Ricoh SP 1200SF User Manual
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Ricoh SP 1200SF User Manual

Ricoh SP 1200SF User Manual

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See also: User Manual
SP 1200SF/SP 1200S
Software User's Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in "User's Guide" before using the machine.

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Table of Contents
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Summary of Contents for Ricoh SP 1200SF

  • Page 1 SP 1200SF/SP 1200S Software User’s Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in “User’s Guide” before using the machine.
  • Page 2 Trademarks Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries. PostScript is a registered trademark and PostScript 3 is a trademark of Adobe Systems Incorporated. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc.

  • Page 3: Table Of Contents

    Printer operation keys..........................3 Job Cancel............................3 Printer Emulation Support (SP 1200SF only) ..................4 Printing the Internal Font List (SP 1200SF only) .................5 Printing the Print Configuration List (SP 1200SF only)................5 Test Print (SP 1200SF only)........................5 Restoring default printer settings (SP 1200SF only) ................5 Status Monitor............................6...
  • Page 4 Customizing a user-defined button....................60 COPY ..............................65 PC-FAX (SP 1200SF only) ........................67 Send ..............................68 Receive/View Received........................68 Address Book ............................69 Setup ..............................69 DEVICE SETTING...........................70 Remote Setup (SP 1200SF only) ......................71 Quick-Dial (SP 1200SF only)......................72 Status Monitor ..........................73 Remote Setup (SP 1200SF only) Remote Setup............................74...
  • Page 5 PC-FAX Software (SP 1200SF only) PC-FAX sending .............................75 Setting up user information........................75 Sending setup............................76 Setting up a cover page........................77 Entering cover page information......................78 Sending a file as a PC-FAX using the Facsimile style user interface..........78 Sending a file as a PC-FAX using the Simple style user interface ............80 Address Book ............................81...

  • Page 6: Printing

    Printing Note ® The screens in this section are from Windows XP. Screens on your PC may vary depending on your operating system. Using the printer driver A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.

  • Page 7: Printing A Document

    Printing Printing a document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) From your application, choose the Print command.

  • Page 8: Duplex Printing

    Printing Duplex printing The supplied printer driver supports manual duplex printing. Guidelines for printing on both sides of the paper If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot.

  • Page 9: Printer Emulation Support (Sp 1200Sf Only)

    Printing Printer Emulation Support (SP 1200SF only) Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode.

  • Page 10: Printing The Internal Font List (Sp 1200Sf Only)

    Printing Printing the Internal Font List (SP 1200SF only) You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose Press Menu, 4, 2, 1. Press Start. The machine prints the list.

  • Page 11: Status Monitor

    Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/SP 1200 series/TYPE 1200SF (or TYPE 1200S) on your PC.

  • Page 12: Printer Driver Settings

    Printing Printer driver settings You can change the following printer settings when you print from your computer. Paper Size Multiple Page Orientation Copies Media Type Paper Source Resolution Toner Save Mode Print Setting Manual Duplex printing Watermark Scaling Quick Print Setup Macro Header-Footer Print Density adjustment...

  • Page 13: Features In The Windows ® Printer Driver

    Printing ® Features in the Windows printer driver For more information, see the Help text in the printer driver. Note ® • The screens in this section are from Windows XP. The screens on your PC will vary depending on your operating system.

  • Page 14: Border Line

    Printing Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. 4 in 1 1 in 2x2 pages Page Order...
  • Page 15 Printing Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

  • Page 16: Advanced Tab

    Printing Advanced tab Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex (2) Watermark (3) Page Setting (4) Device Options (5)

  • Page 17: Print Quality

    Printing Print Quality Resolution You can change the resolution as follows: • HQ 1200 • 600 dpi • 300 dpi Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density (print appears lighter).

  • Page 18: Duplex Printing

    Printing Duplex Printing Manual Duplex Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed.

  • Page 19: Watermark

    Printing Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use.
  • Page 20 Printing Watermark Setting You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style.

  • Page 21: Page Setting

    Printing Page Setting Scaling You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size. Check Free if you want to change the size.

  • Page 22: Device Options

    Printing Device Options You can change the following printer functions: Quick Print Setup Macro (SP 1200SF only) Header-Footer Print Density adjustment Improve Print Output Quick Print Setup The feature allows you to quickly choose driver settings by clicking a tasktray icon.
  • Page 23 Printing Header-Footer Print When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Setting, you can customize the information.

  • Page 24: Support Tab

    Print Settings (1) This will print the pages that show how the internal settings of the printer have been configured. Print Fonts (2) (SP 1200SF only) This will print the pages that show all the internal fonts of the printer.

  • Page 25: Tray Settings

    Printing Tray Settings To access the Tray Settings tab, click the Start button and Printers and Faxes. Right-click your printer icon and click Properties. Paper Source Setting (1) This feature identifies the paper size defined for each paper tray. • Paper Size This setting allows you to define which paper size is used for the tray and manual feed slot.

  • Page 26: Features In The Br-Script (Postscript ® 3 ™ Language Emulation) Printer Driver (Sp 1200Sf Only)

    Note You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the SP 1200SF BR-Script3 Properties dialog box. Layout tab You can change the layout setting by choosing the settings for Orientation, Page Order and...
  • Page 27 Printing • Orientation Orientation selects the position of how your document will be printed. (Portrait, Landscape or Rotated Landscape) • Page Order Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack.

  • Page 28: Advanced Options

    Printing Advanced options You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. Choose the Paper Size and Copy Count (1). Paper Size From the drop-down box choose the Paper Size you are using. Copy Count The copy selection sets the number of copies that will be printed.
  • Page 29 Printing You can change settings by choosing the setting in the Printer Features list (3): Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper...

  • Page 30: Ports Tab

    Printing Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved. If this selection does not improve the situation enough, select Thicker paper in Media type settings. Density adjustment Increase or decrease the print density. Note The Density adjustment is not available when you set the resolution to HQ 1200.

  • Page 31: Scanning

    Scanning The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. ® ® For Windows XP/ 7/ Windows Vista Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using ®...
  • Page 32 Scanning Note ® ® • For Windows XP/7/Windows Vista Choose TW-TYPE 1200SF (TW-TYPE 1200S). • For other operating systems: Choose TYPE 1200SF (TYPE 1200S). Check the Display scanner dialog box on the Scan or Get Photo panel. Click Scan. The Scanner Setup dialog box appears:. Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) (1) Resolution (2)

  • Page 33: Pre-Scanning To Crop A Portion You Want To Scan

    Scanning Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan on page 28) Pre-Scanning to crop a portion you want to scan You can preview your image and crop unwanted portions before scanning by using the PreScan button.

  • Page 34: Settings In The Scanner Setup Dialog Box

    Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size.
  • Page 35 Scanning Resolution You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colours. Resolution Black &...
  • Page 36 Scanning Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
  • Page 37 Scanning Custom If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height. Note • You can see the actual paper size you chose on the screen. •...

  • Page 38: Scanning A Document Using The Wia Driver (For Windows ® Xp/ 7/ Windows Vista ® )

    Scanning Scanning a document using the WIA driver ® ® (For Windows XP/ 7/ Windows Vista WIA compliant ® ® ® For Windows XP/ 7/ Windows Vista you can choose Windows Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort™ 11SE viewer that is included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.
  • Page 39 Scanning Adjust the following settings, if needed, in the Scanner Setup dialog box: 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Paper size Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2).

  • Page 40: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    Scanning Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility on page 37.) Click the Scan button in the Scan dialog box. The machine starts scanning the document. Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image.
  • Page 41 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.
  • Page 42 Scanning Scanner Utility The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting.
  • Page 43 Scanning Note ® For Windows Vista the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. • For users who do not have administrator rights: Enter the administrator password and click OK.

  • Page 44: Scanning A Document Using The Wia Driver (For Windows Photo Gallery And Windows Fax And Scan Users)

    Scanning Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users) Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.
  • Page 45 Scanning Adjust the following settings, if needed, in the Scanner dialog box. 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scanner Utility.

  • Page 46: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the step from a to e of Scanning a document into the PC on page 39.
  • Page 47 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.

  • Page 48: Using The Scan Key (For Usb Users)

    Scanning Using the Scan key (For USB users) You can use Scan on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC. Before you can use Scan on the control panel, you have to install the Multi-Function suite and connect the machine to your PC.

  • Page 49: Scan To Image

    Scanning Scan to Image You can scan either a black and white or colour document into your graphics application for viewing and ® editing. You can change the scan configuration. (See Image (example: Microsoft Paint) on page 54.) Put the document face up in the ADF, or face down on the scanner glass. Press Scan.

  • Page 50: Scan To File

    Scanning Scan to File You can scan a black and white or a colour document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3.

  • Page 51: Using Scansoft™ Paperport™ 11Se With Ocr By Nuance

    Scanning Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ Note ® ScanSoft™ PaperPort™ 11SE supports Windows 2000 (SP4 or greater), XP (SP2 or greater), XP ® ® Professional x64 Edition, Windows Vista and Windows 7 only. ScanSoft™ PaperPort™ 11SE is a document management application. You can use PaperPort™ 11SE to view scanned documents.

  • Page 52: Viewing Items

    Scanning Viewing items ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using other applications).

  • Page 53: Organizing Your Items In Folders

    Scanning Organizing your items in folders PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort™ 11SE item or a non-PaperPort™...

  • Page 54: Importing Items From Other Applications

    Scanning Importing items from other applications As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways: ® Print to the Desktop View from another application, such as Microsoft Excel.

  • Page 55: Controlcenter3

    ControlCenter3 Note The features available to you in ControlCenter3 may vary depending on the model number of your machine. Using ControlCenter3 ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the following operations: Scan directly to a file, E-mail, word processor or graphics application of your choice.
  • Page 56 ControlCenter3 Modern Classic Note • To be able to choose another connected model from the Model drop-down list, you must have the Multi-Function Suite Software installed on your PC for that model. ® ® • For the Modern user interface, you need to install Adobe Flash Player 8 or greater.

  • Page 57: Switching The User Interface

    ControlCenter3 Switching the user interface You can choose the Modern or Classic user interface for ControlCenter3. To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the Auto Load feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray.

  • Page 58: Scan

    ControlCenter3 SCAN There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. ® Image (Default: Microsoft Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...

  • Page 59: File Type

    ControlCenter3 File type You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) ®...
  • Page 60 ControlCenter3 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed. To change the destination application, choose the correct application from the Target Application drop- down list.

  • Page 61: Ocr (Word Processing Program)

    ControlCenter3 OCR (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.

  • Page 62: E-Mail

    ControlCenter3 E-mail Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list.

  • Page 63: File

    ControlCenter3 File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab.

  • Page 64: Custom Scan

    ControlCenter3 CUSTOM SCAN The Custom Scan option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To customize a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

  • Page 65: File Type

    ControlCenter3 File type You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Customizing a user-defined button...
  • Page 66 ControlCenter3 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. Scan to OCR General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 67 ControlCenter3 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. Scan to E-mail General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 68 ControlCenter3 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. Scan to File General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 69 ControlCenter3 Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan.

  • Page 70: Copy

    ControlCenter3 COPY Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.
  • Page 71 ControlCenter3 Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose Copy Ratio. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used. Before finishing the Copy button configuration, choose the Printer Name.

  • Page 72: Pc-Fax (Sp 1200Sf Only)

    ControlCenter3 PC-FAX (SP 1200SF only) The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes using the PC-FAX application. Send Lets you scan a page or document and automatically send the image as a fax from the PC using the PC-FAX software.

  • Page 73: Send

    ControlCenter3 Send The Send button lets you scan a document and automatically send the image as a fax from the PC using the PC-FAX software. (See PC-FAX sending on page 75.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 74: Address Book

    ControlCenter3 When the PC-FAX receiving software is running, you can open the viewer application with the View Received button. (PaperPort™ 11SE) Note You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX Receiving software on your PC on page 89.) Address Book The Address Book button lets you add, amend or delete contacts from your address book.

  • Page 75: Device Setting

    ControlCenter3 DEVICE SETTING You can configure or check the machine settings. Remote Setup (SP 1200SF only) Lets you open the Remote Setup Program. (See Remote Setup on page 74.) Quick-Dial (SP 1200SF only) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 74.) Status Monitor Allows you to open the Status Monitor Utility.

  • Page 76: Remote Setup (Sp 1200Sf Only)

    ControlCenter3 Remote Setup (SP 1200SF only) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 74.

  • Page 77: Quick-Dial (Sp 1200Sf Only)

    ControlCenter3 Quick-Dial (SP 1200SF only) The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC.

  • Page 78: Status Monitor

    ControlCenter3 Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 6)

  • Page 79: Remote Setup (Sp 1200Sf Only)

    Remote Setup (SP 1200SF only) Remote Setup ® The Remote Setup program lets you configure many machine settings from a Windows application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen.

  • Page 80: Pc-Fax Software (Sp 1200Sf Only)

    PC-FAX Software (SP 1200SF only) PC-FAX sending The PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.

  • Page 81: Sending Setup

    PC-FAX Software (SP 1200SF only) Sending setup From the PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).

  • Page 82: Setting Up A Cover Page

    PC-FAX Software (SP 1200SF only) Simple style Facsimile style Setting up a cover page From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen. The PC-FAX Cover Page Setup dialog box appears:...

  • Page 83: Entering Cover Page Information

    PC-FAX Software (SP 1200SF only) Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. Choose the recipient information you want to add to the cover page.
  • Page 84 PC-FAX Software (SP 1200SF only) Choose PC-FAX v.2 as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 76.) Enter a fax number using any of the following methods: Use the dial pad to enter the number.

  • Page 85: Sending A File As A Pc-Fax Using The Simple Style User Interface

    PC-FAX Software (SP 1200SF only) Sending a file as a PC-FAX using the Simple style user interface Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: Choose PC-FAX v.2 as your printer, and then click Print.

  • Page 86: Address Book

    PC-FAX Software (SP 1200SF only) Address Book If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which address book to use for PC-FAX sending. There are four types: Address Book, Outlook, Outlook Express or Windows Mail Address.

  • Page 87: Address Book

    PC-FAX Software (SP 1200SF only) Address Book Click the Start button, All Programs, SP 1200 series, TYPE 1200SF, PC-FAX sending, then PC-FAX Address Book. The Address Book dialog box appears: Setting up a member in the Address Book In the Address Book dialog box you can add, edit and delete members and groups.

  • Page 88: Speed Dial Setup

    PC-FAX Software (SP 1200SF only) Speed Dial setup From the PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons.

  • Page 89: Setting Up A Group For Broadcasting

    PC-FAX Software (SP 1200SF only) Note You can select a speed dial from the PC-FAX interface to make sending a document easier & faster. #1 Joe Smith XXX-XXX-XXXX Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time.

  • Page 90: Editing Member Information

    PC-FAX Software (SP 1200SF only) Editing member information Choose the member or group you want to edit. Click the edit icon. Change the member or group information. Click OK. Deleting a member or group Choose the member or group you want to delete.
  • Page 91 PC-FAX Software (SP 1200SF only) Click OK to save the data. Enter the name of the file, and then click Save.

  • Page 92: Importing To The Address Book

    PC-FAX Software (SP 1200SF only) Importing to the Address Book You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. Importing an ASCII text file Do one of the following: From the Address Book, click File, Import, then Text.

  • Page 93: Pc-Fax Receiving

    PC-FAX Software (SP 1200SF only) PC-FAX receiving Note The PC-FAX software can only receive Black & White fax documents. The PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the Multi-Function Suite and works on locally connected machines.

  • Page 94: Enabling Pc-Fax Receiving Software On Your Machine

    PC-FAX Software (SP 1200SF only) Enabling PC-FAX Receiving software on your machine You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off.

  • Page 95: Setting Up Your Pc

    PC-FAX Software (SP 1200SF only) Setting up your PC Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.
  • Page 96 Index BR-Script 3 mode ............4 ControlCenter3 ® Windows .............. 50 Device options ............17 Drivers ® Windows printer ..............1 TWAIN ..............26 WIA ..............33 FAX (PC-FAX) ® Windows address book ............82 cover page ............77 facsimile style ............. 78 group ..............
  • Page 97 This product is approved for use in the country of purchase only. M085-6120 GB...

This manual is also suitable for:

Sp 1200s

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