Import An Address Book; Fax Communications; Presentation Of The Fax Window; Send A Fax - Ricoh Aficio SP 1100SF User Manual

SP1100SF/Aficio SP1100SF

Import an address book

Importing an address book makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Address books
can be imported from files in XML format. XML files are
automatically generated during export.
The whole address book will be
Important replaced by the imported address
book.
1 Select I in the menu F
MPORT
A .
DDRESS BOOK
2 Select the file to import, click on O

Fax communications

The fax communication enables you to:
- send documents as faxes from one of the scanners
of your terminal, from the hard disk or from the
screen of your PC,
- to receive fax documents,
- to monitor communications through various services:
the inbox, the outbox, the sent items, the outbox log
and the inbox log.
Parameters are available to modify the way your terminal
works with regard to fax communications. You can modify
these parameters to adapt the fax communications to
your requirements. For this procedure, refer to chapter
Fax parameters.

Presentation of the Fax window

2
1 3
9
Item
1 Create a new fax to send.
of the window
ILE
.
PEN
7
6
4 5
8
Action
Item
Delete a fax using one of the fax manager
directories. Except for directories S
2 and R
LOG
effect of this command is to delete the
entire log
Print a fax from one of the Fax manager
3
directories.
4 Display a fax with the Viewer.
5 Access to the address book.
Stop sending a fax (only enabled for the
6
outbox).
Display all faxes in the selected directory
7
in the Fax manager.
8 Fax preview.
9 Fax manager directories.

Send a fax

Send a fax from the hard disk or the terminal

1 Click the icon
2 Click N then click FAX.
EW
3 Select S
CANNER
or M if the document is a computer file
EMORY
located on your hard disk (this file must be in TIFF
or FAX format).
4 To send your fax to a contact, enter his number in
the field R
ECIPIENTS
contact (or group) from one of the directories in the
field A
DDRESS BOOK
Repeat this operation as many times as necessary
(use the button
of contacts).
- 52 -
Action
for which the
ECEPTION LOG
of the window MF D
IRECTOR
if your document is in paper format
and click on or select a
and click on the button
to delete a contact from the list
ENT
.
.