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Related Manuals for Ricoh Aficio SP 1100SF
Summary of Contents for Ricoh Aficio SP 1100SF
- Page 1 TELECOM LASER MFP SP1100SF Aficio SP1100SF User’s Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
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Page 2: Table Of Contents
SP1100SF/Aficio SP1100SF Contents Device connection Device initial setup Paper insertion in the manual input tray Security Copy Security directives Simple copy Laser safety ECO mode copy For Europe/Asia Sophisticated copy ID Card Copy mode Certification Special setup for the copy Declaration of conformity Resolution setup Notice to Users in EU Countries... - Page 3 SP1100SF/Aficio SP1100SF Document feed type Graphical presentation Economy period Device management Reception Mode Selecting the current device Status of the connection Reception without paper Device parameters Number of copies Display the consumable status Fax or PC reception Companion Suite Pro functionalities Adjust to page Document analysis Received faxes reduction mode...
- Page 4 SP1100SF/Aficio SP1100SF Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes PC printing issues PC printing via USB connection Firmware update Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications - III -...
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Page 5: Security
SP1100SF/Aficio SP1100SF Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. -
Page 6: Certification
SP1100SF/ Aficio SP1100SF: The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc CE Marking Traceability Information (For EU Countries Only.) Manufacturer: Ricoh Co., Ltd. 3-6 Nakamagome 1-chome, Ohta-ku, Tokyo, 143-8555 Japan Authorized representative: Ricoh Europe PLC... -
Page 7: Positions Of Warning And Caution Labels On The Machine
SP1100SF/Aficio SP1100SF Positions of Warning and Caution labels on the machine This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. - 3 -... -
Page 8: Notice To Users (New Zealand)
SP1100SF/Aficio SP1100SF Notice to users (New Zealand) • The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. -
Page 9: Environment
SP1100SF/Aficio SP1100SF Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal. Batteries and rechargeable batteries If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated collecting centers. -
Page 10: Software Use License
SP1100SF/Aficio SP1100SF Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. -
Page 11: Registered Trademarks
SP1100SF/Aficio SP1100SF Registered trademarks Companion Suite Pro is a registered trademark of Sagem Communications. Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated. PaperPort11SE is a registered trademark of ScanSoft. Microsoft® Windows 2000®, Microsoft® Windows Server 2003®, Microsoft® Windows XP®, Microsoft® Windows Vista®... -
Page 12: Installation
SP1100SF/Aficio SP1100SF Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened. -
Page 13: Safety Information
SP1100SF/Aficio SP1100SF - If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. -
Page 14: Power Supply
SP1100SF/Aficio SP1100SF - For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorized dealer or at appropriate collection sites. - Our products are engineered to meet the high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer. -
Page 15: Terminal Description
SP1100SF/Aficio SP1100SF Terminal description Front and Back sides Control panel 10. Master USB connection (USB key) 2. Document feeder 11. Manual paper feed setup guides 3. Paper jam cover 12. Manual input tray 4. Power supply cord connection 13. Paper tray 5. -
Page 16: Command Panel
SP1100SF/Aficio SP1100SF Command panel Presentation Screen. 14. Button C: back to the previous menu and input correction. 2. Alphanumerical keypad. 15. Button : navigation up the menus. 3. One-Touch keypad (buttons 1 to 20). 16. Button : stops the current operation. 4. -
Page 17: Accessing Terminal Functions
SP1100SF/Aficio SP1100SF The following table gives all available characters. Assigned numbers, letters, or characters Assigned numbers, letters, or characters P, Q, R, S, p, q, r, s, 7 A, B, C, a, b, c, 2 T, U, V, t, u, v, 8 D, E, F, d, e, f, 3 W, X, Y, Z, w, x, y, z, 9 G, H, I, g, h, I, 4... -
Page 18: Packaging Contents
SP1100SF/Aficio SP1100SF Packaging contents Device installation The packaging contains the items listed below: 1 Unpack the device. 2 Install the device respecting the security notices Multifunction device stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen. -
Page 19: Handling The Unit
SP1100SF/Aficio SP1100SF Handling the unit Operator shocks During printing, shocks must not be applied to the paper feed cassette, tray, cover, and other parts of the machine. Moving the unit When moving the unit on a desk, it must be lifted, and not dragged. -
Page 20: Paper Delivery Stop
SP1100SF/Aficio SP1100SF Paper delivery stop 3 Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge. Adjust the paper delivery stop, depending on the format of Thoroughly rolling the cartridge will assure the the document to be printed. -
Page 21: Device Initial Setup
SP1100SF/Aficio SP1100SF 3 Make sure that the On/Off switch is off (O position). 3 Select your country in the list displayed using the Plug the power cord to outlet on the wall. buttons and confirm with OK. If none of the options in the list is Note suitable, select the "OTHER"... -
Page 22: Paper Insertion In The Manual Input Tray
SP1100SF/Aficio SP1100SF 11 Enter the minimal size of the company’s outside Note: When using envelopes numbers (1 to 30) using the numerical keypad. • Feeding can be done only through the manual feed. This setting is used to differentiate internal •... -
Page 23: Copy
SP1100SF/Aficio SP1100SF Copy 2 Press the button. 3 Enter the number of copies that you want and confirm with the OK button. Your machine has the function to make one or more 4 Choose the paper tray AUTOMATIC or MANUAL copies. -
Page 24: Id Card Copy Mode
SP1100SF/Aficio SP1100SF 7 Adjust the contrast level with the buttons 6 Adjust the desired zoom level, from 25% TO 400% with the buttons , confirm with the OK then confirm with the OK button. button (only available in 1 Page to 1 copy mode). 8 Adjust the desired brightness level with the buttons 7 Adjust the desired origin values with the digital , then confirm with the OK button. -
Page 25: Zoom Setup
SP1100SF/Aficio SP1100SF 2 You can also directly setup the desired contrast Parameter Signification Icon with the button, press several times on this button until the desired setup without using the QUALITY Optimal resolution for Menu 845. TEXT documents containing text. Optimal resolution for 3 Quit this menu by pressing the button. -
Page 26: Sheet-Feed Analysis Margins Setup
SP1100SF/Aficio SP1100SF Sheet-feed analysis margins setup PAPER FORMAT 1 Select the paper tray for which you want to define If you want to, you can offset the lateral margins of the a default paper format with the buttons document to the left or right during the analysis with your 2 Confirm by pressing the OK button. -
Page 27: Fax
SP1100SF/Aficio SP1100SF Immediate transmission 1 Place the document to be copied in the automatic document feeder, face printed on the top. This chapter describes all the fax processing and configuration functions. Place the document to be copied face down on the glass, respecting the indications around the glass. -
Page 28: Transmission With Auto Redial
SP1100SF/Aficio SP1100SF Transmission with auto redial Manual tray Main tray Action paper format paper format This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum The paper on manual transmission rate will be 14400 bps. tray is incompatible. -
Page 29: Activating / Deactivating The Answering Device
SP1100SF/Aficio SP1100SF Activating / Deactivating the answering Printing rerouted documents device 393 - FAX / REROUTING / COPY 382 - FAX / FAX ANSW. / ACTIVATION 1 Using the buttons within the navigator, select the COPY option (local printout of the 1 If you saved an access code for your fax answering information relayed to your device) either ON or device, enter it and validate with OK. -
Page 30: Transmission Waiting Queue
SP1100SF/Aficio SP1100SF Transmission waiting queue Printing a document in waiting or in deposit 64 - COMMANDS / PRINT This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in 1 In the waiting queue select the desired document delayed transmission, etc. -
Page 31: Placing A Document In Deposit
SP1100SF/Aficio SP1100SF Placing a document in deposit 1 Insert the document to deposit in the feeder. 2 Select 34 - FAX / POLLING TX and confirm with OK. 3 Choose the deposit type, according to the table below: Menu Procedure 1 Select FEEDER or MEMORY. -
Page 32: Parameters/Setup
SP1100SF/Aficio SP1100SF Parameters/ Automatic mode 212 - SETUP / DATE/TIME / AUTO ADJUST Setup If you select OFF and confirm with OK, the summer / winter time will not be changed automatically. For the machine to be set to the new time, you will need to use the 211 MODIFY menu. -
Page 33: Type Of Network
SP1100SF/Aficio SP1100SF Type of network To manually select the type of public telephone network: You may connect your fax to either a PSTN or private 202 - SETUP / GEOGRAPHICAL / NETWORK network such as private automatic branch exchange (PABX). You must select the network which is the most 1 Press , enter 202 using the keypad. -
Page 34: Transmission Report
SP1100SF/Aficio SP1100SF To select the way you want to feed your documents: If you define a local prefix, do not 232 - SETUP / SEND / MEMORY SEND. add it to the numbers stored in Important the directory, it will be 1 Select the option MEMORY or FEEDER and automatically dialled with each validate your choice with OK. -
Page 35: Reception Without Paper
SP1100SF/Aficio SP1100SF Number of copies • FAX-ANSW. : the terminal handles reception of fax messages automatically, the external device handles reception of telephone communications automatically. You may print incoming documents more than once (1 to Press the #0 buttons on your telephone to cancel fax 99). -
Page 36: Technical Parameters
SP1100SF/Aficio SP1100SF Manual mode : Parameter Signification The machine proposes a 70 to 100 % reduction. Outside these values, the machine beeps for error. This fixed 7 - COM. display Choice between transmission speed reduction will be used when printing received documents, displayed or number of the page in regardless of the used paper format. -
Page 37: Printing The Functions List
SP1100SF/Aficio SP1100SF • incoming or outgoing results: noted CORRECT if Parameter Signification properly transmitted, 79 - Toner This parameter helps you manage the information codes for special calls (polling, manual Management consumable. When set to W subscribers, etc.) 10%], you can only replace the toner cartridge when the toner has reached •... -
Page 38: Lock The Numbers
SP1100SF/Aficio SP1100SF Received pages counter 1 Press on , enter 812 with the keyboard. 2 Enter the lock code and confirm with OK. To view the number of pages received on your machine: 3 With the buttons , choose ON and confirm with OK. -
Page 39: Directory
SP1100SF/Aficio SP1100SF Directory Creating Group dial To create group dial: 12 - DIRECTORY / NEW GROUP Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your 1 Press on , enter 12 with the alphanumerical machine can store up to 250 speed dials, which includes keypad. -
Page 40: Printing The Directory
SP1100SF/Aficio SP1100SF Printing the directory The printing is not possible on A5 Important paper format. To print the directory: 15 - DIRECTORY / PRINT 1 Press on , enter 15 with the alphanumerical keypad. The printing of the directory starts, alphabetically ordering directory entries in the following three categories: •... -
Page 41: Games And Calendar
SP1100SF/Aficio SP1100SF Games and 8 Confirm with OK. 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad. Calendar 10 Confirm with OK. The number of copies of the solution to the grid requested is printed. -
Page 42: Usb Memory Key
SP1100SF/Aficio SP1100SF USB memory key 3 Select PRINT DOC. with the buttons and confirm with OK. 4 Select LIST with the buttons and confirm You can connect a USB memory Key on the front side of with OK. your machine. The files stored in TXT, TIFF and JPEG 5 The list is shown in a table with the following formats will be analysed and you will be able to use the information:... -
Page 43: Delete Your Files Located In The Key
SP1100SF/Aficio SP1100SF SELECTION, to print one or several files 5 Quit this menu by pressing the button. located in the USB memory key. Select with the buttons the file to print Analyse the USB memory key content and confirm with OK. A star (*) appears on the left side of the file. - Page 44 SP1100SF/Aficio SP1100SF With the IMAGE format, if you have selected: • BLACK&WHITE, the picture will be saved in TIFF format. • COLOUR, the picture will be saved in JPEG format. You can choose the image resolution that will be digitized to the USB memory key;...
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Page 45: Pc Features
SP1100SF/Aficio SP1100SF PC Features Software installation This section describes the following installation procedures: Introduction • full installation of the Companion Suite Pro software, • installation of the drivers only. The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction Installing the full software package machine. - Page 46 SP1100SF/Aficio SP1100SF 9 The final installation is ready to be executed. Click on the I button. NSTALL 6 The welcome screen appears. Click on the N button to launch the installation of the Companion Suite Pro in your PC. The following screen appears to indicate the progression of the installation.
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Page 47: Installing Drivers Only
SP1100SF/Aficio SP1100SF Installing drivers only 6 Place your cursor on C OMPANION UITE and confirm with left-click of the mouse. This section describes the following installation procedures: • installation of drivers using the Companion Suite Pro software, • manual installation of drivers. Installing the drivers using the Companion Suite Pro software Turn your PC on. -
Page 48: Installing The Drivers Manually
SP1100SF/Aficio SP1100SF Installing the drivers manually 11 Select the destination folder for installation and click on the N button. You can install the printer and scan drivers manually without running any setup software. This installation mode is only possible Note on Windows 2000, XP and Vista. -
Page 49: Connections
SP1100SF/Aficio SP1100SF 5 Select L LL2 in the list and click on N 1 Locate your USB cable connectors and connect as ASER shown below on the picture. 6 A screen informs you that the drivers have been installed. Click on the C button. -
Page 50: Multifunction Terminal's Supervision
SP1100SF/Aficio SP1100SF Multifunction Terminal's Supervision Companion Monitor The software that you have installed contains two Graphical presentation multifunction machine management applications, and C , which OMPANION IRECTOR OMPANION ONITOR Run the application by clicking on the C OMPANION allow you to: icon located on your desktop or from the menu ONITOR •... -
Page 51: Status Of The Connection
SP1100SF/Aficio SP1100SF Status of the connection 3 Select the desired scan R in the drop- ESOLUTION down menu. The status of the connection between the current device and the PC is indicated by a colour. The following table defines the possible states of the connection. Colour State Yellow... -
Page 52: Character Recognition Software (Ocr)
SP1100SF/Aficio SP1100SF 2 Select the desired scanner, document feeder or flatbed. 1 Click on the S graphical image or press the 3 Customise the advanced properties of the SCAN button on your machine and select SCAN- digitisation by clicking on the A DJUST THE QUALITY TO-PC. -
Page 53: Printing
SP1100SF/Aficio SP1100SF Printing 3 Check the Duplex box and choose among the two binding modes: You have the possibility to print your documents via the Binding mode Printing USB connection. During the installation of the Companion Suite Pro software, the L LL2 printer driver will be ASER Long sides... -
Page 54: Address Book
SP1100SF/Aficio SP1100SF Address book • Long sides The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialling your contact’s number when you want to send fax. If you want, you can print the list of numbers stored in the Directory. -
Page 55: Add A Group To The Terminal Address Book
SP1100SF/Aficio SP1100SF Add a group to the terminal address book contact, as in the procedure for adding a contact. 5 As soon as the group is complete, click on OK. 1 Click the link A of the window MF DDRESS BOOK The new group is added to the list. -
Page 56: Import An Address Book
SP1100SF/Aficio SP1100SF Import an address book Item Action Importing an address book makes it possible to exchange address book entries between two devices without having Delete a fax using one of the fax manager to enter contacts one by one manually. Address books directories. -
Page 57: Send A Fax From Application
SP1100SF/Aficio SP1100SF 5 If necessary, adjust the advanced options (send The fax oubox window is displayed. later and resolution) in the tab A DVANCED OPTIONS 3 To send your fax to a contact, enter his number in 6 To add a cover sheet, select the tab C the field R and click the button OVER PAGE... -
Page 58: The Outbox
SP1100SF/Aficio SP1100SF The outbox The inbox log In the fax outbox, there are the following: The inbox log is used to keep a history of all faxes received by your Terminal. The log is printed the requests being sent, automatically as soon as its contents fill a page. the send later requests, The button D deletes the... -
Page 59: Description Of The Tab Fax Parameters
SP1100SF/Aficio SP1100SF Description of the tab F Cover sheet ARAMETERS The cover sheet is part of a fax document automatically generated by your terminal, on which there is information concerning the sender, the recipient, the date, the time sent, comments, etc... This page may be sent alone or in front of a fax document, but always at the same time as the document. -
Page 60: Description Of The Tab Cover Page
SP1100SF/Aficio SP1100SF Description of the tab C 3 Click on the icon to display the available fields. OVER PAGE Field Description Either the name of the page Name of the cover selected by default or the page sheet you have selected to use. You can enter information Sender concerning the sender. -
Page 61: Creating A Cover Page Template
SP1100SF/Aficio SP1100SF Creating a cover page template Creating a cover page creates a template which fields (fax number, comment, subject, etc.) will be automatically filled by the Fax Application depending on the information provided for each recipient of a document. To create this cover page template, there are two major steps: •... -
Page 62: Software Uninstallation
SP1100SF/Aficio SP1100SF Software Uninstallation Add any recipient to the recipient list, click on the tab , select resolution N as shown DVANCED PTIONS ORMAL below: This section describes the following procedures: • full uninstallation of the Companion Suite Pro software, •... -
Page 63: Uninstall The Drivers Using The Companion Suite Pro Software
SP1100SF/Aficio SP1100SF Uninstall the drivers using the Companion Suite 6 Select the option R EMOVE DRIVER AND DRIVER and click on the OK button. Pro software PACKAGE Run the programs removal from the menu S TART >A >C >C ROGRAMS OMPANION UITE OMPANION... -
Page 64: Maintenance
SP1100SF/Aficio SP1100SF Maintenance Your machine comes with a current consumable management system. It tells you if your toner cartridge is close to its end of cycle. The following message will appear on your machine screen. Service TONER NEAR General information To quit this screen, press OK. -
Page 65: Issues With Smart Cards
SP1100SF/Aficio SP1100SF 8 When this message appears, If the C button is pressed while the smart card is being read, the machine displays: INSERT THE ACTION CANCELLED TONER CARD REMOVE CARD insert the smart card provided with the new toner cartridge as shown on the picture below. -
Page 66: Printer Issues
SP1100SF/Aficio SP1100SF Printer issues 2 Open the document-feeder scanner cover. Error messages When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. Message Action CHECK TONER Check the presence of a toner cartridge in the machine. -
Page 67: Paper Jam
SP1100SF/Aficio SP1100SF Paper jam When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. In case of a paper jam in the machine, the following message appears: PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of 5 Replace the paper tray in the machine. -
Page 68: Communication Errors
SP1100SF/Aficio SP1100SF Communication error codes 2 Check that there is a tone signal on the telephone line by means of the button The communication error codes appear in the logs and transmission reports. You receive a blank page. 1 Make a photocopy of a document; if it is correct General codes then your fax is functioning normally. -
Page 69: Pc Printing Issues
SP1100SF/Aficio SP1100SF Firmware update During reception: ask your subscriber to resend the document. Updating the machine firmware requires that the Companion Suite Pro software be installed on your PC, PC printing issues and that the PC is connected to the machine (see PC Features, page 41). -
Page 70: Specifications
SP1100SF/Aficio SP1100SF Specifications Physical specifications Dimensions: 412 x 447 x 386 mm Weight: 13 kg Electrical specifications Power supply (see rating plate): Single phase 220-240 V - 50/60 Hz - 4.5 A Electric consumption: 12 W typical in powersave 35 W typical in standby 450 W average during printing (900W peak) Environmental specifications Operating temperature:...