Canceling A Fax Job From A Computer; Exporting And Importing Phone Book Data; Associating New Definition With Phone Book Format - Oki MB441MFP User Manual

Canceling a Fax Job From a
Computer
You can cancel a job while the data is being
transmitted to the machine.
Double-click the printer icon in the
1
toolbar.
Select the job to cancel in the print
2
queue.
From the [Document] menu, select
3
[Cancel].
Reference
 Once the data is stored in the machine, you cannot cancel
the job from your computer. For details on how to cancel a
fax job stored in the machine memory, refer to the User's
Manual Basic.
Exporting and Importing
Phone Book Data
The export and import functions allow you to
manage the fax numbers in a phone book
created on another computer. The following
procedure explains how to export the phone
book data from your computer and to import it to
another computer.
Note
 You cannot export groups. However, each entry in a group
is exported.
 Entries that are already registered are not imported.
Click [Start] and select [Devices and
1
Printers].
Right-click the OKI MB491 icon and
2
select [Printing preferences]>[OKI
MB491 (FAX)].
On the [Setup] tab, click [Phone book].
3
From the [Tools] menu, select [Export].
4
On the [Export to file] dialog box,
5
specify where to save the file.
Enter a name for the file in [File name]
6
and then click [Save].
The data of the phone book is exported as a CSV
file in which entries are put in display order, being
separated with a comma. The name comes first,
followed by the fax number and comment.
Close the phone book.
7
Copy the created file to another
8
computer.
Repeat steps 1 to 3 on the computer to
9
launch the phone book.
From the [Tools] menu, select [Import].
10
On the [Import Phone Book] dialog
11
box, specify the file you have copied.
Click [Next].
12
Select [Save] from the [FAX Number]
13
menu.
Click [OK] on the confirmation window.
14
Select [Exit] from the [FAX Number]
15
menu.
Associating New Definition With
Phone Book Format
If you want to import a CSV file with the format
different from that of the phone book, select a
CSV definition file and associate the definition
with that of the phone book.
Repeat steps 1 to 3 in
1
Importing Phone Book Data"
computer to launch the phone book.
From the [Tools] menu, select [Import].
2
On the [Import Phone Book] dialog
3
box, specify the CSV file to import in
[Choose a CSV File].
Select the [Setup relationship
4
between the fields imported and
phone book.] check box and specify a
CSV definition file if necessary.
Select [Comma (,)] from [Field Delimiter].
Memo
 The operation can be continued if a definition file is not
specified. If the definition file is not specified, select
whether to save a new definition file on the dialog box
displayed in step 6.
Click [Next].
5
Associate the definition you are
6
importing with that of the phone book
and then click [OK].
Select [Save] from the [FAX Number]
7
menu.
Click [OK] on the confirmation window.
8
Select [Exit] from the [FAX Number]
9
menu.
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Faxing From a Computer
"Exporting and
on the
2