Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on Search using the Search using the what you want to do what you want to do table of contents table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX...
Page 2: Make A Copy
MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
Page 3 Conserve Copy multiple pages on Copy on both sides of the one side of one sheet of paper paper Copy on the front and back of a card...
Page 4 Reduce copy mistakes Check the number of Print one set of copies for scanned pages before proofing making copies...
Page 5 Make a copy of this type of original More original pages than Mixed-size originals can be loaded at once Bulky original (shadows Bound original such as a appear at edges) book (one page at a time) Book or pamphlet (make facing page copies)
Page 6 Make a copy on this type of paper Envelopes and other Tab Paper special media Transparency film...
Page 7 Add the date or page numbers Add the date Add a stamp Add the page number Add text...
Page 8 Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin...
Page 9 Other convenient functions Functions used for specific purposes  Make a copy of arranged photos  Create a large poster  Make a mirror-image copy  Copy onto the center of the paper  Make a negative copy Convenient functions ...
Page 10: Print A Document
PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
Page 11 Conserve Print on both sides of the Print multiple pages on one paper side of the paper...
Page 12 Print without a computer Print a file in a USB Print a file stored in the memory device machine...
Page 13 Print attractive output Print matching the size of Adjust the brightness and the paper contrast Adjusting line width when Bring out faint text and printing a file such as CAD lines data Select the print mode...
Page 14 Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin Print specific pages on the front side of the paper...
Page 15 Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees...
Page 16 Add text or an image Add a watermark to print Overlay an image on the data print data Overlay a fixed form on the print data...
Page 17 Other convenient functions Correct the size or orientation of the print data  Enlarge or reduce the print image  Print a mirror-image Security is important  Print confidentially  Print an encrypted PDF file Functions used for specific purposes ...
Page 18: Send A Fax
SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
Page 19 Conserve Send when the rate is Check received data before lowest printing Send two original pages as Relay a transmission a single page through a branch office...
Page 20 Send this type of document Bulky original (shadows Bound original such as a appear at edges) book (one page at a time) More original pages than Mixed-size originals can be loaded at once Original printed on both ID card or other card sides...
Page 21 Prevent transmission to the wrong destination Check the destination once Check the result of more before sending transmission Check the log of previous Stamp scanned original transmissions pages...
Page 22 Send a clear document Adjust the exposure Adjust the image quality Specify the size before Send without shadows at sending the edges...
Page 23 Save trouble Store frequently used Send to multiple settings destinations X X X X - 6 7 8 9 X X X X - 6 7 8 9 X X X X - 9 8 7 4 X X X X - 9 8 7 4 View the transmission log Easily specify an address X X X X - 4 5 6 7...
Page 24 Security is important Check the destination once Send confidentially more before sending Initiate reception of a Print protected reception document from a sending data machine Send a document at the other machine's request...
Page 25 Other convenient functions Convenient management functions  Forward a received fax to a network address  Print a list of addresses Convenient functions  Send a thin original  Select a transmission destination from a global address book  Give priority to a transmission ...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
Page 27 Send a clear image Adjust the contrast or Adjust the resolution image quality before sending Send without shadows at Suppress the background of the edges a transmitted document...
Page 28 Send this type of document Bulky original (shadows Bound original such as a appear at edges) book (one page at a time) More original pages than Mixed-size originals can be loaded at once Original printed on both Original with background sides...
Page 29 Prevent transmission to the wrong destination Check the result of Check the log of previous transmission transmissions Stamp scanned original pages...
Page 30 Send a smaller file Send at low resolution Compress a file before sending Reduce an image before Send an image in black & sending white Send two original pages as ID or other card a single page...
Page 31 Save trouble Store frequently used Send to multiple settings destinations a a a @ a a . a a . c a a a @ a a . a a . c o b b b @ b b . b b . b b b @ b b .
Page 32 Other convenient functions Convenient management functions  Forward a received fax to a network address  Print a list of transmission destinations Convenient functions  Scan a thin original  Select a transmission destination from a global address book  Send at a specified time ...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
Page 34 Search for a file Search for a file using a Search by checking the keyword contents of files...
Page 35 Organize my files Delete a file Delete all files Periodically delete files Change the folder...
Page 36 MAINTAIN THE MACHINE Clean the Replace a toner Replace the Replace the machine cartridge staple cartridge stamp cartridge...
Page 37: Clean The Machine
Clean the machine Clean the document glass and Clean the original feed automatic document feeder roller Clean the bypass feed roller...
Page 38 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 39: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) Return to top page button Adobe Reader Help button If an operation does not proceed as expected, click this Opens Adobe Reader Help.
Page 40: Table Of Contents
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. The manuals in PDF format are on the CD-ROM that accompanies the machine. 1.
Page 41 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 42 • [POWER SAVE] KEY ....1-15 SHARP OSA ......1-49 USER AUTHENTICATION .
Page 43: Part Names And Functions
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (6) (7) (3) (4) (5) When the output tray unit is installed When a finisher is installed Job separator tray (Upper tray)* Operation panel...
Page 44 BEFORE USING THE MACHINE (10) (11) (12) (13) USB connector (A type) (11) Tray 2 (when a paper tray is installed)* Supports USB 2.0 (Hi-Speed). This holds paper. This is used to connect a USB device such as USB TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-34) memory to the machine.
Page 45: Interior
BEFORE USING THE MACHINE INTERIOR (15) (16) (17) (14) (18) (19) (20) (21) (22) (14) Toner cartridges (22) Photoconductive drum This holds toner for printing. The toner cartridge must be This drum has a photoconductive coating on its surface. replaced when indicated on the operation panel. The images are formed on top of this photoconductive REPLACING THE TONER CARTRIDGES (page 1-55)
Page 46: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Paper feed roller Scanning area This roller rotates to automatically feed the original. Originals placed in the document feeder tray are scanned here. Document feeding area cover REGULAR MAINTENANCE (page 1-52) Open this cover to remove an original misfeed or clean Document glass the paper feed roller.
Page 47: Side And Back
BEFORE USING THE MACHINE SIDE AND BACK Service-only connector When the fax expansion kit is installed Caution This connector is for use only by service technicians. Connecting a cable to this connector may cause the machine to malfunction. LAN connector Connect the LAN cable to this connector when the machine is used on a network.
Page 48: Operation Panel
BEFORE USING THE MACHINE OPERATION PANEL (2) (3) Touch panel PRINT mode indicators Messages and keys appear in the touch panel display. • READY indicator Touch the displayed keys to perform a variety of Print jobs can be received when this indicator is lit. operations.
Page 49 BEFORE USING THE MACHINE (10) (11) (12) (13) (14) (15) (16) (17) (18) [CLEAR] key ( (14) Data Notification indicator (Green) ( Press this key to return the number of copies to "0". The indicator lights solidly or blinks to indicate the status of a job.
Page 50: Touch Panel
BEFORE USING THE MACHINE TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-59). • For information on the screens and procedures for using the system settings, see "Common Operation Methods"...
Page 51 BEFORE USING THE MACHINE Example 4 Function Review Color Mode Special Modes Full Color Margin Shift Shift:Right 2-Sided Copy Front:1/2inch/Back:1/2inch Plain Plain 8½x11 8½x11 Erase Edge:1/2inch Output Center:1/2inch Exposure 8½x11 8½x11 Covers/Inserts Front:2-Sided/Back:Insert 8½x11R 8½x11R Auto File Insertion A:10 Page/B:10 Page 8½x14 8½x14 11x17...
Page 52: Status Display
BEFORE USING THE MACHINE STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Example: Basic screen of copy mode Copies in progress from tray 1. Job Status Job Status Interrupt...
Page 53: System Bar
BEFORE USING THE MACHINE SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. MFP Status Color Mode Special Modes 020/015 Full Color 2-Sided Copy Copying Plain Plain 8½x11...
Page 54 BEFORE USING THE MACHINE This appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. When a wireless LAN USB adapter is connected to the machine • : Connected to an access point •...
Page 55: Turning The Power On And Off
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is on the left side at the rear. The other power switch is the [POWER] key ( ) on the operation panel at the top right. Main power switch [POWER] key When the main power switch is switched on, the main...
Page 56: Energy Save Functions
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 57: User Authentication
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 58 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered user number is authenticated, the user count screen will appear briefly. Usage status: used/remaining pages Black-white : 87,654,321/12,345,678 Admin Login When page limits have been set in "Pages Limit Group List" in the system settings (administrator), the number of pages remaining will appear.
Page 59: Authentication By Login Name / Password
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. The LDAP certification requires the hard disk drive. User Authentication Login Name User Name...
Page 60 BEFORE USING THE MACHINE Touch the [Password] key. User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the system Login Name settings (administrator). User Name User 0001 Password If you are logging in to an LDAP server, enter the password that Auth to:...
Page 61 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered login name and password are authenticated, the user count screen will appear briefly. Login Name User Name User 0001 Usage status: used/remaining pages Password Black-white : 87,654,321/12,345,678 Auth to: Login Locally (Different items will appear in the screen when LDAP...
Page 62: Home Screen
Application Keys * It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts. * This function requires the hard disk drive. Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for that function appears.
Page 63: Remote Operation Of The Machine
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine.
Page 64: Items Recorded In The Job Log
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG This function requires the hard disk drive. The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. •...
Page 65 BEFORE USING THE MACHINE Item name Description Print Job Related Item Output The output mode of a printed job. Staple The status of stapling. Staple Count The staple count. Printer Tone The tone used for a print job. Image Send Related Direct Address Address of an image send job.
Page 66 BEFORE USING THE MACHINE Item name Description Detailed Items Original Size Size of scanned original. For a document filing print job, the paper size of the file. Original Type Original type (text, printed photo, etc.) set in the exposure settings screen.
Page 67: About Web Pages In This Machine
BEFORE USING THE MACHINE ABOUT WEB PAGES IN THIS MACHINE This machine has a Web server, and you can access it from your computer to configure the machine. How to check the IP address You can check the IP address by printing out a list of all settings from the system settings of this machine. Press the [SYSTEM SETTINGS] key.
Page 68 BEFORE USING THE MACHINE How to access to the machine’s Web server When the machine is connected to the network, access the built-in Web server of the machine using the PC’s Web browser. Access to the built-in Web server and display the Web page.
Page 69: Universal Design In The Machine
BEFORE USING THE MACHINE UNIVERSAL DESIGN IN THE MACHINE Universal design refers to how easy it is for a disabled or elderly person to use a product. A variety of measures have been implemented in the structure and software of this machine to facilitate easy use by disabled and elderly people.
Page 70 BEFORE USING THE MACHINE UNIVERSAL DESIGN RELATED TO HEARING Audible alert sounds when changing settings When moving through copy ratio or contrast settings, the user is alerted by an audible sound at the default setting (copy ratio 100%, contrast 3). Select [System Settings] (Administrator) [Operation Settings] [Keys Touch Sound] and [Key Touch Sound at Initial...
Page 71: Supplies
Standard supplies for this product that can replaced by the user include paper, toner cartridges, and staple cartridges for the finisher. Be sure to use only SHARP-specified products for the toner cartridges, finisher staple cartridge, and transparency film. For best copying results, be sure to use only Sharp Genuine Supplies which are designed, engineered, and tested to maximize the life and performance of Sharp products.
Page 72: Loading Paper
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Bypass tray Tray 1 Tray 2*...
Page 73: Useable Paper
• SHARP standard plain paper (21 lbs. (80 g/m )). For paper specifications, see the specifications in the Start Guide. • Pain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m to 105 g/m Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 74: Print Side Face Up Or Face Down
• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 75: Tray Settings For Tray 1 To 4
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 8-1/2" x 11"R to 11" x 17" (B5R to A3) can be loaded in trays 1 to 4. Pull out the paper tray.
Page 76 BEFORE USING THE MACHINE Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings.
Page 77: Loading Paper In The Bypass Tray
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray.
Page 78: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 79: Loading Envelopes
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. Important points when using envelopes •...
Page 80: About The Fixing Unit Release Levers
BEFORE USING THE MACHINE ABOUT THE FIXING UNIT RELEASE LEVERS If copying or printing when an envelope has been placed into the manual feed tray, wrinkling or smudged printing may occur even if the envelope meets all of the required specifications. If this happens, it may be possible to solve the problem by lifting up the fixing unit release levers to the "Weak pressure"...
Page 81: Originals
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Maximum original size...
Page 82 BEFORE USING THE MACHINE Make sure an original does not remain on the document glass. Open the automatic document feeder, make sure that an original is not on the document glass, and then gently close the automatic document feeder. Adjust the original guides to the size of the originals.
Page 83: Placing The Original On The Document Glass
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes When the original is a non-standard size, see the Maximum original size appropriate explanation below for the mode you are using.
Page 84 BEFORE USING THE MACHINE Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic document feeder will rise.
Page 85: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 86 BEFORE USING THE MACHINE Product name Product number Description The application integration module can be combined with the Application integration module MX-AMX1 network scanner function to append a metadata file to a scanned image file. This allows the machine to be linked over a network to an Application communication module MX-AMX2 external software application.
Page 87: Finisher
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. (3) (4) Output tray Staple case...
Page 88: Finisher Maintenance
BEFORE USING THE MACHINE FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 89 BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. Close the cover.
Page 90: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 91: External Account Module (Mx-Amx3)
The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
Page 92 OFF" (page 1-14). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 93: Maintenance
BEFORE USING THE MACHINE MAINTENANCE This section explains how to clean the machine and replace the toner cartridges and stamp cartridge. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Page 94 BEFORE USING THE MACHINE Open the automatic document feeder and remove the glass cleaner. Clean the document scanning area on the document glass with the glass cleaner. Replace the glass cleaner. 1-53 Contents...
Page 95: Cleaning The Bypass Feed Roller
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.
Page 96: Replacing The Toner Cartridges
BEFORE USING THE MACHINE REPLACING THE TONER CARTRIDGES As a rule, toner cartridges should be replaced after the message "Change the toner cartridge." appears. You should keep one set of replacement toner cartridge on hand so that you can preplace a toner cartricge immediately when toner runs out.
Page 97 BEFORE USING THE MACHINE Open the front cover. Press the lock release lever, then place Lock release lever your other hand on the toner cartridge and pull it out. Gently pull the toner cartridge horizontally toward you. If the cartridge is pulled out abruptly, toner may spill out. Hold the toner cartridge with both hands as shown and pull it out of the machine.
Page 98 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 99: Replacing The Stamp Cartridge
BEFORE USING THE MACHINE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 Open the document feeder tray. Remove the stamp cartridge while pushing it downwards.
Page 100: Entering Text
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Description This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The Caps [Caps] key is convenient when you wish to enter all capital letters.
Page 101 The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest authorized service representative.
Page 102 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. OUTPUT ....... . . 2-31 BEFORE USING THE MACHINE AS A •...
Page 103 COPIER COPYING BOTH SIDES OF A CARD ON ONE CONVENIENT COPY FUNCTIONS SHEET OF PAPER (Card Shot) ....2-77 INTERRUPTING A COPY RUN (Interrupt PRINTING THE DATE AND A STAMP ON copy).
Page 104: Before Using The Machine As Acopier
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 105 COPIER Paper select display (13) Customized keys This shows the size of paper loaded in each tray. The keys that appear here can be changed to show For the bypass tray, the paper type appears above the settings or functions that you prefer. paper size.
Page 106 COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 107: Copying Sequence
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 108: Output Settings
COPIER Output settings Select copy output settings. Output The main settings are as follows: Offset • Sort mode Sort mode (page 2-32) Right Tray Tray • Group mode Group mode (page 2-32) Offset • Offset mode Offset function (page 2-32) •...
Page 109 COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. Checking what special modes are selected (page 2-5) •...
Page 110: Originals
COPIER ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed.
Page 111: Standard Original Placement Orientations
COPIER Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct.
Page 112: Paper Trays
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Touch the [Paper Select] key.
Page 113: Basic Procedure For Making Copies
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Place the originals face up in the Indicator document feeder tray with the edges...
Page 114 COPIER Set the number of copies (number of sets) with the numeric keys. Special Modes 2-Sided Copy Plain 8½ 11 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 115: Making A Copy Using The Document Glass
COPIER MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 116 COPIER Set the number of copies (number of sets) with the numeric keys. Special Modes 2-Sided Copy Plain 8½ 11 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 117: Automatic 2-Sided Copying
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Originals Copies Originals Copies Copies Automatic 2-sided copying of 1-sided Automatic 2-sided copying of 2-sided 1-sided copying of 2-sided originals originals originals Copying onto both sides of a sheet saves paper. Place the originals face up in the Indicator document feeder tray with the edges...
Page 118 COPIER Check the paper to be used. Color Mode Special Modes Full Color Make sure that the desired paper (tray) is selected. 2-Sided Copy Plain Plain To change the paper (tray), touch the [Paper Select] key. 8½x11 8½x11 Output PAPER TRAYS (page 2-11) Exposure 8½x11...
Page 119: Automatic 2-Sided Copying Using The Document Glass
COPIER AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. Document glass scale Document glass scale mark mark...
Page 120 COPIER Select the 2-sided copy mode. (1) Touch the [1-Sided to 2-Sided] key. 2-Sided Copy (2) Touch the [OK] key. Binding Change The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Check the paper to be used.
Page 121 COPIER Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Read-End To cancel scanning of the original and copying... Press the [STOP] key ( System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. 2-20 Contents...
Page 122: Changing The Exposure And Original Image Type
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 123 COPIER Adjust the exposure level. Exposure Touch the key to make the copy darker. Auto Touch the key to make the copy lighter. Manual Original Image Type • Using a copy or printed page as an original Text/ Text/Photo Text Prtd.Photo When using a copy or printed page from the machine as an Printed...
Page 124: Reduction/Enlargement/Zoom
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 125: Manually Selecting The Ratio (Preset Ratios/Zoom)
COPIER MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or four preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Set the ratio.
Page 126 COPIER Touch the [OK] key. Copy Ratio After touching the [OK] key, make sure that a paper size suitable for the ratio is selected. 11x17 8½x11 121% 8½x14 11x17 8½x11 5½x8½ 11x17 8½x14 8½x11 11x17 Zoom 129% 8½x14 8½x11 5½x8½ 8½x11 100% Auto Image...
Page 127: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 128: Original Sizes
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Specifying an inch original size (1) Touch the appropriate original size key.
Page 129: Storing Frequently Used Original Sizes
COPIER Enter the original size. (1), (2) (1) Enter the X (horizontal) dimension of the Original original. Cancel Size Input With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the (1~17) inch document glass is used, a number from 1"...
Page 130 COPIER Store the original size. Original (1) Touch the [Store/Delete] tab. Custom Size (2) Touch a key for storing a custom original X15½ Y 8½ size. Touch a key that does not show a size ( Recall Store/Delete If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear.
Page 131 COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Touch the [Custom Size] key. Original Auto 8½x14 Manual 5½x8½ 8½x11R 11x17 5½x8½R 8½x13 8½x13...
Page 132: Output
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed.
Page 133: Output Modes
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. This function groups copies by page. Example: Sorting the output into 5 sets Example: Groups of 5 copies of each page Originals Output Originals...
Page 134 COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation (for the staple sort)"...
Page 135: Making Copies Using The Bypass Tray
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 136: Set The Paper Size
COPIER Check the paper type setting for the Paper Select bypass tray. If you need to change the Paper Tray Bypass Tray setting, touch the paper type key. 8½x11 8½x11 Plain If you do not need to change the paper size and type that Plain 2.
Page 137 COPIER Select the bypass tray. (1) Touch the paper size key of the bypass tray. Paper Select (2) Touch the [OK] key. Paper Tray Bypass Tray 8½x11 8½x11 Plain Plain 2. 8½x11R Plain 3. 8½x14 Plain 4. 11x17 Plain Press the [START] key. Scanning begins.
Page 138: Special Modes
COPIER SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens.
Page 139 COPIER Special modes menu (2nd screen) Special Modes Sharpness Stamp Image Edit File Quick File Proof Copy Mixed Size Original Slow Scan Original Count Mode [Stamp] key [Proof Copy] key PRINTING THE DATE AND A STAMP ON COPIES CHECKING COPIES BEFORE PRINTING (Proof (Stamp) (page 2-80) Copy)
Page 140 COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Cancel Margin Shift Right Left Down Side 1 Side 2 (0~1) (0~1) inch...
Page 141: Adding Margins (Margin Shift)
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift The punch holes cut off...
Page 142 COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 143: Erasing Peripheral Shadows (Erase)
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase Using the erase function function Shadows appear here Shadows appear on the...
Page 144 COPIER Select the erase settings. (1) Touch the desired erase mode. Special Modes Select one of the four positions. Cancel Erase Touch the [Side Erase] key to open the following screen. Edge Center Edge+Center Erase Edge Center Erase Erase Erase Side Erase Cancel (0~1)
Page 145: Copying Each Facing Page Of Abound Document (Dual
COPIER COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document The facing pages are copied...
Page 146 COPIER Select Dual Page Copy. (1) Touch the [Special Modes] key. Special Modes SPECIAL MODES (page 2-37) Dual Page Margin Shift Erase (2) Touch the [Dual Page Copy] key so that it is Copy highlighted. Tandem Pamphlet Copy Copy Build (3) Touch the [OK] key.
Page 147: Making Copies In Pamphlet Format (Pamphlet Copy)
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 148 COPIER Select pamphlet copy settings. Special Modes Cancel (1) If the original is 1-sided, touch the [1-Sided] Pamphlet Copy key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Left Binding] or Original Left Right 1-Sided 2-Sided [Right Binding]).
Page 149 COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Cancel Pamphlet Copy Original Left Right 1-Sided 2-Sided Binding Binding Cover Setting Press the [START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 150: Copying A Large Number Of Originals At Once (Job Build)
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 151 COPIER Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. The copy settings (Exposure, Paper Select, and Copy Ratio only) can be changed for each set of originals. If you need to change the copy setting, follow the steps in "Changing the copy settings for each set of originals".
Page 152 COPIER Changing the copy settings for each set of originals The copy settings (Exposure, Paper Select, and Copy Ratio only) can be changed for each set of originals. Perform the step below before pressing the [Start] key to scan the originals in step 4 above. Touch the [Change] key.
Page 153: Using Two Machines To Make A Large Number Of Copies (Tandem Copy)
COPIER USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) This function requires the hard disk drive. This function requires the hard disk expansion kit to be installed. Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job.
Page 154 COPIER Select tandem copy. (1) Touch the [Special Modes] key. Special Modes SPECIAL MODES (page 2-37) Dual Page Margin Shift Erase Copy (2) Touch the [Tandem Copy] key so that it is Tandem highlighted. Pamphlet Copy Build Copy (3) Touch the [OK] key. Transparency Covers/Inserts Multi Shot...
Page 155 COPIER In this situation... If a machine runs out of paper If either the master machine or the slave machine run out of paper, the machine that ran out of paper will hold the job while the machine that still has paper continues the job. When paper is added to the machine that ran out, the job resumes. When user authentication is enabled User authentication is enabled in the master machine: tandem copying is possible.
Page 156: Using A Different Paper Type For Covers (Covers/Inserts)
COPIER USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) This function requires the automatic document feeder. A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
Page 157: Inserting Covers In Copies (Cover Settings)
COPIER INSERTING COVERS IN COPIES (Cover Settings) This function requires the automatic document feeder. A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document.
Page 158 COPIER Select cover settings. (1) If the cover sheet will be copied on, touch Covers/Inserts the [Yes] key. Otherwise, touch the [No] Front Cover Setting Cancel key. Paper Tray Print on Front Cover If the [No] key is touched, only cover insertion will be Bypass performed.
Page 159 COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Cancel Covers/Inserts You can touch the [Insertion Type A] key or the [Insertion Type Inserts Setting Cover Setting B] key to select insert settings. Insertion Front Cover...
Page 160: Inserting Insert Sheets In Copies (Insert Settings)
COPIER INSERTING INSERT SHEETS IN COPIES (Insert Settings) This function requires the automatic document feeder. You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.
Page 161 COPIER Select insert settings. (1) If the insert will be copied on, touch the Covers/Inserts Cancel [Yes] key. Otherwise, touch the [No] key. Insertion Type A Settings If the [No] key is touched, only insert sheet insertion will Paper Tray Print on Insert Sheets be performed.
Page 162 COPIER Touch the [Insertion Settings] key. Special Modes Cancel Covers/Inserts Cover Setting Inserts Setting Insertion Front Type A Cover Insertion Settings Insertion Back Cover Type B Tray Settings Page Layout Specify the pages where inserts A and B will be inserted. Covers/Inserts Insertion Settings (1) Touch the [Insertion Type A] key or the...
Page 163: Changing Cover/Insert Settings
COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Cancel Covers/Inserts To select cover settings, touch the [Front Cover] key or the Inserts Setting Cover Setting [Back Cover] key. Insertion Front Type A Cover INSERTING COVERS IN COPIES (Cover Settings) (page...
Page 164: Changing Cover/Insert Settings
COPIER CHANGING COVER/INSERT SETTINGS (Page Layout) This function requires the automatic document feeder. Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 4th page, insert A 5th page, insert A...
Page 165 COPIER Example: Touch insert A at page 4 Touch the key of the page that you wish to delete or change. Covers/Inserts If you do not need to change the setting, touch the [OK] key Page Layout and go to step 6. •...
Page 166 COPIER Change the settings for insert type A/B. Covers/Inserts The settings are changed in the same way as they are initially Insertion Modify configured. See step 7 of "INSERTING INSERT SHEETS IN COPIES (Insert Settings)" (page 2-59) to change the insert Insertion Page settings.
Page 167: Adding Inserts When Copying On Transparency Film
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 168 COPIER Select insert settings. (1) Select whether or not the insert paper will Special Modes be copied on ([Yes] or [No]). Cancel Transparency Inserts (2) Touch the [OK] key. Paper Tray Print on Insert Sheets You will return to the base screen of copy mode. Tray1 Explanation of (A) 8½x11...
Page 169: Copying Multiple Originals Onto One Sheet (Multi Shot)
COPIER COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
Page 170 COPIER Select the number of originals to be (3) (2) copied onto one sheet of paper, the Special Modes layout, and the border. Multi Shot Cancel (1) Touch the [2in1] key or the [4in1] key. Layout If needed, the images will be rotated. 2in1 4in1 (2) Select the layout.
Page 171: Copying A Pamphlet (Book Copy)
COPIER COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the center to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 172 COPIER Select book copy settings. (1) Select the binding position ([Left Binding] Special Modes or [Right Binding]). Book Copy Cancel (2) To insert a cover, touch the [Cover Setting] key. If a cover will not be added, go to step 4. Left Right Binding...
Page 173 COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Book Copy Cancel Left Right Binding Binding Cover Setting Place the original face down on the document glass. Place the opened front cover and back cover face down. Press the [START] key to scan the first original.
Page 174 COPIER Touch the [Read-End] key. Place next original. Press [Start]. Copying will begin. When finished, press [Read-End]. Read-End To cancel scanning and copying... Press the [STOP] key ( • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four.
Page 175: Copying Captions Onto Tab Paper (Tab Copy)
COPIER COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from the bypass tray. Prepare originals that The image is shifted match the tab positions.
Page 176 COPIER Tab copying with a right binding Originals Placing the originals Loading tab paper • Document feeder tray Originals Insert the originals so that the side with no tab text enters first. • Document glass Reverse side Final image Load the tab paper so that the tab on the first sheet is away from you.
Page 177 COPIER Load the tab paper. When using the bypass tray, place the paper with the print side Reverse side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in "MAKING COPIES USING THE BYPASS TRAY"...
Page 178: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front...
Page 179 COPIER Select card shot settings. (1) Enter the original size. Special Modes With the [X] key highlighted, enter the X (horizontal) Cancel Card Shot dimension of the original with the keys. Touch the [Y] key and enter the Y (vertical) dimension of (1~8 1/2) Fit to the original with the...
Page 180 COPIER • The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot...
Page 181: Printing The Date And A Stamp On Copies (Stamp)
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. In addition, specific text can be added to a copy as a watermark (Watermark). Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right.
Page 182: General Procedure For Using Stamp
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 183 COPIER Select Stamp. Special Modes For detailed information on each of the stamp items, see the Stamp Cancel following sections: Date: ADDING THE DATE TO COPIES (Date) Date Stamp (page 2-84) Page Stamp: STAMPING COPIES (Stamp) (page 2-86) Text Numbering Page numbering: PRINTING PAGE NUMBERS ON COPIES (Page Numbering)
Page 184 COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 185: Adding The Date To Copies (Date)
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2020 in the top right corner of the paper. 04/APR/2020 Touch the [Date] key in the stamp selection screen.
Page 186 COPIER Select the pages that the date will be Stamp printed on and touch the [OK] key. Date Cancel Select printing on the first page only, or printing on all pages. First Page YYYY/MM/DD After touching the [OK] key, continue from step 5 of "GENERAL APR/04/2020 MM/DD/YYYY...
Page 187: Stamping Copies (Stamp)
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 188 COPIER Touch the [Exposure] key and set the Stamp density. Stamp Cancel If you wish to darken, touch the key. If you wish to CONFIDENTIAL PRIORITY First Page lighten, touch the key. Exposure FOR YOUR INFO. DO NOT COPY When you have finished selecting the settings, touch the [OK] URGENT DRAFT key.
Page 189: Printing Page Numbers On Copies
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP"...
Page 190 COPIER To configure page number settings, Stamp touch the [Page Number] key. Page Numbering Cancel If you do not need to configure page number settings, go to step 8. Page Numbering Format Total Page 1,2,3.. (1),(2),(3).. Auto -1-,-2-,-3-.. P.1,P.2,P.3.. Manual <1>,<2>,<3>..
Page 191 COPIER Touch each item that you want counted in the page numbers so that a Stamp checkmark appears , and then touch Covers/Inserts Counting the [OK] key. Items with a checkmark will be reflected in the print image Count Front Cover on the right side of the screen.
Page 192 COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 193: Printing Text On Copies (Text)
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2020 Planning Meeting" in the top left corner of the paper April 2020 Planning Meeting Touch the [Text] key in the stamp selection screen.
Page 194 COPIER Select the pages to be printed on and Stamp touch the [OK] key. Text Cancel Select printing on the first page only, or printing on all pages. First Page AAA AAA After touching the [OK] key, continue from step 5 of "GENERAL PROCEDURE FOR USING STAMP"...
Page 195 COPIER Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-81). Touch the [Store/Delete] key. Stamp Cancel Text First Page Pre-Set All Pages Recall Store/Delete Direct Entry...
Page 196 COPIER Touch the [Back] key. Stamp Stamp You will return to the screen of step 2. Text Text Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES (Text)" (page 2-92). Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC...
Page 197: Checking The Stamp Layout (Layout)
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Touch the [Layout] key. Special Modes Cancel Special Modes Stamp Date Page Text Numbering Watermark Layout The [Layout] key can only be touched when stamp items have been selected.
Page 198 COPIER Touch the key of the desired destination Stamp position. Move Select the location to move the selected item. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings.
Page 199: Adding A Watermark To Acopy (Watermark)
COPIER ADDING A WATERMARK TO A COPY (Watermark) This function requires the hard disk drive. When making a copy, specific text can be added to the copy as a watermark. The density, angle, and pages (first page only or all pages) can be selected for a watermark. The watermark is printed at the center of the paper. Printing "CONFIDENTIAL"...
Page 200 COPIER Touch the [Exposure] key and set the Stamp density. Watermark Cancel If you wish to darken, touch the key. If you wish to CONFIDENTIAL PRIORITY Exposure First Page lighten, touch the key. FOR YOUR INFO. DO NOT COPY When you have finished selecting the settings, touch the [OK] URGENT DRAFT Angle...
Page 201: [Image Edit] Key
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Special Modes Image Edit Sharpness Stamp Image Edit Multi-Page Mirror Photo Repeat File Quick File...
Page 202: Repeating Photos On A Copy (Photo Repeat)
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size)) on a single sheet of copy paper as shown below.
Page 203 COPIER Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. [Image Edit] KEY (page 2-100) Select Photo Repeat settings. (1) Touch the key showing the original type Image Edit and paper size combination that you want...
Page 204: Creating A Large Poster (Multi
COPIER CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (8-1/2" x 11" (A4) size) Copy (enlarged image on 8 sheets of 11"...
Page 205 COPIER Set the enlargement size and the original size. Ready to scan for copy. Copies will be delivered in 2 parts. (1) Select the size system that you wish to use Image Edit for multi-page enlargement. Border Print Cancel Multi-Page Enlargement Touch the keys to display the screen that shows Enlargement Size...
Page 206 COPIER Touch the [OK] key. Image Edit You will return to the special modes screen. Touch the [OK] key Border Print Cancel Multi-Page Enlargement to return to the base screen of copy mode. Enlargement Size Original Size Original Orientation (Inch) 22x17 11x17 22x34...
Page 207: Reversing The Image (Mirror Image)
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 208: Copying In The Center Of The Paper (Centering)
COPIER COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 209: Reversing White And Black In Acopy (B/W Reverse)
COPIER REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 210: Adjusting The Sharpness Of An Image (Sharpness)
(1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Sharpness] key. Adjust the image. (1) Touch the [Soft] key or the [Sharp] key so Special Modes that it is highlighted. Cancel Sharpness (2) Touch the [OK] key.
Page 211: Checking Copies Before Printing (Proof Copy)
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This function requires the hard disk drive. This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 212 COPIER Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, Special Modes switch to sort mode after this step. Sort mode (page 2-32) 2-Sided Copy Plain 8½ 11 Up to 999 copies (sets) can be set.
Page 213 COPIER Change the settings. (1) Touch the key of the setting that you want Proof Copy to change. The setting screen of the touched key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. Output Paper Select 2-Sided Copy Special Modes...
Page 214: Checking The Number Of Scanned Original Sheets Before Copying (Original Count)
COPIER CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. Insert the originals face up in the Indicator document feeder tray.
Page 215 COPIER After scanning is finished, check the number of sheets that were scanned and 130 pages of original have been scanned. touch the [OK] key. Copy the scanned data? Copying will begin. • When job build mode is used, the number of scanned sheets Cancel appears when the [Read-End] key is touched.
Page 216: Copying Originals Of Different Sizes (Mixed Size Original)
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This function requires the automatic document feeder. Even when 8-1/2" x 14" (B4) originals are mixed in with 11" x 17" (A3) originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 217 COPIER Insert the originals face up in the document feeder tray. l When "Same Width" is used Place the originals with the sides that are the same length aligned on the left. 11" x 17" (A3) 8-1/2" x 11" (A4) Place with the sides that are the same length aligned on the left.
Page 218 COPIER Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • When [Different Width] is selected, automatic two-sided copying cannot be used. • When [Different Width] is selected, the staple function cannot be used. •...
Page 219: Copying Thin Originals
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) This function requires the automatic document feeder. Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the Indicator document feeder tray.
Page 220 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 221: Convenient Copy Functions
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 222 COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 223: Checking A Preview Image Of A Copy (Preview)
COPIER CHECKING A PREVIEW IMAGE OF A COPY (Preview) This function requires the hard disk drive. You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview image of the copy in the touch panel before printing the copy.
Page 224 COPIER To cancel the operation... Press the [CLEAR ALL] key ( System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-123 Contents...
Page 225: Preview Screen
COPIER PREVIEW SCREEN The preview screen is explained below. Reset Preview Display Output Function Rev. Display Rotation Start Copy 0001 /0010 Preview image [Display Output] key A preview image of the scanned original is displayed. Touch to show the selected modes and settings as icons. If the image is cut off, use the scroll bars at the right and Functions that are displayed are as follows: bottom of the screen to scroll the image.
Page 226: Job Status Screen
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 227: Job Queue Screen And Completed Job Screen
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 228 COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 229: Canceling A Job That Is Waiting In The Queue
COPIER CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. Press the [JOB STATUS] key. Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax Job Queue...
Page 230: Giving Priority To A Job In The Queue
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Press the [JOB STATUS] key.
Page 231: Checking Information On A Copy Job Waiting In The Queue
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Press the [JOB STATUS] key. Checking job details (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax...
Page 232: Storing Copy Operations (Job Programs)
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 11"...
Page 233: Storing (Editing/Deleting) A Job Program
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( LOGOUT Touch the [Store/Delete] tab. Exit Job Programs Press program number. Recall Store/Delete Touch a numeric key.
Page 234 COPIER Select the copy settings that you wish to To store, make selections and press Cancel [OK], to delete, press [Cancel]. store in the job program and touch the Color Mode Special Modes Full Color [OK] key. 2-Sided Copy Plain Plain 8½x11 8½x11...
Page 235: Appendix
COPIER APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages. Covers • 1-sided copying of 1-sided originals • 2-sided copying of 1-sided originals •...
Page 236 COPIER Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying...
Page 237 COPIER Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying...
Page 238 COPIER Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided...
Page 239 COPIER Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided...
Page 240 COPIER Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown. (when "Insertion Page" is set to "3" in the insertion settings of the insert settings in the special modes) 1st page 2nd page 3rd page...
Page 241 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 CONVENIENT PRINTING FUNCTIONS PRINTING FROM WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS .
Page 242 PRINTER PRINT FUNCTIONS FOR SPECIAL CHECKING THE PRINT STATUS PURPOSES ......3-46 JOB STATUS SCREEN .
Page 243: Printer Function Of The Machine
PRINTER PRINTER FUNCTION OF THE MACHINE To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Remarks PCL6 Can be used in the The machine supports the Hewlett-Packard PCL6 printer control standard machine languages.
Page 244: Printing From Windows
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. If you are using Windows 7, click the button.
Page 245 PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the paper size is the same as the paper size set in the software application. •...
Page 246: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 247: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 248: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 249 PRINTER Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password.
Page 250 PRINTER • Even when user authentication is enabled in the system settings (administrator), normally printing is possible without entering user information. The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted. For more information, ask your administrator. •...
Page 251: Viewing Printer Driver Help
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 252: Saving Frequently Used Print Settings
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 253 PRINTER Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. Click the [OK] button. Start printing. • Up to 30 sets of user settings can be saved. •...
Page 254: Using Saved Settings
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 255: Changing The Printer Driver Default Settings
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 256 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-16 Contents...
Page 257: Printing From A Macintosh
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X. To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
Page 258: Printing
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings.
Page 259 PRINTER Click the [Print] button. Printing begins. 3-19 Contents...
Page 260: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 261: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 262: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 263 PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number".
Page 264: Frequently Used Functions
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • TWO-SIDED PRINTING (page 3-26) • PRINTING MULTIPLE PAGES ON ONE PAGE • FITTING THE PRINT IMAGE TO THE PAPER (page 3-29) (page 3-28) • STAPLING OUTPUT (page 3-31) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: Windows: BASIC PRINTING PROCEDURE...
Page 265: Selecting A Print Mode Setting
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following two items: Normal: This mode is suitable for printing data such as regular text or a table. Fine: Select this if you would like to print photographs in greater detail or if you would like graphics data with graduations in shade to print more attractively.
Page 266: Two-Sided Printing
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper Print results orientation Windows Macintosh...
Page 267 PRINTER Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. 3-27 Contents...
Page 268: Fitting The Print Image To The Paper
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging a letter or A4 size document to ledger or A3 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 269: Printing Multiple Pages On One Page
PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 270 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) Macintosh (1) Select [Layout].
Page 271: Stapling Output
PRINTER STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Staples Left 1 Staple*...
Page 272 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". • For Pamphlet Style setting only. (3) Select the staple function. • For the staple function, select the number of staples in the "Staple" menu. 1 Staple Macintosh (1) Select [Printer Features].
Page 273: Convenient Printing Functions
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING • FUNCTIONS THAT COMBINE TEXT AND IMAGES PAMPHLETS AND POSTERS (page 3-43) • FUNCTIONS TO ADJUST THE SIZE AND • PRINT FUNCTIONS FOR SPECIAL PURPOSES ORIENTATION OF THE IMAGE (page 3-37) (page 3-46)
Page 274 PRINTER Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. 3-34 Contents...
Page 275: Increasing The Margin (Margin Shift)
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple the output but the binding area overlaps the text.
Page 276: Creating A Large Poster (Poster Printing)
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 277: Functions To Adjust The Size And Orientation Of The Image
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch ABCD holes).
Page 278: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 279: Adjusting Line Widths When Printing (Line Width Settings) (Pcl6 Only)
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (PCL6 only) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 280: Reversing The Image (Mirror Image)
PRINTER REVERSING THE IMAGE (Mirror Image) (This function is only available in Windows.) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) (1) Click the [Advanced] tab.
Page 281: Image Adjustment Functions
PRINTER IMAGE ADJUSTMENT FUNCTIONS ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only available in Windows.) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer.
Page 282: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image, color text and lines that are ABCD ABCD faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see.
Page 283: Functions That Combine Text And Images
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The character size, angle and position of this watermark can all be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark.
Page 284: Printing An Image Over The Print Data (Image Stamp)
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 285: Creating Overlays For Print Data (Overlays)
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created XXXX XXXX overlay. By creating table rulings or a decorative frame in an application different from that of the text file and 1 100 1 100 XXXX...
Page 286: Print Functions For Special Purposes
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 287 PRINTER Macintosh (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page. 3-47 Contents...
Page 288: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 289: Printing A Carbon Copy (Carbon Copy)
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy...
Page 290: Printing Text On Tabs Of Tab Paper (Tab Paper Print/Tab Paper Settings)
PRINTER PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper. Original image Printed on the tab paper Tab Paper Print (PCL6 only) You can print on each sheet of tab paper that you insert in the desired page position.
Page 291 PRINTER Windows Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the settings. (This function can be used when the PCL6 printer driver is used.) (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button.
Page 292: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) (PCL6 only) You can have specific pages printed on the front side of Example: the paper. When pages 4 and 8 are specified as page settings. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be...
Page 293: Convenient Printer Functions
PRINTER CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) This function requires the hard disk drive. Example: Printing 4 sets of copies Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network.
Page 294: Saving And Using Print Files (Retention/Document Filing)
PRINTER SAVING AND USING PRINT FILES (Retention/Document Filing) This function requires the hard disk drive. This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 295 PRINTER Macintosh (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings.
Page 296: Printing Without The Printer Driver
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 297: Directly Printing A File In Usb Memory
PRINTER DIRECTLY PRINTING A FILE IN USB MEMORY This function requires the hard disk drive. A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly.
Page 298 PRINTER Touch the key of the file that you wish to USB Memory print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff USB memory.
Page 299: Directly Printing From A Computer
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For details on accessing web pages, refer to "ABOUT WEB PAGES IN THIS MACHINE"...
Page 300: E-Mail Print
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 301: Checking The Print Status
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 302: Spool Screen/Job Queue Screen/Completed Job Screen
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 303 PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 304: Printing An Encrypted Pdf File
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 305: Giving A Print Job Priority/Canceling A Print Job
PRINTER GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key.
Page 306: Canceling A Print Job
PRINTER CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Press the [JOB STATUS] key. Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax Job Queue...
Page 307: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 308: Appendix
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used. Function PCL6 Windows PPD Macintosh PPD Frequently used Copies 1-999 1-999 1-999 1-999 functions Orientation N-Up Number of 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16...
Page 309 PRINTER Function PCL6 Windows PPD Macintosh PPD Functions to Watermark combine text Image Stamp and images Overlay Image Quality Print Mode Normal/ Normal/ Normal/ Normal/ Fine Fine Fine Fine Graphics Mode Selection Toner Save* Font Resident font 80 fonts 136 fonts 136 fonts 35 fonts Selectable download...
Page 310: Facsimile
CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX TRANSMISSION METHODS ....4-25 PREPARATIONS FOR FAX .
Page 311 FACSIMILE • TEMPORARILY CHANGING THE FAX RECEPTION SENDER INFORMATION (Own Name Select) ......4-100 RECEIVING FAXES .
Page 312 FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-125 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-126 •...
Page 313: Before Using The Machine As Afax
FACSIMILE BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack.
Page 314: Setting The Telephone Line Type
FACSIMILE SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 315: Checking The Date And Time
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 316: Base Screen Of Fax Mode
FACSIMILE BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. DOCUMENT COPY IMAGE SEND...
Page 317 FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. DOCUMENT COPY IMAGE SEND FILING Ready to send. (10) Speaker Resend Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send:...
Page 318 FACSIMILE (15) (16) This shows the currently selected fax reception mode and the amount of free memory remaining. When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the RECEIVING FAXES (page 4-58) system settings (administrator), this will appear when a fax is received.
Page 319: Address Book Screen
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (10) (11) CCC CCC 0123456789 Condition (12) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG...
Page 320: Changing The Display Of One-Touch Keys In The Address Book Screen
FACSIMILE When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-17) • System Settings: Address Book (page 7-16) This is used to store fax numbers in one-touch keys.
Page 321 FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 322: Fax Transmission Sequence
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number •...
Page 323 FACSIMILE Select image settings. Select settings for the original to be faxed. Scan Internet Fax USB Mem. Scan PC Scan • [Original] key: Use this key to select the original size, the Address Book Original Auto 8½x11 Auto original send size, and 2-sided original Scan: Send: scanning.
Page 324 FACSIMILE Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [START] key.
Page 325: Entering Destinations
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys.
Page 326: Retrieving A Fax Number From The Address Book
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 327: Retrieving A Stored Destination
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book 8½x11 Original Auto Auto Scan: Send: Direct TX Exposure...
Page 328: Checking And Deleting Entered Destinations
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD...
Page 329: Using A Search Number To Retrievea Destination
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 330: Retrieving A Destination From Aglobal Address Book
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. (1) Touch the [Address Book] key in the base Condition screen.
Page 331 FACSIMILE Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search letters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA 0123456789 message and touch the [Search Again] key to search Search Again...
Page 332: Using The Resend Function
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send. Speaker Resend Scan...
Page 333: Chain Dialing
FACSIMILE CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 334: Basic Transmission Methods
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder.
Page 335 FACSIMILE To fax thick originals or pages of a book, use the document glass. USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-34) Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 336: Placement Orientation Of The Original
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL When an 8-1/2" x 11" (A4) original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated.
Page 337: Transmittable Original Sizes
FACSIMILE TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Minimum original size Maximum original size Using the automatic document 5-1/8" (height) x 5-1/2" (width) 11-5/8" (height) x 39-3/8"* (width) feeder (131 mm (height) x 140 mm (width)) (297 mm (height) x 1000 mm* (width)) Using the document glass 11-5/8"...
Page 338: When The Line Is Busy
FACSIMILE WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled.
Page 339: Fax Destination Confirmation Mode
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [START] key is pressed to begin fax transmission.
Page 340: Using The Automatic Document Feeder For Transmission
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the Indicator document feeder tray with the edges line aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 341: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the Indicator document feeder tray with the edges line aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 342 FACSIMILE • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 343: Using The Document Glass For Transmission
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Page 344 FACSIMILE If you have another page to scan, change pages and then press the [START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key. Place next original.
Page 345: Using The Document Glass To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Page 346 FACSIMILE Touch the [Direct TX] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto 8½x11 Auto Scan: Send: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Preview Fax Memory:100% Press the [START] key.
Page 347: Transmission Using The Speaker
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.
Page 348: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 349 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base CCC CCC Pause Next Address 0123456789 screen. Condition (2) Touch the one-touch key of the desired Settings AAA AAA BBB BBB Address Review destination. CCC CCC DDD DDD Address Entry EEE EEE...
Page 350 FACSIMILE Check the destinations and then touch Address Review the [OK] key. CCC CCC KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS UUU UUU TTT TTT To cancel a specified destination... Touch the key of the destination that you wish to cancel.
Page 351 FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. Touch the [Complete] key.
Page 352 FACSIMILE Resend to unsuccessful destinations. Detail Broadcast0001 (1) Touch the [Failed] tab. Retry Address Start Time Status (2) Touch the [Retry] key. DDD DDD 10:01 04/01 NG00000 10:10 04/01 NG00000 EEE EEE File Failed All Destinations (1) (2) • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.
Page 353: Sending A Fax Directly From Acomputer (Pc-Fax)
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 354: Image Settings
FACSIMILE IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 355: Automatically Scanning Both Sides Of An Original (2-Sided Original)
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Touch the [Original] key. IMAGE SETTINGS (page 4-45) Specify the binding style of the 2-sided Fax/Original original (book or tablet) and the...
Page 356: Specifying The Scan Size And Send Size (Enlarge/Reduce)
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax USB Mem.
Page 357 FACSIMILE Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Touch the [Original] key.
Page 358 FACSIMILE Touch the [OK] key. Fax/Original Scan Size 100% Send Size 5½x8½ Auto Image Orientation 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-49 Contents...
Page 359 FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 1" to 17" (25 mm to 432 mm), and the height can be from 1" to 11-5/8" (25 mm to 297 mm). Touch the [Original] key.
Page 360 FACSIMILE Touch the [OK] key. Fax/Original The specified size appears in the [Scan Size] key. Scan Size Send Size X17 Y11 Auto Image Orientation 2-Sided 2-Sided Tablet Booklet • When the scan size is specified by numerical values, the send size cannot be specified. •...
Page 361 FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 362 FACSIMILE Specify the orientation in which the original is placed. Fax/Original (1) Touch the appropriate [Image Orientation] Scan Size 129% Send Size key. Auto 8½x11 11x17 If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. Image Orientation (2) Touch the [OK] key.
Page 363: Changing The Exposure
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 364: Changing The Resolution
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer the following tables to select appropriate settings. Resolution settings Resolution When to select...
Page 365: Checking The Image To Be Transmitted (Preview)
FACSIMILE CHECKING THE IMAGE TO BE TRANSMITTED (Preview) If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.
Page 366: Preview Check Screen
FACSIMILE PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Sender Info Function Rev. Display Rotation Start Sending 0001 /0010 Preview image [Sender Info] key A preview of the scanned original appears. Touch to display the sender information for fax own If the image is cut off, use the scroll bars at the right and number.
Page 367: Fax Reception
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Internet Fax USB Mem.
Page 368: Receiving A Fax
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and fax reception begins automatically. Beep A beep sounds when reception ends. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep.
Page 369: Receiving A Fax Manually
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. Telephone mode. Speaker Resend Scan Internet Fax...
Page 370: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 371: Checking The Image Before Printing
FACSIMILE CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 372: Checking The Image Before Forwarding
FACSIMILE CHECKING THE IMAGE BEFORE FORWARDING When "Received Data Image Check Setting" is enabledin the system settings (administrator), you can select the received data from the list and forward it to the addresses recorded in the address book. When this function is enabled, follow the steps below to forward the received image.
Page 373 FACSIMILE Start forward Touch the [Start forward.] key. AAA AAA BBB BBB Address Review CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Sort Address Start forward.
Page 374: Image Check Screen
FACSIMILE IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back 0123456789 04/04/2020 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 375: Forwarding Received Faxes
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 376: Forwarding Received Faxes To An Address (Inbound Routing Settings)
FACSIMILE FORWARDING RECEIVED FAXES TO AN ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to a facsimile internet fax, e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them.
Page 377 FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 378 FACSIMILE Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the line used for reception.
Page 379 FACSIMILE Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day &...
Page 380: Special Modes
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens.
Page 381 FACSIMILE (14) [Transaction Report] key (16) [Memory Box] key CHANGING THE PRINT SETTINGS FOR THE SENDING A FAX WHEN ANOTHER MACHINE TRANSACTION REPORT (Transaction Report) POLLS YOUR MACHINE (Polling Memory) (page (page 4-97) 4-104) (15) [Own Name Select] key (17) [Polling] key TEMPORARILY CHANGING THE SENDER CALLING A FAX MACHINE AND INITIATING INFORMATION (Own Name Select)
Page 382: Storing Fax Operations (Program)
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2"...
Page 383 FACSIMILE Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. SPECIAL MODES (page 4-71) Retrieve the stored program.
Page 384: Erasing Peripheral Shadows On The Image (Erase)
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase...
Page 385 FACSIMILE Select the erase settings. (1) Touch the desired erase mode. Fax/Special Modes Select one of the 4 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Edge Center Edge+Center Edge Erase Erase Erase Side Erase Cancel (0 1)
Page 386: Transmitting An Original As Two Separate Pages (Dual
FACSIMILE TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
Page 387 FACSIMILE Select Dual Page Scan. (1) Touch the [Special Modes] key. Fax/Special Modes SPECIAL MODES (page 4-71) Dual Page Program Erase (2) Touch the [Dual Page Scan] key so that it is Scan highlighted. Timer 2in1 Card Shot (3) Touch the [OK] key. Slow Scan Mixed Size Build...
Page 388: Sending A Fax At A Specified Time
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 389 FACSIMILE Set the time with the keys. (1) Specify the day. Fax/Special Modes Timer Cancel If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. Day of the Week Time (2) Specify the time (hour, minute) Select the time in 24-hour format.
Page 390: Sending Two Pages As A Single Page
FACSIMILE SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission Landscape-oriented originals...
Page 391 FACSIMILE Select 2in1. (1) Touch the [Special Modes] key. Fax/Special Modes SPECIAL MODES (page 4-71) Dual Page Program Erase Scan (2) Touch the [2in1] key so that it is highlighted. Timer 2in1 Card Shot (3) Touch the [OK] key. Mixed Size Slow Scan Build Original...
Page 392 FACSIMILE • Transmission is not possible at a size smaller than the original size. • This function cannot be used in direct transmission mode or when the speaker is used to dial. • The 2in1 function cannot be used when the original is other than 8-1/2" x 11" (A4) or 5-1/2" x 8-1/2" (B5 or A5) size. •...
Page 393: Sending Both Sides Of A Card As Asingle Page (Card Shot)
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front...
Page 394 FACSIMILE Specify the original size. (1) Enter the original size. Fax/Special Modes • Touch the [X] key and enter the horizontal dimension Cancel Card Shot (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) (1~8 1/2) Fit to inch...
Page 395 FACSIMILE Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. •...
Page 396: Sending A Large Number Of Pages (Job Build)
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 397 FACSIMILE Press the [START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. To cancel scanning... Press the [STOP] key ( ).
Page 398: Transmitting Originals Of Different Sizes (Mixed Size Original)
FACSIMILE TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and transmit originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 399 FACSIMILE Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( • Once mixed size originals has been selected, an original scan size cannot be specified. •...
Page 400: Faxing Thin Originals (Slow Scan Mode)
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Adjust the document guides slowly.
Page 401 FACSIMILE Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 402: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
FACSIMILE CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. Insert the originals face up in the Indicator document feeder tray.
Page 403 FACSIMILE When scanning ends, check the number of original sheets scanned and touch the [OK] key. XX pages of original have been scanned. (P.x) Send the scanned data? Transmission will begin. • When Job Build mode is used, the confirmation message will appear after the [Read-End] key is touched.
Page 404: Stamping Scanned Originals
FACSIMILE STAMPING SCANNED ORIGINALS (Verif. Stamp) This function requires the automatic document feeder. This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink.
Page 405 FACSIMILE Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the front of each original is stamped twice. •...
Page 406: Changing The Print Settings For The Transaction Report
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 407 FACSIMILE Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 408: Adding Your Sender Information To Faxes (Own Number Sending)
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed APR/04/2020/Sat 3:00 PM AAAAA FAX No.
Page 409: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key.
Page 410: Calling A Fax Machine And Initiating Reception (Polling)
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission.
Page 411 FACSIMILE Press the [START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 412: Initiating Polling Reception Manually
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 413: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 414: Scanning A Document Into Polling Memory
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 415 FACSIMILE Select image settings and special Memory Box - Data Store modes. Memory Box Auto 8½x11 Original Auto Scan: Send: List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling, verif. stamp and document filing cannot be selected. •...
Page 416: Checking The Document In The Public Box
FACSIMILE CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 417: Deleting A Document From The Public Box
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 418: Performing F-Code Communication
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 419: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.
Page 420: Confidential Communication Using F-Codes
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 421: F-Code Confidential Transmission
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number.
Page 422: Checking Faxes Received By F-Code Confidential Reception
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is received.
Page 423: Numeric Keys
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Department.
Page 424: Polling Reception Using F-Codes
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 425 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition screen. Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 426: Polling Memory Transmission Using F-Codes
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 427: Polling Box
FACSIMILE Touch the [Data Store] key. Memory Box Exit Confidential Polling Memory Reception Data Store Data Check Data Check Delete Data Touch the key of the F-code memory Back Memory Box - Data Store polling box. Public Box Box 1 Box 2 Box 3 Box 4...
Page 428 FACSIMILE Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 429: Checking The Document In The F-Code Memory Polling Box
FACSIMILE CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.
Page 430: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 431: Relay Request Transmission Using F-Codes
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 432 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition screen. Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 433: Relay Broadcast Transmission Using F-Codes
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 434: Using An Extension Phone
• If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department. 4-125...
Page 435: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone.
Page 436: Checking The Status Of Fax Jobs
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 437: Job Queue Screen And Completed Job Screen
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 438 FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 04/01 000/004 Waiting Indicates the number (position) of the job in the job Time reserved / Time started queue.
Page 439 FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" Printed received fax data. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Delete" Deleted received data in the image check screen.
Page 440: Operation When A Job In The Job Queue Is Completed
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 441: Checking A Reserved Job Or The Job In Progress
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail Broadcast0001 Progress:...
Page 442: Checking Completed Jobs
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 443: Canceling A Fax In Progress Or Areserved Fax
FACSIMILE CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. Select the fax job that you wish to Print Job Scan to Fax Job...
Page 444: Giving Priority To A Reserved Fax
FACSIMILE GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 445: Checking The Activity Log (Image Sending Activity Report)
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 446: Information Appearing In The Result Column
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation...
Page 447: Scanner / Internet Fax
CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. USB memory mode can be used without installing a peripheral device. To use the Internet fax function, the hard disk drive and Internet fax expansion kit must be installed. TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER...
Page 448 SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX ... . . 5-112 SPECIAL MODES ......5-71 •...
Page 449: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 450 SCANNER/INTERNET FAX USB memory mode SENDING AN IMAGE IN USB MEMORY MODE (page 5-35) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the hard disk drive and Internet fax expansion kit must be installed. SENDING A FAX IN INTERNET FAX MODE (page 5-41) Internet fax transmission...
Page 451: Preparations For Use As A Network Scanner
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off".
Page 452: Settings Required In The Web Pages
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.
Page 453: Storing A Destination For Scan To Desktop
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 454: Before Sending To A Direct Smtp Address
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 455: Base Screen
SCANNER/INTERNET FAX BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 456: System Settings
SCANNER/INTERNET FAX Customized keys (13) [Special Modes] key The keys that appear here can be changed to show Touch this key to use a special mode. settings or functions that you prefer. SPECIAL MODES (page 5-71) Customizing displayed keys (page 5-11) (14) [Stored to] key [Preview] key Touch to select the folder in USB memory where a file...
Page 457 SCANNER/INTERNET FAX Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 458: Address Book Screen
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (10) (11) AAA AAA xxx@xx.xxx.com Condition (12) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III...
Page 459: Changing The Display Of One-Touch Keys In The Address Book Screen
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 460 SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 461: Scan Send Sequence
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 462 SCANNER/INTERNET FAX Special mode settings Special modes can be selected. Scan Internet Fax USB Mem. Scan PC Scan SPECIAL MODES (page 5-71) Address Book Original Scan: Auto 8½x11 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format File Color Mode...
Page 463: Original Sizes
SCANNER/INTERNET FAX ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size Using the automatic document feeder 5-1/8" (height) x 5-1/2" (width) 11-5/8" (height) x 39-3/8"* (width) (131 mm (height) x 140 mm (width)) (297 mm (height) x 1000 mm* (width)) Using the document glass 11-5/8"...
Page 464: Entering Destinations
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 465: Retrieving A Destination
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto 8½x11 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi...
Page 466: Checking And Deleting The Selected Destinations
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA...
Page 467: Using A Search Number To Retrievea Destination
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 468: Entering An Address Manually
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered. Display the address input screen. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Before touching the [Address Entry] key in the base Address Review...
Page 469: Specifying A Network Folder
SCANNER/INTERNET FAX SPECIFYING A NETWORK FOLDER A network folder on a server or computer connected to the same network as the machine can be directly specified. Select [Network Folder] in step 2 on the previous page and follow the steps below. Touch the [Browse] key.
Page 470 SCANNER/INTERNET FAX Access the network folder. (1) Touch the key of the workgroup that you Select workgroup. Search wish to access. Workgroup Cancel Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 (2) Touch the key of the server or computer that you wish to access.
Page 471: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Open the global address search screen.
Page 472 SCANNER/INTERNET FAX Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search characters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA AAA@xx.xxx.com message and touch the [Search Again] key to search Search Again...
Page 473: Using The Resend Function
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send.
Page 474: Transmitting An Image
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 475 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 476 SCANNER/INTERNET FAX Specify the orientation in which the original is placed. Scan/Original To enable the original to be scanned in the correct orientation (the orientation of the top edge of the original that is shown at Scan Size 100% Send Size the top of the display), specify the orientation in which the Auto 8½x11...
Page 477 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 478: Changing The Subject, File Name, Reply-To, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. To change the body text, the hard disk drive is required. •...
Page 479 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or File Name Scan to Network Folder destination, go to step 9.
Page 480 SCANNER/INTERNET FAX To change the body text, touch the Send Settings [Body Text] key. Subject Sub: Schedule coordination meeting • This function requires the hard disk drive. • Please go to Step 9. File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc...
Page 481: Sending An Image In Usb Memory Mode
SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. •...
Page 482 SCANNER/INTERNET FAX Switch to USB memory mode and display the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [USB Mem. Scan] tab Stored to 8½x11 Original Scan: Auto Send: Auto If the [USB Mem. Scan] tab does not appear, touch the File Name Exposure Auto...
Page 483 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. •...
Page 484 SCANNER/INTERNET FAX When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
Page 485: Specify The Folder In Which The File Will Be Stored
SCANNER/INTERNET FAX SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB memory. If a folder is not specified, the file will be stored on the first level of the USB memory. Touch the [Stored to] key.
Page 486: Entering A File Name
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT"...
Page 487: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 488 SCANNER/INTERNET FAX Switch to Internet fax mode and display (1) (2) the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [Internet Fax] tab. Address Book 8½x11 Original Scan: Auto Send: Auto Address Entry Exposure Auto (2) Touch the [Original] key.
Page 489 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Read-End Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 490: Changing The Subject, File Name, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. To change the body text, the hard disk drive is required. •...
Page 491 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting The file name is entered in the same way as the subject. File Name Body Text To change the body text, touch the Send Settings [Body Text] key.
Page 492 SCANNER/INTERNET FAX Touch the [OK] key. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 493: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those...
Page 494 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base Condition screen. Settings BBB BBB AAA AAA Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 495 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key.
Page 496: Broadcast Transmissions That Include Internet Fax Destinations
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 497 SCANNER/INTERNET FAX Display details on the broadcast transmission. Print Job Internet Fax Scan to Fax Job (1) Touch the key of the completed broadcast Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Job Queue transmission. 10:05 04/01 001/001 Send OK Complete Broadcast0002 Broadcast0003...
Page 498: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 499: Image Settings
SCANNER/INTERNET FAX IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 500: Automatically Scanning Both Sides Of An Original (2-Sided Original)
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use.
Page 501: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax USB Mem.
Page 502 SCANNER/INTERNET FAX Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the image settings screen.
Page 503 SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can be from 1" to 17" (25 mm to 432 mm), and the height can be from 1" to 11-5/8" (25 mm to 297 mm). Select the mode and display the image settings screen.
Page 504 SCANNER/INTERNET FAX Touch the [OK] key. Scan/Original The specified size appears in the [Scan Size] key. Scan Size Send Size X17 Y11 Auto Image Orientation 2-Sided 2-Sided Booklet Tablet • When the scan size is specified by numerical values, the send size cannot be specified. •...
Page 505 SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 506 SCANNER/INTERNET FAX Specify the orientation in which the original is placed. Scan/Original (1) Touch the appropriate [Image Orientation] Scan Size 129% Send Size key. 11x17 Auto 8½x11 If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. Image Orientation (2) Touch the [OK] key.
Page 507: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer the following tables to select appropriate settings. How to select the exposure Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original.
Page 508 SCANNER/INTERNET FAX Select the exposure and original image type. Scan mode, USB memory mode, Data entry mode (1) Select the original image type. Touch the original image type key that matches the Scan/Exposure original image type. Auto (2) Adjust the exposure with the keys.
Page 509: Changing The Resolution
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. IMAGE SETTINGS (page 5-53) Select the resolution.
Page 510: How To Select The Resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 511 SCANNER/INTERNET FAX Set the format. l Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. Scan/File Format Compression Mode File Type TIFF None PDF/A MH (G3) Encrypt PDF MMR (G4) Color/Gray Programmed (1-99) Specified Pages per File l Scanning in color/grayscale (1) Touch the indicated key to select [Color/Gray] mode.
Page 512 SCANNER/INTERNET FAX To change the number of pages per file, enter the number of pages and exit the Scan/File Format format settings. Compression Ratio File Type (1) Touch the [Specified Pages per File] TIFF checkbox so that a checkmark appears. Programmed PDF/A Medium...
Page 513 SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 514: Changing The Color Mode
SCANNER/INTERNET FAX CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [START] key is pressed. This function cannot be used in Internet fax mode. Mode Scanning method Auto Grayscale The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono2 or Grayscale) scanning.
Page 515: Checking The Image To Be Transmitted (Preview)
SCANNER/INTERNET FAX CHECKING THE IMAGE TO BE TRANSMITTED (Preview) This function requires the hard disk drive. If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled.
Page 516: Preview Check Screen
SCANNER/INTERNET FAX PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Sender Info Function Rev. Display Rotation Start Sending 0001 /0010 Preview image [Sender Info] key A preview of the scanned original appears. When Internet fax mode is selected, touch to display the If the image is cut off, use the scroll bars at the right and sender information for I-fax own address send.
Page 517: Special Modes
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens.
Page 518 SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-71). 1st screen 2nd screen Internet Fax/Special Modes Internet Fax/Special Modes Dual Page...
Page 519: Storing Scan Operations (Programs)
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Each page of a bound document is successively transmitted (3) Smudges on the edges of the documents are erased before transmission...
Page 520 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. SPECIAL MODES (page 5-71) Retrieve the stored program. (1) Touch the desired program key. Program (2) Touch the [OK] key. Program 1 Program 2 Program 3 Program 4 Program 5...
Page 521: Erasing Peripheral Shadows On The Image (Erase)
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase Using the erase...
Page 522 SCANNER/INTERNET FAX Select the erase settings. (1) Touch the desired erase mode. Scan/Special Modes Select one of the 4 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Edge Center Edge+Center Edge Erase Erase Erase Side Erase Cancel...
Page 523: Scanning An Original As Two Separate Pages (Dual
SCANNER/INTERNET FAX SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
Page 524 SCANNER/INTERNET FAX Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. SPECIAL MODES (page 5-71) Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is Scan/Special Modes highlighted.
Page 525: Sending An Image At A Specified Time (Timer Transmission)
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function requires the hard disk drive. This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to At 20:00, the transmission take place at 20:00...
Page 526 SCANNER/INTERNET FAX Set the time with the keys. (1) Specify the day. Scan/Special Modes If you do not wish to specify a day, select [---]. In this Cancel Timer case, transmission will begin when the time specified in (2) arrives. Time Day of the Week (2) Specify the time (hour, minute)
Page 527: Whitening Faint Colors In The Image (Suppress Background)
SCANNER/INTERNET FAX WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. •...
Page 528 SCANNER/INTERNET FAX Select the suppress background setting. (1) Adjust the background suppression level. Scan/Special Modes Touch the [+] key to suppress only faint background. Cancel Suppress Background Touch the [-] key to suppress faint to dark background. Light areas of the original may be suppressed as background. (2) Touch the [OK] key.
Page 529: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Transmission Front...
Page 530 SCANNER/INTERNET FAX Specify the original size. (B) (2) (1) Enter the original size. Scan/Special Modes • Touch the [X] key and enter the horizontal dimension Cancel Card Shot (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) (1 8 1/2) Fit to of the original with the...
Page 531 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting"...
Page 532: Scanning Many Originals At Once (Job Build)
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 533 SCANNER/INTERNET FAX Select job build mode. (1) Touch the [Job Build] key so that it is Scan/Special Modes highlighted. Dual Page Program Erase (2) Touch the [OK] key. Scan Suppress Timer Card Shot Background Slow Scan Mixed Size Build Original Mode Original File...
Page 534: Scanning Originals Of Different Sizes (Mixed Size Original)
SCANNER/INTERNET FAX SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 535 SCANNER/INTERNET FAX Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that Scan/Special Modes it is highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key. Suppress Timer Card Shot Background Slow Scan Mixed Size Build Mode Original...
Page 536: Scanning Thin Originals (Slow Scan Mode)
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
Page 537 SCANNER/INTERNET FAX Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is Scan/Special Modes highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key. Suppress Timer Card Shot Background Mixed Size Slow Scan Build Original Mode Original...
Page 538: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
SCANNER/INTERNET FAX CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. •...
Page 539 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. When scanning ends, check the number of original sheets scanned and touch the [OK] key.
Page 540: Stamping Scanned Originals (Verif. Stamp)
SCANNER/INTERNET FAX STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink.
Page 541 SCANNER/INTERNET FAX Select "Verif. Stamp". (1) Touch the keys to switch through the Scan/Special Modes screens. Blank Page Verif. Skip Stamp (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) Touch the [OK] key. Press the [START] key. Scanning begins.
Page 542: Eliminating Blank Pages From Atransmission (Blank
SCANNER/INTERNET FAX ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) When blank pages are included in originals scanned using the automatic document feeder, the blank pages can be detected and automatically eliminated from transmission. Blank pages are not sent Blank pages Send •...
Page 543 SCANNER/INTERNET FAX Set blank page skipping. (1) Select the type of blank page to be skipped. Scan/Special Modes Select from two types. Cancel Blank Page Skip To include blank pages on which the content on the opposite side shows through, touch [Skip Blank and Back Shadow].
Page 544: Sending Two Pages As A Single Page
SCANNER/INTERNET FAX SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission Landscape-oriented originals Transmission This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original.
Page 545 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. SPECIAL MODES (page 5-71) Select 2in1. (1) Touch the [2in1] key so that it is Internet Fax/Special Modes highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key.
Page 546 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 547: Changing The Print Settings For The Transaction Report (Transaction Report)
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 548 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 549: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 550: Job Queue Screen And Completed Job Screen
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 551 SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA 10:22 04/01 000/004 Waiting (1) (2) Displays the number (position) of the job in the job queue.
Page 552 SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" Printed received fax data. "Forward OK" A received Internet fax has been forwarded. "Stopped"...
Page 553: Operation When A Job In The Job Queue Is Completed
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 554: Checking Completed Jobs
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS This function requires the hard disk drive. You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs.
Page 555: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. Select the job that you wish to stop. (1) Touch the mode tab of the job to be Print Job Internet Fax...
Page 556: Giving Priority To A Scan Transmission Job
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 557: Checking The Internet Fax Activity
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 558: Internet Fax Reception Functions
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 559: Manually Receiving Internet Faxes
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. Scan Internet Fax USB Mem.
Page 560: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 561: Checking The Image Before Printing
SCANNER/INTERNET FAX CHECKING THE IMAGE BEFORE PRINTING This function requires the hard disk drive. When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 562: Checking The Image Before Forwarding
SCANNER/INTERNET FAX CHECKING THE IMAGE BEFORE FORWARDING This function requires the hard disk drive. When "Received Data Image Check Setting" is enabled in the system settings (administrator), you can select the received data from the list and forward it to the addresses recorded in the address book. When this function is enabled, follow the steps below to forward the received image.
Page 563 SCANNER/INTERNET FAX Start forward Touch the [Start forward.] key. AAA AAA BBB BBB Address Review CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Sort Address Start forward.
Page 564: Image Check Screen
SCANNER/INTERNET FAX IMAGE CHECK SCREEN This function requires the hard disk drive. This section explains the image check screen. Image Check Back AAA AAA 04/04/2020 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees.
Page 565: Forwarding Received Internet Faxes To An Address (Inbound Routing Settings)
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO AN ADDRESS (Inbound Routing Settings) This function requires the hard disk drive. Received Internet faxes can be automatically forwarded to a facsimile internet fax, e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
Page 566 SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 567 SCANNER/INTERNET FAX Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the line used for reception.
Page 568 SCANNER/INTERNET FAX Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day &...
Page 569: Scanning From A Computer
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) This function requires the hard disk drive. BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 570 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 571 SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Position" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Page 572 SCANNER/INTERNET FAX Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 573 SCANNER/INTERNET FAX [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode? 5-127 Contents...
Page 574: Metadata Delivery
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the hard disk drive and application integration module is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 575: Preparations For Metadata Transmission
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 576: Transmitting Metadata
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. Scan Internet Fax Data Entry (1) Touch the [Data Entry] tab. Address Book 8½x11 Original...
Page 577 SCANNER/INTERNET FAX Enter the selected metadata item. (1) Touch the key of the value that you wish to Data Entry enter. Cancel User ID • When the entry values of the metadata item are in the Direct Entry form of selections, the selections are shown as keys. Value 1 Value 2 When a value is editable, you can touch the [Direct...
Page 578: Metadata Fields
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. •...
Page 579 CHAPTER 6 DOCUMENT FILING This function requires the hard disk drive. This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 580: Overview
DOCUMENT FILING DOCUMENT FILING This function requires the hard disk drive. This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 581: Uses Of Document Filing
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, color mode, and special mode settings must be reselected.
Page 582: Before Using Document Filing
DOCUMENT FILING BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Main Folder Quick File Folder Custom Folder...
Page 583 DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full color...
Page 584 DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 585: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 586: Using Document Filing In Each Mode
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 587 DOCUMENT FILING Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. DOCUMENT COPY IMAGE SEND...
Page 588: Base Screen Of Document Filing
DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear.
Page 589: Saving Files With Document Filing
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 590 DOCUMENT FILING Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • To prevent accidental saving of the document, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [START] key is pressed.
Page 591: Saving A File With "File
DOCUMENT FILING SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 592 DOCUMENT FILING Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of "SAVING A FILE WITH "Quick File""...
Page 593: File Information
DOCUMENT FILING FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 6-13). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission.
Page 594 DOCUMENT FILING Assigning a file name A file name can be assigned to the file. Touch the [File Name] key. File Information Cancel A text entry screen will appear. Enter the file name and touch the [OK] key. Confidential A maximum of 30 characters can be entered. Password User Name User Unknown...
Page 595 DOCUMENT FILING Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. Enable the confidential property. (1) Select the [Confidential] checkbox so that a File Information Cancel checkmark...
Page 596: Saving A Document File Only
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 597 DOCUMENT FILING [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Scan to HDD/Original Scan Size 100% Store Size Auto 8½x11 Auto Original Image Orientation...
Page 598 DOCUMENT FILING [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. Scan to HDD/Color Mode Auto Full Color Color Mode Grayscale Mono2 The following settings can be selected for the scanning color when the [START] key is pressed. Start key Mode Scanning method...
Page 599 DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-71) in "5. SCANNER / INTERNET FAX". Scan to HDD/Special Modes Dual Page Erase Card Shot...
Page 600 DOCUMENT FILING Checking the image before storing it (Preview) If you touch the [Preview] key and then start Scan to HDD, the screen below appears. Before the scanned data is stored, you can check a preview of the scanned image in this screen and return to the Scan to HDD settings screen to change settings Reset Preview...
Page 601: Performing "Scan To Hdd
DOCUMENT FILING PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Switch to document filing mode and select Scan to HDD settings. DOCUMENT COPY IMAGE SEND FILING (1) Touch the [DOCUMENT FILING] key.
Page 602: Using Stored Files
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 603 DOCUMENT FILING Select the file that you wish to retrieve. • Select the folder in the folder selection screen. File Retrieve Scan to HDD HDD Status Ex Data Access When the folder is selected, the files in the folder will Main Folder Search Back...
Page 604: Folder And File Selection Screens
DOCUMENT FILING FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled When user authentication is enabled Search...
Page 605: File Selection Screen
DOCUMENT FILING FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key"...
Page 606 DOCUMENT FILING [Multi-File Print] key Touch this to select multiple files in a folder for printing. MULTI-FILE PRINTING (page 6-33) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order".
Page 607: Selecting A File
DOCUMENT FILING SELECTING A FILE This section explains how to select a file to be used. Select the folder that contains the file you wish to use. DOCUMENT COPY IMAGE SEND FILING (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab File Retrieve Scan to HDD HDD Status...
Page 608: Job Settings Screen
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Ex Data Access Job Settings Cancel Search Back...
Page 609: Printing A Stored File
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 610: Print Settings Screen
DOCUMENT FILING PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 Name 1 8½x11 F. Color Paper Select Number of Prints Auto Print and Delete the Data (1 999) Output Print and Save the Data 2-Sided Special Modes B/W Print [Paper Select] key Use this key to set the paper size.
Page 611: Multi-File Printing
DOCUMENT FILING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Search Back Main Folder To select files of a particular job type, touch the [Switch File Name User Name Date Display] key, select the job type from the screen that appears, file-01 Name 1 04/04/2020...
Page 612 DOCUMENT FILING Printing a selected file. (2) (3) The number of selected files appears in the number of selected Cancel Job Settings / Print files display. Number of Selected Files: 5 If you wish to use the number of copies that was stored with the file, go to step (3).
Page 613: Batch Printing
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Touch the [Batch Print] key. Multi-File Print Select All Back...
Page 614 DOCUMENT FILING If a password has been established, Cancel Batch Print touch the [Password] key. User 1/ All Files Enter the password with the numeric keys (5 to 8 digits) and User Name Name 1 touch the [OK] key. Only files that have the same password will Password be selected.
Page 615: Sending A Stored File
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 616: Send Settings Screen
DOCUMENT FILING SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and "BASE SCREEN" (page 5-9) in "5. SCANNER / INTERNET FAX".
Page 617: Properties Of Stored Files
DOCUMENT FILING PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 618 DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". •...
Page 619: Moving A Stored File
DOCUMENT FILING MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. SELECTING A FILE (page 6-29) Touch the [Move] key. Cancel Job Settings file-01...
Page 620 DOCUMENT FILING Touch the [Move] key. Cancel Job Settings / Move file-01 Name 1 8½x11 F. Color Select the folder the file is moved to. File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 621: Deleting A Stored File
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. SELECTING A FILE (page 6-29) Touch the [Delete] key. Cancel Job Settings file-01 Name 1 8½x11...
Page 622: Checking An Image Of A Stored File
DOCUMENT FILING CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. SELECTING A FILE (page 6-29) Depending on the size of the image, part of the image may be clipped off in the image check screen on the touch panel. Touch the [Image Check] key.
Page 623: Image Check Screen
DOCUMENT FILING IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back 8½x11 file-01 Name 1 F. Color Display Rotation Detail 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 624: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 625: Searching For A Stored File
DOCUMENT FILING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 626 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 1 Name 2 The touched user name is highlighted. Name 3 Name 4 If you accidentally select the wrong user name, touch the Default User...
Page 627 DOCUMENT FILING Touch the [Start Search] key. Search Cancel Start Search The search results will appear in a screen similar to the following screen. A list of the files that match your search User Name Name 1 criteria will appear. Select the desired file from the list. The job File or Folder Name file-01 settings screen will appear.
Page 628 DOCUMENT FILING Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key. DOCUMENT COPY IMAGE SEND...
Page 629 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 1 Name 2 The touched user name is highlighted. Name 3 Name 4 If you accidentally select the wrong user name, touch the Default User...
Page 630 DOCUMENT FILING Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search Search checkbox so that it is selected To search only files that are in the current folder, select User Name Name 1 the [Search within Current Folder] checkbox File or Folder Name file-01 Use this method to search for a file in a confidential folder.
Page 631 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "SYSTEM SETTINGS MENU"...
Page 632 Storing/Calling of System Settings ..7-100 Sharp OSA Settings ..... . 7-101 SYSTEM SETTINGS FOR FAX System Settings for Fax (General) List .
Page 633: System Settings
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 634: Common Operation Methods
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen System Settings Address Book Back...
Page 635: System Settings (General)
SYSTEM SETTINGS SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel.
Page 636: System Settings (General) List
SYSTEM SETTINGS System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 7-31). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 637 SYSTEM SETTINGS Paper Tray Settings Item Factory default setting Page 7-13 Paper Tray Settings Tray Settings  Tray 1  Tray 2* Plain, 8-1/2" x 11" (A4)  Tray 3* 7-13  Tray 4*  Bypass Plain, Auto-Inch  Select Similar Sizes for Auto Detection 8-1/2"...
Page 638 SYSTEM SETTINGS Printer Condition Settings Item Factory default setting Page 7-23 Printer Condition Settings Printer Default Settings  Copies  Orientation Portrait  Default Paper Size 8-1/2" x 11"  Default Output Tray Varies depending on the machine configuration  Default Paper Type Plain Paper ...
Page 639 SYSTEM SETTINGS Document Filing Control Item Factory default setting Page 7-26 Document Filing Control USB-Device Check Item Factory default setting Page – 7-27 USB-Device Check User Control Item Factory default setting Page 7-27 User Control* Modify User Information – 7-27 * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
Page 640: Total Count
SYSTEM SETTINGS Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • 11" x 17" (A3) size paper is counted as two sheets. •...
Page 641: Default Settings
SYSTEM SETTINGS Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings If your region is ahead of GMT (Greenwich Mean Time), select [+].
Page 642: Keyboard Select
SYSTEM SETTINGS Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List Print (User)
Page 643: Paper Tray Settings
SYSTEM SETTINGS Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 644 SYSTEM SETTINGS Tray Settings Paper Tray Paper Type Size Tray 1 Plain, Pre-Printed, 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2"R, Recycled, Letter Head, A3, A4, A4R, A5R, B4, B5, B5R, 216 mm x 330 mm (8-1/2" x 13"), Tray 2 Pre-Punched, Color, 8K, 16K, 16KR...
Page 645: Paper Type Registration
SYSTEM SETTINGS Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Store any name.
Page 646: Address Control
SYSTEM SETTINGS Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 647 SYSTEM SETTINGS Settings Item Description Items stored in all modes Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. Address Type •...
Page 648 SYSTEM SETTINGS Item Description Items appearing when a Direct SMTP address is stored Use these three settings to set an address for Direct SMTP transmission. In many cases, transmission is possible using method (1). A maximum of 64 characters each can be entered in the "Direct SMTP Address" and "Hostname or IP Address"...
Page 649 SYSTEM SETTINGS Touch the [Address Book] key. Touch the [Add New] key. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Select "Group" from the [Address Type] list. Set the [Group Name], [Initial], and [Key Name] settings. (Other settings can be adjusted as necessary.) (1-1000) Use the scroll bar to display the lower...
Page 650: Custom Index
SYSTEM SETTINGS Touch the one-touch keys that you want to add to the group. (Three keys are AAA AAA BBB BBB added in this example.) CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG Touch the [OK] key. AAA AAA BBB BBB CCC CCC DDD DDD...
Page 651: Program
SYSTEM SETTINGS Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 652: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-102). I-Fax Settings These settings can be configured when the hard disk drive and Internet fax expansion kit are installed.
Page 653: Printer Condition Settings
SYSTEM SETTINGS Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. These settings can be used when the hard disk drive is installed. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 654: Pcl Settings
SYSTEM SETTINGS Item Selections • (Disabled) Quick File • (Enabled) *1 When a finisher is installed. *2 This setting is used to adjust the line width of vector graphics. Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot. *3 Paper sizes that can be used with this function are 11"...
Page 655: Postscript Setting
SYSTEM SETTINGS PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Description Selections When a PS (PostScript) error •...
Page 656: Document Filing Control
SYSTEM SETTINGS Document Filing Control This function requires the hard disk drive. Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. Folder List Back Add New...
Page 657: Usb-Device Check
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. User Control This section explains settings for user control.
Page 658: System Settings (Administrator)
SYSTEM SETTINGS SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 659: When User Authentication Is Enabled
SYSTEM SETTINGS When User Authentication is Enabled When "User Authentication Setting" (page 7-47) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 660 SYSTEM SETTINGS Login by user number Touch the [Admin Login] key. User Authentication Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used. Admin Login • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 661: System Settings (Administrator) List
SYSTEM SETTINGS System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 662 SYSTEM SETTINGS Energy save Item Factory default setting Page 7-61 Energy Save Eco Scan Setting 7-61 Power Management Setting 7-61  Toner Save Mode  Print Disabled 7-61  Copy Disabled  Preheat Mode Setting 1 min. 7-61  Auto Power Shut-Off Enabled 7-61 ...
Page 663 SYSTEM SETTINGS Item Factory default setting Page  Set Keyboard Priority External Keyboard 7-65  Initial Original Count Setting All disabled 7-65 MFP Display Pattern Setting Pattern 4 7-66 Customize Key Setting*  Copy  Customize 1 File  Customize 2 Quick File ...
Page 664 SYSTEM SETTINGS Item Factory default setting Page Remote Operation Settings  Remote Software Operation  Operational Authority Prohibited  View Password Entry Screen Display in Both PC and MFP  Operation from Specified PC  Operational Authority Prohibited 7-68  Hostname or IP Address of PC –...
Page 665 SYSTEM SETTINGS Item Factory default setting Page Disabling of Devices 7-71  Disabling of Document Feeder Disabled 7-71  Disabling of Duplex Disabled 7-71  Disabling of Optional Paper Drawer* Disabled 7-71  Disabling of Tray Settings Disabled 7-71  Disabling of Finisher* Disabled...
Page 666 SYSTEM SETTINGS Item Factory default setting Page  Disabling Deletion of Job Programs Disabled 7-74  Disabling of Bypass-Tray in Duplex Copy Disabled 7-74  Disabling of Auto Paper Selection Disabled 7-74  Auto Selection Setting of Tray that is Supplied the Paper Disabled 7-74 ...
Page 667 SYSTEM SETTINGS Item Factory default setting Page Interface Settings 7-78  Hexadecimal Dump Mode* Disabled 7-78  I/O Timeout 60 sec. 7-78  Enable USB Port Enabled 7-78  USB Port Emulation Switching Auto 7-78  Enable Network Port Enabled 7-78 ...
Page 668 SYSTEM SETTINGS Item Factory default setting Page  Erase Width Adjustment • Edge Clearance Width 1/2" 7-80 • Center Clearance Width 1/2"  Settings to Disable Registration 7-80  Disable Registering Destination from Operation Panel All disabled 7-80  Disable Registering Destination on Web Page* All disabled 7-80...
Page 669 SYSTEM SETTINGS Item Factory default setting Page  Maximum Size of E-mail Attachments (E-mail) Unlimited 7-84  Maximum Size of Data Attachments (FTP/Desktop/Network Unlimited 7-84 Folder)  Bcc Setting • Enable Bcc Disabled 7-84 • Display Bcc Address on the Job Status Screen Disabled ...
Page 670 SYSTEM SETTINGS Item Factory default setting Page  Recall in Case of Communication Error Times: 2, Interval 3 min. 7-87  I-Fax Receive Settings 7-87  Auto Receive Reduce Setting Enabled 7-87  Duplex Reception Setting Disabled 7-87  Set Address for Data Forwarding –...
Page 671 SYSTEM SETTINGS Document Filing Settings* Item Factory default setting Page 7-89 Document Filing Settings Other Settings 7-89  Default Mode Settings Sharing Mode 7-89  Sort Method Setting Date 7-89  Administrator Authority Setting  Delete File Disabled 7-89  Delete Folder Disabled ...
Page 672 SYSTEM SETTINGS Item Factory default setting Page Document Output Options  Print  Copy Enabled  Print Enabled  Scan Send Disabled  Internet Fax Send (Incl. PC-I-Fax)* Disabled  Fax Send (Incl. PC-Fax)* Disabled  Scan to HDD Enabled ...
Page 673 SYSTEM SETTINGS List Print (Administrator) Item Factory default setting Page 7-92 List Print (Administrator) Administrator Settings List – 7-92 Image Sending Activity Report – 7-92 Data Receive/Forward List – 7-92 Web Settings List* – 7-92 Metadata Set List* – 7-92 *1 When network connection is enabled.
Page 674 SYSTEM SETTINGS Enable/Disable Settings Item Factory default setting Page 7-95 Enable/Disable Settings Printer Condition Settings 7-95  Disable Blank Page Print Disabled 7-95 User Control 7-95  Disabling of Printing by Invalid User Disabled 7-95 Operation Settings 7-95  Cancel Auto Clear Timer Disabled 7-95 ...
Page 675 SYSTEM SETTINGS Item Factory default setting Page Image Send Settings 7-96  Other Disabling 7-96  Disable Switching of Display Order Disabled 7-96  Disable Scan Function • PC Scan Disabled 7-96 • USB Memory Scan Disabled  Settings to Disable Registration 7-96 ...
Page 676 7-100 Storing/Calling of System Settings Restore Factory Defaults – 7-100 Store Current Configuration – 7-100 Restore Configuration – 7-100 Sharp OSA Settings Item Factory default setting Page 7-101 Sharp OSA Settings* External Account Setting  External Account Control Disabled 7-101 ...
Page 677: User Control
SYSTEM SETTINGS User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 678: Other Settings
SYSTEM SETTINGS Other Settings Actions when the Limit of Pages Automatically print stored jobs for Output Jobs after login This setting determines whether or not a job will be This function requires the hard disk drive. completed if the page limit is reached while the job is in When retention is enabled in the printer driver and print progress.
Page 679 SYSTEM SETTINGS Name of Perform LDAP server access attribute in Attribute Setting control. factory default state Access control information for page count limits, authorities, and favorite operations can be stored on an My Folder myfolder Folder name of user LDAP server, and by using this LDAP server for network folder stored in the authentication, user authentication based on the stored machine.
Page 680 SYSTEM SETTINGS Item Description Display Usage Status after Login E-mail Address Information is acquired from the When user authentication is enabled, this setting LDAP server. specifies whether or not the page counts of a user My Folder appear when the user logs in. Pages Limit Group Authority Group...
Page 681: User List
SYSTEM SETTINGS User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. User List Back Add New Delete All Users Delete All Users Auto-Registered Administrator User Index Switch...
Page 682 SYSTEM SETTINGS Authority Group* Admin User* Guest* Favorite Operation Group Following the System Settings* *1 Items that can be changed. *2 For detailed information of each of the settings, see "List of settings and factory default settings of template groups" (page 7-55). Settings Item Description...
Page 683: Page Limit Group List
SYSTEM SETTINGS Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Page Limit Group List Back...
Page 684: Authority Group List
SYSTEM SETTINGS Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. System Settings Authority Group List Back...
Page 685 SYSTEM SETTINGS List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select one of the previously stored groups for use as a template for the new group.
Page 686 SYSTEM SETTINGS Item Description Prints (Document Filing) Only Black & White • Color Mode Approval Setting All allowed All allowed Allowed • Special Modes Usage Allowed Allowed Prohibited • Document Filing Image Check Allowed Allowed Prohibited • Display only the Files of Logged-in Prohibited Allowed Allowed...
Page 687: Favorite Operation Group List
SYSTEM SETTINGS Favorite Operation Group List This is used to store favorite operation groups and My Menu. Some settings may not be configured depending on the connecting state of peripheral devices. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favorite Operation Group Registration Sets of preferred settings can be as groups.
Page 688 SYSTEM SETTINGS My Menu List Home screen settings must be previously stored. Select a My Menu when storing a favorite operation group. Settings Item Description My Menu Name Enter a maximum of 32 characters for the My Menu name. Select the My Menu to be the Select one of the previously stored My Menus as a template for the new My Menu.
Page 689: User Count
SYSTEM SETTINGS User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Back Select All Users Show Delete Administrator User Index Switch Other User Name 1 *Name 2 Name 3...
Page 690: Card Area Settings
SYSTEM SETTINGS When multiple users are selected Item Description Show Counts The counts and the number of pages remaining of the selected users are shown by function. Clear Count Reset the count of the selected item to "0". Clear All Count Reset all items of the selected users to "0".
Page 691: Energy Save
SYSTEM SETTINGS Energy Save The Energy Save settings help to reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Auto Power Shut-Off Eco Scan Setting This setting enables or disables Auto Power Shut-Off.
Page 692 SYSTEM SETTINGS • All Day "Energy Save Priority2": To be set when you Manual want Auto Power Shut-Off to be enabled in minimum You can set a pattern for each time band. time in any time zone. The machine already has the 3-pattern template. The Energy Save pattern can be added to the "Original Eco Patterns 1 to 4".
Page 693 SYSTEM SETTINGS Power ON/OFF Schedule Setting The machine operator panel can be turned On or Off at a preset time. Up to three patterns can be set. The "Setting 1", "Setting 2" and "Setting 3" are executed in this sequence if set at the same day of week or at the same clock time.
Page 694: Operation Settings
Sharp OSA screen*. * When the application communication module is installed. Initial...
Page 695: Disabling Of Clock Adjustment
SYSTEM SETTINGS Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time. Disabling of Covers/Inserts Mode This setting is used to prohibit the use of the covers and inserts function. Set Keyboard Priority When an external keyboard is connected, you can select whether the soft keyboard or the external keyboard is used.
Page 696: Mfp Display Pattern Setting
When [Use Custom Image] is selected, the Mode Key image can be changed using a gif file Image of up to 10 KB in size. A shortcut to the Sharp OSA application and keys that appear in "My Menu" can be stored (a Application Keys total of eight keys can be stored).
Page 697: My Menu Settings
SYSTEM SETTINGS My Menu Settings Use this to configure the My Menu screen that appears when the [My Menu] key is pressed. The settings are shown below. Item Description Display Title Show a title on the My Menu. Title Enter a maximum of 70 characters for the title name. Display User Name* Show the currently logged-in user name on the My Menu.
Page 698: Preview Setting
SYSTEM SETTINGS Preview Setting Remote Operation Settings (When the hard disk drive is installed.) Configure settings for the preview screen that can be Configure settings required for remote operation of the used for fax / image send and document filing. machine from a computer connected to the same network.
Page 699: Device Control
SYSTEM SETTINGS Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings Original Feeding Mode Detect Standard in Auto Color Mode The following original feeding modes can be set to To make it easier to detect a black and white original, operate by default in copy, Scan to HDD, and image adjust the setting toward [Black &...
Page 700: Original Size Detector Setting
SYSTEM SETTINGS Original Size Detector Setting One of the 8 groups of standard original sizes shown below can be selected for detection by the original size detection function. Detectable original sizes Selections Document feeder tray (automatic Document glass document feeder) 11"...
Page 701: Disabling Of Devices
SYSTEM SETTINGS Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Disabling of Tray Settings Use this setting to prohibit the use of the automatic This setting is used to prohibit tray settings (except for document feeder, such as when the feeder malfunctions.
Page 702: Copy Function Settings
SYSTEM SETTINGS Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key (...
Page 703: Other Settings
SYSTEM SETTINGS Other Settings Copy Exposure Adjustment Initial Margin Shift Setting This is used to adjust the exposure level when [Auto] is This is used to set the default margin shift amount. used for the copy exposure. Specify a value from 0" (0 mm) to 1" (20 mm) in Select separate settings for the document glass and for increments of 1 mm) for both the front and reverse...
Page 704: Disabling Deletion Of Job Programs
SYSTEM SETTINGS Disabling Deletion of Job Programs 600dpi x 600dpi Scanning Mode for Document Feeder This is used to prohibit the deletion and changing of copy settings stored in job programs. The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 400 dpi to 600 x 600 dpi (high quality mode).
Page 705: Network Settings
SYSTEM SETTINGS Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF"...
Page 706: Connection Type Switching
SYSTEM SETTINGS Connection Type Switching Specify the network connection type (wired or wireless). For wireless communication via an access point, select "Wireless (Infrastructure Mode)". (A wired connection already being established at this time will be disabled.) For wireless communication between devices without using an access point, select "Wired + Wireless (Ad-hoc Mode)". For wired connection only (without any wireless communication), select "Wired Only".
Page 707: Printer Settings
SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Job Spool Queuing This setting is used to disable printing of notice pages. (When the hard disk drive is installed.) When this function is enabled, received print jobs are displayed in the spool queue of the job status screen.
Page 708: Interface Settings
SYSTEM SETTINGS Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode Enable Network Port (When the hard disk drive is installed.) This is used to enable printing from the network port. This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 709: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX"...
Page 710 SYSTEM SETTINGS Must Input Next Address Key at Default Verification Stamp Broadcast Setting (When a stamp unit is installed.) When the automatic document feeder is used, this This setting is used to require that the [Next Address] setting can be enabled to have each original page key be touched before the next address is entered when stamped after it is scanned.
Page 711: Disable Registration Of Program
SYSTEM SETTINGS Disable Registration of Program Settings to Disable Transmission This prohibits the use of the address book when a These settings are used to disable the following program is stored. transmission operations. Configure the setting for each of the following items: •...
Page 712 SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 713: Scan Settings
SYSTEM SETTINGS Scan Settings Settings related to scanning can be configured. Other Settings Initial File Format Setting This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address Default Sender Set is entered manually by touching the [Address Entry] key.
Page 714: Default Address Setting
SYSTEM SETTINGS Maximum Size of E-mail Pre-Setting Mail Signature Attachments (E-mail) A signature can be automatically appended to the end of the body text of e-mail. This is convenient when it is a To prevent the transmission of excessively large image corporate policy to append a specific signature at the files by Scan to E-mail, a file size limit can be set from end of e-mail.
Page 715: I-Fax Settings
SYSTEM SETTINGS I-Fax Settings These settings can be configured when the hard disk drive and Internet fax expansion kit are installed. Transaction Report Print Select I-Fax Default Settings Setting These settings are used to configure the default settings for Internet fax. This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed.
Page 716 SYSTEM SETTINGS Activity Report Print Select Setting I-Fax Send Settings This is used to have the Image Sending Activity Report I-Fax Send Settings are described below. stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to I-Fax Reception Report On/Off automatically print each time the number of transactions Setting...
Page 717 SYSTEM SETTINGS Rotation Sending Setting I-Fax Receive Settings When transmitting an image that is one of the following I-Fax Receive Settings are described below. sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) Auto Receive Reduce Setting 8-1/2 x 11", 5-1/2"...
Page 718 SYSTEM SETTINGS Receiving Date & Time Print Allow/Reject Mail or Domain Name Setting Enable this setting to have the date and time of reception printed. This setting is used to allow or refuse reception from Select [Inside the Received Image] or [Outside the specified addresses/domains.
Page 719: Document Filing Settings
SYSTEM SETTINGS Document Filing Settings This function requires the hard disk drive. Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings Default Color Mode Settings This is used to specify which mode, Sharing or This sets the default settings for black &...
Page 720: Default Output Tray
SYSTEM SETTINGS Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off. Default Output Tray (When the exit tray unit is installed.) This setting is used to select the default output tray for printing a file stored by Scan to HDD.
Page 721: Document Output Options
SYSTEM SETTINGS Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Description Print...
Page 722: List Print (Administrator)
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 723: Security Settings
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings IEEE802.1X Setting SSL can be used for data transmission over a network. IEEE802.1X can be used to authenticate a user to allow SSL is a protocol that enables the encryption of use of the machine.
Page 724 SYSTEM SETTINGS Data Clearance Settings Initialize Private Data/Data in Machine Enabling this function activates the following security functions on the machine. The system-set values can be restored to the factory default state and the data stored in the machine can be Use caution, as this function cannot be canceled once deleted.
Page 725: Enable/Disable Settings
SYSTEM SETTINGS Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 726 SYSTEM SETTINGS Copy Function Settings Image Send Settings Disabling Deletion of Job Programs Other Disabling This is used to prohibit the deletion and changing of copy Disable Switching of Display Order settings stored in job programs. This is used to prohibit changes to the order of display Disabling of Bypass-Tray in Duplex Copy (search number order, ascending, descending) in the This is used to prohibit the use of the bypass tray when...
Page 727 SYSTEM SETTINGS Disable Destination Registration Using Global Document Filing Settings Address Search (When network connection is enabled.) (When the hard disk drive is installed.) This disables address control from the global address Disable Stamp for Reprinting search. When a stored file is retrieved and printed, this setting Configure the setting for each of the following items: prohibits the selection of a "Stamp"...
Page 728: Change Administrator Password
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 729: Data Backup
• This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job. • For machines for which data can be imported, contact your SHARP dealer or nearest SHARP service department. Storage Backup...
Page 730: Storing/Calling Of System Settings
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 731: Sharp Osa Settings
External Account Setting Job Priority Preference External Account Control Set the playing speed of the animation in the Sharp OSA When this setting is enabled, the machine enters application. external totaling mode and the totaling function can be The following settings can be configured.
Page 732: System Settings For Fax
SYSTEM SETTINGS SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 733: Address Control
SYSTEM SETTINGS Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. Address Book Back Sort Address...
Page 734 SYSTEM SETTINGS Settings Item Description General items stored Select the type of address to be stored in the address book. Address Type In this case, select [Fax]. Set a search number. The lowest available number is automatically entered. To Search Number change the number, enter a number from 0001 to 1000.
Page 735: F-Code Memory Box
SYSTEM SETTINGS F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings F-Code Memory Box Back Add New Sort Polling Memory Box 1 Box 2...
Page 736 • [ ] and [#] cannot be used in a sub-address. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your SHARP dealer or nearest SHARP customer service center.
Page 737: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception.
Page 738: System Settings For Fax (Administrator) List
SYSTEM SETTINGS System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 7-102). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)"...
Page 739 SYSTEM SETTINGS Item Factory default setting Page  Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report 7-111 • Receiving No Printed Report • Confidential Reception Print Out Notice Page ...
Page 740: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Pause Time Setting Fax Default Settings Use this to change the length of pauses inserted in fax The fax settings can be enabled or disabled to suit the numbers.
Page 741: Distinctive Ring Detection
SYSTEM SETTINGS Original Print on Transaction Activity Report Print Select Setting Report This is used to have the Image Sending Activity Report that is stored in the machine's memory printed at regular When a transaction report is printed for a memory intervals.
Page 742: Fax Send Settings
SYSTEM SETTINGS Date/Own Number Print Position Fax Send Settings Setting Settings for fax transmission can be configured. This setting determines the position of the date and sender information printed at the top of faxes by the receiving Auto Reduction Sending Setting machine.
Page 743: Print Style Setting
SYSTEM SETTINGS Print Style Setting Fax Receive Settings This setting determines the paper selection condition Settings for fax reception can be configured. when printing received faxes. Select one of the three conditions below. Print Actual Size Cut off Disabled Number of Calls in Auto Reception The received fax image is printed at full size without This setting is used to select the number of rings on dividing it onto multiple sheets of paper.
Page 744: Fax Output Settings
SYSTEM SETTINGS Receiving Date & Time Print Allow/Reject Number Setting Enable this setting to have the date and time of Use this setting to specify whether reception from a reception printed. stored number is to be allowed or rejected. Select [Inside the Received Image] or [Outside the Item Description Received Image] for the position where the date and...
Page 745: Fax Polling Security
SYSTEM SETTINGS Fax Polling Security The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been stored in your machine.
Page 746: System Settings Menu
SYSTEM SETTINGS SYSTEM SETTINGS MENU Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass) Address Control...
Page 747 Data Clearance Settings Machine Change Administrator Password Product Key Data Backup Storage Backup Device Cloning Storing/Callling of System Settings Restore Factory Defaults Store Current Configuration Restore Configuration Sharp OSA Settings External Account Setting USB Driver Settings Job Priority Preference 7-117 Contents...
Page 748: Troubleshooting
This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest SHARP Service Department. System settings Descriptions of system settings similar to the following example appear in this manual.
Page 749: Troubleshooting Problems
• When turning off the main power switch, ensure that each of the lamps on the operation panel has been turned off. Contact your dealer or nearest SHARP Service Department. If, having tried the above steps, your problem remains unsolved, contact the dealer from whom you purchased the machine or your nearest SHARP Service Department. Contents...
Page 750: Frequently Asked Questions
TROUBLESHOOTING FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centering" special mode of copy mode can be selected to position the copied image in the center of the paper.
Page 751: I Can't Print From A Computer
Install the printer driver and try again. Checking port settings in the printer driver Display the printer driver's Properties dialog box and click the [Port] tab. SHARP MX-XXXX Do your port settings look like this? SHARP MX-XXXX Your port settings should look like this.
Page 752: Printing On An Envelope
TROUBLESHOOTING Printing on an envelope The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope.
Page 753: Changing The Paper Size Used For A Print Job
TROUBLESHOOTING Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. Paper Empty Paper Empty 1 Check details on the job.
Page 754: Adjusting The Volume Of The Ringer
TROUBLESHOOTING Adjusting the volume of the ringer If the ringing sound made when the machine receives a fax is too loud or too soft, follow the steps below to adjust the volume. The fax ringer volume is adjusted in the system settings (administrator). Press the [SYSTEM SETTINGS] key on the operation panel, touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] - [Speaker Settings] - [Ringer Volume] in that order, and then select the...
Page 755: Removing Misfeeds
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution Fusing The fusing unit is hot. Take care not to burn yourself when removing a misfeed. unit • When removing misfed paper, do not touch or damage the transfer belt. •...
Page 756: Removing Staple Jams
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER FINISHER Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops. Lower the staple case release lever and remove the staple case.
Page 757 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 758: Problems Related To Copying Operation
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-11 •...
Page 759 TROUBLESHOOTING Problem Point to check Solution Two-sided copying Does the paper type setting of the Check "Tray Settings" in the system settings. If the does not take place. selected tray specify a type of paper that [Disable Duplex] checkbox is selected , two-sided cannot be used for two-sided copying? copying using that tray will not be possible.
Page 760: Problems Related To Copy Results
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light Is the image too light or too dark? Select an appropriate exposure mode for the or too dark. original being copied and adjust the exposure level manually.
Page 761: Problems Related To Printing Operation
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-14 •...
Page 762 TROUBLESHOOTING Problem Point to check Solution Printing does not take Is the IP address selected correctly? Check the IP address setting. place. (Windows) If the machine does not have a permanent IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
Page 763 TROUBLESHOOTING Problem Point to check Solution Printing does not take Was a Notice Page printed? Check the printed Notice Page. place. A Notice Page will be printed to indicate the cause of the problem if a print job cannot be performed as specified and the cause is not shown in the display.
Page 764: Problems Related To Print Results
TROUBLESHOOTING PROBLEMS RELATED TO PRINT RESULTS Problem Point to check Solution The image is grainy. Are the printer driver settings Check the settings of the printer driver. appropriate for the print job? When selecting print settings, you can set the print mode to [Normal], [High Quality].
Page 765 TROUBLESHOOTING Problem Point to check Solution The image is upside Are you using a type of paper (tab Rotate the image 180 degrees before printing. down. paper, punch paper, etc.) that can only When the image size and paper size are the same but be loaded in a fixed orientation? the orientations are different, the orientation of the image is automatically rotated to match the paper.
Page 766 TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-20 •...
Page 767: Problems Related To Transmission
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does Is the telephone line connected Check the telephone line jack, the wall jack, and any not take place. securely? extension adapters to make sure that all connections are secure. SIDE AND BACK (page 1-6) Is the correct dial mode set for your...
Page 768 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the job status screen (completed Perform the transmission again. not take place. jobs) or a transaction report indicate that If the transmission is still not successful after recalling is the transmission was not successful? performed as set in "Recall in Case of Line Busy"...
Page 769: Problems Related To Reception
TROUBLESHOOTING Problem Point to check Solution Transmission does Is the machine's clock set to the correct Set the clock to the correct time. Þ System Settings > "Default Settings" > "Clock" > not begin at the time? specified time. "Clock Adjust" Is a transmission in progress? If another transmission is in progress when the specified time arrives, the timer operation will begin after that...
Page 770: Problems Related To Telephone
TROUBLESHOOTING Problem Point to check Solution The machine does not Has the reception mode been set to Set the reception mode to "Auto Reception". begin fax reception. "Manual Reception" in the system When the reception mode is set to "Manual Reception", settings? the machine will not receive faxes automatically.
Page 771 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 772: Problems Related To One-Touch Individual Keys / Group Keys
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-25 •...
Page 773 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the image file exceed the e-mail Check with your administrator. not take place. attachment limit set in the system If your administrator has set a limit on the size of settings (administrator)? transmitted files, a file that exceeds the limit cannot be transmitted.
Page 774: Problems Related To Scan Results
TROUBLESHOOTING Problem Point to check Solution The received image Does the viewer program used by the Use a software program that is capable of opening file cannot be opened. the selected file type and compression mode. recipient support the format of the The recipient may be able to open the file if you change received image data? the file type and compression mode selected at the time...
Page 775 TROUBLESHOOTING Problem Point to check Solution The quality of the Is the original printed matter such as a Use the following method to reduce the occurrence scanned image is book or magazine? of vertical patterns (moiré) poor. When the original is printed matter, vertical patterns (moiré) may occur.
Page 776 TROUBLESHOOTING Problem Point to check Solution The image is too light Is the threshold value suitable? Check the "B/W Threshold" setting. or too dark. When scanning from the TWAIN driver with [Mono 2 (When using PC gradation] selected from the [Color Mode] of the Scan.) "Custom Settings"...
Page 777 TROUBLESHOOTING Problem Point to check Solution A one-touch individual Is the key included in a program key? Remove the key from the program and then edit or key or group key delete the key. cannot be edited or (If the key is included in multiple programs, it must be deleted.
Page 778: Problems Related To Filing
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-31 •...
Page 779: Problems Related To File Management
TROUBLESHOOTING Problem Point to check Solution A job cannot be stored Do custom folders appear in "Folder Click the [Get Folder Name] button in the document in a custom folder. Information"? filing save screen of the printer driver to call up the (When printing) custom folders that have been created on the machine.
Page 780: A File Name Is Cut Off
TROUBLESHOOTING Problem Point to check Solution A file name is cut off. Was the file name stored in the If the name was stored in the advanced transmission advanced transmission settings during a settings before Quick File or File settings were scan or Internet fax transmission? configured, that name will be used for the stored file.
Page 781: General Problems
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-36 •...
Page 782 TROUBLESHOOTING OTHER PROBLEMS • Preview images or thumbnail images do not appear........8-44 •...
Page 783: Problems Related To Machine Operation
In this event, stop using the machine, unplug the power plug, and contact your dealer or nearest SHARP Service Department. (When contacting your dealer or nearest SHARP Service Department, inform them of the displayed error code.) 8-36 Contents...
Page 784: Printing Is Not Possible Or Stops During A Job
TROUBLESHOOTING Problem Point to check Solution Printing is not Is a tray out of paper? Add paper as instructed by the message in the possible or stops touch panel. during a job. Is the machine out of toner? Replace the toner cartridge. When toner runs low, a message will appear to inform you that the toner cartridge must be replaced.
Page 785: The Paper Misfeeds
Are multiple sheets feeding at once? Fan the paper well before loading it. Are you using paper that is not within Use SHARP-recommended paper. the specifications? Using paper that is not supported may result in misfeeds, creases, or smudges.
Page 786: Paper Does Not Feed From The Paper Tray
TROUBLESHOOTING Problem Point to check Solution The paper misfeeds. Is 5-1/2" x 8-1/2" (A5) size paper When loading 5-1/2" x 8-1/2" (A5) size paper, place loaded? the paper in the horizontal (5-1/2" x 8-1/2"R (A5R)) orientation. Has the correct paper size been set? If you are using a special size, be sure to specify the paper size.
Page 787: Problems Related To Quality / Print Results
Does a message appear indicating the Contact your dealer or nearest SHARP Service need for maintenance? Department as soon as possible. Toner does not adhere Are you using paper that is not within Use SHARP-recommended paper.
Page 788: Part Of The Image Is Cut Off
TROUBLESHOOTING Problem Point to check Solution Part of the image is Has the correct paper size been set? If you are using a special size, be sure to specify the cut off. paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
Page 789: Problems Related To Peripheral Devices
TROUBLESHOOTING PROBLEMS RELATED TO PERIPHERAL DEVICES Problem Point to check Solution The connected USB Is the USB device compatible with the Ask your dealer if the device is compatible with the device cannot be machine? machine. used. Is the connected USB device Use "USB-Device Check"...
Page 790: The Stapling Position Is Not Correct
TROUBLESHOOTING Problem Point to check Solution Stapling does not take Is the paper type setting of the tray Check the paper type settings in the machine and select place. selected in the printer driver set to a a tray that has paper that can be used for stapling*. paper type that cannot be stapled? Click the [Tray Status] button in "Paper Selection"...
Page 791: Other Problems
Auto Clear or disable Auto Clear in "Auto Clear Setting". Þ System Settings (Administrator) > "Operation Settings" > "Other Settings" > "Auto Clear Setting" You forgot the Was the administrator password Contact your dealer or nearest SHARP Service administrator changed from the factory default Department. password. setting? For the factory default administrator password, see "TO...
Page 792: Trademark Acknowledgements
• NEC, PC-9821, and PC98-NX are registered trademarks or trademarks of NEC Corporation. • Sharpdesk is a trademark of Sharp Corporation. • Sharp OSA is a trademark of Sharp Corporation. • RealVNC is a trademark of RealVNC Limited. • All other trademarks and copyrights are the property of their respective owners.
Page 793 PostScript is a trademark of Adobe Systems Incorporated and may be registered in some jurisdictions. HP, PCL, FontSmart and LaserJet are trademarks of Hewlett-Packard Company and may be registered in some jurisdictions. The Type 1 processor resident in Monotype Imaging’s UFST product is under license from Electronics For Imaging, Inc. All other trademarks are the property of their respective owners.
Page 794 Operation Guide MODEL: MX-M266N MX-M316N MX-M356N SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MXM356N-US-ZZ...

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Sharp MX-M266N Operation Manual

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Summary of Contents for Sharp MX-M266N