Page 1 Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. ENGLISH After you finish reading this guide, store it in a safe place for future reference.
Page 3 Frontmatter iR3530/iR2230 Facsimile Guide...
Page 4 Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals.
Page 5 • Mac OS X PS Printer Driver Installation and Mac PS Driver Guide Instructions CD-ROM • UFR II Printer Driver Installation and Instructions UFR II Driver Guide CD-ROM • Fax Driver Installation and Instructions Fax Driver Guide CD-ROM To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems Incorporated website.
Page 6 Includes the report samples, specifications, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Page 7: Table Of Contents
Overview of the iR3530/iR2230........
Page 8 Setting the Memory Lock Mode ......... . 2-31 Forwarding Received Documents .
Page 9 Initializing the Standard Settings ........5-14 Dialing Functions .
Page 10 Other Situations ............8-6 Error Messages.
Page 11: Preface
Preface Thank you for purchasing the Canon iR3530/iR2230. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 12: Keys Used In This Manual
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: Touch Panel Display Keys: [Key Name] Examples: [Cancel] [Done] Control Panel Keys: <Key icon> Examples: Hereafter, the following name substitutions take place: Transmission/Sending:...
Page 13: Displays Used In This Manual
Screen shots of the touch panel display used in this manual are those taken when the following optional equipment attached to the iR3530:, Feeder (DADF-N1), Super G3 FAX Board, Multi-PDL Printer Kit, iR System Expansion Kit, Finisher-S1, Additional Finisher Tray-B1, and Cassette Feeding Unit-Y2.
Page 14: Illustrations Used In This Manual
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the iR3530 has the following optional equipment attached to it: the Feeder (DADF-N1), Finisher-S1, Additional Finisher Tray-B1, and Cassette Feeding Unit-Y2. Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: ®...
Page 15: Legal Notices
If you move to another EU country and are experiencing trouble please call the Canon Help Desk. (For Europe Only) Canon Inc./Canon Europa N. V. Super G3 Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems.
Page 16: Trademarks
Trademarks Canon, the Canon logo, and iR are trademarks of Canon Inc. Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated. Mac OS is a trademark of Apple Computer, Inc. ® NetWare and Novell are registered trademarks of Novell, Inc. NDS is a trademark of Novell, Inc.
Page 17: Copyright
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.
Page 19 Overview of the iR3530/iR2230 ........
Page 20: What This Machine Can Do
All the elements you will ever need in a digital multitasking machine. The iR3530/iR2230 is packed with various send functions. The Fax function is available only if the optional iR System Expansion Kit and Super G3 Fax Board are installed.
Page 21: Receiving Faxes In Memory
Increased Security with Subaddress Transmission This machine's fax function is compatible with ITU-T (International Telecommunication Union - Subaddress Telecommunication Standardization Sector) standard subaddress features. As long as the remote party's fax machine supports subaddress fax transmissions, you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions.
Page 22 Automatic Forwarding The machine can be set to automatically transfer received fax documents that match the specified transfer conditions to any destination. Automatic transfer can also be set to activate at a specified Forward time. What This Machine Can Do...
Page 23: Overview Of The Ir3530/Ir2230
Overview of the iR3530/iR2230 If you press , the Fax Basic Features screen appears. The Fax function enables you to scan documents, and send them to specified destinations via fax. Original Scan Group Overview of the iR3530/iR2230...
Page 24 Additional Functions screen Specify the destinations registered. Specify New You can store destinations from Address: p. 2-16 the Additional Functions screen. To select from the Address Book: p. 2-19 To select from Coded Dialing: p. 2-23 Overview of the iR3530/iR2230...
Page 25 Press to redial the last number that was dialed with the numeric keys. See p. 2-34 Press to send an original or receive a document using the ITU-T standard. Set the subaddress and password with this key. See p. 3-35 Press to use fax information services. Overview of the iR3530/iR2230...
Page 26 See p. 3-6 Press to manage sent and received documents by using any of the three kinds of memory boxes (Confidential, Relay, and Batch Sending). See p. 3-22 Press to scan both sides of the original. Overview of the iR3530/iR2230...
Page 27 Press to send an original with the sender's name printed at the top of the recording paper in the receiving machine, instead of the unit's name. See p. 3-19 Press to set the Receiving mode to Memory Receive or Transfer. Overview of the iR3530/iR2230...
Page 28: Things You Must Do Before Using This Machine
Sender's Destination Date Time Name Page Number Fax Number Name (TTI) 14/05 2004 FRI 15:00 FAX (404)XXX-XXXX Sender Information CANON SALES Atlanta office 001/001 1-10 Things You Must Do Before Using This Machine...
Page 29: Setting The Display Language
• Date and Time - The date and time of the transmission are recorded. • Fax Number - Your machine's fax number is recorded. • Sender's Name (TTI (Transmit Terminal Identification)) - For fax documents, the name registered as the sender's name is recorded. •...
Page 30: Selecting The Type Of Telephone Line
Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting. NOTE The default setting is 'Tone'.
Page 31 Press [Tel Line Type]. NOTE If the desired setting is not displayed, press [ ] or [ ] to scroll to the desired setting. Select the type of telephone line press [OK]. If you do not know the telephone line type, call your telephone service provider for details. The selected mode is set.
Page 32: Setting The Current Date And Time
Setting the Current Date and Time You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. GMT: The time at the Greenwich Observatory in England is called GMT (Greenwich Mean Time).
Page 33 Press [Date & Time Settings]. NOTE If the desired setting is not displayed, press [ ] or [ ] to scroll to the desired setting. Enter the current date (day, month, year) and time using (numeric keys). Enter the year using four digits. Enter all four digits of the month and the day, and the time in 24-hour notation as four digits (including zeros) without a space.
Page 34 NOTE If you make a mistake when entering values, press enter the values again, starting with the day. If you are setting the Time Zone: Press [Time Zone Settings] select the time zone where the machine is located press [OK]. NOTE •...
Page 35 Select the month and day from the Month and Day drop-down lists, respectively. Press [-] or [+] to enter the time of day you want Daylight Saving Time to take effect press [OK]. Press [End Date] make the settings in the same way as [Start Date] press [OK].
Page 36: Registering This Machine's Fax Number
Press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. Registering This Machine's Fax Number You must store the machine's fax number. This number is printed on the document that you fax to the receiving party. The number may also be displayed on the touch panel display of the receiving party's machine, depending on their type of machine.
Page 37 Press [Unit Telephone #]. NOTE If the desired setting is not displayed, press [ ] or [ ] to scroll to the desired setting. Enter the unit's telephone number using (numeric keys) press [OK]. Details of each item are shown below. [Space]: Use to insert a space between the area code and the local fax number.
Page 38: Registering Sender Names
Press [Done] repeatedly until the Fax Basic Features screen appears. Registering Sender Names You can register any name as the sender's name, such as the section or department's name, or an individual's name. If each user registers their personal name as a sender name, they can select their sender name to replace the unit name which is printed at the top of the documents that they send.
Page 39 Select the number under which you want to register the sender's name press [Register]. You can store up to 99 sender names (01 to 99). If the desired number is not displayed, press [ ] or [ ] to scroll to the desired number. To delete a stored sender's name, select the number under which the name is registered press [Erase].
Page 40: Registering The Unit's Name
John Smith Company name: Canon Company name and department: Canon-Accounting Dept. When you send a document, the recipient's machine displays or prints your name or company's name (and department's name, if applicable) as the sender's information on the recording paper.
Page 41 Enter a name press [OK]. You can enter up to 24 characters for the unit's name. To cancel registering the unit's name, press [Cancel]. The selected mode is set. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 42: Flow Of Sending Operations
Flow of Sending Operations This section describes the flow of basic sending operations. NOTE • Before using the Fax function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the Reference Guide.) - Routine maintenance (See Chapter 7, "Routine Maintenance,"...
Page 43 If the message <Enter the Department ID and Password using the numeric keys.> appears: Press [Department ID] enter the Department ID using (numeric keys). Press [Password] enter the password using (numeric keys). Press The Basic Features screen is displayed. NOTE For instructions on using Department ID Management, see Chapter 6, "System Manager Settings,"...
Page 44 Place your originals. NOTE For instructions on placing your originals, see Chapter 2, "Basic Operations," in the Reference Guide. Perform the basic settings, using the Fax Basic Features screen. NOTE In the Fax Basic Features screen you can select ways of transmission (Direct, Speed dialing and Redial), Resolution, Density, Image Quality, Done-stamping, and Subaddress.
Page 45 Set the desired fax modes on the Special Features screen. Press [Special Features]. Press the desired mode key to set the mode. Specify the destinations. NOTE A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 64 new addresses can be specified.) If you specify a group, which is made up of several destinations, each destination is counted as a separate address.
Page 46 If a destination is stored in the Address Book: Press [Address Book] select the desired destination. (See "Address Book," on p. 2-19.) If a destination is stored in the One-Touch Speed Dialing Directory: Press [Coded Dialing] enter the three digit code stored in the One-Touch Speed Dialing Directory.
Page 47 If a destination is not stored in the Address Book: Enter the desired destination using (numeric keys). (See "Numeric Keys," on p. 2-16.) NOTE A maximum of 64 new addresses can be specified at the same time. Press If the following screen is displayed, follow the instructions on the touch panel display press .
Page 48 IMPORTANT The size of the original is detected automatically. However, if the output paper in the machine at the receiving end is not equal to the scanned size, the original image may be reduced in size to match it. If you want to cancel sending, press NOTE •...
Page 49 If Department ID Management is set, press NOTE For instructions on using Department ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide. 1-31 Flow of Sending Operations...
Page 50: Cancelling A Job
Cancelling a Job You can cancel a send job using the touch panel display, the Stop key, or the System Monitor screen. Using the Touch Panel Display You can cancel a send job by pressing [Cancel], while the job is being scanned. Press [Cancel] on the pop-up screen that appears while the machine is scanning.
Page 51: Using The Stop Key
Using the Stop Key You can cancel a send job by pressing , while the job is being scanned. NOTE You can press only to cancel a send job that is being scanned. Press The send job is cancelled. Remove your originals. 1-33 Cancelling a Job...
Page 52: Using The System Monitor Screen
Using the System Monitor Screen You can cancel a send job while it is waiting to be processed, or while it is being sent. Press [System Monitor]. Press [Fax]. 1-34 Cancelling a Job...
Page 53 Select [TX Job Status] or [RX Job Status]. Select the fax job that you want to cancel press [Cancel]. If the job that you want to cancel is not displayed, press [ ] or [ ] to scroll through the list. You cannot select multiple jobs, and cancel them all at once.
Page 54 Press [Yes]. If you do not want to cancel the fax job, press [No]. To cancel a Sequential Broadcast: Press [All] or [Only One]. If you select [Only One], the job that is currently being sent is cancelled. If you do not want to cancel any job of the Sequential Broadcast, press [Don't cancel]. The message <Canceling...>...
Page 55 Basic Sending Methods CHAPTER This chapter describes how to specify, check, change, and erase destinations. Resolution, Density, and Image Quality ..........2-2 Sending Methods .
Page 56: Resolution, Density, And Image Quality
Resolution, Density, and Image Quality To ensure that a received fax is easy to read, set the resolution, density, and image quality to match the originals you are sending. NOTE • You can set the resolution, density, and image quality to levels that you use frequently. (See "Changing the Standard Modes,"...
Page 57: Image Quality
Density: Dark/Standard/Light: Select the option that best matches the original. • Dark - use for documents with light text or colours. • Standard - use for standard printed or typewritten text. • Light - use for documents with dark text or colours. Image Quality: Text: This mode is best suited for scanning text originals.
Page 58 Set the resolution, density, and image quality to match the original press [Done]. You can check the set resolution, density, and image quality on the Fax Basic Features screen. Specify the sending destination press If you want to select other sending conditions, set them before specifying the sending destination.
Page 59: Sending Methods
Sending Methods This section describes the methods and advantages of the two main sending methods: Memory Sending and Direct Sending. It is also possible to stamp sent or scanned originals. NOTE If a paper jam occurs in the feeder while the original is being scanned, transmission is cancelled. To resend, repeat the faxing procedure.
Page 60 Place your originals select the sending conditions. For details on selecting sending conditions, see the following: • "Resolution, Density, and Image Quality," on p. 2-2 • "Stamping Originals," on p. 2-14 • Chapter 3, "Special Fax Functions" NOTE For instructions on placing your original, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 61 To change the scan size of the next document, press [Document Size] select the size press [OK]. To change the resolution, density, and image quality of the next document, press [Resolution/Density/Image Quality] specify each of the settings press [Done]. For instructions on adjusting resolution, density, and image quality, see "Resolution, Density, and Image Quality,"...
Page 62 During transmission, the transaction number, destination telephone number, and page number currently being sent, are displayed in the message area. While the destination machine is being called, the telephone number of that machine, the transaction number, and <Calling...> are displayed in the message area. If the transmission completes normally, <Done>...
Page 63: Direct Sending
Direct Sending This enables you to send the original directly, without storing it in memory. IMPORTANT • You can directly send an original of two or more sheets only when using the feeder. • If an error occurs or you cancel transmission in the Direct Sending mode, you can check how many pages have been sent to the destination by printing an Activity Report, or on the Log screen for Fax on the System Monitor screen.
Page 64 Select the sending conditions. For details on selecting sending conditions, see the following: • "Resolution, Density, and Image Quality," on p. 2-2 • "Stamping Originals," on p. 2-14 • Chapter 3, "Special Fax Functions" Specify the destination press For instructions on how to specify the destination, see "Dialing Methods," on p. 2-16. As soon as transmission is possible, the original is scanned and sent while scanning is taking place.
Page 65: Sending Fax Documents Manually
Sending Fax Documents Manually This mode enables you to manually send fax documents after checking that the destination is ready to receive faxes. IMPORTANT • To send documents consisting of two or more sheets, an optional Feeder (DADF-N1) is required. If you place an original on the platen glass for Manual Sending, you can only send one sheet at a time.
Page 66 Press [On-hook]. You should hear the dial tone (a continuous high-pitched sound). Specify the destination. If you pressed [One-touch Dialing], select the desired one-touch speed dialing key press [Done]. 2-12 Sending Methods...
Page 67 NOTE • For instructions on specifying addresses using the one-touch speed dialing key, see "Address Book," on p. 2-19. • You can change the scan settings before you send your document. (See Chapter 3, "Basic Scanning Features," and Chapter 4, "Special Scanning Features.") When you hear the other party or carrier signal (a high-pitched tone), press The level of the dial tone can be adjusted by pressing [ ] or [ ].
Page 68: Stamping Originals
Stamping Originals The feeder directly applies a stamp (about 3 mm in diameter) on the front side of originals after scanning them, so that you can distinguish already scanned originals from others. Position at which Position at which stamp is applied. stamp is applied.
Page 69 Make sure the machine is ready to send press [Stamp]. A check mark ( ) appears in the box to the left of [Stamp]. NOTE To cancel the Stamp mode, press [Stamp] again. Specify the destination press Scanning starts. A stamp mark ( ) appears on the output original.
Page 70: Dialing Methods
Dialing Methods This machine provides you with four ways to specify the fax destination: Using the Numeric Keys Specify one or more destinations using (numeric keys), , and Using Redial Specify the last destination that was dialed with (numeric keys), , and by pressing [Redial] on the Fax Basic Features screen.
Page 71 Enter the recipient's number using (numeric keys), , and Details of each item are shown below. [Backspace]: Press to delete the last number entered. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing.
Page 72: Redial
Redial This mode enables you to specify the last destination that was dialed using the numeric keys. This feature comes in handy if you are sending several documents to the same destination. IMPORTANT If Restrict New Addresses in System Settings (from the Additional Functions screen) is set to 'On', you cannot use the Automatic Redial mode.
Page 73: Address Book
Address Book You can specify a destination that has been stored in this machine. If you do not know the Coded Speed Dialing number, you can search for the destination using its name. The description below is based on an example in which 'Toronto office' is specified. NOTE •...
Page 74 To use the One-Touch Speed Dialing keys: Press [ ] (Index) Index Select the index where the desired directory is stored. If the desired destination is not displayed, press [ ] or [ ] to scroll through the list. You can also change the name of the index. (See "Storing the Index Name," on p. 5-29.) Each index contains 15 destinations (the last index contains five destinations), totalling 200 entries.
Page 75 If you want to specify other destinations from the directory, repeat the above steps. (See "Group Dialing," on p. 2-25.) NOTE • If you want to display the directory in alphabetic order, press [Alphabetic Order]. • If you select the One-Touch Speed Dialing key, the destination and its speed dialing number appears.
Page 76 Press the target destination [Done]. If the desired destination is not displayed, press [ ] or [ ] to scroll through the desired destination. If you want to specify other destinations from the directory, repeat the above steps. (See "Group Dialing," on p. 2-25.) NOTE If you want to display the directory using the One-Touch Speed Dialing keys, press [Index Order].
Page 77: Coded Speed Dialing
Coded Speed Dialing Coded Speed Dialing enables you to dial or start a document transmission by entering a three digit code stored in the One-Touch Speed Dialing Directory. You can also dial other Coded Speed Dialing numbers, and send the original to a number of destinations in a single operation. NOTE To use Coded Speed Dialing, you must register the destinations first.
Page 78 Enter the Coded Speed Dialing Number (001 to 200) for the destination, using (numeric keys). Interrupt If you want to specify other destinations from the directory, repeat the above steps. (See "Group Dialing," on p. 2-25.) The fax number and name of the selected destination appear on the touch panel display. NOTE •...
Page 79: Group Dialing
Group Dialing Group Dialing enables you to scan an original once, and send it to several locations. This is useful if you frequently send the same document to several locations. With Group Dialing, you can register up to 200 fax numbers. NOTE •...
Page 80 To specify the next destination using the Address Book: Press [Address Book]. Select the desired destination press [Done]. To specify two or more destinations from the Address Book, select the destinations press [Done]. If you are specifying destinations using Redial, Coded Speed Dialing, or (numeric keys), press [Next] to consecutively specify the destinations.
Page 81 To specify the next destination using Group Dialing: Press [Address Book]. Press the One-Touch Speed Dialing destination key stored as a Group Dial press [Done]. To specify two or more Group Dials, press them all press [Done]. To specify two or more destinations using Redial, Coded Speed Dialing, or (numeric keys), press [Next] to consecutively specify the destinations.
Page 82: Receiving Print And Fax Documents
Receiving Print and Fax Documents Receiving Print Jobs The machine receives and prints print jobs sent from a computer. Receiving Fax Documents This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments. You can set the machine to automatically forward received fax documents to specified destinations.
Page 83 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory. NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode.
Page 84: Processing Received Documents
Processing Received Documents When the Machine receives Fax documents, they are processed as shown below: Relay Forwarded Memory Box ON/Matches Conditions to specified Automatically Send destination Forwarded Forward No Subaddress/ Received Documents to specified Settings Password Set to Multiple destination Destinations OFF/Does Not Subaddress/...
Page 85: Setting The Memory Lock Mode
NOTE • If the memory is full, no additional jobs can be processed. • For information on the following settings, see their respective sections: - Forward Settings (See "Automatic Transfer of Received Documents," on p. 6-5.) - Memory Lock Settings (See "Saving Received Documents to Memory," on p. 6-13.) - Reception Password (See "Reception Password,"...
Page 86: Forwarding Received Documents
Forwarding Received Documents If you receive a fax document is automatically forwarded to the specified destination. You can register the forwarding conditions and destinations in Forward Settings in System Settings (from the Additional Functions screen). (See "Automatic Transfer of Received Documents," on p. 6-5.) NOTE •...
Page 87: Available Paper Sizes
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order. The paper size is automatically selected in the same order, even if paper runs out during printing.
Page 88: Sending With A Subaddress
Sending with a Subaddress You can send or receive documents with ITU-T standard subaddresses and passwords (ITU-T is a committee within the International Telecommunications Union, established to set communications standards). The subaddresses and passwords must be dialed in addition to the fax numbers.
Page 89 Press [Subaddress] or [Password] enter the subaddress and password using (numeric keys), , and press [OK]. If the recipient did not set a password for the target subaddress, you do not need to enter a password. You can enter up to 20 digits for both the subaddress and password. Press [Space] to insert a space.
Page 90 2-36 Sending with a Subaddress...
Page 91 Special Fax Functions CHAPTER This chapter describes special sending and receiving operations. What are Special Features? ............3-2 Delaying a Send Job .
Page 92: What Are Special Features
What are Special Features? Special features, such as the Delayed TX and 2 1-sided modes, are modes for performing various kinds of editing according to your needs, when sending a fax. IMPORTANT Depending on the mode, some combinations of modes will not be available. See the corresponding section on each mode.
Page 93 Set the desired mode. For more information on setting each mode, see the corresponding section. To set other modes at the same time, repeat steps 3 and 4. Specify the destination press For instructions on how to specify the destination, see "Dialing Methods," on p. 2-16. If the original is placed on the platen glass, follow the instructions that appear on the touch panel display press...
Page 94: Delaying A Send Job
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 64 fax jobs for delayed sending, minus the number of other reserved jobs. However, the actual number of jobs that can be reserved may be fewer than 64, if multiple documents are being sent at the same time.
Page 95 On the Special Features screen, press [Delayed TX]. Enter the send time using (numeric keys) press [OK]. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. 0705 11:18 p.m. 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day.
Page 96: Using A Memory Box
Using a Memory Box This section shows you how to use the memory features of the fax unit. A memory box is a location in the memory where you can store scanned or received documents for printing or transmitting to other destinations. IMPORTANT It is necessary to preset a memory box according to its use, then register the necessary items including the password, subaddress, and RX password.
Page 97 If you want to specify the memory box number using (numeric keys), enter the number of the memory box press [OK]. NOTE • is displayed for a memory box containing stored documents. • If the memory box is set with a password, a Locked mark ( ) is displayed next to the icon of the memory box.
Page 98 Press [Scan]. Set the scan mode. You can set the following modes when you scan originals into a memory box: • Resolution/Density/Image Quality (See "Resolution, Density, and Image Quality," on p. 2-2.) • Document Size (See "Document Size," on p. 3-23.) •...
Page 99 Press If the original is placed on the platen glass, follow the instructions that appear on the display press once for each original. When scanning is complete, press [Done]. The machine starts scanning the first original. The first document is scanned and read into the selected memory box, and the data is automatically sent according to the settings of the memory box.
Page 100: Printing Or Erasing Documents
Printing or Erasing Documents You can print or erase documents stored in a memory box. NOTE • You cannot print documents stored in the Batch Sending Memory Box. • If you print a document stored in the Relay Memory Box, it is erased. On the Special Features screen, press [Memory Inbox].
Page 101 NOTE • is displayed for a memory box containing stored documents. • If the memory box is set with a password, a Locked mark ( ) is displayed next to the icon of the memory box. If the message <Enter the password using the numeric keys.> appears, enter the password using (numeric keys) press [OK].
Page 102 Select the document you want to print or erase. Press [ ] or [ ] if the desired document is not displayed. NOTE To cancel the selection, press the selected document again. To print documents: Press [Print] [Yes]. If you do not want to print, press [No]. The selected document is printed.
Page 103: Types Of Memory Boxes
Types of Memory Boxes There are three types of memory boxes: Confidential Memory Box, Relay Memory Box, and Batch Sending Memory Box. An explanation and operation procedures for each type of memory box are given below. Confidential Memory Box A Confidential Memory Box is used to receive confidential documents. The sender must specify the subaddress and the RX password of the target Confidential Memory Box so that the remote machine can send documents to it.
Page 104: Memory Box
Set a Confidential Memory Box. For instructions on registering a Confidential Memory Box, see "Confidential Memory Box," on p. 5-45. Give the subaddress and RX password to the parties who will be sending documents to this Memory Box. The other parties can now send documents to the Confidential Memory Box.
Page 105: Relay Memory Box
Relay Memory Box The Relay Memory Box is used to send documents received by this machine to a number of destinations. When you use a Relay Memory Box, a remote fax machine sends a document over a long distance to another fax called the relay unit (for example, this machine). After the relay unit receives the document, it automatically sends the document to several other fax units in the local area.
Page 106 Set a Relay Memory Box. For instructions on registering a Relay Memory Box, see "Relay Memory Box," on p. 5-49. Give the subaddress and RX password to the parties who will be using your machine to relay documents. The other parties can now send documents to the Relay Memory Box. The received documents are sent to the registered destinations.
Page 107: Batch Sending Memory Box
Batch Sending Memory Box The Batch Sending Memory Box is used to send nonurgent documents to specific destinations at specified times each day. Since the machine can send several documents at once, this reduces the time it takes to send the documents and so reduces transmission costs.
Page 108: Sender's Name As The Terminal Id
Sender's Name as the Terminal ID If the sender's name is stored, that name is printed in the sender information area on the fax, instead of the unit's name. You can register up to 99 senders. By registering individual names, for example, you can send documents to various destinations with different sender names printed at the top of the recording paper of the receiving machine.
Page 109: Changing The Reception Mode
Changing the Reception Mode The machine automatically receives and prints documents. With the Memory Lock or Transfer mode, you can also set the machine to receive a document temporarily into memory or transfer it to another machine. The set RX mode appears on the touch panel display, and remains active until a different mode is set.
Page 110 Forward Mode (Forward): This mode forwards received documents to registered destinations. NOTE • To set the machine to the Transfer mode, set Transfer Setting to 'On' from [System Settings] [Communications Settings] [Forward Settings]. (See "Automatic Transfer of Received Documents," on p. 6-5.) •...
Page 111 To set the machine to the Forward mode: Press [On] under <Forward>. If a password is set in the Forward mode, the screen switches over to a screen enabling you to enter a password. Enter the password using (numeric keys) press [OK].
Page 112: Two-Sided Originals
Two-Sided Originals You can set the machine to automatically turn over two-sided originals placed in the feeder, so as to scan each side separately. IMPORTANT • The Two-sided Original mode is available only if the optional Feeder (DADF-N1) is attached. •...
Page 113: Document Size
Document Size You can specify the document size before scanning originals whose size you need to manually specify, such as transparencies. IMPORTANT • You cannot select [Auto] when scanning the following types of originals. Specify the size of these documents manually. - Nonstandard size originals - Highly transparent originals, such as transparencies - Originals with an extremely dark background...
Page 114: Specifying The Document Size
Specifying the Document Size On the Special Features screen, press [Document Size]. Select the document size. If you want to scan a standard document size: Select the desired document size. NOTE • To select an inch paper size, press [Inch-size]. •...
Page 115 Press [Registered Size 1] or [Registered Size 2] press [OK]. NOTE • To select a registered size, you need to register the document size beforehand. (See "Registering the Specified Document Size," on p. 3-26.) • The registered document size is displayed on top of the key in which it is registered. •...
Page 116: Registering The Specified Document Size
Registering the Specified Document Size On the Special Features screen, press [Document Size]. Press [Other Size]. Press [Register Size]. 3-26 Document Size...
Page 117 Press [Registered Size 1] or [Registered Size 2] enter the document size in millimetres using [-] and [+]. Press [X] (horizontal axis) enter a value. Press [Y] (vertical axis) enter a value. Press [OK]. Scanning Area The platen glass If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
Page 118: Changing The Zoom Ratio
Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually. IMPORTANT • If you are scanning an original larger than A3, the original image may be cut off slightly in printing. •...
Page 119 On the Special Features screen, press [Zoom TX]. To reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset enlargement ratio. Following your selection, press [Done]. The selected mode is set. NOTE To return the ratio to 100%, press [Direct]. 3-29 Changing the Zoom Ratio...
Page 120: Zoom By Percentage
Zoom by Percentage You can reduce or enlarge originals by any zoom ratio, in 1% increments. Any zoom ratio from 50% to 200% can be set. On the Special Features screen, press [Zoom TX]. Press [-] or [+] to set the zoom ratio press [Done].
Page 121: Special Dialing
When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the fax number of the destination. In the same manner, when the iR3530/iR2230 is connected to an extension, the outside line access number needs to be entered before fax numbers. You can also enter a pause time (i.e., the amount of time the machine waits after dialing the outside line...
Page 122 Press [Pause] enter a fax number. Example: Enter 516XXXXXXX as the fax number. Press [Pause] after entering the outside line access number ('R' in the above example) and before entering the fax number. Enter the pause time equivalent in length to the time required for the outside line dial tone to be heard after the outside line access number is called.
Page 123: Entering International Fax Numbers
Entering International Fax Numbers Follow the procedure below to enter pauses with international fax numbers. Place your originals. Enter the international fax number press [Pause]. Example: International Dialing Code: 010 Country code: 1 Area code: 516 Fax number: XXX-XXXX [Pause]: Enter the pause time equivalent in length to the time required for the dial tone to be heard after dialing is completed.
Page 124 • Two or more pauses can be entered consecutively. • The location of a pause and the actual pause time may differ depending on the telephone system. Contact your local authorized Canon dealer or your local telephone company for further details.
Page 125: Fax Information Services
Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarily for tone dialing. NOTE When you use the fax information services, you cannot use the Redial mode.
Page 126 If you press [One-touch Dialing]: Select the desired one-touch speed dialing key. Press [Done]. NOTE For more information on one-touch buttons, see "Address Book," on p. 2-19. When your call is answered and you hear the recorded message of the information service, press [Tone].
Page 127 After you press [Tone], a <T> appears on the touch panel display. Enter the numbers requested by the information service using (numeric keys), , and NOTE If you require more information about the service, contact the company providing the service. 3-37 Fax Information Services...
Page 128 Press [RX Start] if you require a faxed copy of the information. If you do not require a faxed copy of the information, press [End]. 3-38 Fax Information Services...
Page 129 Checking/Changing the Fax Status CHAPTER This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs ..........4-2 Checking Send Job Details.
Page 130: Checking/Changing The Status Of Send Jobs
Checking/Changing the Status of Send Jobs This section describes how to check/change the status of fax jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If the iR Security Kit is activated and [Job Log Display] in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen.
Page 131 Press [Fax]. Select [TX Job Status] or [Log]. If you select [TX Job Status]: Select the job whose detailed information you want to check press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the desired job. Checking/Changing the Status of Send Jobs...
Page 132 If you select [Log]: Select the job whose detailed information you want to check press [Details]. If the job you want to select is not displayed, press [ ] or [ ] to scroll to the desired job. Check the details of the selected job. In the example above, [TX Job Status] is selected.
Page 133: Printing The Activity Report
If multiple destinations are selected for a send job, [Broadcast List] is displayed. To check the status of each destination, press [Broadcast List]. Press [Done] repeatedly until the Fax Basic Features screen appears. Printing the Activity Report You can print out the Fax Activity Report, which includes information such as the start time of the job, destination, job number, transmission mode, number of pages, and transmission result.
Page 134 NOTE The Activity Report can be printed only if A3, A4, or A4R (plain, recycled, or colour paper only) is loaded in the paper sources whose settings in Fax in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 4, "Customizing Settings,"...
Page 135: Checking/Changing The Status Of Receive Jobs
Checking/Changing the Status of Receive Jobs You can check the contents of received documents stored in memory as well as the status of receive jobs. NOTE The receive job log (Activity Report (RX)) screen displays up to 100 jobs. Checking Receive Job Details You can check detailed information on any received job, such as the destination and the date and time the job was received.
Page 136 Press [Fax]. Press [RX Job Status]. Select a job whose detailed information you want to check press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. Checking/Changing the Status of Receive Jobs...
Page 137: Erasing Received Documents From Memory
Check the details of the selected job. Press [Done] repeatedly until the Fax Basic Features screen appears. Erasing Received Documents from Memory You can erase documents that have been received in memory from the RX Job Status screen. Press [System Monitor] [Fax] [RX Job Status].
Page 138: Transferring Received Documents From Memory
Select the job to be erased press [Erase]. If the job you want to select is not displayed on the RX Job Status screen, press [ ] or [ ]. You cannot erase an RX Document that is being printed. If you select a document that is being received, [Erase] changes to [Cancel], enabling you to cancel receiving.
Page 139 Select the job to be transferred from memory press [Details]. If the job you want to select is not displayed on the RX Job Status screen, press [ ] or [ ]. Press [Forward]. 4-11 Checking/Changing the Status of Receive Jobs...
Page 140 Specify the transfer destination press [Start]. You can specify the destination using (numeric keys), the Address Book, or Coded Speed Dialing. For instructions on using • Numeric keys, see "Numeric Keys," on p. 2-16. • Address Book, see "Address Book," on p. 2-19. •...
Page 141 Customizing Fax Settings CHAPTER This chapter describes how to store and change the default settings of the Fax function to suit your needs. What are Additional Functions? ............5-2 Custom Fax Settings Table .
Page 142: What Are Additional Functions
What are Additional Functions? Additional Functions enable you to customize the machine's various settings. NOTE Settings specified from the Additional Functions screen are never changed when you press Press The Additional Functions screen is displayed. Select an Additional Functions setting. The Additional Functions Screen The System Settings Screen What are Additional Functions?
Page 143 If you select System Settings and the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) press Press a mode key to specify its settings. For more information on the settings you can specify by pressing the keys on the Additional Functions screen, see "Custom Fax Settings Table,"...
Page 144 Specify the desired mode press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. What are Additional Functions?
Page 145: Custom Fax Settings Table
Custom Fax Settings Table The following items can be stored or set in Custom Fax Settings from the Additional Functions screen. Custom Fax Settings Item Settings Applicable Page User Settings Standard Key Settings p. 5-7 All Modes (No settings Unit Telephone # 20 digits maximum p.
Page 146 Item Settings Applicable Page Printer Settings Switch A: On , Off Switch B: On , Off Select Cassette p. 5-38 Switch C: On , Off Switch D: On , Off Receive Reduction , Off p. 5-40 Two-sided Print On, Off p.
Page 147: User Settings
User Settings This section explains the basic settings of the Fax function. Registering the Standard Key You can store one function (key) on the Fax Basic Features screen. Since the Fax Basic Features screen is displayed whenever you use Fax functions, this is convenient for registering frequently used functions.
Page 148 Select the function you want to register by pressing [ ] or [ ] press [OK]. To cancel a setting for a registered standard key, press [No Settings]. To cancel storing settings, press [Cancel]. Example: The stored Standard key is displayed, as shown below. Standard key User Settings...
Page 149: Printing The Tx Terminal Id
Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of documents that you send through fax. Information such as your fax number and name are printed, enabling the recipient to know who sent the document. NOTE •...
Page 150 If you set the TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: Outside 16/05 2004 SUN 15:00 (040)XXX-XXXX CANON SALES Atlanta office Original Area Destination Name FAX/TEL...
Page 151: Setting The Standard Density
If you select [Off]: Press [OK]. The selected mode is set. Setting the Standard Density This function enables you to set the standard density of the Fax Basic Features screen in advance when you frequently scan originals that are either too dark or too light to see clearly. NOTE •...
Page 152: Adjusting The Alarm And Monitor Volume
Press [Light] or [Dark] to set the scanning density press [OK]. The selected mode is set. Adjusting the Alarm and Monitor Volume You can set the volume for the alarm and monitor tones that this machine emits during a fax transmission.
Page 153: Changing The Standard Modes
Changing the Standard Modes This enables you to set the Fax Standard mode that the machine enters when the power is turned ON or is pressed. You can set default values for resolution, density, image quality, direct transmission, and document stamp. NOTE The default settings are as follows: - Resolution: 'Standard'...
Page 154: Initializing The Standard Settings
Specify each settings press [OK]. [Resolution/Density/Image Quality] Press [Resolution/Density/Image Quality] specify each settings press [Done]. [Direct] Press [Direct]. To cancel Direct Sending, press [Direct] again. [Stamp] Press [Stamp]. To cancel Stamp mode, press [Stamp] again. The selected mode is set. Initializing the Standard Settings Use this feature to restore the Standard Settings to their original defaults.
Page 155: Dialing Functions
Dialing Functions The telephone numbers of destinations that you frequently call can be stored and dialed using Group Dialing and One-Touch Speed Dialing. One-Touch Speed Dialing enables you to dial a number and send a document at the press of one button.
Page 156 Press [Custom Fax Settings] [Register Destinations]. Press [ ] (Index). Index For instructions on how to store index names, see "Storing the Index Name," on p. 5-29. Select the index in which you want to store a destination. 5-16 Dialing Functions...
Page 157 Select the One-Touch Speed Dialing key in which you want to store a destination. Press [Register]. If you change the contents of a destination (stored in One-Touch Speed Dialing or Coded Speed Dialing keys), the Group Dialing set will also change. For instructions on how to register group dialing destinations, see "Group Dialing,"...
Page 158 Enter the telephone number of the destination using (numeric keys), , and press [Next]. Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter <p> is displayed between the numbers, and the letter <P>...
Page 159 Enter the name of the destination press [Next]. You can enter up to 24 characters for a destination name. NOTE • For instructions on how to enter characters, see the Reference Guide. • This name is used for the sender's information and in the log to identify the destination. Enter the name for the One-Touch Speed Dialing key press [OK].
Page 160: One-Touch Speed Dialing Settings
One-Touch Speed Dialing Settings You can store various communication functions when establishing a destination using One-Touch Speed Dialing. The following modes can be stored with detailed settings: Send Time If you set the transmission time, a document that has been read into memory is automatically sent at the specified time.
Page 161 Press [Custom Fax Settings] [Register Destinations]. Select the desired One-Touch Speed Dialing key. Index If the desired sheet is not displayed, press [ ] (Index). Press [Register]. Pressing [ ] or [ ] displays the prior or subsequent One-Touch Speed Dialing number. You can also specify the Coded Speed Dialing number (001-200) using (numeric keys).
Page 162 Press [Option]. Specify each setting press [OK]. 5-22 Dialing Functions...
Page 163 If you press [Send Time]: Select a number ([1] to [5]) enter the send start time using (numeric keys) press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 164 If you press [Long Distance]: Select the Long Distance type press [OK]. If you press [Subaddress]: (numeric keys), to enter values. Press [Subaddress] enter the subaddress press [Password] enter the password press [OK]. You can enter up to 20 digits for both the subaddress and password. Press [Space] to insert a space.
Page 165: Group Dialing
If you press [ECM TX]: Select [On] or [Off] press [OK]. Store the destinations. For instructions on how to store destinations, see "Dialing Functions," on p. 5-15. Group Dialing Group Dialing enables you to register several telephone numbers for One-Touch Speed Dialing or for Coded Speed Dialing so you can dial a large group of numbers by pressing a One-Touch Speed Dialing key, or by pressing [Coded Dialing], followed by a three digit code.
Page 166 Select the One-Touch Speed Dialing destination key you want to store. Index If the desired directory sheet is not displayed, press [ ] (Index). Press [Group Destination] [Register]. Pressing [ ] or [ ] displays the prior or subsequent One-Touch Speed Dialing number. You can also specify the Coded Speed Dialing number (001-200) using (numeric keys).
Page 167 Select the destinations you want to store in a Group Dial from the Address Book, or by using [Coded Dialing]. IMPORTANT You cannot select a destination already stored in a Group Dial. NOTE To erase a destination stored in a Group Dial, select the destination press [Erase].
Page 168 To select a destination from the Coded Speed Dialing keys: Press [Coded Dialing] enter the Coded Speed Dialing number (001-200) using (numeric keys). If you press [Send Time]: Select a number ([1] to [5]) enter the transmission time using (numeric keys) press [OK].
Page 169: Storing The Index Name
Enter the name of the Group Dial press [Next]. You can enter up to 24 characters for a Group Dial name. NOTE For instructions on how to enter characters, see Chapter 2, "Basic Operations," in the Reference Guide. Enter the name of the One-Touch Speed Dialing key on the touch panel press [OK].
Page 170 Press [Index Edit]. Select the index for which you want to store a name. If the desired index is not displayed, press [ ] or [ ]. Enter the name press [OK]. You can enter up to 20 characters for a name. NOTE •...
Page 171: Transmission Functions
Transmission Functions This section explains how to set Fax transmission functions. ECM Transmission ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax unit that supports ECM. If the other fax does not support ECM, this setting is ignored.
Page 172: Pause Time
Pause Time Some overseas dialing may not be successful due to the distance or complex routing of connections when dialing the international access code, country code, and the destination number all together. In such cases, insert a pause after the international access code. The machine then dials the number with a short waiting time where the pause has been inserted, which helps to improve the connection.
Page 173: Auto Redial
Auto Redial Auto Redial is a mode that automatically dials the recipient's fax number again if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned 'On' or 'Off'. If you set Auto Redial to 'On', you can set how many times the machine redials the number, the redial interval, and if the document should be resent due to an error.
Page 174 Select [On] or [Off]. If you select [On]: Press [Option] specify each settings press [Done] [OK]. <Redial Times>: Press [-] or [+] to set the number of redial times. The machine can redial from 1 to 10 times. <Redial Interval>: Press [-] or [+] to set the redial interval.
Page 175 If you select [Off]: Press [OK]. The selected mode is set. 5-35 Transmission Functions...
Page 176: Reception Functions
Reception Functions You can set various functions for receiving a fax. ECM Reception You can receive incoming documents using the Error Correction Mode (ECM). ECM is a mode which automatically corrects errors in an image while it is being received. IMPORTANT •...
Page 177: Printing Footer Information On A Received Document
Printing Footer Information on a Received Document You can set whether the machine prints the date received, day received, time received, transaction number, and page number at the bottom of the received document. 19/04 2004 11:20 JOB NO. 5010 Page Number Transaction Number Time Received Day Received...
Page 178: Printing Received Documents
Printing Received Documents You can set the number of received documents to print and the method of printing them. Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document.
Page 179 • Switch C: The image is reduced and printed on paper that differs in width from the received document. Received Data (Original) Output • Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output NOTE...
Page 180: Reducing A Received Document
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. NOTE The default settings are: - Receive Reduction: On - RX Reduction: Auto - Reduce %: 90% - Reduce Direction: Vertical Only Press...
Page 181 <RX Reduction>: [Auto]: The image is automatically reduced by a suitable reduction ratio that can range from the value set in the Reduce % drop-down list up to 100% of the size of the received document. [Fix. Red.]: The image is reduced by the reduction ratio set in the Reduce % drop-down list.
Page 182: Two-Sided Printing
Two-Sided Printing You can print received documents on both sides of the paper you select. This enables you to save paper. NOTE The default setting is 'Off'. Press [Custom Fax Settings] [Printer Settings] [Two-sided Print]. Select [On] or [Off] press [OK]. The selected mode is set.
Page 183: On 1 Log
2 On 1 Log This mode enables you to print two received documents of the same paper size onto a single sheet of paper. The 2 On 1 Log mode is available only under the following conditions: • The same paper drawer must be selected for printing two consecutive pages of the received document.
Page 184: Setting Memory Boxes
Setting Memory Boxes This section describes how to set up a memory box and use it to send and receive documents. In order to use a memory box, it is necessary to set and store each item in a memory box in advance.
Page 185: Confidential Memory Box
Confidential Memory Box A Confidential Memory Box is a dedicated receiving memory box that can restrict users from accessing it. You can use a Confidential Memory Box to receive important documents that you do not want unauthorized persons to see. (See "Confidential Memory Box," on p. 3-13.) A document received in a Confidential Memory Box cannot be printed unless the password set in it is entered.
Page 186 Select the desired type of memory box press [Register]. If the desired memory box is not displayed, press [ ] or [ ]. You can also use (numeric keys) to select the desired memory box press [OK]. Select [Confidential] press [Next]. 5-46 Setting Memory Boxes...
Page 187 Press [Register Name]. Enter a name for the Confidential Memory Box press [OK]. You can enter up to 24 characters for a memory box name. NOTE For instructions on how to enter characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 188 Press [Subaddress] or [Password] enter the subaddress and password using (numeric keys), , and press [OK]. You can enter up to 20 digits for both the subaddress and password. Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered. IMPORTANT Be sure to enter a subaddress.
Page 189: Relay Memory Box
Relay Memory Box A Relay Memory Box enables you to transfer received documents to a number of specified destinations at a specified time, using the machine as a relay unit. You can set the Relay Start Time, and relay the documents in the memory box all at once. (See "Relay Memory Box,"...
Page 190 NOTE • The relay destinations and the relay source machines should be stored in One-Touch Speed Dialing keys. • The subaddress and RX password stored in the Address Book are ignored. Press [Custom Fax Settings] [File Settings] [Memory Inboxes Settings]. Select the desired type of memory box press [Register].
Page 191 Select [Relay] press [Next]. Press [Register Name]. Enter a name for the Relay Memory Box press [OK]. You can enter up to 24 characters for a memory box name. NOTE For instructions on how to enter characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 192 If you want to set a password for this Relay Memory Box, enter the password using (numeric keys) press [Next]. If you do not want to specify a password, press [Next]. IMPORTANT Since there is no way to check a stored password, make sure that you write it down, and keep it in a safe place.
Page 193 IMPORTANT Be sure to enter a subaddress. This setting is required. All documents must be sent and relayed with this subaddress. Press [Address Book]. Press [ ] or [ ] to display the previous or subsequent memory box. You can also specify the destination using (numeric keys).
Page 194 Select each relay setting. To restrict whether to accept a relay transmission request: Press [On] next to [Original Unit Restriction]. Specify the allowable relay source machines under [Address Book] press [Done] [OK]. If you do not want to set a restriction, press [Off]. You can also specify the relay destination using (numeric keys).
Page 195 To specify the Relay Start Time: Press [On] next to Relay Start Time. Enter the start time using (numeric keys) press [OK]. If you do not want to specify the Relay Start Time, press [Cancel]. Enter all four digits of the year, and the time in 24-hour notation as four digits (including zeros) without a space.
Page 196: Batch Sending Memory Box
Batch Sending Memory Box The Batch Sending Memory Box enables you to send documents that have been read into it, to a specific destination at a specific time each day. (See "Batch Sending Memory Box," on p. 3-17.) By setting the send time to a time when the communication charges are low, you can reduce communication costs.
Page 197 Select the desired type of memory box press [Register]. If the desired memory box is not displayed, press [ ] or [ ]. You can also use (numeric keys) to select the desired memory box press [OK]. Select [Batch Sending] press [Next].
Page 198 Press [Register Name]. Enter a name for the Batch Sending Memory Box press [OK]. You can enter up to 24 characters for a memory box name. NOTE For instructions on how to enter characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 199 Press [Address Book]. Press [ ] or [ ] to display the previous or subsequent memory box. You can also specify the destination using (numeric keys). Press [Coded Dialing] enter the Coded Speed Dialing number press [Next] proceed to step 9. (See "Coded Speed Dialing,"...
Page 200 Enter the TX Start Time using (numeric keys) press [OK]. Enter all four digits of the year, and the time in 24-hour notation as four digits (including zeros) without a space. Examples: May 6 0506 7:05 a.m. 0705 11:18 p.m. 2318 If you make a mistake when entering values, press enter the values again, starting with...
Page 201: Erasing The Contents Of A Stored Memory Box
Erasing the Contents of a Stored Memory Box Follow this procedure to erase the contents of a memory box. IMPORTANT You cannot erase the contents of a memory box while communication is taking place. Press [Custom Fax Settings] [File Settings] [Memory Inboxes Settings].
Page 202 5-62 Setting Memory Boxes...
Page 203 System Manager Settings CHAPTER This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings Table............. . . 6-2 Communications Settings .
Page 204: System Settings Table
System Settings Table The following settings can be selected, stored or changed in System Settings from the Additional Functions screen. System Settings Item Settings Applicable Page Communications Settings Send Start Speed 33600 bps*, 14400 bps, 9600 bps, p. 6-3 7200 bps, 4800 bps, 2400 bps Receive Start Speed 33600 bps*, 14400 bps, 9600 bps, p.
Page 205: Communications Settings
Communications Settings This section describes settings that the System Manager can make, including the send start speed, reception speed, and RX mode. It also describes how to set, change, and erase settings for transferring received documents. Communications Settings is a mode in Additional Functions. For instruction on setting the modes in Additional Functions, see "What are Additional Functions?,"...
Page 206: Receive Start Speed
Receive Start Speed This function enables you to change the Receive Start Speed if it takes too much time to start receiving a document. NOTE The default settings is '33600 bps'. Press [System Settings] [Communications Settings] [Receive Start Speed]. Select the desired Receive Start Speed press [OK].
Page 207: Automatic Transfer Of Received Documents
Automatic Transfer of Received Documents The transfer mode tells the fax to receive documents and then transfer them automatically to a fax at your home or another destination. The day and time for the fax unit to switch to the Transfer mode can be preset.
Page 208 Select [On] press [Option]. If you do not want to set the Forward mode, select [Off] press [OK] proceed to step 7. If you want to set a password, enter a password using (numeric keys) press [Next]. If you set a password, it will be necessary to enter the password whenever you want to change the Transfer settings or switch between setting and cancelling the Forward mode.
Page 209 IMPORTANT • There is no method of verifying the set password. Please write down the password, and keep it in a secure location. • You cannot set the Transfer mode while communication is taking place or when there are documents in memory. Press [Address Book].
Page 210 Specify each settings press [OK]. To only transfer documents from a party that is stored as the transfer source (Original Unit Restriction): Press [On] for Select Original Unit. Store the transfer sources on the Address Book screen press [Done] [OK]. If you do not want to restrict the transfer sources, press [Off].
Page 211 To print an RX document with this machine (Print RX Document): Press [On] for Print RX document. To cancel printing an RX document, press [Off]. NOTE The default setting is 'Off'. To specify the start time to automatically switch to the Forward mode (Forward Start Time): Press [Forward Start Time] select [Everyday], [Select Days], or [Off].
Page 212 If [Select Days] is selected, press [Next] select a day of the week ([Sun] to [Sat]) select a number ([1] to [5]) enter the start times using (numeric keys). Once you have completed making the settings, press [OK]. You can store up to five different start times for the Forward mode, for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation.
Page 213 To specify the Forward End Time to automatically cancel the Forward mode: Press [Forward End Time] select [Everyday], [Select Days], or [Off]. If [Everyday] is selected, press [Next] select a number ([1] to [5]) enter the ending times using (numeric keys) press [OK].
Page 214 If [Select Days] is selected, press [Next] select a day of the week ([Sun] to [Sat]) select a number ([1] to [5]) enter the ending times using (numeric keys). Once you have completed making the settings, press [OK]. You can store up to five different ending times for the Transfer mode, for each day of the week.
Page 215: Saving Received Documents To Memory
Saving Received Documents to Memory The Memory Lock mode enables you to store received fax documents in the memory until you are ready to print them. The documents in the memory are printed when you unlock the memory with a password. NOTE •...
Page 216 Select [On] press [Option]. If you do not want to use the Memory Lock mode, select [Off] proceed to step 5. If you want to set a password, enter the password using (numeric keys) press [Next]. If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings or switch between setting and cancelling the Memory Lock mode.
Page 217 Specify each Settings press [OK]. To print received documents, a Receive Result Report, and Transmission Management Report: If you want to print a report, select [On] for [Report Print] press [OK]. If not, select [Off]. NOTE • For an example of a Received Result Report and a Transmission Management Report, see "Appendix,"...
Page 218 If [Everyday] is selected, press [Next] select a number ([1] to [5]) enter the start times using (numeric keys) press [OK]. You can store up to five different start times for the Memory Lock mode. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 219 If [Off] is selected, the Memory Lock mode will not start automatically at a specific date/time. You can switch to and from the Memory Lock mode using the Receiving mode from the Special Features screen. (See "Changing the Reception Mode," on p. 3-19.) To specify the Memory Lock End Time to automatically cancel the Memory Receive mode: Press [Memory Lock End Time]...
Page 220 If [Select Days] is selected, press [Next] select a day of the week ([Sun] to [Sat]) select a number ([1] to [5]) enter the end times using (numeric keys). Once you have completed making the settings, press [OK]. You can store up to five different end times for the Memory Lock mode, for each day of the week.
Page 221: R-Key Setting
R-key Setting If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. You can set the PBX type to [Prefix] or [Hooking]. NOTE • If you select [Prefix] of R-key setting, you can set a code of up to 20 digits that will access an outside line.
Page 222 If you select [PSTN]: Press [OK]. If you select [PBX]: Select the type of PBX you are using. If you select [Prefix]: • Press [Code]. • Enter the prefix code using (numeric keys) press [OK] [OK]. 6-20 Communications Settings...
Page 223: Reception Password
Be sure to enter a pause after the prefix code. If you press [Pause] at the end of the prefix code, <P> is displayed. If you do not insert a pause, the prefix code is not registered. You can enter up to 20 digits for a prefix code. Press [Backspace] to delete the last character that you entered.
Page 224 Enter the receive password using (numeric keys), , and press [OK]. You can enter up to 20 digits for the receive password. Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered. The selected mode is set. 6-22 Communications Settings...
Page 225: Restricting New Addresses
Restricting New Addresses This mode enables you to restrict the entering of new addresses. When you set Restrict New Addresses to 'On', the following is restricted: • Specifying a destination using (numeric keys) (including transfer destinations on the RX Job Status screen) •...
Page 226 6-24 Restricting New Addresses...
Page 227 Printing Communication Reports CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists of the Fax function. Report Settings Table ............. . . 7-2 Specifying Report Settings .
Page 228: Report Settings Table
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. Settings Item Settings Applicable Page TX Report For Error Only*, On, Off p. 7-3 Report With TX Image: On*, Off Activity Report p.
Page 229: Specifying Report Settings
Specifying Report Settings You can specify how various reports are printed. Report Settings is a mode in Additional Functions. For instruction on setting the modes in Additional Functions, see "What are Additional Functions?," on p. 5-2. NOTE The receive job log can be printed only if A3, A4, or A4R (plain, recycled, or colour paper only) is loaded in the paper sources whose settings in Fax in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 230 Select [On], [For Error Only], or [Off]. If you select [For Error Only] or [On] press [OK]: Select [On] or [Off] for Error Copy Print. <Report With TX Image>: [On]: Part of the sent document is printed on the report. [Off]: The contents of the sent document are not printed on the report at all.
Page 231: Activity Report
Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. You can set for the Activity Report to be printed at a specified time or be automatically printed when the number of send and receive transmissions reaches 40. You can also set that the send and receive logs are printed separately.
Page 232 <Auto Print>: [On]: The Activity Report is automatically printed when the number of send and receive transmissions reaches 40. [Off]: The Activity Report is not automatically printed when the number of send and receive transmissions reaches 40. <Send/Receive Separate>: To print the send and receive logs separately, press [On] to select it. If it is not necessary to print the send and receive logs separately, press [Off].
Page 233: Rx Report
RX Report The RX Report enables you to check whether the documents were sent correctly from the sender's machine and were received successfully by this machine. An RX Report can be printed automatically after documents are received. You can also set the machine to print an RX Report only when a reception error occurs.
Page 234: Memory Inbox Rx Report
Memory Inbox RX Report The Memory Inbox RX Report enables you to check the reception of documents in Memory Inboxes. NOTE • For an example of a Memory Inbox RX Report, see "Memory Box Reception Report," on p. 9-7. • The default setting is 'On'. Press [Report Settings] [Fax] under <Custom Settings>...
Page 235: Printing Lists
Printing Lists You can print the contents of the Address Book or the Send settings specified from the Additional Functions screen. Report Settings is a mode in Additional Functions. For instruction on setting the modes in Additional Functions, see "What are Additional Functions?," on p. 5-2. NOTE The lists can be printed only if A3, A4, or A4R (plain, recycled, or colour paper) is loaded in the paper sources whose settings in Fax in Drawer Eligibility For APS/ADS in Common Settings (from the...
Page 236: User's Data List
User's Data List You can print the contents of the Fax settings specified from the Additional Functions screen. This is useful for checking the details of the settings. NOTE For an example of the User's Data List, see "User's Data List," on p. 9-12. Press [Report Settings] [Fax] under <Print List>...
Page 237 Troubleshooting CHAPTER This chapter describes procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When Problems Occur ............. . 8-2 Sending Documents .
Page 238: When Problems Occur
When Problems Occur Sending Documents To cancel transmissions. Do you want to cancel while the document is being scanned? Press from the control panel, or press [Cancel] on the touch panel display. Do you want to cancel after the document has been scanned? If you are sending document by fax, press [System Monitor] [Fax] [TX Job Status]...
Page 239 Is the telephone line type set correctly? Check the type of telephone line that has been set. (See "Selecting the Type of Telephone Line," on p. 1-12.) If you are sending with a Subaddress setting, did you enter the correct subaddress and password for the destination that you are sending to? Check the Subaddress and Password settings.
Page 240 The machine will not transmit using a subaddress. Are the subaddress and password of the remote machine specified correctly? Check to see if the machine has a subaddress function. Check with the remote party to see if the specified subaddress and the RX password at both this machine and the remote machine are the same.
Page 241: Receiving Documents
Receiving Documents The machine does not receive documents. Does the machine have sufficient memory? Erase unwanted documents and documents with errors from memory in order to increase the amount of available memory. (See "Printing or Erasing Documents," on p. 3-10, and Chapter 2, "Introduction to the Mail Box Functions,"...
Page 242: Other Situations
Documents cannot be received in memory. Is there sufficient available memory? Erase unwanted documents and documents with errors from memory in order to increase the amount of available memory. (See "Printing or Erasing Documents," on p. 3-10, and Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide.) Quality of printed originals is uneven.
Page 243 Documents cannot be sent overseas (error code #18). Is a pause inserted in the fax number? Insert a pause after the access number of the telephone company that you want to use to perform international communication, or after the fax number of the other party, then dial the number again.
Page 244: Error Messages
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message. Self-diagnostic error messages appear on the touch panel display at the following times: •...
Page 245 No response from the server. Check the settings. Cause The specified server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and try browsing again. If you still fail, try selecting another server. NetWare is in use.
Page 246 Cannot find the selected server. Check the settings. Cause The IP address that the machine should connect to cannot be determined. Remedy 1 Check the DNS (Domain Name System) Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network,"...
Page 247: List Of Error Codes Without Messages
List of Error Codes without Messages If an error occurs while a document is being sent or received, an error code is displayed on the job log on the System Monitor screen, as well as being included in the various reports. Check what the error code is and take the required steps to solve the problem.
Page 248 # 009 Cause 1 There is no paper. Remedy Load paper. Cause 2 The paper drawer is not correctly inserted into the machine. Remedy Insert the paper drawer properly. # 011 Cause The document that you are sending is not placed correctly. Remedy Repeat the whole procedure from the beginning.
Page 249 # 022 Cause 1 Forwarding could not be performed because all the addresses stored under the specified Group destination have been deleted or inboxes are specified as the Group destination. Remedy Try sending again. Cause 2 Transmission could not be performed because the specified destination was deleted while the send documents were waiting to be sent.
Page 250 Resend the document at a lower resolution. Remedy 2 Erase unwanted documents in order to make memory available. Remedy 3 If this problem occurs frequently, contact your local authorized Canon dealer. # 701 Cause The specified Department ID does not exist, or the password has changed.
Page 251 # 704 Cause An error occurred while reading address information from the Address Book. Remedy Check the address settings. If the machine still does not operate normally, turn the main power OFF and then back ON again. # 706 Cause The Address Book is being imported or exported from the Remote UI, or it is being used by another sending component.
Page 252 # 847 Cause Could not save the received document in the Memory Box, as the memory of the Memory Box is full. Remedy Erase the unnecessary documents stored in the inbox. (See "Printing or Erasing Documents," on p. 3-10, and Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide.) # 851 Cause 1...
Page 253: Questions & Answers
Questions & Answers Can the machine automatically resend documents when there are errors in transmission? Set Auto Redial in TX Settings in Custom Fax Settings (from the Additional Functions screen). You can also make detailed settings, such as the redialing frequency and interval. (See "Auto Redial," on p. 5-33.) What happens to documents that are sent to my machine while the power switch on the control panel is turned OFF?
Page 254 What happens to documents in memory and the memory settings if power is interrupted? Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory.
Page 255 Appendix CHAPTER This chapter provides the reports and lists of activity management, specifications, and index. Report and List Samples ............9-2 TX Report/Error TX Report.
Page 256: Report And List Samples
Report and List Samples NOTE The fax numbers and addresses used in the reports are fictitious. TX Report/Error TX Report This report indicates items, such as the fax number of the party to which you sent documents, the result of communication, and other information, to enable you to check whether the documents were sent correctly to the intended destination.
Page 257 JOB NO. The four digit number, that is automatically assigned when the document is accepted for sending, is printed. DEPT. ID If Department ID Management is set, the Department ID is printed. DESTINATION ADDRESS The fax number of the transmission destination is printed, up to the first 20 digits. PSWD/SUBADDRESS A subaddress is printed, if specified.
Page 258: Multiple Communication Result Report
Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations when a sequential broadcast transmission was performed. You can set whether to automatically print a Multiple Communication Result Report after sending documents. (See "TX Report," on p. 7-3.) NOTE •...
Page 259: Rx Report
TRANSACTION OK The fax number and the name of the destination of a completed transmission are printed. If there is no applicable destination, "_ _ _" is printed. ERROR The fax number and the name of the destination of an error transmission are printed. If there is no applicable destination, "_ _ _"...
Page 260 PSWD/SUBADDRESS A subaddress is printed, if specified. DESTINATION ID The name of the sender is printed. ST. TIME The date and time (in 24-hour notation) at which the document started to be received are printed. USAGE T The time taken (in minutes and seconds) to receive the document from start to finish is printed. PGS.
Page 261: Memory Box Reception Report
Memory Box Reception Report This report enables you to confirm that documents were received in a Memory Box. You can set whether to automatically print a Memory Box Reception Report. (See "Memory Inbox RX Report," on p. 7-8.) NOTE The default setting for printing the Memory Box Reception Report is 'On'. INBOX No./NAME The number and the user assigned name of the Confidential Fax Inbox (00 to 49) in which the documents were received is printed.
Page 262 DESTINATION ADDRESS The fax number of the sender is printed, up to the first 20 digits. PSWD/SUBADDRESS A subaddress is printed if specified. DESTINATION ID The name of the sender is printed. ST. TIME The date and time (in 24-hour notation) at which the document started to be received are printed. USAGE T The time taken (in minutes and seconds) to receive the document from start to finish is printed.
Page 263: Activity Report
Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. An Activity Report can be printed either automatically or manually. An Activity Report is automatically printed when either the number of communication results reaches 40, or a specified time is reached.
Page 264 The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving. MODE The communicated contents and the Communication mode are printed. Sending: TX, Delayed TX, Sequential Broadcast TX, Delayed Sequential Broadcast, Transfer TX, Direct TX, Manual TX...
Page 265: Address Book List
Address Book List This list shows the Address Book List registration status and prints a standard list of all One-Touch Speed Dialing numbers registered in memory. Print this list manually as needed. (See "Address Book List," on p. 7-9.) DESTINATION NAME The name of the specified destination is printed.
Page 266: User's Data List
User's Data List The User's Data List prints out the Send Settings made in Custom Fax Settings, Report Settings, and System Settings (from the Additional Functions screen). Manually print the User's Data List whenever necessary. (See "User's Data List," on p. 7-10.) 9-12 Report and List Samples...
Page 267: Specifications
Specifications Specifications are subject to change without notice for product improvement or future release. Super G3 FAX Board Item Specifications Telephone Line Used/Number Public Switched Telephone Network, Facsimile network 1 line of Lines Scan line Density (Scan, Standard: 8 pels**/mm x 3.85 line/mm Transmission) Fine: 8 pels**/mm x 7.7 line/mm...
Page 268: Index
Index Numerics Density Dark, 2-3 Light, 2-3 2 On 1 Log, 5-43 Standard, 2-3 2 to 1-sided key, 1-8 Density Control, 5-11 Dialing functions Group dialing, 5-25 One-touch speed dialing settings, 5-20 One-touch speed dialing, 5-15 Storing the index name, 5-29 Abbreviations used in this manual, xii Dialing methods Activity Report, 7-5...
Page 269 Illustrations used in this manual, xii Q&A, 8-17 Image quality Photo, 2-3 Text, 2-3 Text/Photo, 2-3 R-key Setting, 6-19 Receive jobs Checking receive job details, 4-7 Erasing received documents from memory, 4-9 Keys used in this manual, x Transferring received documents from memory, 4-10 Receive Reduction, 5-40 Received Page Footer, 5-37 Receiving documents...
Page 270 Checking send job details, 4-2 Printing the activity report, 4-5 Send Start Speed, 6-3 Volume Control, 5-12 Sender's Names (TTI), 1-20, 3-18 Sending methods Delaying send job, 3-4 Direct sending, 2-9 Memory sending, 2-5 Sending fax documents manually, 2-11 Zoom ratio, changing Stamping originals, 2-14 Preset zoom, 3-28 Sending record, registering, 1-10...
Page 272 30-2, Shimomaruko 3-chome, P.O. Box 27616 Ohta-ku, Tokyo 146-8501, Japan Dubai United Arab Emirates Europe, Africa and Middle East Canon Europa N.V. email: info@canon-me.com P.O. Box 2262, 1180 EG Amstelveen, Netherlands Specifications subject to change without notice. © Canon Europa N.V. 2004...

This manual is also suitable for:

Ir2230

Canon iR3530 Manual

Preface

How to Use this Manual

Legal Notices

Chapter 1 Introduction to Fax Functions

What this Machine Can Do

Overview of the Ir3530/Ir2230

Things You Must Do before Using this Machine

Flow of Sending Operations

Cancelling a Job

Chapter 2 Basic Sending Methods

Resolution, Density, and Image Quality

Sending Methods

Dialing Methods

Receiving Print and Fax Documents

Available Paper Sizes

Sending with a Subaddress

Chapter 3 Special Fax Functions

What Are Special Features

Delaying a Send Job

Using a Memory Box

Types of Memory Boxes

Sender's Name as the Terminal ID

Changing the Reception Mode

Two-Sided Originals

Document Size

Changing the Zoom Ratio

Special Dialing

Fax Information Services

Chapter 4 Checking/Changing the Fax Status

Checking/Changing the Status of Send Jobs

Checking/Changing the Status of Receive Jobs

Chapter 5 Customizing Fax Settings

What Are Additional Functions

Custom Fax Settings Table

User Settings

Dialing Functions

Transmission Functions

Reception Functions

Printing Received Documents

Setting Memory Boxes

Chapter 6 System Manager Settings

System Settings Table

Communications Settings

Restricting New Addresses

Chapter 7 Printing Communication Reports

Report Settings Table

Specifying Report Settings

Printing Lists

Chapter 8 Troubleshooting

When Problems Occur

Error Messages

Questions & Answers

Chapter 9 Appendix

Report and List Samples

Specifications

Index

Quick Links

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Summary of Contents for Canon iR3530