Page 1 FAX Operation Guide TASKalfa MA4500ci TASKalfa MA3500ci 2023.2 2Z7KDEN500...
Page 2: Table Of Contents
Contents Contents ............................i Preface ............................vi About the FAX Operation Guide (this Guide) ................vi Structure of the guide ....................vi Conventions Used in This Guide .................. vii Legal and Safety Information ............1-1 Notice ............................1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................1-3 Legal Notice ........................1-3 FCC PART 68 REQUIREMENTS ..................1-3...
Page 3 Choosing from the Destination History ..............3-12 Checking and Editing Destinations ................3-12 Broadcast Transmission .................... 3-13 Login/Logout ......................... 3-15 Logging in when User Login Administration has been Enabled ......3-15 Logging in when Job Accounting has been Enabled ..........3-16 FAX transmission functions ....................
Page 4 Forwarding Time Setting ....................5-5 File Format Setting ......................5-5 File Separation .......................5-6 Email Subject Add. Info. Setting ..................5-6 FTP Encrypted TX Setting .....................5-6 Print Setting ........................5-7 File Name Registration ....................5-7 Settings for Forwarding from Command Center RX (Forward Settings) ....5-8 Subaddress Box Function .......................5-9 Subaddress Box ......................5-9 Sub Address Communication ..................5-9 Registering a Subaddress Box ..................
Page 5 Managing Jobs ..................7-1 Various Tools for Checking Transmission Results and Registration Status .....7-2 Checking FAX Job History ......................7-3 Displaying Job Log Screen ....................7-3 Description of the Job Log Screen ................7-4 Checking Details of the Job Log ...................7-5 Printing Administrative Reports (Result Report Setting) ............7-7 Send Result Reports ......................7-7 Attach Image of NW FAX ....................7-7 Report for Job Canceled before Sending ..............7-8...
Page 6 Menu Map ..........................10-7 Received FAX Sizes and Paper Priority (Metric Model) ........... 10-14 Received FAX Sizes and Paper Priority (Inch Model) ............10-15 Index ..........................Index-1...
Page 7: Contents
Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.
Page 8: Conventions Used In This Guide
Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the Contents to jump to the previously displayed page. This is convenient when corresponding page.
Page 9 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [Home] key. [Home] key > [...] > [System Menu] > [Device Settings] > [Sound] Select [...].
Page 10 Size and Orientation of Originals and Paper Original sizes and paper sizes such as A5 can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.
Page 11: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ..................................1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ..............................1-3 FCC PART 68 REQUIREMENTS ........................
Page 12: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Page 13: About This Operation Guide
Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...
Page 14: Important Safety Instructions
Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...
Page 15: Canadian Ic Requirements
Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Innovation, Science and Economic Development Canada technical specifications."...
Page 16: Technical Regulations For Terminal Equipment
Legal and Safety Information > Notice Technical regulations for terminal equipment Terminal Equipment (TE);TBR 21 Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.
Page 17: Trademark Information
Legal and Safety Information > Notice Trademark Information • Microsoft, Windows, Windows Vista, Windows Server, Internet Explorer, Excel and PowerPoint are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Adobe Acrobat and Adobe Reader are trademarks of Adobe Systems Incorporated. •...
Page 18: Before Using The Fax Machine
Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ............................ 2-2 Machine ................................. 2-2 Operation Panel ............................2-4 Touch Panel ..............................2-5 Previewing Images ............................2-7 Entering Numbers ............................ 2-10 Quick Setup Wizard ............................. 2-11 FAX setup items ............................
Page 19: Part Names And Functions
Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
Page 20 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original eject table Read originals are ejected onto this table.
Page 21: Operation Panel
Before Using the Fax Machine > Part Names and Functions Operation Panel Energy Saver Numeric Authentication/ Keypad Logout Status/ Job Cancel System Menu Counter Copy Send 1 [Home] key: Displays the Home screen. 2 [Status/Job Cancel] key: Displays the Status/Job Cancel screen. 3 [System Menu/Counter] key: Displays the System Menu/Counter screen.
Page 22: Touch Panel
Before Using the Fax Machine > Part Names and Functions Touch Panel Using the Touch Panel This section explains the basic operation of the touch panel. Tapping This is the operation used to select an icon or key. In this document, the tap operation is expressed as "select." Popover Tap the icons and keys to display detailed information on the icons and menus.
Page 23 Before Using the Fax Machine > Part Names and Functions Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine’s Operation Guide * The appearance may differ from your actual screen, depending on your configuration and option settings.
Page 24: Previewing Images
Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Displays the status of the equipment as well as necessary operation messages. 2 Displays the Quick Setup screen. 3 Displays registered shortcuts. 4 Displays the time. 5 Remaining amount of toner.
Page 25 Before Using the Fax Machine > Part Names and Functions Display a preview image. Select [Preview]. The machine starts scanning the original. When scanning is completed, the preview image appears on the panel. 1 Zoom out. 2 Zoom in. 3 Cancel the job. 4 Displays the data information.
Page 26 Before Using the Fax Machine > Part Names and Functions Press the [Start] key to send the fax. Transmission begins. NOTE When [On] is selected in [Destination Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Machine’s Operation Guide To see a preview image when you are using the document processor, place the originals in the document processor again.
Page 27: Entering Numbers
Before Using the Fax Machine > Part Names and Functions Entering Numbers When entering numbers, numeric keys appear on the touch panel if you select the area in which the number is entered. 1 Enter numbers. 2 Clear entered numbers. 3 Enter a hyphen (-).
Page 28: Quick Setup Wizard
Before Using the Fax Machine > Quick Setup Wizard Quick Setup Wizard In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. FAX setup items Reference Step Setting item Description...
Page 29: Fax And Power Off Setup Procedure
If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500 Login Password: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500 Display the screen.
Page 30: Setting Date And Time
If user login administration is enabled, you can only change the settings by logging in with administrator privileges or as a user with privileges to configure this setting. The factory default login user name and login password are set as shown below. Login User Name: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500 Login Password: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500 Display the screen.
Page 31: Registering Destinations In The Address Book
Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and FAX Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.
Page 32 Before Using the Fax Machine > Registering Destinations in the Address Book Enter an address number. To have the number assigned automatically, select [Auto](000). NOTE Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.
Page 33 Before Using the Fax Machine > Registering Destinations in the Address Book Configure the transmission settings. The transmission start speed, ECM and encrypted transmission can be set. Select [Transmission Start Speed], [ECM] or [Encrypted Transmission], set each item and then select [OK]. Description Transmission Start This is set to change the transmission start speed.
Page 34 Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.
Page 35 Before Using the Fax Machine > Registering Destinations in the Address Book Editing Address Book Entries Edit the destinations (contacts) you added to the Address Book. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Address Book] > [Add/ Edit Machine Address Book] Select [ ] (information icon) for the destination or group to edit.
Page 36 Before Using the Fax Machine > Registering Destinations in the Address Book Deleting Address Book Entries Delete the destinations (contacts) you added to the Address Book. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Address Book] > [Add/ Edit Machine Address Book] Select a destination or group to delete.
Page 37: Adding A Destination On One Touch Key
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Assign a new destination (contact or group) to an one touch key. A maximum of 100 destinations can be registered. NOTE •...
Page 38 Before Using the Fax Machine > Registering Destinations in the Address Book Select a destination (contact or group) to add to the One Touch Key number. Selecting [ ] (information icon) shows the detailed information of the selected destination. NOTE Destinations can be sorted or searched by destination name or address number.
Page 39 Before Using the Fax Machine > Registering Destinations in the Address Book Deleting the Destination to the One Touch Key Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [One-Touch Key] > [Add/ Edit One Touch Key] Select a One Touch Key number to delete.
Page 40: Quick Setup Screen
Before Using the Fax Machine > Quick Setup Screen Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, select [Quick Setup] tab in the fax base screen. NOTE The settings that can be configured in the Quick Setup Screen are basic settings. To configure advanced settings, use the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.
Page 41: Changing Registration
Before Using the Fax Machine > Quick Setup Screen Changing Registration The following procedure is one example for replacing the registration of [Density] with [Quiet Mode] in the Quick Setup Screen for faxing. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Quick Setup Registration (Fax)] Changing Registration.
Page 42 Before Using the Fax Machine > Quick Setup Screen Select the function to configure, here [Quiet Mode]. [Quiet Mode] will be Key 3 newly registered. 2-25...
Page 43: Registering Shortcuts
Before Using the Fax Machine > Registering Shortcuts Registering Shortcuts You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the selected function can also be registered. A function name linked to a registered shortcut can be changed as necessary. Adding Shortcuts Shortcut registration is performed in the setup screen of each function.
Page 44: Editing Shortcuts
Before Using the Fax Machine > Registering Shortcuts Editing Shortcuts Display the screen. [<<] > [ Display the shortcut menu. Edit the shortcut Select the shortcut key you want to edit. Select [Edit]. Select [Shortcut Name] or [Function] > Change the settings > [OK]. [Finish] >...
Page 45: Sending Faxes
Sending Faxes This chapter explains the following topics: Basic transmission procedure ...... 3-2 Setting the Delayed Transmission .... 3-25 Using redial .......... 3-3 Cancelling Delayed Transmissions (Queued) ..........3-25 Checking the Send Status ....3-4 Immediate transmission ....3-25 Priority Override Send ......3-4 Cancelling Memory Transmission Continuous Scan .........
Page 46: Basic Transmission Procedure
Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select [Fax] on the Home screen. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.
Page 47: Using Redial
Sending Faxes > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
Page 48: Checking The Send Status
Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override.
Page 49: Cancelling Memory Transmission (While Originals Are Being Scanned)
Sending Faxes > Basic transmission procedure Cancelling Memory Transmission (while originals are being scanned) Select the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key, or select [Cancel]. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original table.
Page 50: Cancelling Transmission (Disconnection Of Communication)
Sending Faxes > Basic transmission procedure Cancelling Transmission (Disconnection of Communication) Follow this procedure to break the connection and stop communication. NOTE Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party.
Page 51: Methods For Entering The Destination
Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If [New Destination Entry(Fax)] is set to [Prohibit], it is not possible to directly enter a fax number using the numeric keys.
Page 52 Sending Faxes > Methods For Entering the Destination Select transmission settings. Select [Detail]. Subaddress communication, encrypted transmission, transmission start speed and ECM can be set. Description SubAddress Set this to transmit using a SubAddress. Sub Address Transmission (page 5-16) Transmission This is set to change the transmission start speed.
Page 53: Choosing From The Address Book
Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-14) In the destination screen for sending, select [Address Book] ( NOTE For details on the External Address Book, refer to the following:...
Page 54 Sending Faxes > Methods For Entering the Destination Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Search Keys used Search type Subjects searched Filter Advanced search by type of registered destination (Email, Fax, Folder or Group).
Page 55: Choosing From The One Touch Key
Sending Faxes > Methods For Entering the Destination Choosing from the One Touch Key In the destination screen for sending, select the One Touch Keys where the destination is registered. NOTE If the One Touch Keys for the desired destination is hidden on the touch panel, select [ ] or [ ] to display all One Touch Keys.
Page 56: Choosing From The Destination History
Sending Faxes > Methods For Entering the Destination Choosing from the Destination History If you send a document with this machine, the address will be saved in the history. You can select and address from the Destination History. In the basic screen for sending, select [Dest. History]. Select the destinations.
Page 57: Broadcast Transmission
Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
Page 58 Sending Faxes > Methods For Entering the Destination Select the checkboxes of all destinations and select [OK]. NOTE For details of the Address Book, refer to the following: Choosing from the Address Book (page 3-9) To select the destination from the One Touch Key Select the registered one touch key.
Page 59: Login/Logout
Sending Faxes > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Normal login Enter the login user name and login password to login. If this screen is displayed during operations, enter the login user name and login password.
Page 60: Logging In When Job Accounting Has Been Enabled
Sending Faxes > Login/Logout Simple Login If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Machine’s Operation Guide Logout To logout from the machine, select the [Logout] key to return to the login user name/ login password entry screen.
Page 61 Sending Faxes > Login/Logout When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears. Enter a login user name and password to login. If the user has already registered the account information, the account ID entry would be skipped.
Page 62: Fax Transmission Functions
Sending Faxes > FAX transmission functions FAX transmission functions To configure the settings for functions, select the tab and select the function key. Function key Global Navigation For details on each function, see the table below. Global Reference Function key Description Navigation page...
Page 63 Sending Faxes > FAX transmission functions Global Reference Function key Description Navigation page Border Erase/Full Erases the black border that forms around the 3-23 Scan image. Fax Delayed Set a send time. 3-24 Transmission Continuous Scan Scans a large number of originals in separate 3-25 batches and then produce as one job.
Page 64: Original Size
Sending Faxes > Original Size Original Size Specify the original size to be scanned. Select [Metric], [Inch], [Others] or [Size Entry] to select the original size. Item Value Description Metric A4, A5, A6, B5, B6, Folio, 216 × 340 mm Select from the Metric series standard sizes.
Page 65: Original Orientation
Sending Faxes > Original Orientation Original Orientation To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original, the orientation of the placed original must be set. Select original orientation from [Top Edge on Top], [Top Edge on Left]. Item Image Top Edge on...
Page 66: Fax Tx Resolution
Sending Faxes > Fax TX Resolution Fax TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 400x400dpi Ultra Fine when sending originals with minute Typical character size: 6 point characters and lines more finely...
Page 67: Border Erase/Full Scan
Sending Faxes > Border Erase/Full Scan Border Erase/Full Scan Erases the black border that forms around the image. The following modes are available. Item Value Description Standard Read the source document with Standard Mode. (Border Erase Width: 2 Full Scan Scan without erasing borders around the original.
Page 68: Fax Delayed Transmission
Sending Faxes > Fax Delayed Transmission Fax Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. Use [+], [-] or the numeric keys to set the value.
Page 69: Setting The Delayed Transmission
Sending Faxes > Setting the Delayed Transmission Setting the Delayed Transmission Cancelling Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, use the procedure below. Display the screen. [Status/Job Cancel] key > [Sending Jobs] > [Scheduled] Canceling a job. Select the job you want to cancel and select [Cancel] >...
Page 70: Job Finish Notice
Sending Faxes > Job Finish Notice Job Finish Notice Sends E-mail notice when a job is complete. It is also available that send a notice when a job is interrupted. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.
Page 71: Fax Tx Report
Sending Faxes > Fax TX Report Fax TX Report You can check whether FAX was transmitted properly by printing the report after transmission. Item Description Does not print reports. Prints reports. Error Only Prints reports only if an error occurs. NOTE This setting is displayed if Fax TX Result Reports is set to [Specify Each Job].
Page 72 Sending Faxes > Manual Send Select [Fax] on the Home screen. Place the originals. Select [On Hook]. Use the numeric keys to enter the number of the receiving system. NOTE To cancel the operation, select [Line Off]. Press the [Start] key. When you hear the fax tone, the telephone line has connected to the receiving system.
Page 73: Standby Transmission
Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.
Page 74: Interrupt Send
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send.
Page 75: Using Chain Dial
Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Page 76 Sending Faxes > Using chain dial Use the numeric keys to enter a fax number Select [Address Entry]. [212] is already entered, so go on to enter the remaining numbers. NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number.
Page 77: Using Favorites
Sending Faxes > Using Favorites Using Favorites A destination, transmission time, and other transmission settings can be registered as the favorites. After the favorites has been registered, it can be opened by simply selecting it from the favorites screen. For the procedure for registering the favorites, refer to the following: Machine’s Operation Guide Recall the favorites.
Page 78: Receiving Faxes
Receiving Faxes This chapter explains the following topics: FAX Reception ................................. 4-2 Reception Method ............................4-2 Set the Reception Method .......................... 4-2 Automatic Reception .............................. 4-3 Flow of automatic reception ........................4-3 Canceling reception (Disconnection of communication) ................ 4-3 Manual Reception ..............................4-4 Flow of manual reception ...........................
Page 79: Fax Reception
Receiving Faxes > FAX Reception FAX Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. •...
Page 80: Automatic Reception
Receiving Faxes > Automatic Reception Automatic Reception Flow of automatic reception Reception Starts When a fax comes in, the [Data] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.
Page 81: Manual Reception
Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: RX Setting (page 8-12) Connecting a telephone set (commercially available product) to this machine enables you to receive originals...
Page 82: Fax Reception Functions
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Restrict the type of paper that can be used. Media Type for Print Output page 4-6 When you want to restrict the type of cassette that can be used.
Page 83: Media Type For Print Output
Receiving Faxes > Media Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, types Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: Media Type Setting (page 8-10)
Page 84: Fax Exclusive Paper Source
Receiving Faxes > FAX Exclusive Paper Source FAX Exclusive Paper Source Set fax exclusive paper cassettes. Selectable paper source Cassette 1 to 5 NOTE Cannot select the cassettes below. • Paper Size is set to other than Auto. • Media Type is set to Preprinted, Prepunched, Letterhead. For FAX related reports, paper is fed from the cassette set as the FAX exclusive paper source.
Page 85: In 1 Print
Receiving Faxes > 2 in 1 Print 2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled.
Page 86: Using Convenient Fax Functions
Using Convenient Fax Functions This chapter explains the following topics: Memory Forwarding ........5-2 Encryption ............ 5-28 Type of Forwarding Destination ..5-2 Registering an Encryption Key ..5-29 Forward Settings ......... 5-3 Changing Registration Contents of Encryption Key ........5-29 Cancelling Memory Forwarding ..
Page 87: Memory Forwarding
Using Convenient Fax Functions > Memory Forwarding Memory Forwarding When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies. Type of Forwarding Destination You can set forwarding destinations. You can forward the received fax to other fax machines, send it as an E-mail attachment or transfer it to a folder (SMB or FTP).
Page 88: Forward Settings
Using Convenient Fax Functions > Memory Forwarding Forward Settings NOTE To change the entry contents, follow the same operation. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Forward setting] Configure the Forwarding Destination. Select "Forward Settings" [On] or [Off]. Select [Forward Destination].
Page 89: Cancelling Memory Forwarding
Using Convenient Fax Functions > Memory Forwarding Configure the Forwarding Detail Settings. You can change the following settings as necessary, and then select [OK]. •File format •File Separation •Email Subject Add. Info •FTP Encrypted TX •Print Settings •Schedule •File Name Settings Forwarding Detail Settings (page 5-5) Select [OK].
Page 90: Forwarding Detail Settings
Using Convenient Fax Functions > Forwarding Detail Settings Forwarding Detail Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen. Follow steps 1 of Forward Settings. Forward Settings (page 5-3) Select [Schedule]. Configure the function.
Page 91: File Separation
Using Convenient Fax Functions > Forwarding Detail Settings File Separation When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File Separation is performed. Display the screen. Follow steps 1 of Forward Settings. Forward Settings (page 5-3) Configure the function.
Page 92: Print Setting
Using Convenient Fax Functions > Forwarding Detail Settings Print Setting You can set whether the machine should print received originals when forwarding them. Display the screen. Follow steps 1 of Forward Settings. Forward Settings (page 5-3) Configure the function. Select "Print Settings" [On] or [Off] > [OK] File Name Registration You can set the file name to be created when forwarding.
Page 93: Settings For Forwarding From Command Center Rx (Forward Settings)
Using Convenient Fax Functions > Forwarding Detail Settings Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Command Center RX Display Command Center RX.
Page 94: Subaddress Box Function
Using Convenient Fax Functions > Subaddress Box Function Subaddress Box Function Subaddress Box A Subaddress Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal Subaddress Box. NOTE If saving the received fax data in the FAX Memory RX Box, refer to the following.
Page 95: Registering A Subaddress Box
Using Convenient Fax Functions > Subaddress Box Function Sub Address Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding. Sub Address Password Use the numbers from 0 to 9, alphabets, ‘...
Page 96: Changing Subaddress Box
Using Convenient Fax Functions > Subaddress Box Function Check the details you have entered and then select [ Register A box is created. Changing Subaddress Box NOTE Subaddress Boxes can also be changed in the system menu. Display the screen. [Subaddress Box] on the Home screen >...
Page 97: Deleting Subaddress Box
Using Convenient Fax Functions > Subaddress Box Function Deleting Subaddress Box NOTE Subaddress Boxes can also be deleted in the system menu. Display the screen. [Subaddress Box] on the Home screen > [Add/Edit Box] Deleting Select the box that you want to delete. [Delete] >...
Page 98: Printing Originals From A Subaddress Box
Using Convenient Fax Functions > Subaddress Box Function Printing Originals from a Subaddress Box To print the originals that have been sent to a Subaddress Box, use the following operation. Select [Subaddress Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to print.
Page 99: Checking Details
Using Convenient Fax Functions > Subaddress Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Subaddress Box. Select [Subaddress Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to check. Select the document whose details you want to check >...
Page 100: Deleting Originals From A Subaddress Box
Using Convenient Fax Functions > Subaddress Box Function Deleting Originals from a Subaddress Box Use the procedure below to delete an original that you have forwarded to a Subaddress Box. Select [Subaddress Box] on the Home screen. Deleting Select the box containing the document you want to delete. Select the document you want to delete >...
Page 101: Sub Address Transmission
Using Convenient Fax Functions > Subaddress Box Function Sub Address Transmission To specify a Subaddress Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
Page 102: Sub Address Reception
Using Convenient Fax Functions > Subaddress Box Function Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. •...
Page 103 Using Convenient Fax Functions > Subaddress Box Function Sub address relay broadcast communication Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication. NOTE When forwarding is used, you can select whether to print or not to print the received originals.
Page 104: Polling Communication
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
Page 105 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Select [Polling Box] on the Home screen. Place the originals. Display the screen. Select [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Original Orientation...
Page 106 Using Convenient Fax Functions > Polling Communication Function Description Detect Folded Corner Orig. When scanning a document from the document processor, scanning is automatically stopped when a document with a folded corner is detected. Skip Blank Page When there are blank pages in a scanned document, this function skips the blank pages and scans only pages that are not blank.
Page 107: Polling Reception
Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
Page 108 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select [Fax] on the Home screen. Turn on polling reception. [Advanced Setup] > [Fax Polling RX] > [On] Specifying destination.
Page 109: Printing From A Polling Box
Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-13) Printing from a Polling Box Use this procedure to print an original stored in a Polling box.
Page 110: Checking Details
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Select [Polling Box] on the Home screen. Select the original. Select the document you want to check. Select [ ] (information icon).
Page 111: Fax Memory Rx Box
Using Convenient Fax Functions > FAX Memory RX Box FAX Memory RX Box You can receive faxes to the FAX Memory RX Box, check the contents, and print only the faxes that you need. IMPORTANT Always print faxes saved in the FAX Memory RX Box. If the box becomes full, faxes received after that will be printed.
Page 112: How To Delete A Fax From The Fax Memory Rx Box
Using Convenient Fax Functions > FAX Memory RX Box Select [Print]. Select the received data. > [Print] > [Print] Printing starts. NOTE Once the print is completed, received data in the box will be deleted automatically. How to delete a fax from the FAX Memory RX Box Use the following procedure to print a fax received in the FAX Memory RX Box.
Page 113: Encryption
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
Page 114: Registering An Encryption Key
Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.
Page 115: Deleting Registration Contents Of Encryption Key
Using Convenient Fax Functions > Encryption Deleting Registration Contents of Encryption Key Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Encryption Key Registration] Deleting. Select the encryption key you want to delete, and select [Delete]. Select [Delete].
Page 116: Setting The Encrypted Reception
Using Convenient Fax Functions > Encryption Select the encryption box. If you need to select an encryption box, set the box. [Encryption Box] > [On] Enter the box number (0000 to 9999) with the numeric keys. Finish the encrypted transmission settings. [OK] >...
Page 117: Using A Connected Telephone
Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/Phone Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Page 118 Using Convenient Fax Functions > Using a Connected Telephone NOTE At the end of the conversation, you can also receive faxes by using the Remote Switch Function. Remote Switch Function (page 5-40) Preparation: Select [Auto (Fax/Phone)]. RX Setting (page 8-12) The telephone rings.
Page 119: Fax/Answering Machine Auto Switch Reception
Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
Page 120 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
Page 121: Drd Reception (Available For Some Countries.)
Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Page 122 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. Manual Reception (page 5-39) Answer the call.
Page 123: Manual Send
Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.
Page 124: Manual Reception
Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.
Page 125: Remote Switch Function
Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.
Page 126: Sending Faxes From Pc
Sending Faxes from PC This chapter explains the following topics: Flow of Network FAX Sending ..........................6-2 Flow of Network FAX Receiving ..........................6-2 Setup ..................................6-3 Installing the FAX Driver ..........................6-4 Uninstalling the FAX Driver ......................... 6-9 Basic Transmission .............................. 6-10 Configuring the Driver Default Settings ....................
Page 127: Flow Of Network Fax Sending
Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
Page 128: Setup
Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation Guide Machine Registration Using the memory forwarding function, select the recipient PC or file format. NOTE You can forward the received fax to the PC or forward it as an e-mail attachment.
Page 129: Installing The Fax Driver
Download the fax driver from the website. Launch a web browser. Enter "https://kyocera.info/" to the browser's address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed.
Page 130 Install the fax driver by using a web installer downloaded from our website. Download a software from the website. Launch a web browser. Enter "https://kyocera.info/" to the browser's address bar or location bar. Enter and search the product name, and select this product from the candidate list.
Page 131 Sending Faxes from PC > Setup Change the selected operating system and its language setting as needed. Click "Web installer" A web installer will be downloaded. Double-click the downloaded installer to launch. NOTE • Installation on Windows must be done by a user logged on with administrator privileges.
Page 132 Sending Faxes from PC > Setup Display the screen. 1 Read the license agreement. 2 Click [Accept] if there is no problem. Click [Install]. Select a model and click [Next]. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable.
Page 133 Sending Faxes from PC > Setup Install the fax driver. Select the fax driver. Click [Install]. When [Install] is clicked, a screen which asks for cooperation for data collection may appear. Select one of the answer choices and click [OK]. NOTE •...
Page 134: Uninstalling The Fax Driver
Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click the search box in the taskbar, and type “Uninstall Kyocera Product Library” in there. Select [Uninstall Kyocera Product Library] in the search list. The Software Uninstall Wizard is displayed.
Page 135: Basic Transmission
Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation.
Page 136 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-13) You will return to the Print dialog box for the application.
Page 137 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. •Maximum number of characters that can be entered: 64 characters •Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as the first character) Click [Add to Destination List].
Page 138: Configuring The Driver Default Settings
Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. Click [Start] button on the Windows and then select [Windows System], [Control Panel], and [View devices and printers].
Page 139: Default Settings Dialog Box
Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
Page 140 Sending Faxes from PC > Basic Transmission Item Description Fax Delayed Check the checkbox in order to activate the time fields to Transmit checkbox the right of the checkbox whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the arrows.
Page 141 Sending Faxes from PC > Basic Transmission (3) Authentication Tab Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password.
Page 142 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.
Page 143: Changing Transmit Settings
Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to.
Page 144 Sending Faxes from PC > Basic Transmission Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select [Group] from the filter's pull-down menu. Select the desired destination and click on the [Add>] button.
Page 145 Sending Faxes from PC > Basic Transmission (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.
Page 146 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.
Page 147 Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the [Sender Information] tab. For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-17) 6-22...
Page 148: Using Cover Pages
Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Page 149 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-10) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
Page 150 Sending Faxes from PC > Basic Transmission Enter the recipient information. When finished, click the [OK] button. Item Description Company A maximum of 32 characters can be entered. Department A maximum of 32 characters can be entered. Recipient A maximum of 32 characters can be entered. NOTE When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page Confirmation screen will be displayed.
Page 151 Sending Faxes from PC > Basic Transmission When the sender information is not set in the [Default Settings] dialog box, click on the [Sender Information] tab and set the sender information. (4) Sender Information Tab (page 6-17) Item Description Company A maximum of 64 characters can be entered.
Page 152 Sending Faxes from PC > Basic Transmission Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
Page 153 Sending Faxes from PC > Basic Transmission Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered. Transmit.
Page 154: Cover Page Registration (Default Settings)
Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
Page 155 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [ ] or [ ] button.
Page 156 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-17) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
Page 157 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some...
Page 158 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Destination Company Recipient - Company Recipient information company name Department Recipient - Recipient information Department department name Name Recipient - Name Recipient information recipient name Address Recipient - Address Recipient FAX number Insert the four types of data above.
Page 159 Sending Faxes from PC > Basic Transmission The new template will be registered at the top of the list and can now be selected. 6-34...
Page 160: Transmission Control
Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.
Page 161: Managing Jobs
Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............. 7-2 Checking FAX Job History ............................7-3 Displaying Job Log Screen ........................... 7-3 Description of the Job Log Screen ......................7-4 Checking Details of the Job Log ......................... 7-5 Printing Administrative Reports (Result Report Setting) ...................
Page 162: Various Tools For Checking Transmission Results And Registration Status
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page...
Page 163: Checking Fax Job History
Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 16 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 16 each of send and receipt results are displayed regardless of the account ID.
Page 164: Description Of The Job Log Screen
Managing Jobs > Checking FAX Job History Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows. Printing Job Log Screen Display / Key Description End Date Job completed date Type Icon indicates job type.
Page 165: Checking Details Of The Job Log
Managing Jobs > Checking FAX Job History Storing Job Log Screen Display / Key Description End Date Job completed date Type Icon indicates job type. FAX reception Job Name Job name User Name User name Blank if no information is available Result Result is indicated.
Page 166 Managing Jobs > Checking FAX Job History Description of Detailed Information Screen Item Description Job No. Job acceptance number Job Name Job name Job Type Job type Destination The number of destinations is displayed. Result (Result/ Result is indicated. Destination) Completed: Job ended properly.
Page 167: Printing Administrative Reports (Result Report Setting)
Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
Page 168: Report For Job Canceled Before Sending
Managing Jobs > Printing Administrative Reports (Result Report Setting) Display the screen. [Home] key > [...] > [System Menu] > [Notification/Report] > "Result Report Setting" [Send Result Report] > [Fax] Configure the function. Select "Image (Network Fax)" [Body] or [Cover Page]. Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent.
Page 169: Fax Rx Result Reports
Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-12) Display the screen.
Page 170: Activity Report (Outgoing Fax Report And Incoming Fax Report)
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.
Page 171: Status Page
Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [Home] key >...
Page 172: Reporting Fax Receipt Result By E-Mail
Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ Storing in Box].
Page 173: Confirmation Screen Of Destinations
Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Destination Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Destination Check before Send (page 8-14) Follow the steps below to confirm the destinations. Check all destinations.
Page 174: Fax Settings
Fax Settings This chapter explains the following topics: Default FAX settings ............................... 8-2 Operation method ............................8-2 System Menu Settings ..........................8-3 Device Settings ............................. 8-4 Notification/Report ............................8-6 Function Settings ............................8-8 Security Settings ............................8-16 Transmission Restriction ............................ 8-17 Registering Permit FAX No.
Page 175: Default Fax Settings
The factory default login user name and login password are set as shown below. If function default settings have been changed, the [Reset] key can be selected in each function screen to immediately change the settings. Login User Name: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500 Login Password: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500...
Page 176: System Menu Settings
Fax Settings > Default FAX settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Quick Setup Wizard Configures settings for the machine in a wizard format.
Page 177: Device Settings
Fax Settings > Default FAX settings Reference Item Description Page Function Settings Configures settings for copying, sending and Document Box functions. Function Defaults Defaults are the values automatically set after the warm-up is completed or the [Reset] key is selected. Set the defaults for available settings such as copying and sending.
Page 178 Fax Settings > Default FAX settings Sound [Home] key > [...] > [System Menu] > [Device Settings] > [Sound] Item Description Buzzer Set options for buzzer sound during the machine operations. Job Finish Emit a sound when a job is normally completed. Value: Off, On, Fax Reception Only Fax Speaker Volume Adjust the volume of the speaker.
Page 179: Notification/Report
Fax Settings > Default FAX settings Function Key Assignment [Home] key > [...] > [System Menu] > [Device Settings] > [Function Key Assignment] Item Description Function Key 1 Assign a function to each function key. Value: None, Copy, Send, Fax Server, Fax, Custom Box, Job Box, USB Drive, Function Key 2 Subaddress Box, Polling Box, Fax Memory RX Box, Send to Me (Email), Send to Me from Box (Email), Favorites...
Page 180 Fax Settings > Default FAX settings Result Report Setting [Home] key > [...] > [System Menu] > [Notification/Report] > "Result Report Setting" Item Description Send Result Report Each time you send a fax, you can print a report to confirm whether the fax was sent successfully.
Page 181: Function Settings
Fax Settings > Default FAX settings Function Settings Configures settings for copying, sending and Document Box functions. Function Defaults [Home] key > [...] > [System Menu] > [Function Settings] > [Function Defaults] Send/Store [Home] key > [...] > [System Menu] > [Function Settings] > [Function Defaults] > [Send/Store] Item Description Fax TX Resolution...
Page 182 Fax Settings > Default FAX settings Item Description Others Local Fax ID Register the local FAX ID. NOTE This item is included in the Quick Setup Wizard. Quick Setup Wizard (page 2-11) The Local FAX ID is used for transmission limit purposes. Transmission Restriction (page 8-17) The transmit terminal identification (TTI) is the information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax.
Page 183 Fax Settings > Default FAX settings Print Settings [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Print Settings] Item Description Comm Media Type Specify the paper type to be used for print output of the received fax. Setting Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8...
Page 184 Fax Settings > Default FAX settings Fax Transmission [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Fax Transmission] Item Description Retry Times The number of retry times can be changed. Value: 0 to 14 This item is included in the Quick Setup Wizard. Quick Setup Wizard (page 2-11) Always Continuous Scan To scan a document on the document glass and send a fax, Always Continuous...
Page 185 Fax Settings > Default FAX settings Fax Reception [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Fax Reception] Item Description Rings Rings(Normal) If the reception method is fax automatic reception, the number of rings until the machine answers a call can be changed as needed.
Page 186 Fax Settings > Default FAX settings Encryption Key Registration [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Encryption Key Registration] This is used to register an encryption key for encrypted communication. Encryption (page 5-28) Fax Communication Restriction [Home] key >...
Page 187 Fax Settings > Default FAX settings Prevent Mis-sending Settings [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Prevent Mis-sending Settings] Item Description Destination Check before Select whether to display the confirmation screen of destinations after pressing the [Start] key when performing sending jobs.
Page 188 Fax Settings > Default FAX settings Fax Memory RX Box [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Fax Memory RX Box] Item Description Fax Memory RX Box Configure whether to save the received faxes one into the FAX Memory RX Box. Fax Memory RX Box (page 8-15) Result Report Setting [Home] key >...
Page 189: Security Settings
Fax Settings > Default FAX settings Security Settings Configures security settings. Device Security Settings [Home] key > [...] > [System Menu] > [Security Settings] > "Device Security Settings" Item Description Unusable Time This feature sets a time period during which the machine will not print received faxes.
Page 190: Transmission Restriction
Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Page 191: Registering Permit Fax No
Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers. • The sender’s Local FAX Number is not registered. Rejection Registering Reject FAX No. (page 8-20) • The sender’s Local Fax • Reception restriction settings are specified Number matches a Reject in [Reject List] in Reception Restrictions.
Page 192: Changing Permit Fax No
Fax Settings > Transmission Restriction Changing Permit FAX No. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Fax Communication Restriction] > [Permit No. List] Changing Select [ ] (information icon) for Permit FAX No. you want to change, and enter the new number.
Page 193: Registering Reject Fax No
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Fax Communication Restriction] > [Reject No. List] Add a Reject FAX No.
Page 194: Deleting Reject Fax No
Fax Settings > Transmission Restriction Deleting Reject FAX No. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Fax Communication Restriction] > [Reject No. List] Deleting Select Reject FAX No. you want to delete, and select [Delete]. Select [Delete].
Page 195: Changing Permit Id No
Fax Settings > Transmission Restriction Changing Permit ID No. Display the screen. [Home] key > [...] > [System Menu] > [Function Settings] > [Fax] > [Fax Communication Restriction] > [Permit ID List] Changing Select [ ] (information icon) for Permit ID No. you want to change. Enter the new number.
Page 196: Setting Send Restriction
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.
Page 197 Fax Settings > Transmission Restriction Configure the function. To receive faxes from the unknown number Select [Permit]. To reject faxes from the unknown number Select [Reject]. 8-24...
Page 198: Unusable Time
The factory default login user name and login password are set as shown below. Login User Name: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500 Login Password: TASKalfa MA3500ci:3500, TASKalfa MA4500ci:4500 Display the screen.
Page 199: Account Management
Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
Page 200 Fax Settings > Account Management Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception •...
Page 201: Troubleshooting
Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ........................ 9-3 Messages ................................. 9-4 Error Code List ................................ 9-6 Troubleshooting ..............................9-9 Common inquiries ............................... 9-11...
Page 202: Indicators During Sending/Receiving Operation
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Data] indicators show the fax transmission status. • The [Data] indicator blinks during fax transmission and reception. • The [Data] indicator is lit when there is source data stored in the memory for delayed transmission. System Menu Counter Copy...
Page 203: Precautions When Turning Power Off
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Turn the power switch off. The confirmation message for power supply off is displayed. It takes several minutes for power off.
Page 204: Messages
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 9-6) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-7)
Page 205 Troubleshooting > Messages Reference Message Checkpoint Corrective Action Page The phone receiver is off ― Put down the receiver. ― the hook. Box limit exceeded. Is [End] displayed on the The specified box is full, and no 5-25 screen? further storage is available. Job is canceled.
Page 206: Error Code List
Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
Page 207 Troubleshooting > Error Code List Error Code Possible Cause/Action E01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
Page 208 Troubleshooting > Error Code List Error Code Possible Cause/Action E04200 Encrypted transmission was canceled because the specified box is not registered. U04200 E04300 Encrypted transmission was canceled because the recipient fax is not equipped with U04300 an encrypted communication function. E04400 Encrypted transmission was canceled because the encryption key does not match.
Page 209: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord Connect the modular cord correctly. ―...
Page 210 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform sub Is the recipient fax machine Sub address transmission cannot ― address transmission. equipped with a sub address be performed unless the recipient transmission feature? fax machine has a similar sub address transmission feature.
Page 211: Common Inquiries
Troubleshooting > Common inquiries Common inquiries The following are the inquiries that are frequently received after this product has been purchased. Question Answer I want to add a completion stamp when sending faxes. This product does not have a function for completion stamps.
Page 212: Appendix
Appendix This chapter explains the following topics: Character Entry Method ............................. 10-2 Entry Screens ............................. 10-2 Entering Characters ..........................10-4 Specifications ............................... 10-5 Menu Map ................................10-7 Received FAX Sizes and Paper Priority (Metric Model) .................. 10-14 Received FAX Sizes and Paper Priority (Inch Model) ..................10-15 10-1...
Page 213: Character Entry Method
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [Home] key >...
Page 214 Appendix > Character Entry Method Upper-case Letter Entry Screen Select the Shift key. Enter a name Number/Symbol Entry Screen Select [?123]. Enter a name 10-3...
Page 215: Entering Characters
Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. Enter 'List', (space). 1, 3 To switch between upper case and lower case, select the Shift key. Enter '#' and '1'. To enter numbers or symbols, select [?123]. Check that the entry is correct.
Page 216: Specifications
Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/ 14400/12000/9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
Page 217 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T supported Operating system Windows 8.1, Windows 10, Windows Server 2012/R2 and Windows Server 2016, Windows Server 2019 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 ×...
Page 218: Menu Map
Appendix > Menu Map Menu Map Destination (page 3-7) Address Book (page 3-9) On Hook (page 3-27) Direct (page 3-26) Chain (page 3-31) Detail (page 3-7) Sub Address (page 3-7) Transmission Start Speed (page 3-7) ECM (page 3-7) Encrypted Transmission (page 3-7) Dest.
Page 219 Appendix > Menu Map Destination Fax Saver (refer to the machine’s Operation Guide) Send Subaddress Box (page 5-9) Subaddress Box Polling Box (page 5-19) Polling Box FAX Server (refer to the machine’s Operation Guide) Fax Memory RX Box (page 5-26) Printing Jobs (page 7-3) Status (refer to the machine’s Operation Guide) Log (page 7-3)
Page 220 Appendix > Menu Map Quick Setup Wizard Fax Setup (page 2-11) Paper Setup (refer to the machine’s Operation Guide) Energy Saver Setup (refer to the machine’s Operation Guide) Network Setup (refer to the machine’s Operation Guide) E-mail Setup (refer to the machine’s Operation Guide) Security Setup (refer to the machine’s Operation Guide) Device Settings Language/System of Units (refer to the machine’s Operation Guide)
Page 221 Appendix > Menu Map Notification/Report Printing Report/List Status Page (page 8-6) Service Status (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Optional Network Status (refer to the machine’s Operation Guide) Print Accounting Report (refer to the machine’s Operation Guide) Font List (refer to the machine’s Operation Guide) Outgoing Fax Report (page 8-6)
Page 222 Appendix > Menu Map Function Settings Function Defaults Common (refer to the machine’s Operation Guide) Copy/Print (refer to the machine’s Operation Guide) Send/Store Fax TX Resolution (page 8-8) Clarify Text (Noise Removal) Settings (page 8-8) Continuous Scan (Fax) (page 8-8) Border Erase/Full Scan (FAX) (page 8-8) Copy/Print (refer to the machine’s Operation Guide)
Page 223 Appendix > Menu Map Function Settings Display Fax Log (page 8-13) Prevent Mis-sending Destination Check before Settings (page 8-14) Send (page 8-14) Entry Check for New Dest. (page 8-14) New Destination Entry (Fax) (page 8-14) Recall Destination (page 8-14) Broadcast (page 8-14) Destination History Usage (page 8-14) Delete Destination History...
Page 224 Appendix > Menu Map Network Settings (refer to the machine’s Operation Guide) Security Settings Security Quick Setup (refer to the machine’s Operation Guide) Interface Block Setting (refer to the machine’s Operation Guide) Device Security Settings Unusable Time (page 8-25) System Stamp (refer to the machine’s Operation Guide) Authentication Security (refer to the machine’s Operation Guide) Unknown User Settings (refer to the machine’s Operation Guide) Network (refer to the machine’s Operation Guide)
Page 225: Received Fax Sizes And Paper Priority (Metric Model)
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...
Page 226: Received Fax Sizes And Paper Priority (Inch Model)
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...
Page 227: Index
Index Date 2-13 Default Numerics Clarify Text (Noise Removal) Settings Continuous Scan (FAX) 2 in 1 Print FAX TX Resolution 2 in 1 Printing 8-10 Default fax settings Default Screen (Send/Fax) 8-14 Delayed Transmission Account as Local FAX Name Immediate Transmission 3-25 Account Management 8-26...
Page 228 FAX/Answering Machine Auto Switch Reception Machine (Names) 5-34 FAX/Phone Auto Switch Reception Manual Reception 4-4, 5-32 5-39 FAX Automatic Reception 4-2, Manual Send 3-27, 8-12 5-38 FAX Delayed Transmission Media Type for Print Output 4-6, 3-24 8-10 Immediate Transmission Memory Forwarding 3-25 FAX Direct Transmission Memory Reception...
Page 229 Quick Setup Screen Selection of Transmit Terminal Identification (TTI) 2-23 Changing Registration Send/Store 2-24 Functions Available for Registration Destination Check before Send 2-23 8-14 Quick Setup Wizard Send Status 2-11 Quiet Mode Shortcuts 3-27 Adding 2-26 Editing and Deleting Shortcuts 2-27 Show Power Off Message Recall Destination...
Page 230 Unusable Time 8-25 User Accounting 8-26 Contents 8-26 Login 3-15 Using Favorites 3-33 Zoom 3-22 Index-4...

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