on Page(s) them. Text Size Selects the size (8pt, 10pt, 12pt or 14pt) in which text is printed. Print Position - Print Position Selects the desired position to be printed. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-16...
Page 102: Print Position - Fine-Tune
Selects a stamp, such as "URGENT", "PLEASE REPLY", or "DO NOT COPY". Pages Selects the pages to be printed on (either all pages or 1st page only). Text Size Selects the size (minimal or std.) in which text is printed. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-17...
Page 103: Print Position - Print Position
One stamp requires one area. Detail Use the "Copy Protection Utility" to register a stamp. For details, refer to the manual for the utility software. A registered stamp may require multiple areas depending on the contents. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-18...
Page 104: Stamp Repeat Type - Preset Stamp
If [Distribution Control Number] is specified, copies of the entered number are printed. [Distribution Control Number] requires one area. Detail The printed serial number indicates the serial number of the machine. For details on specifying the serial number, contact your service representative. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-19...
Page 105: Detail Settings
Detailed Settings - Text Size Selects the size (minimal, std. or large) in which text is printed. Change Pos./Delete Specifies by selecting a stamp to be changed, and then pressing [Position]/[Insert Space]/[Delete] to make the setting in effect. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-20...
Page 106: Stamp/Composition - Registered Overlay
Note For details on header/footer registration, refer to the User's Guide [Network Scan/Fax/Network Fax Operations]. Recall Header/Footer Selects a header/footer to be printed from the registered list. Check/Change Temporarily Displays the Check/Change Temporarily screen. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-21...
Page 107: Check/Change Temporarily - Header Settings/Footer Settings
The printed serial number indicates the serial number of the machine. For details on specifying the serial number, contact your service representative. Check/Change Temporarily - Pages Selects the pages to be printed on (either all pages or first page only). VarioLink 5022/VarioLink 4222/VarioLink 3622 6-22...
Page 108: Check/Change Temporarily - Text Size
Stamp/Composition - Watermark Make a setting to decide whether or not the Watermark is applied, and select a type from among [URGENT], [PLEASE REPLY], [TOP SECRET], [COPY], [DO NOT COPY], [FOR YOUR COMMENTS], [CONFIDENTIAL] and [DRAFT]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-23...
Page 109: Send (Public/Personal/Group User Box)
Search the address from the address book. [File Type] Specifies the file format and the encryption detail to be sent. [Communication Settings] Specifies settings for communication. [Application] Specifies optional functions such as stamp and page print. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-24...
Page 110: Address Book - Search
Detail Search Type in the destination name or part of the address to search for the corresponding address. Select [Name] or [Destination] and enter the search text. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-25...
Page 111: Direct Input
Frequently entered user names and domain names can be registered to be recalled and used again. Prefixes and suffixes must be registered in advance in Administrator Settings. For details on Prefix/Suffix, refer to the User's Guide [Network Administrator]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-26...
Page 112: Rx Ability (Destination)
Type in the port number to be used for transmission with the numeric keypad (range: 1 to 65535). Next Destina- Continues to specify other destinations. tion 6.5.9 Direct Input - PC (SMB) Specifies the PC (SMB) address directly. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-27...
Page 113: Host Name
Enter the path to the destination folder from the touch panel. User Name Enter the user name to log in from the touch panel. Touching [Anonymous] displays "anonymous". Password Enter the login password from the touch panel. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-28...
Page 114: Detailed Settings
File Path Enter the path to the destination folder from the touch panel. User Name Enter the user name to log in from the touch panel. Password Enter the login password from the touch panel. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-29...
Page 115: Detailed Settings
The latest five desntinations are displayed from the Fax destinations sent in the past. You can select a destination from this history. 6.5.13 Address Search If LDAP server settings are specified in Administrator Settings, "Address Search" appears on the screen. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-30...
Page 116: Address Search - Search
Enter a search keyword, press "Start Search" to search the corresponding address in the specified LDAP server. 6.5.15 Address Search - Advanced Search Specifies multiple search conditions to search the destination address. Name Enter the name from the touch panel. E-Mail Addr. Enter the E-Mail address from the touch panel. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-31...
Page 117: Fax Number
Enter the company name from the touch panel. Department Enter the department name from the touch panel. OR/AND/STARTS WITH/ENDS WITH You can select search conditions from "OR"/"AND"/"STARTS WITH"/"ENDS WITH". 6.5.16 File Type Specifies a file format of the sending data. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-32...
Page 118: File Type
Type in the password necessary to change document permissions (up to 32 characters). For confir- Permissions mation, type in the password twice. Encryption - Detail Settings When you specify document permissions with "Encryption", you can specify detailed permissions. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-33...
Page 119 Specifies whether or not to allow copying of text, images and other content. ing of text, images and other content Touch [Forward →] to select details on the Changes Allowed screen. If [High Level] is selected VarioLink 5022/VarioLink 4222/VarioLink 3622 6-34...
Page 120: Stamp Composition
The date/time, page number and header/footer can be combined as text. Stamps are combined as images. 6.5.17 Overview of Communication Settings Settings related to communication such as communication line for transmission and digital signature can be specified. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-35...
Page 121: Communication Settings - Line Settings
It is recommended that you set V.34 to off before sending a Fax. This machine automatically returns to V.34 mode when it completes transmission. Detail This is not used with the following functions. Polling RX Polling TX Bulletin Board Registration Bulletin Board Polling RX VarioLink 5022/VarioLink 4222/VarioLink 3622 6-36...
Page 122: Check Dest. & Send
File Document screen. You can enter up to 30 characters. Subject The text specified in Utility mode is automatically displayed. Press [Direct Input] to change the text. You can enter up to 64 characters. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-37...
Page 123: From
Specifies the E-Mail address to notify completion of the job. Detail The destinations that can be specified for URL notification setting include FTP, SMB and WebDAV. This feature is not available for E-Mail and fax transmission. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-38...
Page 124: Detail Search
You can specify a communication method. Timer TX Specifies the transmission time. It is economical to communicate using telephone discount rate hours in early morning and late at night. Specify the communication start time with the numeric keypad. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-39...
Page 125: Password Tx
This parameter appears when "S/MIME Communication Settings" (under "E-Mail Settings" under "Network Setting" under "Administrator Setting") is set to "ON". Specifies whether or not to encrypt E-Mail messages for transmission. Note For details on the S/MIME communication settings, refer to the User's Guide [Network Administrator]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-40...
Page 126: Communication Settings - Digital Signature
Application - Stamp/Composition - Date/Time For the setting procedure, refer to "Stamp/Composition - Date/Time" on page 6-14. 6.5.27 Application - Stamp/Composition - Page Number For the setting procedure, refer to "Stamp/Composition - Page Number" on page 6-15 VarioLink 5022/VarioLink 4222/VarioLink 3622 6-41...
Page 127: Application - Stamp/Composition - Stamp
Type in the desired number of print copies using the keypad. The input range is 1 to 999. Simplex/Duplex Select either 1-sided or 2-sided. Staple Specifies whether or not the prints will be stapled. Staple-Position Setting When you select a staple type, you can specify the position. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-42...
Page 128: Combine (Public/Personal/Group User Box)
When the combining order is determined, the Print screen appears. Part Name Description Basic Specifies the basic settings such as number of copies and 1-sided/2-sided. Application Specifies more difficult settings such as page margin and stamp. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-43...
Page 129: Basic
Stamp/Composition - Distribution Control Number For the setting procedure, refer to "Stamp/Composition - Distribution Control Number" on page 6-23. 6.6.14 Stamp/Composition - Watermark For the setting procedure, refer to "Stamp/Composition - Watermark" on page 6-23. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-44...
Page 130: Bind Tx (Public/Personal/Group User Box)
6-31. 6.7.9 Address Search - Advanced Search For the setting procedure, refer to "Address Search - Advanced Search" on page 6-31. 6.7.10 File Type For the setting procedure, refer to "File Type" on page 6-32. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-45...
Page 131: Communication Settings - E-Mail Settings
Application - Stamp/Composition - Stamp For the setting procedure, refer to "Stamp/Composition - Stamp" on page 6-17. 6.7.18 Application - Stamp/Composition - Header/Footer For the setting procedure, refer to "Stamp/Composition - Header/Footer" on page 6-21. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-46...
Page 132: Bulletin Board User Box (System User Box)
[Start]. 6.8.4 Deleting document from the bulletin board user box The document registered in the bulletin board can be deleted in the File Document screen. For details, refer "Bulletin Board User Box" on page 7-7. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-47...
Page 133: Polling Tx User Box (System User Box)
File Document screen, and then register a new document. For the procedure to delete documents in the polling transmission user box, refer to "Polling TX User Box" on page 7-7. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-48...
Page 134: Secure Print User Box (System User Box)
A list of documents appears. Select the document to be printed and type in the password for secure print. Detail When you select "Mode 2", the security level is higher than that in "Mode 1". VarioLink 5022/VarioLink 4222/VarioLink 3622 6-49...
Page 135: Printing
For the setting procedure, refer to "Stamp/Composition" on page 6-13. 6.10.5 Deleting The document saved in the secure print user box can be deleted in the File Document screen. For details, refer to "Secure Print User Box" on page 7-7. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-50...
Page 136: Memory Rx User Box (System User Box)
Pressing [Proof Print] allows you to print the first page of the document and check the document printed. 6.11.5 Deleting The document saved in the Memory RX User Box can be deleted in the File Document screen. For details, refer to "Memory RX User Box" on page 7-8. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-51...
Page 137: Annotation User Box (System User Box)
6-6. 6.12.6 Page Margin For the setting procedure, refer to "Sheet/Cover/Chapter Insert" on page 6-9. 6.12.7 Sheet/Cover/Chapter Insert - Cover Sheet For the setting procedure, refer to "Sheet/Cover/Chapter Insert - Cover Sheet" on page 6-9. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-52...
Page 138: Sheet/Cover/Chapter Insert - Insert Sheet
"Direct Input - WebDAV" on page 6-29. 6.12.25 Job History For the setting procedure, refer to "Job History" on page 6-30. 6.12.26 Address Search - Search For the setting procedure, refer to "Address Search - Search" on page 6-31. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-53...
Page 139: Address Search - Advanced Search
The formats for texts and distribution numbers are set in the Annotation User Box in advance. You can change these details when you send the document. Secondary Field Texts can be added to the number to be printed. You can enter up to 20 characters. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-54...
Page 140: Date/Time
Specifies the display type for the date and time to be printed. Density Specifies the density for the annotation numbers to be printed. Number Type Specifies the output format (number of digits) for the annotation numbers to be printed. Print Position Specifies the printing position. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-55...
Page 141: Fax Retransmit User Box (System User Box)
Selecting [Fax Retransmit User Box] from the System tab displays the list of saved documents. Select the document to be checked. 6.13.3 Retransmitting a fax Select the document to be retransmitted, and then touch [Fax]. 6.13.4 Printing Select the document to be printed, and then touch [Proof Print]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-56...
Page 142: Encrypted Pdf User Box (System User Box)
6.14.3 Printing Select the document to be printed and then touch [Print]. Enter the password specified in the PDF file when printing. 6.14.4 Deleting Select the document to be deleted and then touch [Delete]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-57...
Page 143: External Memory (System User Box)
Connect an external memory to the USB connector on the front of this machine. When the external memory is connected, an icon appears on the bottom of the screen and the following screen appears.Check it, and then touch [OK]. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-58...
Page 144: To Print Encrypted Pdf Data
From the touch panel, you can specify the file path of the folder in which documents to be printed are saved. Touch [File Path] to type in a path. Detail Enter the file path and file name of up to 250 characters. If 250 characters are exceeded, file list cannot be displayed. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-59...
Page 145: File Selection
To view the content of the folder, touch [Open]. Print Select the document to be print, and then touch [Print] to display the Print screen. Document Details You can check the update date and document name of the selected document. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-60...
Page 146: External Memory - Print
Use Document 6.15.3 External Memory - Print Touch [Print] to display the following screen. Part Name Description Basic Specifies the basic settings such as number of copies and 1- sided/2-sided. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-61...
Page 147 Select either 1-sided or 2-sided. Finishing For the setting procedure, refer to "Finishing" on page 6-6. Detail 2-sided printing, punching, or stapling is not available for files in the XPS format. Paper Selects the paper tray to print. VarioLink 5022/VarioLink 4222/VarioLink 3622 6-62...
Page 148 File Document...
Page 149: Available Operations In The File Document Screen
Select the Public, Personal, or Group tab, and then a user box. A screen like the following appears. Item Description − Displays the user box number and name. − Displays the list of documents saved in the user box. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 150: System User Box
Depending on the settings for the Prohibit Functions When Auth. Error functions available from "Security Setting" - "Security Details" under [Administrator Settings], the procedure to input the ID and password for the secure print user box may vary. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 151: Public/Personal/Group User Box
Select the destination user box, check the contents of the document, and then touch [OK]. Detail Display contents vary for personal and group user boxes according to the user who is logged on. Password entry is not necessary even if a password has been specified for the destination box. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 152: Document Details
If two or more documents are stored in the user box, use [↑] and [↓] to switch documents. [Preview] Touch this button to switch to the Preview screen. For details, refer to "Preview" on page 7-6. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 153: Preview
Detail With documents containing multiple pages, only the image of the first page can be checked. The contents of a document saved with encryption cannot be previewed. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 154 Deletes documents that are no longer needed after printing, etc. Edit Name Changes the name of a saved document. Document Details Enables checking of the saving date and time and a preview image of a docu- ment. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 155: Memory Rx User Box
Deletes documents that are no longer needed after printing, transmitting, etc. Edit Name Changes the name of a saved document. Document Details Enables checking of the saving date and time and a preview image of a docu- ment. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 156: Fax Retransmit User Box
Available operations are as follows: Item Description Delete Deletes documents that are no longer needed after printing, etc. Document Details Enables checking of the saving date and time and a preview image of a docu- ment. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 157 User box setting...
Page 158: User Box Setting
Delete 8-8) 3 Relay User Box ( Edit Delete Note When a hard disk is not installed optionally, the use of [Public/Personal User Box] is unavailable with only [Confidential RX User Box] allowed to be used. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 159: Administrator Settings
1 Check HDD Capacity 6 HDD Settings 8-16) 2 Overwrite Temporary Data Overwrite Method 8-16) Encryption Priority Overwrite Priority 3 Overwrite All Data 8-17) 4 HDD Lock Password 5 Format HDD 8-18) 6 HDD Encryption Setting 8-18) VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 160: User Box Registration
When selecting [Personal], specify the owner name. To change the owner, touch [Change Owner], and then select a different owner. When selecting [Group], specify the owner account. In the Change Owner page, select a different owner account. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 161: Delete Empty User Box(Es)
To change settings for a registered user box, select the user box and touch [Edit]. After touching [Edit], the user box number cannot be changed. To delete a registered user box, select the user box and touch [Delete]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 162 When selecting [Group], specify the owner account. In the Change Owner page, select a different owner account. Screen (2/2) Item Description Auto Document Delete Time Specify the length of time for documents to remain before they are deleted, counting from the registration. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 163: Confidential Rx User Box
Description Auto Document Delete Time Specify the length of time for documents to remain before they are deleted, counting from the registration. Com. Password When setting the Com. Password, enter the Com. Password through the keypad. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 164: Relay User Box
Specify a password to limit access to the user box. Touch [Relay TX Password], and then enter the password from the touch panel (8 characters or less). Detail For details on group destination registration, refer to the User's Guide [Network Scan/Fax/Network Fax Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 165: Administrator Settings
Account Track function is operating on the machine. Bulletin board user box Used for F-coded polling transmission/reception via a bulletin board. This type can be specified if the optional fax kit is installed. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 166: Registering Public, Personal And Group User Boxes
To change settings for a registered user box, select the user box and touch [Edit]. After touching [Edit], the user box number cannot be changed. To delete a registered user box, select the user box and touch [Delete]. Screen (1/3) VarioLink 5022/VarioLink 4222/VarioLink 3622 8-10...
Page 167 Select the printing position. Primary Field Text can be added (within 40 characters). Screen (3/3) Item Description Auto Document Delete Time Specify the length of time for documents to remain before they are deleted, counting from the registration. VarioLink 5022/VarioLink 4222/VarioLink 3622 8-11...
Page 168: Maximum Number Of User Boxes
Specify "0" for the upper limit of the number of user boxes, and new registration is blocked. If the user has selected specified three user boxes already, the range of the upper limit for the number for user boxes that can be specified is indicated as "3 - 1000". VarioLink 5022/VarioLink 4222/VarioLink 3622 8-12...
Page 169: User Box Settings
To delete them automatically, select [Yes], and then select the delete time. Detail Select the delete time from "12 hours", "1 day", "2 days", "3 days", "7 days" and "30 days". VarioLink 5022/VarioLink 4222/VarioLink 3622 8-13...
Page 170: Encrypted Pdf Delete Time
To delete documents when they are printed or transmitted, touch [OFF]. External Memory Functions Settings This operation enables or disables functions using an external memory connected to this machine. Select a function, and then [ON] or [OFF]. VarioLink 5022/VarioLink 4222/VarioLink 3622 8-14...
Page 171: User Box Administrator Setting
A user who is logged on as the box administrator is permitted to perform the following actions: To create public, personal and group user boxes To check, download and delete documents stored in any user box To change settings for any user box To delete all use box VarioLink 5022/VarioLink 4222/VarioLink 3622 8-15...
Page 172: Hdd Settings
The following items can be specified. (Default setting: Mode 1) Item Description Mode 1 Overwritten with 0x00 Overwritten with 0x00 → Overwritten with 0xff → Overwritten with the letter [A] Mode 2 (0x61) → Verified VarioLink 5022/VarioLink 4222/VarioLink 3622 8-16...
Page 173: Overwrite All Data
HDD locking password takes effect on the machine. Reminder Take extra care to protect the established password so that the password will not be lost. If the password is lost, significant restoration of operations will be required for recovery. VarioLink 5022/VarioLink 4222/VarioLink 3622 8-17...
Page 174: Web Connection
20 characters set up, data saved on the hard disk cannot be accessed easily. All the 20 characters in the HDD locking password must be different from each other. Specify the encryption to restart the machine, and then the encryption passphrase takes effect on the machine. VarioLink 5022/VarioLink 4222/VarioLink 3622 8-18...
Page 175 When turning off the main power switch and turning it on again, wait for 10 seconds or longer after power-off, and then turn on the power again. The machine may not operate correctly if it is turned on immediately after being turned off. VarioLink 5022/VarioLink 4222/VarioLink 3622 8-19...
Page 176 Web Connection...
Page 177: Using Web Connection
Web Connection has Flash and HTML display formats. For details, refer to "Logging on and logging off" on page 9-6. When an access is made with the IPv6 address specified, the display of the Flash is unavailable. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 178: Web Browser Cache
Click "Privacy", and then click the [Settings] button at the bottom of the dialog box. Select the "Cache" check box under "Private data", select the "Clear private data when closing Firefox" check box under "Settings", and then click the [OK] button. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 179: Structure Of Pages
Store Address Menu Information and settings for the selected tabs are list- ed. The menu that appears differs depending on the tab that is selected. Information and settings Displays details of the item selected in the menu. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 180 The Web Connection pages appear differently depending on the options installed on the machine and the specified machine settings. For details on logging on as a different user or as the administrator, refer "Logging on and logging off" on page 9-6. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 181: Logging On And Logging Off
When user authentication and account track settings are not specified The user logs in automatically as a public user. To log in as an administrator, log out. Log in again as an administrator. When user authentication and account track settings are specified VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 182 Web Connection The User Authentication/Account Track screen appears. Enter the required information to log in. To log in as a different user or an administrator, log out. Log in again. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 183: Logout
"User Box Administrator Setting" on page 8-15. If you log in to Web Connection as an administrator in User mode, it is possible to delete jobs that cannot be done in Administrator mode. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 184: Logging On As A Public User
Contact the administrator to cancel operation restrictions. The [User List] button can be used when "User Name List" is specified as "ON". For details of the setting of the user names list, see the User's Guide [Copy Operations]. VarioLink 5022/VarioLink 4222/VarioLink 3622...
Page 185: Logging On To Administrator Mode
Administrator mode. For details on the "Prohibited Functions When Authentication Failed" parameter, refer to the User’s Guide [Copy Operations]. The password input dialog box differs depending on the specified machine settings. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-10...
Page 186: Overview Of User Mode
Settings for the printer controller of the machine can be displayed. Information The display is made when the image controller is installed optionally. Print Informa- Font and settings information can be printed. tion The display is made when the image controller is installed optionally. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-11...
Page 187 TX User Box, Memory RX User Box, Relay User Box) can be opened to work on a saved document or to change user box settings. Create Sys- Displays if the optional fax kit has been installed. New bulletin board user boxes and relay user boxes tem User Box can be created. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-12...
Page 188: Direct Print
The list of program destinations registered to the machine can be displayed, and destinations can be registered or their settings can be changed. Temporary The list of temporary program destinations registered to the machine can be displayed, and destina- One-Touch tions can be registered or their settings can be changed. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-13...
Page 189 A maximum of 10 subjects for sending E-Mail messages can be registered. Text A maximum of 10 texts for sending E-Mail messages can be registered. Detail This may not appear depending on the Administrator mode settings. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-14...
Page 190: Overview Of Administrator Mode
Specify the power save and weekly timer functions. tings Reset Resets the network settings or controller settings or erases all destinations. External Specify the external memory settings for saving or printing documents. Memory Function Set- tings VarioLink 5022/VarioLink 4222/VarioLink 3622 9-15...
Page 191: Security
Specify the password for logging on to Web Connection in Administrator mode. tor Password Setting Detail "Administrator Password Settings" does not appear in the following cases: No SSL certificate is installed. The Enhanced Security Mode is enabled. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-16...
Page 192 The Bulletin Board User Box, Relay User Box can be operated when the optional fax kit is installed. Note The operation of the Annotation User Box is available only when a hard disk is optionally installed. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-17...
Page 193: Print Settings
The display is made when a hard disk is installed optionally. Interface Set- The interface time out can be specified. ting Note The display of the Print Setting is made when the image controller is optionally installed. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-18...
Page 194: Store Address
Prefixes and suffixes can be registered to be added as destination information when sending E-Mail messages. Header Infor- Register sender information for transmissions. mation Detail "Application Registration" does not appear when the fax kit is installed. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-19...
Page 195: Network
Specify the NetWare settings. ting AppleTalk Specifying the AppleTalk settings. Setting The display is made when the image controller is installed optionally. Network Fax Specify the settings for direct SMTP transmission and direct SMTP reception. Setting VarioLink 5022/VarioLink 4222/VarioLink 3622 9-20...
Page 196 Web Connection Item Description WebDAV Set- Specify the WebDAV client settings. tings Open API Specify OpenAPI settings. Setting TCP Socket Specify TCP Socket settings used for data transmissions between the computer application and this Setting machine. VarioLink 5022/VarioLink 4222/VarioLink 3622 9-21...
Page 197: Appendix
Appendix...
Page 198: Error Message List
The number of jobs that can be programmed has reached the maximum reached the max. allowance. Wait un- number possible. Wait until a job has been completed, or delete a current til a programmed job is completed. job. VarioLink 5022/VarioLink 4222/VarioLink 3622 10-2...
Page 199: Entering Text
Any of the following keyboards may appear. Example Password input screen: Screen for entering the name of a custom paper size: Touch [Shift] to switch the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). VarioLink 5022/VarioLink 4222/VarioLink 3622 10-3...
Page 200: Enlarging The Keyboard
To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard display is enlarged. Note The keyboard is used in the same way, even when it is enlarged display. VarioLink 5022/VarioLink 4222/VarioLink 3622 10-4...
Page 201: To Type Text
To change a character in the entered text, touch [ ] and [ ] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. 10.2.3 List of Available Characters Alphanumeric characters/ space symbols VarioLink 5022/VarioLink 4222/VarioLink 3622 10-5...
Page 202: Glossary
Software that works as a bridge between a computer and a peripheral device. Ethernet LAN transmission line standard File extension The characters added to the file name in order to differentiate file formats. The file extension is added after a period, for example, ".bmp" or ".jpg". VarioLink 5022/VarioLink 4222/VarioLink 3622 10-6...
Page 203 A server that is installed to act as an intermediary connection between each client and different servers to effectively ensure security over the entire system for Inter- net connections Resolution Displays the ability to reproduce the details of images and print matter correctly. VarioLink 5022/VarioLink 4222/VarioLink 3622 10-7...
Page 204 Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. Web browser Software for viewing Web pages. Internet Explorer and Netscape Navigator are this type of software. VarioLink 5022/VarioLink 4222/VarioLink 3622 10-8...
Page 205: Index
Index...
Page 206 Direct Input - WebDAV ........6-29 Check/Change Temporarily .........6-21 Direct Print ............9-13 Check/Change Temporarily - Header Settings/Footer Direction Settings - Binding Position ....5-13 Settings ..............6-22 Direction Settings - Original Direction ....5-12 Check/Change Temporarily - Header Settings/Footer Distribution Control Number ........6-23 VarioLink 5022/VarioLink 4222/VarioLink 3622 11-2...
Page 207 Reference ............6-28 Job List - Delete ............2-5 Registered user ............9-9 Job List - Job Details ..........2-6 Relay User Box ............8-8 RX Ability (Destination) ........6-27 Left panel ...............2-5 Log off ..............9-6 Save Document ..........4-3 Log on ..............9-6 VarioLink 5022/VarioLink 4222/VarioLink 3622 11-3...
Page 208 Timer TX ..............6-39 Touch panel ............2-4 URL notification ...........6-38 Use Document ..........4-3 User authentication .......1-6 User box administrator ........9-10 User Box Administrator Setting ......8-15 User box registration ........8-4 User Box Settings ..........8-13 User Name ..........6-28 6-29 VarioLink 5022/VarioLink 4222/VarioLink 3622 11-4...
Page 209 Océ professional document systems to keep the wheels of business and government turning. Océ is also at work in publishing on demand, newspaper production and wide format colour for spectacular display graphics. For more information visit us at www.oce.com...

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Oce variolink 5022 User Manual

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User's Guides

1 Overview of the User Box Functions

2 Control Panel/Touch Panel

3 Operation Flow of User Boxes

4 Entering User Box Mode

5 Save Document

6 Use Document

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