Page 1 User’s Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
Page 2 User’s Guide iR3250...
Page 3 Preface Thank you for purchasing the Canon iR3250. This manual describes the iR3250, its functions, and its methods of use. It also describes the various precautions to be observed in order to ensure safe operation. Please read this manual thoroughly before operating the iR3250 in order to familiarize yourself with its capabilities, and to make the most of its many functions.
Page 4: About Trademarks
States and other countries. PCL, PCL 5e, and PCL-XL are trademarks of Hewlett-Packard Company. Canon and the Canon logo are trademarks of Canon Inc. The following fonts are licensed from Bitstream Technologies, Inc. Dutch™ 801 Roman, Dutch™ 801 Bold, Fixed Pitch 810 Courier 10 Pitch/Text, Fixed Pitch 810 Courier Bold 10 Pitch/Text.
Page 5: About The Manuals For The Machine
About the Manuals for the Machine Printed Manual Setup Guide The Setup Guide gives a general overview of the machine, and also describes simple setup meth- ods from the computer through producing printed output. Online Manuals User's Guide (This Document) This User’s Guide describes the principal functions and basic operations of the machine.
Page 6: How This Manual Is Organized
How This Manual Is Organized Chapter 1 Before You Start Using the Machine Describes what you need to know before using the machine, including names and functions of parts, and how to use the touch panel display. Chapter 2 Making Copies Using the Basic Functions Describes the steps necessary to use the basic copy features of the machine.
Page 7: Table Of Contents
Table of Contents About Trademarks ..........3 About the Manuals for the Machine .
Page 8 Auto Clear Function..........1-33 Paper Supply Indicator Function .
Page 9 Making Two-sided Copies from Facing Pages in a Book in One Step (Book→2-Sided) ..........2-59 Canceling a Copy Job .
Page 10 Chapter 4 Sending Jobs Overview of Send Operations ........4-2 Sending a Job .
Page 11 Chapter 7 Checking Job and Device Status Overview of Status Operations ........7-2 Checking and Changing the Status of Copy Jobs .
Page 12 Checking the Counter ..........9-12 Sample Reports .
Page 13: How To Use This Manual
How to Use This Manual This manual is organized as shown. Main Heading Copying Facing Pages onto Separate Pages (2-page Separation) This feature enables you to copy facing pages in a book or magazine on separate sheets of copy paper in a single step. Original Copy Description of...
Page 14: Symbols Used In This Manual
Symbols Used in This Manual Indicates a warning concerning operations that may lead to death or WARNING injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings. Indicates a caution concerning operations that may lead to injury to per- CAUTION sons or damage to property if not performed correctly.
Page 15: What The Machine Can Do
What the Machine Can Do After the power is turned to ON, the following screen appears in the touch panel display. You can use the [Copy], [Send], [Mail Box], or [System Monitor] keys in the touch panel display to change func- tions.
Page 16: Basic Features Screen
Basic Features Screen Used for setting the basic copy functions. Copy Ratio Zoom Setting Conﬁrmation Select Output Shows the zoom Copy mode settings can be con- Device ratio setting. ﬁrmed from various setting screens Press to select the output via the Setting Conﬁrmation screen. destination for print jobs.
Page 17 Copy Special Features Screen Press the [Special Features] key on the Copy Basic Features screen to display the Special Features screen. Press the [Done] key to return to the Copy Basic Features screen. Only those modes circled are described on this page. Other modes are described on the following page.
Page 18 Image Quality Adjustment Shift Press to move the copy to a Press to adjust when images show speciﬁed position on the page. through the other side of a two- (See p. 3-10.) sided original. (See p. 3-39.) Sharpness Press to sharpen copied images, or to copy tex- Margin tured backgrounds...
Page 19 Send Screen The Send function settings enable you to scan images and send them by e-mail or I-fax, or store them in databases or ﬁle servers. You can change the scan quality according to the document or recipient, and you can send documents at speciﬁed times. Scan Settings Address List Displays current scan set-...
Page 20 Mail Box Screen Documents stored in boxes may be printed or sent. You can also move documents between boxes, and check box memory capacity. This example shows the User Box screen. User Boxes Box Number Keys Size Press to display a user Press to print, transfer, Displays the amount of box box.
Page 21 System Monitor Screen This screen is used to check job status and logs, cancel jobs, and check the status of the machine. This example shows the screen after pressing the [Copy] key. Status Device Press to display jobs currently Press to display a log Press to verify the being processed as well as jobs of jobs processed.
Page 22: Before You Start Using The Machine
Before You Start Using the Machine C H A P T E R This chapter describes the parts of the machine and the basic operations you need to know about before you start using it. System Conﬁguration........... . 1-3 Parts and Their Functions .
Page 23 Before You Start Using the Machine Message Function ...........1-37 About Multifunction Operations.
Page 24: System Configuration
System Conﬁguration The iR3250 can be installed with the following optional equipment. Duplex Unit DU-82 Automatically reverses paper for printing on both sides. Envelope Feeder EF-9 Holds a stack of up to 100 envelopes 2 13/16" (73 mm) in height for printing.
Page 25: Parts And Their Functions
Parts and Their Functions External View The machine consists of a scanner unit, a printer unit, and a control panel unit. Control Panel Scanner Unit Printer Unit Feeder Original Supply Tray You can place originals on the platen Place originals here when glass automatically.
Page 26 Platen Glass I/O Port For connecting network cables. Printer Unit Front Cover Open to clear paper jams. Power Switch Press I to turn the Finisher Ejection Slot power to ON. (See If the optional finisher is Main Power Supply, installed, paper is routed here on p.
Page 27: Internal View
Internal View Cartridge Fixing Assembly Duplex Unit (Option) Parts and Their Functions...
Page 28: Rear Panel
Rear Panel Scanner Unit Circuit Breaker To prevent a short circuit. (See Regular Short Circuit Checkups, in the Setup Guide .) Power Cord Connector Printer Unit Circuit Breaker To prevent a short circuit. (See Regular Short Circuit Checkups, in the Setup Guide .) Parts and Their Functions...
Page 29: Control Panel
Control Panel ID Key Press to use Control Panel Power Switch Counter Key department ID Press to turn the control panel power Press to display count control. ON or OFF. When the power is OFF, information. the unit is in Sleep mode. Clear Key Press to clear numbers or Guide Key...
Page 30: Control Panel Power Switch
Control Panel Power Switch Turning the Control Panel Power Switch to ON Press the control panel power switch if the machine is in sleep mode and you want it to recover to make copies, send a fax, etc. (See “Sleep Function,” on p. 1-32.) Press the control panel power switch located on the right side of the control panel.
Page 31 The initial screen is displayed in the touch panel display. NOTE • The factory setting for the initial screen is the Copy Basic Features screen. You can change the settings so that the initial screen is a different screen (the Send Basic Features screen, the Mail Box Basic Features screen, or the System Monitor screen).
Page 32: Turning The Control Panel Power Switch To Off
Turning the Control Panel Power Switch to OFF Use the control panel power switch to make the machine enter the sleep mode. Press the control panel power switch located on the control panel. IMPORTANT • After turning the control panel power switch to OFF, make sure to wait at least 3 seconds before turning the power to ON again.
Page 33: Main Power Supply
Main Power Supply The power switches are located on the scanner unit and the printer unit. Turning the Power Switches to ON WARNING • Never plug or unplug the power cord with wet hands. This can cause electrical shock. CAUTION •...
Page 34 After the machine has been restarted, the ini- tial screen appears in the touch panel dis- play. NOTE • The factory setting for the initial screen is the Copy Basic Features screen. You can change the settings so that the initial screen is a different screen (the Send Basic Features screen, the Mail Box Basic Features screen, or the System Monitor screen).
Page 35: Turning The Power Switches To Off
Turning the Power Switches to OFF IMPORTANT • Before turning the power switches to OFF, check that the machine is not operating, and that the Transmission/Memory lamp is not on or ﬂashing. Press the control panel power switch located on the right side of the control panel. IMPORTANT •...
Page 36: Adjusting The Angle Of The Control Panel
Adjusting the Angle of the Control Panel You can adjust the angle of the control panel as required, to make the control panel easier to see, or to make it easier to clear paper jams. Hold the control panel with both hands, and gently change the position.
Page 37: Touch Panel Display Operations
Touch Panel Display Operations CAUTION • Do not press in the touch panel display with excessive force. Do not use pointed or sharp objects such as the tip of a ball-point pen to press in the touch panel display. Sharp objects can scratch or damage the surface of the touch panel display.
Page 38 Key is selected. It is available for selection. Key color is changed Indicates a function that is not available with a previously selected function (mode), or not available because optional equipment is not installed. Text is grayed-out Keys that Change to On/Off when Pressed (Checked) (Highlighted) When you press a key with...
Page 39: Adjusting The Contrast Of The Touch Panel Display
Adjusting the Contrast of the Touch Panel Display If the touch panel display is hard to see, you can use the screen contrast dial on the control panel to adjust the panel brightness. To brighten the contrast, turn the dial counter- clockwise.
Page 40: Entering Characters Using The Touch Panel Display
• When you want to enter a space, press [Space]. • When the keypad is available for entering numbers, the symbol appears in the touch panel display. Entering Alphanumeric Characters Example: To enter “Canon” Press the input mode drop-down list box and select [Alphanum.]. NOTE •...
Page 41: Entering Special Characters
When you have entered all characters, press the [OK] key. NOTE • To delete a mistake, press the [Backspace] key, then enter the correct character. • You can also delete all characters you have entered by pressing the Clear key. Entering Special Characters Example: To enter “”...
Page 42 Press the desired symbol in the touch panel display. NOTE • To delete a mistake, press the [Backspace] key, then enter the correct character. • You can also delete all characters you have entered by pressing the Clear key. When you have entered all characters, press the [OK] key.
Page 43: Entering Numbers
Entering Numbers There are two ways to enter numbers. You can use the numeric keys across the top of the keyboard in the touch panel display, or use the keypad on the control panel. Some numbers, such as pass- word numbers, can only be entered from the keypad on the control panel. Example: To enter “1234”...
Page 44: Entering Values
Entering Values In screens requiring input of numeric values, press the [mm] key to open the Inch input screen. NOTE • You can show or hide the Inch Input keys. (See “Selecting Inch Entry for Input Screens,” in the Reference Guide.) Press the [mm] key.
Page 45: Entering The Department Id And Password
Entering the Department ID and Password When department ID control has been set, the department ID and password must be entered before using each function. NOTE • For instructions on setting up department ID control, see “Setting the Department ID for Managing the Number of Prints by Department,”...
Page 46: After Using The Copy Function
Press the key. The designated initial screen that was set in Additional Functions appears in the touch panel display. NOTE • If the department ID or password is incorrect, return to step 2. After Using the Copy Function When the copy job has been completed, press the key on the control panel.
Page 47: Placing Originals
Placing Originals Original documents should be placed in the following positions, depending on the size and type of the document, as well as the machine function used. Platen Glass Use when scanning books, originals on heavyweight paper, thin paper, and transparencies. Feeder Originals placed in the feeder are automatically fed to the platen glass for scanning.
Page 48 In the feeder Place documents face up Place docu- ments face Horizontal placement Vertical placement IMPORTANT • When copying, the top of your original must be toward the back of the glass, or copies may not be made correctly in some copy modes. •...
Page 49: Placing An Original On The Platen Glass
In the feeder Place documents face up Place docu- ments face Horizontal placement Vertical placement IMPORTANT • The original must be placed correctly or the sent image will not be displayed in the correct orientation on the recipient’s computer screen. NOTE •...
Page 50 Place your original on the glass. The surface that you want to scan must be placed face down. Align the corner of your original with the mark at the top left corner of the platen glass. NOTE • Place books and other bound originals on the platen glass in the same way.
Page 51: Placing An Original In The Feeder
Placing an Original in the Feeder Originals placed in the feeder are automatically fed to the platen glass for scanning. Two-sided orig- inals can also be automatically inverted to scan both sides. You can place the following originals in the original supply tray of the feeder: Weight: 15 to 28-lb.
Page 52 Neatly stack your originals face up in the original supply tray. IMPORTANT • After copying begins, do not add or remove origi- nals. NOTE • STMT-size originals can only be placed vertically. • Before placing the following types of originals in the feeder, fold open the auxiliary tray: - 11"x17"/LGL/LTR-size originals (horizontal placement)
Page 53: Common Functions
Common Functions The machine is equipped with the following energy-saving functions. Sleep Function When the power switch on the control panel is turned to OFF, the touch panel display turns off and the machine enters the sleep mode. The sleep mode helps to conserve power, but there will be a slight delay when starting to use the machine the next time.
Page 54: Quiet Mode
Quiet Mode If the machine is not used for about 15 seconds after the last print job or other task has ﬁnished, the machine enters quite mode and all internal mechanical noise stops. NOTE • The time that elapses until the machine enters quiet mode can be set in the range of 15 to 60 seconds. Auto Drawer Switching If the selected paper drawer runs out of paper, the machine will automatically switch to another paper drawer loaded with the same size paper, if available.
Page 55: Paper Supply Indicator Function
Paper Supply Indicator Function This function shows the remaining amount of paper in each paper drawer. There are four different indicators as shown. Display Remaining Paper Paper drawer is approximately 50% to 100% full. Paper drawer is approximately 25% to 50% full. Paper drawer is less than 25% full.
Page 56 Usage Guide Guide Pressing the key after selecting a function opens a guide screen with an explanation of that function. Use the Guide function in this way to ﬁnd out more about the functions you are using. Press the [Guide Menu] key to view a guide screen listing all subjects covered.
Page 57 Press the [Various originals] key then press the [Photo original] or [2-Sided original] key. You can use the [ ] or [ ] keys to view a description of those functions. 1-36 Common Functions...
Page 58: Message Function
Message Function This function enables the system manager to display messages in the touch panel display. When the screen shown appears, no operations are possible. To delete the message, contact the system manager. When the screen shown appears, press the [Done] key to delete the message.
Page 59: About Multifunction Operations
About Multifunction Operations The iR3250 is a multifunction machine providing print and send functions in addition to copy functions. These functions can operate together (Multifunction Operations). The following table presents details of multifunction operations. Possible Not possible Conditional Receive Send...
Page 60 Making Copies Using the Basic Functions C H A P T E R This chapter describes the steps necessary to use the basic functions of the machine, including how to select a paper size, use the zoom features, and perform two-sided copying. Flow of Copy Operations .
Page 61 Making Copies Using the Basic Functions Making One-sided Copies from Two-sided Originals (2→1-Sided)....2-57 Making Two-sided Copies from Facing Pages in a Book in One Step (Book→2-Sided)......... . .2-59 Canceling a Copy Job.
Page 62: Flow Of Copy Operations
Flow of Copy Operations This section describes the ﬂow of Copy Basic Features operations. NOTE • For details about the following items, see the pages and documentation indicated: - The printer unit power switch, the scanner unit power switch, and the control panel power switch. (See “Control Panel Power Switch,”...
Page 63 Press the [Copy] key. If the Copy Job Monitor screen appears, press the [Done] key. NOTE • The [Done] key will not operate until all documents have been scanned. Place your originals. NOTE • For instructions on placing originals, see “Placing an Original on the Platen Glass,”...
Page 64 Enter the copy quantity. NOTE • For instructions on entering the copy quantity, see “Setting the Copy Quantity,” on p. 2-7. Select the copy settings in the Copy Basic Features screen. NOTE • In the Copy Basic Feature screen, you can select the paper size, set the exposure and image qual- ity, and select ﬁnisher functions and two-sided copying if desired.
Page 65 Start Press the key. The machine begins copying. The Copy Job Monitor screen appears in the touch panel display. The Copy Job Monitor screen shows the status of the last copy job scanned. Press [Cancel] to cancel a copy job. Press [Done] to go to the next job.
Page 66: Setting The Copy Quantity
Setting the Copy Quantity Entering the Number of Copies NOTE • You can specify any number up to 999 copies. The maximum allowable number of copies can be changed. (For details, contact your service representative.) Enter the required number of copies using the keypad.
Page 67: Changing The Copy Quantity
Changing the Copy Quantity Clear Press the key to delete the quantity set- ting, then re-enter the desired number of copies from the keypad. IMPORTANT • The number of copies cannot be changed while copying is in progress. NOTE • The copy quantity is displayed at the right side of the Copy Basic Features screen.
Page 68: Selecting An Output Device (Select Output Device)
If there is an odd number of copies, your machine will print the extra copy. • IIn cascade copying, you cannot select another iR3250 that does not support the copy settings you have selected. For example if you select the staple collate function and select another iR3250 that does not have the optional ﬁnisher installed, the message “These modes cannot be used together”...
Page 69: Specifying Function Priority
Place your originals and select the copy set- tings. Press the [Select Output Device] key. A list of iR3250 machines registered in the system appears. NOTE • Remember that only machines that support all of the copy settings you have selected will be avail- able on the list.
Page 70 To use Cascade Copy, press the [Cascade Copy] key. NOTE • Cascade copying always includes your own machine. It is not possible to use cascade copy- ing only at two remote output devices excluding your own machine. Press the [Done] key. Proceed to make copies the usual way.
Page 71: Specifying Output Device Priority
The available copy settings will include only those settings supported by the machine you have selected. Place your originals and press the [Select Output Device] key. A list of iR3250 machines registered in the system appears. Select the output device. NOTE •...
Page 72 Press the [Done] key. From the Copy Basic Features screen, select the copy settings. NOTE • Only those copy settings supported by the selected output device are available. Proceed to make copies the usual way. NOTE • To cancel a remote copy or cascade copy job, see “Canceling a Copy Job,” on p. 2-61. Selecting an Output Device (Select Output Device) 2-13...
Page 73: Selecting The Paper Size (Paper Select)
Selecting the Paper Size (Paper Select) Automatic Paper Selection Using the original size and the enlargement/reduction setting, the machine selects the correct paper size (paper drawer). Automatic Paper Selection (APS) can be used when copying documents of standard sizes. The following document sizes can be used for Automatic Paper Selection. From the platen glass: 11"x17", LGL, LTR From the feeder: 11"x17", LGL, LTR, STMT...
Page 74: Manual Paper Selection
Press the [Auto] key. Press the [Done] key. The display returns to the Copy Basic Features screen. Proceed to make copies in the usual way. Manual Paper Selection Place your originals and press the [Paper Select] key. NOTE • Auto Paper Selection is selected in the standard settings.
Page 75 For a cascade copy job, the screen will appear as shown. NOTE • Only paper sizes available in both your machine and the selected remote iR3250 machines will be shown. Press the [Done] key. The display returns to the Copy Basic Features screen.
Page 76: Using The Stack Bypass
Using the Stack Bypass To make copies on transparencies or special (heavyweight) paper stock, use the stack bypass. The following types of paper can be copied using the stack bypass. Standard sizes 11"x17", LGL, LTR, A3, B4, A4, B5R, A5R Irregular sizes Irregular size paper: 3 7/8"...
Page 77 Placing Paper in the Stack Bypass and Specifying the Size Place your originals. Open the stack bypass. 2-18 Selecting the Paper Size (Paper Select)
Page 78 Place the paper in the stack bypass. Place the necessary number of sheets in the tray with the copying side up, then insert the paper along the slide guides until it stops. IMPORTANT • For large paper sizes, extend the auxiliary tray. •...
Page 79 Adjust the slide guides to the size of the paper. IMPORTANT • Make sure to adjust the slide guides to the size of the paper in the stack bypass. • Set the slide guides so they lightly contact the edges of the paper. If the slide guides are too tight, poor paper feeding or paper jams can result.
Page 80 Select the paper size, then press the [Next] key. IMPORTANT • Make sure to select the paper size that is placed in the stack bypass. Using irregular paper sizes: Press the [Irregular Size] key. The screen shown will appear. Enter the paper size, then press the [OK] key.
Page 81 Enter the envelope size, then press the [OK] key. Go to step 7. Select the paper type, then press the [OK] key. IMPORTANT • Make sure to select the envelope type that is placed in the stack bypass. Press the [Done] key. Proceed to make copies in the usual way.
Page 82: Using The Stack Bypass For A Job In The Print Queue
Using the Stack Bypass for a Job in the Print Queue On the Paper Select screen, press the [Specify Stack Bypass Size] key. Selecting the Paper Size (Paper Select) 2-23...
Page 83 Select the paper size, then press the [Next] key. IMPORTANT • Make sure to select the paper size that is placed in the stack bypass. Using irregular paper sizes: Press the [Irregular Size] key. The screen shown will appear. Enter the paper size, then press the [OK] key.
Page 84 Select the paper type, then press the [OK] key. IMPORTANT • Make sure to select the paper size that is placed in the stack bypass. Selecting the wrong size could cause a paper jam. • When using paper heavier than plain paper (30-lb.
Page 85 Press the [Done] key. Start Select the copy settings and press the key. 2-26 Selecting the Paper Size (Paper Select)
Page 86 When the job is next to be printed, place the speciﬁed paper in the stack bypass. Place the necessary number of sheets in the tray with the copying side up, then insert the paper along the slide guides until it stops. The Specify Stack Bypass Size and Paper Select screens appear.
Page 87 When the Stack Bypass is Registered for a Function in Additional Func- tions If the paper size and type have been registered as described in “Setting Up Standard Stack Bypass Settings” (see the Reference Guide), place the speciﬁed size and type of paper in the stack bypass, and press the [Stack Bypass] key in the Paper Select screen.
Page 88: Using The Optional Envelope Feeder
Using the Optional Envelope Feeder This section describes how to load large quantities of envelopes using the optional Envelope Feeder. IMPORTANT • The envelope feeder can hold up to 100 envelopes (2 3/16" (73mm or less)) at one time. • The envelope feeder can hold the following types of envelopes: - COM10 - Monarch - DL...
Page 89 Set the envelope side guides to a position slightly wider than the width of the enve- lopes. Set the stack of envelopes on a ﬂat sur- face and press down on the stack to remove the air, then make sure the edges are creased and the envelopes are ﬂat.
Page 90 Align the envelopes on a ﬂat surface. Angle the stack of envelopes slightly. Selecting the Paper Size (Paper Select) 2-31...
Page 91 Load ﬁve or six envelopes with the address side up and the ﬂap to the left (toward the front of the machine) . Set the envelope side guides against the stack of envelopes IMPORTANT • The envelope side guides should contact the envelopes lightly.
Page 92 Press the [Paper Select] key. Press the [Env. Feeder] key. NOTE • The types of envelopes that can be placed in the envelope feeder are registered in Addi- tional Functions. (See “Setting the Envelope Size in the Envelope Feeder,” in the Refer- ence Guide.) Press the [Done] key.
Page 93: Adjusting The Exposure And Image Quality (Copy Exposure)
Adjusting the Exposure and Image Quality (Copy Exposure) Copying with Speciﬁed Density (Manual Density Adjustment) You can manually adjust the copy exposure to the most appropriate level for your original. Place your originals and press the [ ] or [ ] key.
Page 94: Selecting Image Quality
Place your original and press the [A] key. The copy exposure is automatically adjusted to the level best suited to the quality of your original. NOTE • If your original is a transparency, you may not be able to use the Automatic Exposure Control. If this is the case, adjust the copy exposure using the Manual Exposure Control.
Page 95 NOTE • The Printed Image and Photo Print selections are available when print photo mode is turned to On. (See “Setting Up the Photo Mode,” in the Reference Guide.) • If you make copies of an original containing halftones, such as a printed photograph, using the photo mode, moiré...
Page 96: Changing The Copy Ratio (Copy Ratio)
Changing the Copy Ratio (Copy Ratio) Enlarging/Reducing Originals to a Standard Size Place your originals and press the [Copy Ratio] key. Select a preset copy ratio. NOTE • To return the copy ratio to 100%, press the [Direct] key. Press the [Done] key. The display returns to the Copy Basic Features screen, and the selected copy ratio option is displayed.
Page 97: Setting The Copy Ratio In 1% Increments
Proceed to make copies in the usual way. NOTE • To return the copy ratio to 100%, press the [Direct] key. Reset • You can cancel all copy settings by pressing the key. (The machine returns to the standard set- tings.) Setting the Copy Ratio in 1% Increments You can reduce or enlarge images by any copy ratio, selectable in 1% increments.
Page 98 Enter the copy ratio using the numeric or the [–] and [+] keys. NOTE • To return the copy ratio to 100%, press the [Direct] key. Press the [Done] key. The display returns to the Copy Basic Features screen, and the selected copy ratio is displayed. Proceed to make copies in the usual way.
Page 99: Sizes (Auto)
Automatically Setting the Copy Ratio Based on the Original and Paper Sizes (Auto) In Auto, the machine automatically adjusts the vertical and horizontal dimensions by the same ratio based on the size of your originals and the size of the selected paper. The range of copy ratios is 25% to 400%.
Page 100 Place your originals and press the [Paper Select] key. Select the paper size, then press the [Done] key. IMPORTANT • Make sure to select a paper size, not [Auto]. Press the [Copy Ratio] key. Changing the Copy Ratio (Copy Ratio) 2-41...
Page 101: Slightly Reducing Images To Prevent Original Periphery From Being Cut Off (Entire Image)
Press the [Auto] key, then press the [Done] key. Proceed to make copies in the usual way. NOTE • To return the copy ratio to 100%, press the [Direct] key. Reset • You can cancel Auto and all copy settings by pressing the key.
Page 102: Calculating The Copy Ratio Based On The Original And Paper Sizes (Zoom Program)
Press the [Entire Image] key, then press the [Done] key. Proceed to make copies in the usual way. NOTE Reset • You can cancel Entire Image and all copy settings by pressing the key. (The machine reverts to the standard settings.) Calculating the Copy Ratio Based on the Original and Paper Sizes (Zoom Program) If you enter measurements for your original and for the desired copy images (or sheets), the...
Page 103 Making Copies with a Different XY Copy Ratio (XY Zoom) Designate a different copy ratio for the vertical and horizontal directions. Original Copy Enter original size: Vertical (y)-4 3/4" (120 mm) Horizontal (x)- 3 15/16" (100 mm) Y=5 1/2" Y=4 3/4" (140 mm) (120 mm) Enter copy size:...
Page 104 Press the [Zoom Program] key. Press the [Zoom] key or the [XY Zoom] key. Changing the Copy Ratio (Copy Ratio) 2-45...
Page 105 Enter your original size and the copy size. If [Zoom] is selected: Press the [Original Size] key and enter the original size using the numeric keys in the screen. Then press the [Copy Size] key and enter the copy size. Press the [OK] key. If [XY Zoom] is selected: Enter the original size and copy size by selecting [X] and [Y] and using the numeric...
Page 106: Enlarging/Reducing Originals At Copy Ratios Set Independently For The X And Y Axes (Xy Zoom)
Enlarging/Reducing Originals at Copy Ratios Set Independently for the X and Y Axes (XY Zoom) If you set the XY zoom mode, you can make enlarged or reduced copies at a different XY copy ratio. The following two XY zoom modes are available: Manually Specifying the Copy Ratio (XY Zoom) Manually specify the XY copy ratio in 1% increments.
Page 107 IMPORTANT • If you set the Auto XY zoom mode, select the paper size by Manual Paper Selection. If you do not select the paper size, the copy ratio is automatically set to the size of the paper set in the upper paper drawer during copying.
Page 108 Press the [X] and [Y] keys and enter the val- ues for X and Y using the number keys in the touch panel display or the [+] and [–] keys. Then press the [OK] key. The display returns to the Copy Basic Features screen, and the selected copy ratio is displayed.
Page 109 Collating Copies (Finisher) With the optional ﬁnisher, copied papers can be collated into copy sets or groups of the same page and output. When “Collate” is selected: Copies are automatically collated into sets arranged in page order, and output onto the trays as follows: Original 3 copies...
Page 110: Collating Copies (Finisher)
When “Staple” is selected: Copies are automatically collated into sets arranged in page order, output onto the trays, and then automatically stapled. Original 3 copies Copy 1 Copy 2 Copy 3 NOTE • Staple setting can only be selected if the optional ﬁnisher is installed. •...
Page 111 Press the desired collate feature, then press the [OK] key. NOTE • Offset and staple settings can only be selected if the optional ﬁnisher is installed. • Press the [Offset] key to automatically slide the ﬁrst copy (Collate) or page group (Group) to an offset position.
Page 112 When [Staple] is selected Select the stapling position, and press the [OK] key. The display returns to the Copy Basic Features screen and the selected setting is displayed above [Finisher]. NOTE • When your original is placed as shown, the sta- ple position will be as shown in the next illustra- tion below.
Page 113: Two-Sided Copying
Two-sided Copying NOTE • Irregular paper sizes cannot be used to make two-sided copies. • Two-sided Copy features cannot be used with the Two-page Separation, Image Combination, and Image → → → Separation features. The 1 2-Sided, 2 2-Sided, and Book 2-Sided functions cannot be selected for use with transparency interleaving.
Page 114 Place your originals and press the [Two- sided] key. Press the [1→2-Sided] key, then press the [OK] key. The display returns to the Copy Basic Features screen, and “1→2-Sided” is displayed above the [Two-sided] key. Proceed to make copies in the usual way. NOTE •...
Page 115: Making Two-Sided Copies From Two-Sided Originals
Making Two-sided Copies from Two-sided Originals (2→2-Sided) This feature automatically turns over two-sided originals placed in the feeder to make two-sided copies. Original Copy NOTE • The use of this function requires the installation of the optional duplex unit. Place your originals in the feeder and press the [Two-sided] key.
Page 116: Making One-Sided Copies From Two-Sided Originals
Press the [2→2-Sided] key, then press the [OK] key. The display returns to the Copy Basic Features screen, and “2→2-Sided” is displayed above the [Two-sided] key. Proceed to make copies in the usual way. NOTE • To cancel the settings, press the [Two-sided] key and [Cancel] key in that order. Reset •...
Page 117 Place your originals in the feeder and press the [Two-sided] key. Press the [2→1-Sided] key, then press the [OK] key. The display returns to the Copy Basic Features screen, and “2→1-Sided” is displayed above the [Two-Sided] key. Proceed to make copies in the usual way. NOTE •...
Page 118: Making Two-Sided Copies From Facing Pages In A Book In One Step (Book→2-Sided)
Making Two-sided Copies from Facing Pages in a Book in One Step (Book→2-Sided) This feature enables you to make two-sided copies from facing pages in a bound original, such as a book or magazine. Copy Original IMPORTANT • When using this feature, select LTR-size paper stock. NOTE •...
Page 119 Press the [Book→2-Sided] key, then press the [OK] key. Proceed to make copies in the usual way. Start For the next two facing pages, place your original and press the key again. NOTE • Press the [Two-sided] key and then press the [Cancel] key to clear the settings. Reset •...
Page 120: Canceling A Copy Job
Canceling a Copy Job A Copy job can be canceled in the following ways. Canceling a Local Copy Job (See below, “Canceling a Local Copy Job.”) Press the [Cancel] key on the Copy Job Monitor screen. Stop Press the key on the control panel. Cancel the job from the System Monitor screen.
Page 121 Select the copy job you want to cancel, and then press the [Cancel] key. Press the [Resume Copying] key to resume copying. Stop Canceling by Pressing the Key on the Control Panel Stop Press the key. Select the copy job you want to cancel, and press the [Cancel] key.
Page 122 Canceling from the System Monitor Screen Press the [System Monitor] key. Press the [Copy] or [Print] key. Canceling a Copy Job 2-63...
Page 123 Select the job you want to cancel, and press the [Cancel] key. Select [Yes] or [No]. If [Yes] is selected Deletes the selected job. If [No] is selected Does not delete the selected job. Press the [Done] key. The display returns to the Copy Basic Features screen. 2-64 Canceling a Copy Job...
Page 124: Canceling A Remote Copy Job (By The Sender)
Canceling a Remote Copy Job (by the Sender) Canceling from the Copy Job Monitor Screen When the Copy Job Monitor screen is dis- played, press the [Cancel] key. Select the copy job you want to cancel, and press the [Cancel] key. Press the [Resume Copying] key to resume copying.
Page 125 Stop Canceling by Pressing the Key on the Control Panel Stop Press the key. Select the copy job you want to cancel, and press the [Cancel] key. Press the [Resume Copying] key to resume copying. Canceling from the System Monitor Screen Press the [System Monitor] key.
Page 126 Press the [Copy] key. Select the job you want to cancel, and press the [Cancel] key. Select [Yes] or [No]. If [Yes] is selected Deletes the selected job. If [No] is selected Does not delete the selected job. Press the [Done] key. The display returns to the Copy Basic Features screen.
Page 127: Canceling A Remote Copy Job (By The Recipient)
Canceling a Remote Copy Job (by the Recipient) Canceling from the System Monitor Screen Press the [System Monitor] key. Press the [Print] key. 2-68 Canceling a Copy Job...
Page 128 Select the job you want to cancel, and press the [Cancel] key. Select [Yes] or [No]. If [Yes] is selected Deletes the selected job. If [No] is selected Does not delete the selected job. Press the [Done] key. The display returns to the Copy Basic Features screen. Canceling a Copy Job 2-69...
Page 129: Reserved Copying
• The machine’s memory can hold approximately 2,000 total pages, including originals scanned by other functions (LTR-size, Canon Standard Chart No. 1, using Standard settings). • Up to 5 reserved copy jobs can be set for local copying, but only one reserved copy job can be set for remote/cascade copying.
Page 130 Press the key. Start Scanning begins, and originals are copied in the order in which they are scanned. NOTE • You can change the order of job priority using the System Monitor screen. (See “Changing the Pri- ority of Print Jobs,” on p. 7-9.) •...
Page 131: Copying Multi-Page Originals From The Platen Glass
NOTE • The machine’s memory can hold approximately 2,000 total pages, including originals scanned by other functions (LTR-size Canon Standard Chart No. 1, using standard settings). Place your original on the platen glass. Select the Copy settings, and press the Start key.
Page 132 Press the [Done] key. The display returns to the Copy Basic Features screen and copying starts. NOTE • You can adjust the quality and exposure for the next scan. Copying Multi-page Originals from the Platen Glass 2-73...
Page 133: Interrupting A Copy Job To Make Priority Copies (Interrupt)
Interrupting a Copy Job to Make Priority Copies (Interrupt) The interrupt mode enables you to stop the current copy job long enough to make other priority cop- ies. This mode is useful when making a rush copy during a current continuous copy job. NOTE •...
Page 134 Place the priority copy original on the platen glass and lower the feeder. IMPORTANT • If the interrupted copy job was being processed using the platen glass, temporarily remove your original from the platen glass. • If the interrupted copy job was being processed using the feeder, remove your originals from the original supply tray.
Page 135 Start Press the key. Scanning begins. When the priority copy job is completed, the machine resumes the interrupted copy job. 2-76 Interrupting a Copy Job to Make Priority Copies (Interrupt)
Page 136: Checking, Changing, Or Clearing The Copy Settings
Checking, Changing, or Clearing the Copy Settings (Setting Conﬁrmation) This feature enables you to conﬁrm Special Features and other copy settings. The Setting Conﬁrma- tion screen can also be used to change or clear copy settings. To Conﬁrm Settings Press the [Setting Conﬁrmation] key. The display shows the selected copy settings.
Page 137: To Change Or Clear A Selected Copy Mode
To Change or Clear a Selected Copy Mode Press the [Setting Conﬁrmation] key on the Copy Basic Features screen. The display shows the selected copy settings. Press the key for the copy settings you want to change or cancel. The copy settings screen appears. To change a copy setting (example: Left Margin) Perform the same steps as when entering a...
Page 138 To cancel a copy setting Press the [Cancel] key. The display returns to the Setting Conﬁrmation screen. Press the [Done] key. The display returns to the Copy Basic Features screen. NOTE • If the settings have been canceled, the copy mode key on the Setting Conﬁrmation screen disappears.
Page 140 Making Copies Using Special Functions (Special Features) C H A P T E R This chapter describes the special functions of the machine that are displayed on the Special Features screen. Making Copies of Facing Pages in a Book onto Two Separate Copy Sheets in One Step (Two-Page Separation).
Page 141: Making Copies Of Facing Pages In A Book Onto Two Separate Copy Sheets In One Step (Two
Making Copies of Facing Pages in a Book onto Two Separate Copy Sheets in One Step (Two-Page Separation) This feature enables you to copy facing pages in a book or magazine on separate sheets of copy paper in a single step. Copy Original NOTE...
Page 142 Place your original on the platen glass and press the [Special Features] key. NOTE • If you want to make copies in page order, begin copying from the ﬁrst pages and work your way toward the back. • Place your original face down so that the top edge of it is against the back edge of the platen glass.
Page 143 Proceed to make copies in the usual way. NOTE • To cancel the settings, press the [Special Features], [Two-page Separation], and [Cancel] keys in that order. Reset • You can also cancel all Copy feature settings by pressing the key. (The machine reverts to the standard settings.) Making Copies of Facing Pages in a Book onto Two Separate Copy Sheets in One Step (Two-Page Separation)
Page 144: Making Copies With Sheets Of Paper Interleaved Between Transparencies (Transparency Interleaving)
Making Copies with Sheets of Paper Interleaved Between Transparencies (Transparency Interleaving) Use this feature when copying onto transparencies fed from the stack bypass. The machine auto- matically interleaves a sheet of copy paper between each transparency. The sheets can either be printed with the same images as the transparencies or left blank.
Page 145 Place your original and press the [Special Features] key. Press the [Transparency Interleaving] key. Place the transparencies in the stack bypass. NOTE • Adjust the slide guides to ﬁt the size of the trans- parencies. • You can place a stack of transparencies up to approximately 3/8"...
Page 146 Select the size of the transparencies, then press the [Printed] key (to have the image copied onto the interleaf sheet) or the [Blank] key (to leave the interleaf sheet blank). Then press the [OK] key. The display returns to the Special Features screen.
Page 147: Feeding Different-Size Originals Together In The Feeder
Feeding Different-size Originals Together in the Feeder (Different Size Originals) This feature enables you to feed different-size originals (e.g., 11"x17" and LTR) together in one group in the feeder, provided that the leading edge of every page is the same length. IMPORTANT •...
Page 148: Size Originals)
Proceed to make copies in the usual way. NOTE • To cancel the settings, press the [Special Features], [Different Size Originals], and [Cancel] keys in that order. Reset • You can also cancel all Copy settings by pressing the key. (The machine reverts to the stan- dard settings.) Feeding Different-size Originals Together in the Feeder (Different Size Originals)
Page 149: Making Copies With Original Images Shifted (Shift)
Making Copies with Original Images Shifted (Shift) This feature enables you to copy with the entire image shifted to the center or a corner. Copy: 11"x17" Copy: 11"x17" Upper right shift Center shift Original: LGL Place your original, and select the paper size.
Page 150 Press the [Shift] key. Select the shift position, then press the [OK] key. The display returns to the Special Features screen. NOTE • The shift position shown on the screen is not the direction on the platen glass, but the direction on the page as viewed by the reader.
Page 151: Making Copies With Binding Margins (Margin)
Making Copies with Binding Margins (Margin) This feature enables you to make copies with the entire original image shifted by a designated width (0 to 13/16" (1 mm to 20 mm) left or right, 0 to 13/16" (1 to 20 mm) up or down) to the left, right, top, or bottom to create a margin on copy sheets.
Page 152 Press the [Margin] key. Making Copies with Binding Margins (Margin) 3-13...
Page 153 Select the margin type, enter the margin size, and press the [OK] key. If selecting either [Left Margin] or [Right Margin]: Use the [+] and [–] keys to set the margin for the front and back (0 to 13/16" (0 mm to 20 mm)).
Page 154 Press the [Done] key. The display returns to the Copy Basic Features screen. Proceed to make copies in the usual way. NOTE • You can cancel settings by pressing the [Special Features], [Margin], and [Cancel] keys in that order. Reset •...
Page 155: Erasing Shadows And Frame Lines From Copies (Frame Erase)
Erasing Shadows and Frame Lines from Copies (Frame Erase) This function enables you to erase shadows and lines that appear when copying various types of originals. The following three Frame Erase features are available. NOTE • The Original Frame Erase and Book Frame Erase feature cannot be combined with the Entire Image, Image Combination, or Image Separation feature.
Page 156 Binding Erase Erases the shadows that appear on copies from binding holes in originals. Copy Original With Binding Erase Copy Without Binding Erase IMPORTANT • Do not place originals with binding holes in the feeder, as this may damage your originals. Erasing Shadows and Frame Lines from Copies (Frame Erase) 3-17...
Page 157: Erasing Frame Lines From Copies (Original Frame Erase)
Erasing Frame Lines from Copies (Original Frame Erase) Place your original and select the paper size. Press the [Special Features] key. Press the [Frame Erase] key. 3-18 Erasing Shadows and Frame Lines from Copies (Frame Erase)
Page 158 Press the [Original Frame Erase] key. Enter the Original Frame Erase width using the keypad or the [+] and [–] keys, then press the [Next] key. NOTE • Press the [Adjust Each Dim.] key to set the erase width for each side separately. •...
Page 159: Erasing Book Borders And Center Lines (Book Frame Erase)
Enter the original size, then press the [Done] key. Press the [Done] key. The display returns to the Copy Basic Features screen. Proceed to make copies in the usual way. NOTE • o cancel the settings, press the [Special Features], [Frame Erase], and [Cancel] keys in that order. Reset •...
Page 160 Press the [Frame Erase] key. Press the [Book Frame Erase] key. Erasing Shadows and Frame Lines from Copies (Frame Erase) 3-21...
Page 161 Enter the Book Frame Erase width using the keypad or the [+] and [–] keys. NOTE • Press the [Adjust Each Dim.] key to set the erase width for each side separately. • Press the [Adjust All At Once] key to erase the same amount on all sides of the frame.
Page 162: Erasing Binding Hole Shadows (Binding Erase)
Proceed to make copies in the usual way. NOTE • o cancel the settings, press the [Special Features], [Frame Erase], and [Cancel] keys in that order. Reset • You can also cancel all Copy settings by pressing the key. (The machine reverts to the stan- dard settings.) Erasing Binding Hole Shadows (Binding Erase) Place your original on the platen glass, then...
Page 163 Press the [Binding Erase] key. Enter the Binding Erase Width using the key- pad or the [+] and [–] keys, then press the [OK] key. NOTE • You can set the Binding Erase Width from 1/16" to 13/16" in 1/16" increments. Press the [Done] key.
Page 164: Reducing Two, Four, Or Eight Originals To Fit On A Single Copy Sheet (Image Combination)
Reducing Two, Four, or Eight Originals to Fit on a Single Copy Sheet (Image Combination) This feature enables you to automatically reduce two, four, eight, or sixteen originals to ﬁt on one or both sides of a selected paper size. NOTE •...
Page 165 4 On 1 Reduces four 1-sided or two 2-sided originals to ﬁt on one side of a single copy sheet. One-sided original Two-sided original Copy 4 On 1 Two-sided Reduces eight 1-sided or four 2-sided originals to ﬁt on both sides of a single copy sheet.
Page 166 8 On 1 Reduces eight 1-sided or four 2-sided originals to ﬁt on one side of a single copy sheet. One-sided original Two-sided original R E P O R T Copy R E P O R T Reducing Two, Four, or Eight Originals to Fit on a Single Copy Sheet 3-27 (Image Combination)
Page 167 8 On 1 Two-sided Reduces sixteen 1-sided or eight 2-sided originals to ﬁt on both sides of a single copy sheet. One-sided original R E P O R T Two-sided original Copy R E P O R T R E P O R T Place your originals and press the [Special Features] key.
Page 168 Select the size of your original, then press the [Next] key. NOTE • Vertically placed originals: Select LTR or STMT. Horizontally placed originals: Select 11"x17", LTRR, LGL, or STMT. • To copy two-sided originals using the Image Combination feature, select the size ﬁrst, then press the [2-sided Original] key.
Page 169 Proceed to make copies in the usual way. NOTE • When your original is placed on the platen glass, follow the instructions that appear on the display Start and press the key once for each original. When scanning has completed, press the [Done] key.
Page 170: Dividing An Original Into Equal Sections And Enlarging Each Section On A Separate Copy Sheet (Image Separation)
Dividing an Original into Equal Sections and Enlarging Each Section on a Separate Copy Sheet (Image Separation) This feature enables you to automatically divide an original into equal sections and copy each sec- tion in enlarged form on a separate copy sheet. NOTE •...
Page 171 1 To 4 Divides a one-sided original into four equal sections and outputs the sections in enlarged form as four 1-sided or two 2-sided copies. One-sided Two-sided copy Original Two-sided/ 1 To 2 Divides a two-sided original into four equal sections and outputs the sections in enlarged form as four 1-sided or two 2-sided copies.
Page 172 Two-sided/ 1 To 4 Divides a two-sided original into eight equal sections and outputs the sections in enlarged form as eight 1-sided or four 2-sided copies. One-sided copy Two-sided copy Original R E P O R T NOTE • When copying with the setting [Two-sided/ 1 To 4], place your original in the feeder. Place your originals and press the [Special Features] key.
Page 173 Select the desired Image Separation feature, then press the [Next] key. NOTE • To make a two-sided copy using the Image Sepa- ration feature, press the [2-sided Copy] key. (This feature is available only when the optional duplex unit is installed.) •...
Page 174 Proceed to make copies in the usual way. NOTE • When your original is placed on the platen glass, follow the instructions that appear on the display Start and press the key once for each original. When scanning has completed, press the [Done] key. (See “Copying Multi-page Originals from the Platen Glass,”...
Page 175: Making Sharp Contrast Copies (Sharpness)
Making Sharp Contrast Copies (Sharpness) This feature enables you to make copies of original images with the contrast reproduced sharper or softer. To make copies with text or lines reproduced with more sharpness, use the [High] key. To make copies with photographs or other halftones reproduced more softly, use the [Low] key. If you make copies of an original containing halftones, such as a photograph printed using photo mode, undesirable effects such as moiré...
Page 176 Place your originals and press the [Special Features] key. Press the [Sharpness] key. Use the [High] and [Low] keys to adjust the sharpness, then press the [OK] key. The display returns to the Special Features screen. NOTE • Move the setting toward [High] to copy text and lines clearly.
Page 177 Proceed to make copies in the usual way. NOTE • To cancel the settings, press the [Special Features], [Sharpness], and [Cancel] keys in that order. Reset • You can also cancel all Copy settings by pressing the key. (The machine reverts to the stan- dard settings.) 3-38 Making Sharp Contrast Copies (Sharpness)
Page 178: Adjusting Quality To Eliminate Images Showing From The Reverse Side (Image Quality Adjustment)
Adjusting Quality to Eliminate Images Showing from the Reverse Side (Image Quality Adjustment) This feature enables you to adjust copy quality to eliminate images showing from the reverse side of your original. When you use Image Quality Adjustment, the Automatic Darkness Adjustment is turned off and the darkness you set in Image Quality Adjustment is used.
Page 179 Press the [Done] key. The display returns to the Copy Basic Features screen. Proceed to make copies in the usual way. NOTE • To cancel the settings, press the [Special Features], [Image Quality Adjustment], and [Cancel] keys in that order. Reset •...
Page 180: E-Mail Notiﬁcation At End Of Copy Jobs (Job Done Notice)
E-mail Notiﬁcation at End of Copy Jobs (Job Done Notice) This feature enables you to send notiﬁcation to speciﬁed e-mail addresses at the end of a copy job. This is useful when waiting for the end of large copy jobs or when using remote copying features. Place your originals, and press the [Special Features] key.
Page 181: E-Mail Notification At End Of Copy Jobs (Job Done Notice)
Press the [Done] key. The display returns to the Copy Basic Features screen. Proceed to make copies in the usual way. NOTE • To cancel the settings, press the [Special Features], [Job Done Notice], and [Cancel] keys in that order. Reset •...
Page 182: Storing Often Used Copy Settings In Memory (Mode Memory)
Storing Often Used Copy Settings in Memory (Mode Memory) This feature enables you to quickly recall stored copy job settings by pressing the memory key. It is also possible to assign a name when storing settings for a copy job. NOTE •...
Page 183 Select the desired memory key from among the memory keys ([M1] to [M9]). NOTE • If you select a memory key in which copy settings for another copy job are already stored, those settings are displayed. Press the [Store] key. Select [Yes] or [No].
Page 184: Storing A Memory Key Name
When the copy settings are stored, the mem- ory key containing the copy job is high- lighted and the stored settings are displayed. Press the [OK] key. The display returns to the Special Features screen. Press the [Done] key. The display returns to the Copy Basic Features screen. Storing a Memory Key Name You can store a name for a memory key in which a particular copy job setting is stored Press the [Special Features] key.
Page 185 Press the [Mode Memory] key. Select the memory key ([M1] to [M9]) to which you want to assign a name. Press the [Store Name] key. A keyboard appears in the touch panel display. NOTE • For details on how to enter characters, see “Entering Characters Using the Touch Panel Dis- play,”...
Page 186: Recalling A Copy Job
Enter the new name and press the [OK] key. The name appears on the memory key. NOTE • If you press the [OK] key without any characters entered, the name of the memory key will revert to its factory setting, e.g. [M1] or [M2]. •...
Page 187 Press the [Mode Memory] key. Select the memory key where the copy set- tings you want to recall are stored. Check the copy settings stored in the mem- ory key. If they are correct, press the [OK] key. The display returns to the Special Features screen.
Page 188: Erasing A Copy Job
Erasing a Copy Job You can erase a copy job stored in a memory key. Press the [Special Features] key. Press the [Mode Memory] key. Select the memory key where the copy settings you want to erase are stored. IMPORTANT •...
Page 189 Press the [Erase] key. Select [Yes] or [No]. If [Yes] is selected Deletes stored settings. (The name will not be erased.) If [No] is selected Does not delete stored settings. Press the [Cancel] key. The display returns to the Special Features screen. Press the [Done] key.
Page 190: Recalling A Previous Copy Job (Recall)
Recalling a Previous Copy Job (Recall) This feature enables you to recall up to three previously set copy jobs and make copies using these settings. NOTE Start • One copy job is deﬁned by setting the number of copies, exposure, zoom, etc. and pressing the Reset key when the Auto Clear function is on, or by calling up a copy job stored in memory.
Page 191 Select one of the [1 Before], [2 Before], or [3 Before] keys. Check that the copy settings are correct before pressing the [OK] key. The display returns to the Special Features screen. Press the [Done] key. The display returns to the Copy Basic Features screen. Proceed to make copies in the usual way.
Page 192 Sending Jobs C H A P T E R This chapter describes the machine's sending functions. Overview of Send Operations ..........4-2 Sending a Job .
Page 193: Overview Of Send Operations
Overview of Send Operations The machine can send scanned documents as e-mail or I-fax messages, or via networks to printers for printing, or to databases or ﬁle servers for storage. Also, the machine can send the documents to a box for later processing. You can specify the resolution level and ﬁle format of the documents you send.
Page 194 Sending E-mail The machine can send e-mail with an added subject line, message body, and a reply-to address in addition to the scanned documents. Scanned documents are sent as attachments that can be TIFF, JPEG, MTIFF, or PDF ﬁles. Sending an I-Fax (Internet Fax) The machine can send scanned documents over the internet as I-faxes.
Page 195: Sending A Job
Sending a Job You can send scanned documents in color or black and white, to other devices or users. NOTE • If the message “Enter the Dept. ID and Password using the numeric keys” appears, enter the department ID and password. (See “Entering the Department ID and Password,” on p. 1-24.) •...
Page 196 Select the recipients. NOTE • You can send a maximum of 256 addresses at one time. • Each selected individual or group is counted as one recipient. If a recipient is registered in the address book, see “Specifying Recipients from the Address Book,”...
Page 197 Icon Description Group Person E-mail I-Fax Database File Local printer Mail box Press the [Scan Settings] key and enter the scan settings. For scan setting instructions, see “Using Scan Settings,” on p. 4-25. Overview of Send Operations...
Page 198 Press the [Send Settings] key and enter the send settings. For send setting instructions, see “Selecting Send Settings,” on p. 4-38. Overview of Send Operations...
Page 199 Press the [Job Done Notice] key and enter the address for the notiﬁcation message, if a message is needed. NOTE • You can send a message to a speciﬁed recipient when the Send job is completed by selecting Job Done Notice. See “Using the E-mail Address List,”...
Page 200: Canceling A Send Job
Canceling a Send Job You can cancel a send job while the machine is still scanning documents. Stop Press the key or the [Cancel] key. NOTE • To cancel a job that has already been scanned, use the System Monitor screen. For details see “Canceling Send Jobs,”...
Page 201: Specifying Recipients From The Address Book
Specifying Recipients from the Address Book (Address Book) For more convenience in sending documents, you can enter recipients in the address book from the Additional Functions screen. Recipients in the address book can be selected from the Send screen, and also selected for forwarding settings. Once a recipient is registered, documents can be sent to that recipient using the procedure described here.
Page 202 Press the [OK] key. The addresses appear in the address list on the Send screen. Specifying Recipients from the Address Book (Address Book) 4-11...
Page 203: Entering New Recipients (New Recipient)
Entering New Recipients (New Recipient) Before you can send documents, you must enter the address of a receiving device, such as an e-mail address, a ﬁle server, or a database. This section describes the procedure to follow if you are sending to one or more recipients not registered in the address book.
Page 204 Press the [E-mail Address] key, then enter the e-mail address. Enter the e-mail address, then press the [OK] key. Use the keyboard in the touch panel display, or the keypad. For instructions on using the keyboard, see “Entering Characters Using the Touch Panel Display,”...
Page 205: Sending An I-Fax (Internet Fax)
Sending an I-Fax (Internet Fax) Press the [New Recipient] key. Press the [I-Fax] key. 4-14 Entering New Recipients (New Recipient)
Page 206 Press the [I-Fax Address] key, then enter the I-fax address. Enter the I-fax address, then press the [OK] key. Use the keyboard in the touch panel display, or the keypad. For instructions on using the keyboard, see “Entering Characters Using the Touch Panel Display,”...
Page 207: Sending To A Database Address
Sending to a Database Address Press the [New Recipient] key. Press the [DataBase] key. 4-16 Entering New Recipients (New Recipient)
Page 208 Press the [Host Name] key. Enter the host name and press the [OK] key. Use the keyboard in the touch panel display, or the keypad. For instructions on using the keyboard, see “Entering Characters Using the Touch Panel Display,” on p. 1-19. NOTE •...
Page 209 Press the [Functional Unit Name] key. Enter the necessary settings. Enter the functional unit name and press the [OK] key. NOTE • This setting is not necessary if there is only one database gateway operating on the device speci- ﬁed by the host name. •...
Page 210: Sending To A File Server
Sending to a File Server NOTE • For instructions on about sending to a ﬁle server, see the Network Guide. • Windows NT/2000 restricts the number of users or clients that can be accessed. Once the number of users or clients is exceeded, it is not possible to send using Windows NT/2000. Press the [New Recipient] key.
Page 211 Enter the Server Protocol from the Protocols drop-down list box. NOTE • Available protocols are: - FTP Select this protocol if you are sending to a com- puter using Sun Solaris 2.5 or later. - Windows (SMB) Select this protocol if you are sending to a com- puter using Windows NT 3.51 or later or Win- dows 95/98/2000.
Page 212: Using One-Touch Buttons (One-Touch Buttons)
Using One-touch Buttons (One-touch Buttons) For the ultimate in sending convenience, you can store a list of recipients in a One-touch button. NOTE • A maximum of 256 addresses can be selected at one time (excluding new addresses). Person or Group addresses are counted as one address for every address they contain.
Page 213: Checking And Editing Recipient Data (Details)
Checking and Editing Recipient Data (Details) You can check and change a recipient’s address before sending. NOTE • Only new address data can be edited. • For Person addresses, you can change the means of sending. • To edit recipient data after sending, see “Checking and Editing Recipient Data,” on p. 4-22. •...
Page 214 Check or edit the recipient information on the screen. If the screen shown appears Check the recipient data, then press the [Done] key. For a newly entered recipient Edit the address, then press the [OK] key. For a Person To check recipient data, select the recipient and press the [Details] key.
Page 215: Deleting A Recipient (Delete)
Deleting a Recipient (Delete) Before sending you can delete any recipient addresses you have selected. Select the recipient to be deleted. NOTE • Use the [ ] and [ ] keys to scroll the address list, if necessary. Press the [Delete] key. The selected recipient is deleted from the address list.
Page 216: Using Scan Settings (Scan Settings)
Using Scan Settings (Scan Settings) You can enter settings to determine how a document is scanned. The machine has six preset scan modes (Black Draft, Black Fine, Color Draft, Color Fine, Black 600 dpi, and Black 400 dpi). Black- and-white and low-dpi scans take up less memory and are sent faster. You should consider using these modes if the device you are sending to does not support color or ﬁner resolutions.
Page 217 Press the [Scan Settings] key. Select a scan mode. NOTE • If more than six scan modes are listed, you can use the [ ] and [ ] keys to scroll the list. • You can change scan settings (see “Adjusting Scan Settings,”...
Page 218: Adjusting Scan Settings
Adjusting Scan Settings The scan settings include Color Mode, Document Size, Resolution, Exposure, Density/Original Type, and Option. You can also make detailed scan function settings such as scanning two original pages as a single document. NOTE • Modiﬁed scan modes are not saved. To save settings see “Storing Often-used Scan Settings,” on p. 4-30. Color Mode Select Full Color if you want to send the document in color, otherwise select Black.
Page 219 Density/Original Type Select the type of original you are scanning. Make the following selections from the Density/Origi- nal Type drop-down list box. • Text: Best for sending text documents. Enables you to send blueprints or writing in thin pencil lines. •...
Page 220 Press the [Scan Settings] key. Select the scan mode you want to adjust. Make additional adjustments as necessary to the color Mode, Document Size, Resolution, Density/Original Type, or Option settings. Using Scan Settings (Scan Settings) 4-29...
Page 221: Storing Often-Used Scan Settings
Press the [OK] key. The display returns to the Send screen. Storing Often-used Scan Settings Once scan settings are stored as a scan mode, scan modes are displayed on the Scan Settings screen and can be selected in the same way as the six preset scan modes (Color Draft, Black 600 dpi, etc.).
Page 222 Set up the scan mode you want to store. NOTE • For instructions on making Scan mode settings, see “Adjusting Scan Settings,” on p. 4-27. Press the [Store/Erase] key. Select one of the User Preset keys. Using Scan Settings (Scan Settings) 4-31...
Page 223 Press the [Store] key. Press the [Yes] or [No] key. If [Yes] is selected The settings are stored as a new scan mode. If [No] is selected Select another User Preset key. NOTE • If you selected a User Preset key with previously stored settings, those settings will be overwritten by the new scan mode settings.
Page 224 Press the [Done] key. The display returns to the Scan Settings screen. Press the [OK] key. The display returns to the Send screen. Entering a Name for a Scan Mode You can assign a name to a scan mode you have stored. Press the [Scan Settings] key.
Page 225 Press the [Store/Erase] key. Select the User Preset key (1 to 4) for the set- ting you want to name. 4-34 Using Scan Settings (Scan Settings)
Page 226 Press the [Store Name] key. Enter the name, using the keyboard in the touch panel display, or the keypad, then press the [OK] key. For instructions on using the keyboard,see “Entering Characters Using the Touch Panel Display,” on p. 1-19. NOTE •...
Page 227 Deleting a Scan Mode You can delete a scan mode that has been assigned to a User Preset key. Press the [Scan Settings] key. Press the [Store/Erase] key. Select the User Preset key of the scan mode you want to delete. NOTE •...
Page 228 Press the [Erase] key. Press the [Yes] or [No] key. If [Yes] is selected Deletes the contents of the stored setting. (Names are not deleted.) If [No] is selected Cancels the deletion. The setting is not deleted. Press the [Done] key. The display returns to the Scan Settings screen.
Page 229: Selecting Send Settings (Send Settings)
Selecting Send Settings (Send Settings) You can control general features of the send operation such as when to send, or whether to print a copy of a document you are sending. On the Send Settings screen, you can select settings that apply to documents you send to e-mail addresses or as I-faxes.
Page 230 Press the [Send Settings] key. Press the [Delayed Send] key. Enter the send time using the keypad. NOTE • The send time must be between 00:00 and 23:59. Enter both hours and minutes as two-digit values. For single digits, use a leading “0.” •...
Page 231 Press the [OK] key. Press the [Done] key. The display returns to the Send screen. Start Press the key. The machine will scan the job into memory. At the speciﬁed time, the job will be sent. NOTE • To cancel a job, see “Canceling a Send Job,” on p. 4-9. 4-40 Selecting Send Settings (Send Settings)
Page 232: Printing A Job Locally While Sending (Print)
Printing a Job Locally while Sending (Print) You can print a job locally while the job is being sent to another location. This is convenient when you want to keep a copy of the job, or to conﬁrm a speciﬁed scan option layout. Place your originals, specify the recipient, and enter the necessary send settings.
Page 233 Enter the Print settings. NOTE • You can use any of the following print settings: - Print Copies: Enter the desired number of cop- ies (1-999) using the keypad. - Paper Select: When printing a document using Auto Paper Select, you can still specify any desired paper size.
Page 234: Sending A Job To A User Box (Store In Box)
Sending a Job to a User Box (Store in Box) Scanned documents can be stored in a user box, from which they can be sent or printed. NOTE • Documents stored in a box will be deleted after three days. The time of deletion can be adjusted in Additional Functions.
Page 235 Enter the job name, then press the [OK] key. NOTE • The characters entered as the Job Name will become the name of the document when it is in the mail box. Press the [Store In Box] key. Select the box to which you want to send the job.
Page 236 Press the [OK] key. Press the [Done] key. The display returns to the Send screen. Start Press the key. The machine will scan the job, then the job will be sent. Selecting Send Settings (Send Settings) 4-45...
Page 237: Sending A Job To An E-Mail Recipient
Sending a Job to an E-mail Recipient You can scan a document and send it by e-mail as an attached ﬁle. You can add a subject line, short message body, and reply-to address to the e-mail. The scanned image can be sent as a TIFF, JPEG, MTIFF, or PDF ﬁle.
Page 238 Press the [Subject] key. Enter the Subject line, using the keyboard in the touch panel display, or the keypad, then press the [OK] key. For instructions on using the keyboard, see “Entering Characters Using the Touch Panel Display,” on p. 1-19. NOTE •...
Page 239 Press the [Message] key. Enter the message body, then press the [OK] key. NOTE • The message body can have up to 140 charac- ters. A return is counted as one character. 4-48 Selecting Send Settings (Send Settings)
Page 240 Press the [Reply-to] key. Select a reply-to address, then press the [OK] key. NOTE • The reply-to address will become the address in a reply sent by the recipient. • You should store the reply-to address ahead of time. (See “Using the E-mail Address List,” in the Reference Guide.) Selecting Send Settings (Send Settings) 4-49...
Page 241 Select the type of image ﬁle you are sending from the drop-down list box. If TIFF/JPEG is selected: Sends monochrome images in TIFF format. Sends color images in JPEG (JFIF) format. If MTIFF (Multi-page TIFF)/PDF is selected: Places multiple images within a single ﬁle. Sends monochrome images in MTIFF format.
Page 242: Sending An I-Fax (Internet Fax)
Press the [Done] key. The display returns to the Send screen. Start Press the key. The machine will scan the job, then the job will be sent. Sending an I-Fax (Internet Fax) You can send a scanned document over the internet as an I-fax. I-faxes can be sent only to other machines capable of receiving I-faxes.
Page 243 Press the [Send Settings] key. Press the [Subject] key. Enter the Subject line, using the keyboard in the touch panel display, or the keypad, then press the [OK] key. For instructions on using the keyboard, see “Entering Characters Using the Touch Panel Display,”...
Page 244 Press the [Message] key. Enter the message body, then press the [OK] key. NOTE • The message body can have up to 140 charac- ters. A return is counted as one character. Selecting Send Settings (Send Settings) 4-53...
Page 245 Press the [Reply-to] key. Select a reply-to address, then press the [OK] key. NOTE • The reply-to address will become the address line in a reply sent by the recipient. • You should store the reply-to address ahead of time. (See “Using the E-mail Address List,” in the Reference Guide.) Press the [Done] key.
Page 246: Sending A Job To A Database
Sending a Job to a Database You can send a scanned document to a database such as Lotus Domino or Canobureau Workgroup. This feature enables you to add a message, owner name, and ﬁle type to the image. Place your originals, specify the recipient, and enter the necessary Scan settings.
Page 247 Press the [Message] key. Enter the text, using the keyboard in the touch panel display, or the keypad, then press the [OK] key. For instructions on using the keyboard,see “Entering Characters Using the Touch Panel Display,” on p. 1-19. NOTE •...
Page 248 Press the [Owner Name] key. Enter the Owner Name, then press the [OK] key. NOTE • The Owner Name can have up to 40 characters. Selecting Send Settings (Send Settings) 4-57...
Page 249 Specify the type of image ﬁle you are sending. If TIFF/JPEG is selected: Sends monochrome images in TIFF format. Sends color images in JPEG (JFIF) format. If MTIFF (Multi-page TIFF)/PDF is selected: Places multiple images within a single ﬁle. Sends monochrome images in MTIFF format. Sends color images in PDF format.
Page 250: Sending A Job To A File Server
Sending a Job to a File Server You can send a job to a Windows 95/98 server, a Windows NT server, a Windows 2000 server, a NetWare server, or an FTP server. This feature enables you to specify the ﬁle type. IMPORTANT •...
Page 251 Select the type of the image ﬁle you are sending from the drop-down list box. If TIFF/JPEG is selected: Sends monochrome images in TIFF format. Sends color images in JPEG (JFIF) format. If MTIFF (Multi-page TIFF/PDF) is selected: Places multiple images within a single ﬁle. Sends monochrome images in MTIFF format.
Page 252 Press the [Done] key. The display returns to the Send screen. Start Press the key. The machine will scan the job, then the job will be sent. Selecting Send Settings (Send Settings) 4-61...
Page 254: Using Mail Boxes
Using Mail Boxes C H A P T E R This chapter describes how documents that are stored in the machine’s Box functions can be sent or printed. About Mail Boxes ............5-2 Overview of Mail Box Operations .
Page 255: About Mail Boxes
About Mail Boxes The machine provides User Boxes for temporary storage of documents as well as a preset Memory RX Box for storing incoming I-fax documents and fax documents (if the optional fax board is installed). Documents Scanned Documents 1 Mail Box Scanned Documents 2...
Page 256: Overview Of Mail Box Operations
Overview of Mail Box Operations The following procedures are used to send or print documents from boxes. NOTE • These procedures can also be used with the Remote UI. For details, see the Remote UI User’s Guide. • If the message asks you to “Enter the Dept. ID and Password using the numeric keys” appears, enter the Department ID and Password.
Page 257 Select a box. A list of the documents stored in that box appears. Boxes that do not contain any documents are indicated by an empty box icon. NOTE • You must enter a password for boxes that have been password protected. (See “Opening a Password-protected Box,”...
Page 258 You can send, print, move, delete, or view details of documents. - Send (See “Sending Jobs from Boxes,” on p. 5-8.) - Print Out (See “Printing Documents from Boxes,” on p. 5-11.) - Move to Box (See “Moving Jobs Between Boxes,”...
Page 259: Opening A Password-Protected Box (Enter Password)
Opening a Password-protected Box (Enter Password) NOTE • Passwords can be set or erased in the additional functions mode. For details, see “Setting a Password for a Mail Box,” in the Reference Guide. • If the System Manager ID and Password are entered in the Department ID and Password Entry screen, no Box Password Entry screen will appear.
Page 260 Enter the password using the keypad. NOTE • Use the keypad to enter the password of up to 7 digits. Clear • To correct an error, press the key and re-enter the correct number. Press the [OK] key. The box opens. NOTE •...
Page 261: Sending Jobs From Boxes (Send)
Sending Jobs from Boxes (Send) IMPORTANT • You can only send documents in boxes to destinations already stored in the address book. Documents cannot be sent to Group or Person addresses. • Documents in boxes can be forwarded to fax, I-fax, e-mail, ﬁle server, or database addresses. (Fax for- warding requires the optional fax board, and sending to database addresses requires the optional Saluta- tion Option Pack.) •...
Page 262 Select the document you want to send and press the [Send] key. NOTE • You can select up to 32 documents, or up to 999 pages. • Before any other documents are selected, press the [Select All] key to select up to 32 documents, or up to 999 pages, in the order listed.
Page 263 To delete a document after sending, select the [Delete After Send Reservation] check box. NOTE • When [Delete After Send Reservation] key is selected, the document will be deleted from the box immediately after the job has been sent. • You can delete a recipient from the list by select- ing the recipient and pressing the [Delete] key.
Page 264: Printing Documents From Boxes (Print)
Printing Documents from Boxes (Print) Press the [User Boxes] key or the [Memory RX Box] key. Select the box containing the document you want to print. NOTE • You must enter a password for boxes that have been password protected. (See “Opening a Password-protected Box,”...
Page 265 Select the document you want to print and press the [Print] key. NOTE • You can select up to 32 documents, or up to 999 pages. • Before any other documents are selected, press the [Select All] key to select up to 32 documents, or up to 999 pages, in the order listed.
Page 266 Select the print options. NOTE • You can modify the initial Automatic Settings using the Additional Functions screen. See “Set- ting the Local Printer Settings,” in the Reference Guide. • You can select the following print options. How- ever, for printing from the Memory RX Box, only the Copies, Two-sided Copy, and Delete After Printing options may be selected.
Page 267 Press the [Start] key. The screen indicates that the data is being printed. NOTE • You can cancel printing by pressing the [Cancel] key. 5-14 Printing Documents from Boxes (Print)
Page 268: Moving Jobs Between Boxes (Move To Box)
Moving Jobs Between Boxes (Move to Box) IMPORTANT • Moving a document automatically deletes it from the original box. • Documents can only be moved from the User Boxes. • Documents can only be moved to User Boxes, not to the Memory RX Box. Press the [User Boxes] key.
Page 269 Select one destination box. NOTE • Documents cannot be moved to more than one box. Press the [Start] key. The screen indicates that the data is being moved. IMPORTANT • Moving cannot be cancelled once the [Start] key has been pressed. 5-16 Moving Jobs Between Boxes (Move to Box)
Page 270: Deleting Jobs From Boxes (Delete)
Deleting Jobs from Boxes (Delete) IMPORTANT • Documents that have been deleted cannot be recovered. Press the [User Boxes] key or the [Memory RX Box] key. Select the box containing the document you want to delete. NOTE • You must enter a password for boxes that have been password protected.
Page 271 Select the document you want to delete and then press the [Delete] key. NOTE • In the User Box, you can select up to 32 docu- ments, or up to 999 pages. • In the Memory RX Box, only the last document selected can be deleted.
Page 272: Viewing Box Properties (Details)
Viewing Box Properties (Details) Press the [User Boxes] key or the [Memory RX Box] key. Select the box containing the document you want to view. NOTE • You must enter a password for boxes that have been password protected. (See “Opening a Password-protected Box,”...
Page 273 Select the document you want to view, and press the [Details] key. Conﬁrm the details of the document, then press the [Done] key. 5-20 Viewing Box Properties (Details)
Page 274: About Receiving
About Receiving C H A P T E R This chapter describes procedures for receiving documents, and the status of the machine during receiving. Receiving Functions........... . . 6-2 Status During Receiving .
Page 275: Receiving Functions
Receiving Functions Remote Copy Receiving The machine can receive and print copy jobs sent from other iR3250 machines. Print Data Receiving The machine can receive and print jobs sent from personal computers. I-Fax and Fax Receiving The I-fax function operates much like e-mail, however, instead of sending text over the internet, the I-fax sends and receives scanned documents as images.
Page 276 The following illustration shows how I-fax and fax documents are received and processed. Factory Setting or Normal Operation Conditional Operation Receive Open Refuse Is the Cover of the Printer Unit Open? Receiving Not Open Are the following conditions satisﬁed? Not Satisﬁed Paper loaded in the Receive Paper drawer.
Page 277 NOTE • If the memory is full, no additional jobs can be processed. • For the following settings, see the appropriate documents: - Alternate Receive Settings: See “Alternate Receiving in Memory,” in the Reference Guide. - Forwarding Settings: See “Forwarding Setup,” in the Reference Guide. - Memory Receiving: See “E-mail/I-Fax Send Settings,”...
Page 278: Status During Receiving
• The machine’s memory can hold approximately 2,000 total pages, including originals scanned by other functions, (LTR-size Canon Standard Chart No. 1, using Standard settings). • If paper runs out during printing, the interrupted document will be printed as soon as more paper is loaded in the paper drawer.
Page 279: Printing Paper For I-Fax And Fax Receiving
Printing Paper for I-Fax and Fax Receiving Incoming documents are printed on paper of the same size from a paper drawer. If paper of the same size is not available, the next available size is selected, using the order shown below. If no paper is available in any of the size selections, the document is stored in the memory, which can be printed as soon as paper is supplied.
Page 280 Checking Job and Device Status C H A P T E R This chapter describes functions for checking and changing the status of jobs. Overview of Status Operations ..........7-2 Checking and Changing the Status of Copy Jobs .
Page 281: Overview Of Status Operations
Overview of Status Operations Pressing the [System Monitor] key displays the System Monitor screen, where you can check and change the status of all copy, send, print, and receive jobs. For example, you can change the order of jobs in the print queue, cancel a job, view details related to a job, or print a password-protected job (secured print).
Page 282 The following icons are used in lists. Icon Meaning Job being processed Job waiting Password-protected job Paused job Canceled job Overview of Status Operations...
Page 283: Checking And Changing The Status Of Copy Jobs
Checking and Changing the Status of Copy Jobs You can cancel copy jobs being processed by the machine or on a remote machine, as well as view information about copy jobs. Press the [System Monitor] key. Press the [Copy] key. Checking and Changing the Status of Copy Jobs...
Page 284: Canceling Copy Jobs
To see copy jobs currently being processed or waiting to be processed, press the [Status] key. To see copy jobs that have already been processed, press the [Log] key. Canceling Copy Jobs You can stop a copy job after scanning has completed, while the job is being processed or is in the copy queue.
Page 285: Checking Copy Job Details
Press the [Copy] key. Select the copy job that you want to stop and press the [Cancel] key. The selected copy job is removed from the copy queue. Checking Copy Job Details You can check job details such as the date and time entered, number of pages, etc. Press the [System Monitor] key.
Page 286 Press the [Copy] key. Press the [Status] or [Log] key, then select the copy job you want to view more details about, and press the [Details] key. Conﬁrm the details you want to see, then press the [Done] key. Checking and Changing the Status of Copy Jobs...
Page 287: Checking And Changing The Status Of Print Jobs
Checking and Changing the Status of Print Jobs You can cancel print jobs running on the machine, view details about print jobs, change the order of jobs in the print queue, and print a password-protected job (secured print). Press the [System Monitor] key. Press the [Print] key.
Page 288: Changing The Priority Of Print Jobs
To see print jobs currently being processed or waiting to be processed, press the [Status] key. To check print jobs that have already been processed, press the [Log] key. NOTE • Select the type of job you want to show in the log using the Select Type drop-down list box.
Page 289 Press the [Print] key. Select the print job you want to promote and press the [Print Next] key. The selected print job will be promoted. 7-10 Checking and Changing the Status of Print Jobs...
Page 290: Canceling Print Jobs
Canceling Print Jobs You can stop a print job while the job is being processed or in the print queue. NOTE • You cannot stop printing of documents received from Macintosh computers or documents received by I-fax . Press the [System Monitor] key. Press the [Print] key.
Page 291: Checking Print Job Details
Checking Print Job Details You can check job details such as the date and time entered, number of pages, etc. Press the [System Monitor] key. Press the [Print] key. Press the [Status] or [Log] key, then select the print job you want to view more details about, and press the [Details] key.
Page 292: Pausing A Print Job
Conﬁrm the details you want to see, then press the [Done] key. NOTE • For documents sent from a personal computer, the following operations can be performed from the Details screen: - Pause (See “Pausing a Print Job,” on p. 7-13.) - Form Feed (See “Erasing Print Data,”...
Page 293 Press the [Print] key. Select the job you want to pause. Press the [Details] key. 7-14 Checking and Changing the Status of Print Jobs...
Page 294: Erasing Print Data
Press the [Pause] key. NOTE • When you press the [Pause] key, the key changes to a [Restart] key. To restart the print job, press this [Restart] key. Erasing Print Data When a print job is canceled from a personal computer, or when less than one page of data is received by the machine, print data can sometimes remain in the machine’s memory.
Page 295 Press the [Print] key. Select the job you want to erase. Press the [Details] key. 7-16 Checking and Changing the Status of Print Jobs...
Page 296: Skipping Errors During Printing
Press the [Form Feed] key. Skipping Errors During Printing Sometimes errors occur while printing data sent from a personal computer, which can cause the print job to be interrupted. Depending on the type of error, it is possible to continue printing regard- less of the error.
Page 297 Press the [Print] key. Select the job you want to print with errors skipped. Press the [Details] key. 7-18 Checking and Changing the Status of Print Jobs...
Page 298: Printing Secured Print Jobs (Secured Print)
Press the [Auto Continue] key. Printing Secured Print Jobs (Secured Print) You can use the touch panel display to print password-protected (secured) print jobs. This type of print job prints only when a password is entered in the touch panel display. With this feature, jobs will not be printed automatically.
Page 299 Press the [Print] key. Password-protected jobs appear in the job list with the following icon in the status column. Select the secured print job you want to print, and press the [Secured Print] key. A screen appears for you to enter the password. The job cannot be printed or changed unless the proper password is entered.
Page 300: Checking And Changing The Status Of Send Jobs
Checking and Changing the Status of Send Jobs You can cancel, view details about, or change the recipients for Send jobs. Press the [System Monitor] key. Press the [Send] key. Checking and Changing the Status of Send Jobs 7-21...
Page 301: Canceling Send Jobs
To see Send jobs currently being processed or waiting to be processed, press the [Status] key. NOTE Send • You can print the job list by pressing the [Print] key. For detailed information about the Send job list, see “Send Job Lists,” on p. 9-13. To see Send jobs that have already been processed, press the [Log] key.
Page 302: Checking Send Job Details
Press the [Send] key. Select the Send job you want to stop, then press the [Cancel] key. The selected send job is stopped. NOTE • If the [Cancel] key is pressed for a job that is cur- rently being processed, the job may be sent any- way.
Page 303 Press the [Send] key. Press the [Status] or [Log] key, then select the Send job you want to view more details about, and press the [Details] key. 7-24 Checking and Changing the Status of Send Jobs...
Page 304: Changing The Recipient
Conﬁrm the details you want to see, then press the [Done] key. NOTE • If there are multiple recipients using the same Send method, you can display the Broadcast List. Press the [Broadcast List] key to conﬁrm the recipients and status. •...
Page 305 NOTE • The means of sending cannot be changed (i.e., it is not possible to change an e-mail Send job to an I-fax job). Press the [System Monitor] key. Press the [Send] key. Select the job you want to change, and press the [Details] key.
Page 306 Press the [Change Destination] key. NOTE • If there are multiple recipients using the same Send method, you can display the Broadcast List. Press the [Broadcast List] key to conﬁrm the recip- ients and status. Change the recipient. NOTE • The following information may be changed: - Fax: Fax number - I-fax: I-fax address - E-mail: E-mail address...
Page 307: Resending A Send Job
Press the [OK] key. Resending a Send Job You can resend a document that was not sent due to an error, or resend a document with different recipients. Press the [System Monitor] key. Press the [Send] key. 7-28 Checking and Changing the Status of Send Jobs...
Page 308 Select the job you want to resend, then press the [Details] key. Press the [Resend] key. NOTE • If there are multiple recipients using the same Send method, you can display the Broadcast List. Press the [Broadcast List] key to select the recipi- ent you want to resend and press the [Resend] key.
Page 309: Printing Reports From The System Monitor Screen
Printing Reports from the System Monitor Screen From the System Monitor screen, you can print a variety of log reports related to send jobs and receive jobs. To print reports other than log reports, see the Reference Guide. NOTE • Log reports can be printed as separate reports for sending and receiving, or as one report showing send- ing and receiving together, using the Communication Control Report settings in Special Features mode.
Page 310 Press the [Log] key. Press the [Print] key. Printing Reports from the System Monitor Screen 7-31...
Page 311: Checking The Receive Log List
Checking the Receive Log List You can display information about jobs that have been received. Press the [System Monitor] key. Press the [Receive] key. Select the job in the log you want to view details about, then press the [Details] key. NOTE •...
Page 312 Conﬁrm the details you want to view, then press the [Done] key. Checking the Receive Log List 7-33...
Page 313: Checking The Current Status Of The Machine
Checking the Current Status of the Machine You can check the status of all jobs currently being processed by the machine. You can also check the current size and supply of paper in the paper drawers and optional 1000 Sheet Paper Deck, see how much memory is in use, and view any current error messages.
Page 314 Device Screen Jobs currently being processed Press key to start processing instructions for clearing paper jams, etc. Shows available memory space Quantity, type, and size of paper in the paper drawers and optional 1000 Sheet Paper Deck If the machine does not have the indicated paper size or type for printing a document, the following screen is shown.
Page 316: Software Troubleshooting
Software Troubleshooting C H A P T E R This chapter describes how to solve software problems with the machine. For instructions on clearing paper jams, and for solutions to other hardware problems, see the Maintenance Guide. Where to Look for Solutions to Software Problems ......8-2 Error Messages Table .
Page 317: Where To Look For Solutions To Software Problems
Where to Look for Solutions to Software Problems Software problems are solved in several ways. If the machine displays an error message similar to the one shown below, see “Error Messages Table,” on p. 8-4. If the machine displays an error message similar to those shown below, see “Service Call Error Messages,”...
Page 318 If the machine displays an error message similar to those shown below, see the Maintenance Guide which has information about cleaning the machine, general maintenance, and clearing paper and staple jams. Where to Look for Solutions to Software Problems...
Page 319: Error Messages Table
(See “Clearing Paper paper. Jams,” in the Maintenance Guide.) No toner. The machine is unable to print Replace the cartridge with a Canon because the toner supply is low. cartridge. (See “Replacing the Car- tridge,” in the Maintenance Guide.) Load paper.
Page 320 Message Cause Solution Turn the scanner The power to the scanner unit is Check that the scanner unit power power switch on the turned to OFF. cord is correctly connected to the right side of the scan- connector. If still not able to operate, ner to ON.
Page 321 Message Cause Solution Document has been The docoument ready to be pro- Scan the docoument again, or store erased. cessed was deleted at the time of the document in the mail box again. processing. Resend the document. The department ID for the job being Contact the System Manager.
Page 322: Error Codes Without Messages
Error Codes Without Messages If a remote copy or send job does not end normally, the error code is printed in the Results column on the Send Result Report. Take the necessary steps as indicated by the error code. NOTE •...
Page 323 Error Code Cause Solution #708 - During I-fax receiving, the memory - This problem will correct itself after required for forwarding is full. time has passed. If there is an error - Receiving refused because the on the printer side, remove the printer was unable to print.
Page 324 Error Code Cause Solution #802 - Incorrect e-mail or I-fax SMTP - Check SMTP server name setting in server or DNS server name setting Additional Functions. in Additional Functions. - Check that DNS server is operating - Connection to DNS server failed. properly.
Page 325 Error Code Cause Solution #816 - Impression limit won’t print. The - Contact your network administrator. maximum impression limit value set in the Department ID was exceeded. #817, #823 - Unable to connect to remote - Check network settings. printer. #824 - Unable to connect to remote - Try again.
Page 326: Service Call Error Messages
Service Call Error Messages If the machine encounters an abnormal condition that prevents it from operating normally, the screen shown appears. If the Service Call screen appears, use the following procedure. WARNING • Do not disconnect power plugs with wet hands. This may cause electrical shock. CAUTION •...
Page 327 Turn the printer unit and the scanner unit power switches to OFF, wait 3 seconds, then turn the switches back to ON. NOTE • For instructions on turning the main power supply OFF and ON, see “Main Power Supply,” on p. 1-12. If the machine still does not operate nor- mally, turn the printer unit and the scanner unit power switches to OFF and disconnect...
Page 328: Contacting Your Service Representative
Contacting Your Service Representative When a Service Call message appears in the touch panel display and the machine will not operate normally as described in the preceding section “Service Call Error Messages,” turn the main power supply to OFF, disconnect the power plug, then call your service representative. Conﬁrm the following information when contacting your service representative: Product name Type of problem and status of machine...
Page 330: Appendix
Appendix C H A P T E R This chapter includes technical details about the capabilities of the machine and all peripheral devices. Speciﬁcations ............9-2 Main Unit Speciﬁcations .
Page 331: Specifications
Speciﬁcations Product improvements may cause the following speciﬁcations to change without notice. Main Unit Speciﬁcations Name Canon iR3250 Type Console type Platen Stationary Photoconductive material OPC Transfer system Roller transfer Developing system Toner projection system Fixing system Heat Roller method...
Page 332 Weight Approx. 330 lb. (150 kg) without cartridge Copying Speciﬁcations First copy time 10.5 seconds or less (LTR-size, half page, actual size, manual exposure adjustment, from upper paper drawer, using platen glass) Copy speed Direct (100%) 11"x17" 17 cpm 20 cpm 32 cpm Reduction 11"x17"...
Page 333: Scanner Unit Specifications
Scanner Unit Speciﬁcations Scanning element Light source Fluorescent light Optical resolution 600 dpi x 600 dpi Gradation Color: RGB each 256 patterns Monochrome: 256 patterns Acceptable originals Sheets, book originals, 3-dimensional objects (up to 4.4 lb. (2 kg)) Maximum original size 11"x17", A3 Scanning speed Sending:...
Page 334: Printer Specifications
Printer Speciﬁcations Controller Speciﬁcations MPE603e (166MHz) Memory (RAM) Standard 8 MB Max memory 24 MB RAM DIMM sockets ROM DIMM sockets Software Speciﬁcations Command language PostScript 3, PCL 5e, PCL 6 Resident fonts 45 Scalable fonts, 25 Barcode fonts, 2 OCR fonts, 8 bitmap fonts PostScript 136 Scalable fonts Finisher Speciﬁcations (Option)
Page 335: Duplex Unit Specifications (Option)
Duplex Unit Speciﬁcations (Option) Name Duplex Unit DU-82 Paper sizes 11"x17", LGL, LTR, EXEC, A3, B4, A4, B5R, A5R Acceptable paper stock Plain paper, recycled paper, colored paper, rough paper, bond paper, plain paper 2, letterhead, thin paper Paper weight 16 to 28-lb.
Page 336: Printable Area
Printable Area The printable area on the page depends on the type of printing. Copy, print from mail box Plain paper, heavyweight paper, etc. other than envelopes Envelopes 3/16" (3.5 mm) 3/16" (3.5 mm) 1/8" (3.0 mm) 7/16" (10.0 mm) 1/8"...
Page 337 Printing from I-fax or fax; printing reports With header on leading or trailing edge With header on left or right edge 11"x17", LGL (Vertical) LTR (Horizontal) 3/16" (3.5 mm) Header 1/4" (5.0 mm) 3/8" (8.0 mm) 1/8" (3.0 mm) Header 1/8"...
Page 338: Document And Output Orientation
Document and Output Orientation NOTE • Document orientation is shown when placed in the feeder. Copying Document Size Loading Paper Size Output Orientation Orientation A B C STMTR STMT A B C LGL, 11"x17" LGL, 11" x 17" Staple Collate Document Size Loading Orientation Paper Size...
Page 339 Printing for sending; printing from mail box Document Size Loading Orientation Paper Size Output Orientation STMTR STMT LGL, 11"x17" LGL, 11" x 17" Printing from receiving (I-fax, fax) Output Orientation Document Size Loading Orientation Paper Size and Rx Information Footer Footer Footer LGL, 11"...
Page 340 Printing from personal computer Document Size Loading Orientation Paper Size Output Orientation LGL, 11" x 17" STMT, LGL, 11" x 17" A B C LGL, 11" x 17" Document and Output Orientation 9-11...
Page 341: Checking The Counter
Checking the Counter You can view counter totals for copying and printing, etc. Counter Check Press the key on the control panel. The counter totals are shown in the touch panel display. 9-12 Checking the Counter...
Page 342: Sample Reports
********************* SET TIME ST. TIME DESTINATION ADDRESS DESTINATION ID JOB NO MODE PGS. iR3250 02/10 17:33 17:34 0007 PRINTER Canon U.K. I-FAX 02/10 17:40 17:41 canon_uk@canon.co.uk 0008 I-FAX 02/10 17:43 17:48 tokyo@canon.co.jp Canon INC. I-FAX 0009 I-FAX Canon U.S.A. E-MAIL...
Page 343: Activity Management Report (Send)
Canon INC. 0001 I-FAX 02/10 17:03 canon_uk@canon.co.uk Canon U.K. 0002 MAIL 02/10 17:03 tokyo@canon.co.jp Canon INC. 0002 I-FAX 02/10 17:10 Canon UK Box 0003 02/10 17:10 canon_uk@canon.co.uk Canon U.K. 0003 MAIL 02/10 17:10 tokyo@canon.co.jp Canon INC. 0003 I-FAX 02/10 17:10 iR3250...
Page 344 Destination Address Prints the address of the recipient. •G3, ECM communication services: Sub address, if used, is printed on a second line. •Database communication services: File ID is printed on a second line. •File (FTP, SMB, NCP) communication services: File path is printed on a second line. *For faxes, if the address exceeds 20 characters the last 20 characters are shown.
Page 345: Function Combinations
Function Combinations Paper Image Zoom Two-Sided Quality Drawer Combination is Possible Combination is not Possible The function entered last has priority Enlarged/reduced layout/ binding has priority (zoom ratio can be adjusted) 9-16 Function Combinations...
Page 346 Paper Image Zoom Two-Sided Quality Drawer Combination is Possible Combination is not Possible The function entered last has priority Enlarged/reduced layout/ binding has priority (zoom ratio can be adjusted) Function Combinations 9-17...
Page 347 Frame Image Image Collate Shift Margin Erase Separation Combination Combination is Possible Combination is not Possible The function entered last has priority Enlarged/reduced layout/ binding has priority (zoom ratio can be adjusted) 9-18 Function Combinations...
Page 348 Frame Enlarged Staple Reduced Collage Move Erase Layout Margin Layout Combination is Possible Combination is not Possible The function entered last has priority Enlarged/reduced layout/ binding has priority (zoom ratio can be adjusted) Function Combinations 9-19...
Page 349: Index
Index Numerics 1 to 2 ............................3-31 1 to 4 ............................3-32 1000 Sheet Paper Deck-D1 ......................1-3 Specifications .........................9-6 2 On 1 ............................3-25 Two-sided ..........................3-25 4 On 1 ............................3-26 Two-sided ..........................3-26 8 On 1 ............................3-27 Two-sided ..........................3-28 About Mail Boxes ........................5-2 Activity Management Report (Send) ..................9-14 Address Book, Recipients ......................4-10 Adjusting Exposure and Image Quality ....................2-34...
Page 350 Canceling Print Jobs ......................... 7-11 Cartridge ............................. 1-6 Center Tray ..........................1-4 Changing the Copy Ratio ......................2-37 Changing the Priority of Print Jobs ....................7-9 Changing the Recipient ......................7-25 Checking Copy Job Details ........................7-6 Print Job Details ........................7-12 Send Job Details .........................
Page 351 Database Address, Sending to ....................4-16 Database, Sending a Job to ......................4-55 Delayed Send ..........................4-38 Delete ............................4-24 Deleting a Recipient ...........................4-24 a Scan Mode ........................4-36 Jobs from Boxes ........................5-17 Details ............................4-22 Document and Output Orientation ....................9-9 Duplex Unit DU-82 ....................... 1-3, 1-6 Specifications .........................9-6 E-mail Recipient, Sending a Job to ...................4-46 E-mail, Sending .........................
Page 352 Feeder ............................1-4 Specifications ........................9-4 File Server, Sending to .......................4-3, 4-19 Finisher-G1 ..........................1-3 Specifications ........................9-5 Fixing Assembly .......................... 1-6 Flow of Copy Operations ......................2-3 Function Combinations ......................9-16 Guide Key ........................... 1-8 I/O Port ............................1-5 ID Key ............................
Page 353 Main Unit Specifications ......................9-2 Making One-sided Copies from Two-sided Originals ...............2-57 Two-sided Copies from One-sided Originals ...............2-54 Two-sided Copies from Two-sided Originals ...............2-56 Making a Copy ..........................2-3 Manual Density Adjustment .......................2-34 Manual Paper Selection ......................2-15 Move to Box ..........................5-15 Moving Jobs Between Boxes ....................5-15 New Recipient ...........................4-12 New Recipients, Entering ......................4-12 Numbers, Entering ........................1-22...
Page 354 Printer Specifications ........................9-5 Printer Unit ..........................1-4 Printer Unit Circuit Breaker ......................1-7 Printer Unit Power Switch ......................1-5 Printing a Job Locally while Sending ..................4-41 Printing Documents from Boxes ....................5-11 Printing Paper for I-Fax and Fax Receiving ................6-6 Printing Reports from the System Monitor Screen ..............
Page 355 Specifications .........................9-4 Screen Contrast Dial ........................1-8 Secured Print ..........................7-19 Selecting a Scan Setting ......................4-25 Selecting Send Settings ......................4-38 Self-diagnostic Error Messages ....................8-4 Send Job List ..........................9-13 Send Jobs Canceling ..........................7-22 Checking Details ........................7-23 Resending ..........................7-28 Send Operations .........................4-2 Send Settings Delayed Send ........................4-38 Selecting ..........................4-38 Sending...
Page 356 Status During Receiving ......................6-5 Status of the Machine, Checking ....................7-34 Status Operations ........................7-2 Stop Key ............................1-8 Storing a Memory Key Name ......................3-45 a Scan Mode ........................4-30 Copy Settings for a Copy Job ....................3-43 Often-used Scan Settings ....................
Page 358 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

Canon IR3250 User Manual

About Trademarks

About the Manuals for the Machine

Chapter 9 Appendix

How this Manual Is Organized

How to Use this Manual

What the Machine Can Do

Chapter 1 Before You Start Using the Machine

System Configuration

System Conﬁguration

Parts and Their Functions

Control Panel Power Switch

Main Power Supply

Adjusting the Angle of the Control Panel

Touch Panel Display Operations

Entering Characters Using the Touch Panel Display

Entering the Department ID and Password

Placing Originals

Common Functions

About Multifunction Operations

Chapter 2 Making Copies Using the Basic Functions

Flow of Copy Operations

Setting the Copy Quantity

Selecting an Output Device (Select Output Device)

Selecting the Paper Size (Paper Select)

Adjusting the Exposure and Image Quality (Copy Exposure)

Changing the Copy Ratio (Copy Ratio)

Collating Copies (Finisher)

Two-Sided Copying

Canceling a Copy Job

Reserved Copying

Copying Multi-Page Originals from the Platen Glass

Interrupting a Copy Job to Make Priority Copies (Interrupt)

Checking, Changing, or Clearing the Copy Settings

Confirmation)

Chapter 3 Making Copies Using Special Functions (Special Features)

Making Copies of Facing Pages in a Book Onto Two Separate Copy Sheets in One Step (Two

Making Copies with Sheets of Paper Interleaved between Transparencies (Transparency Interleaving)

Feeding Different-Size Originals Together in the Feeder

Size Originals)

Making Copies with Original Images Shifted (Shift)

Making Copies with Binding Margins (Margin)

Erasing Shadows and Frame Lines from Copies (Frame Erase)

Reducing Two, Four, or Eight Originals to Fit on a Single Copy Sheet (Image Combination)

Dividing an Original into Equal Sections and Enlarging each Section on a Separate Copy Sheet (Image Separation)

Making Sharp Contrast Copies (Sharpness)

Adjusting Quality to Eliminate Images Showing from the Reverse Side (Image Quality Adjustment)

E-Mail Notification at End of Copy Jobs (Job Done Notice)

Storing Often Used Copy Settings in Memory (Mode Memory)

Recalling a Previous Copy Job (Recall)

Chapter 4 Sending Jobs

Overview of Send Operations

Specifying Recipients from the Address Book

(Address Book)

Entering New Recipients (New Recipient)

Using One-Touch Buttons (One-Touch Buttons)

Checking and Editing Recipient Data (Details)

Deleting a Recipient (Delete)

Using Scan Settings (Scan Settings)

Selecting Send Settings (Send Settings)

Chapter 5 Using Mail Boxes

About Mail Boxes

Overview of Mail Box Operations

Opening a Password-Protected Box (Enter Password)

Sending Jobs from Boxes (Send)

Printing Documents from Boxes (Print)

Moving Jobs between Boxes (Move to Box)

Deleting Jobs from Boxes (Delete)

Viewing Box Properties (Details)

Chapter 6 About Receiving

Receiving Functions

Status During Receiving

Printing Paper for I-Fax and Fax Receiving

Chapter 7 Checking Job and Device Status

Overview of Status Operations

Checking and Changing the Status of Copy Jobs

Checking and Changing the Status of Print Jobs

Checking and Changing the Status of Send Jobs

Printing Reports from the System Monitor Screen

Checking the Receive Log List