Kyocera FAX System 10 Operation Manual
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Kyocera FAX System 10 Operation Manual

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FAX System 10

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  • Page 1 › › › › PRINT COPY SCAN FAX OPERATION GUIDE FAX System 10...

  • Page 2: Table Of Contents

    Contents Contents ............................i Preface ............................ vi About the FAX Operation Guide (this Guide) ................vi Structure of the guide ....................vi Conventions Used in This Guide .................. vii Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
  • Page 3 Methods For Entering the Destination .................. 3-7 Entering the destination fax number with the numeric keys ........3-7 Choosing from the Address Book ................3-9 Checking and Editing Destinations ................3-11 Choosing from the One Touch Key ................3-12 Choosing from the Speed Dial ................. 3-12 Broadcast Transmission ...................
  • Page 4 Using Convenient Fax Functions ......... 5-1 Memory Forwarding ......................5-2 Type of Forwarding Destination and Requirements for Forwarding ......5-2 Forward Settings ........................5-4 Forward all received documents (Use Rule for All Receptions) ......... 5-4 Forward only received documents that match the conditions (Use Rule for Specific RX) ..................
  • Page 5 Installing the FAX Driver .................... 6-4 Uninstalling the FAX Driver ..................6-6 Basic Transmission ......................6-7 Configuring the Driver Default Settings ..............6-10 Default Settings Dialog Box ..................6-11 Changing Transmit Settings ..................6-14 Using Cover Pages ....................6-19 Cover Page Registration (Default Settings) ............. 6-25 Transmission Control ....................
  • Page 6 Reception Port Selection .................... 9-3 Job Accounting Port Restrictions ................9-4 Internet Faxing (i-FAX) ............10-1 What is i-FAX? ........................10-2 i-FAX Settings ........................10-5 Accessing Command Center RX ................10-5 i-FAX Default Settings ....................10-6 i-FAX transmission procedure .................... 10-9 Checking the Send Status ..................

  • Page 7: Contents

    Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.

  • Page 8: Conventions Used In This Guide

    Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page. displayed page.
  • Page 9 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [System Menu] key [System Menu] key > [Common Settings] > [Next] of Sound ...

  • Page 10: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 FCC PART 68 REQUIREMENTS ......................

  • Page 11: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

  • Page 12: About This Operation Guide

    Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 13: Important Safety Instructions

    Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...

  • Page 14: Canadian Ic Requirements

    Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications"...

  • Page 15: Technical Regulations For Terminal Equipment

    Legal and Safety Information > Notice Terminal Equipment (TE); TBR 21 Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling Technical regulations for terminal equipment...

  • Page 16: Trademark Information

    Legal and Safety Information > Notice Trademark Information • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. •...

  • Page 17: Before Using The Fax Machine

    Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Panel ............................2-4 Touch Panel ............................. 2-5 Previewing Images ..........................2-6 Using the [Enter] key ..........................2-8 Using the [Quick No. Search] key ......................2-8 Quick Setup Wizard ............................

  • Page 18: Part Names And Functions

    Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
  • Page 19 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original eject table Read originals are ejected onto this table.

  • Page 20: Operation Panel

    Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the Home screen. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode. Displays the System Menu Displays the Counter Authenticates user screen. screen. switching, and exits the operation for the current Displays the Status/Job...

  • Page 21: Touch Panel

    Before Using the Fax Machine > Part Names and Functions Touch Panel Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine’s Operation Guide Admin Logout...

  • Page 22: Previewing Images

    Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Displays the status of the equipment as well as necessary operation messages. Destination Ready to FAX. 2 Shows an image of the document to be sent. Destination Sending Image Shortcut 1...
  • Page 23 Before Using the Fax Machine > Part Names and Functions Select [Detail]. You can check the sending image in greater detail. Destination Ready to FAX. Destination Sending Image Shortcut 1 0123456789 Shortcut 2 Shortcut 3 200x100dpi Normal 0 Normal Shortcut 4 FAX TX Density Original...

  • Page 24: Using The [Enter] Key

    Before Using the Fax Machine > Part Names and Functions Press the [Start] key to send the fax. Transmission begins. NOTE When [On] is selected in [Destination Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Machine’s Operation Guide To see a preview image when you are using the document processor, place the originals in the document processor again.

  • Page 25: Quick Setup Wizard

    Before Using the Fax Machine > Quick Setup Wizard Quick Setup Wizard In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Reference Step Setting item Description...

  • Page 26: Power Off Setup Items

    Before Using the Fax Machine > Quick Setup Wizard Power Off setup items Reference Step Setting item Description Page Power Off Setup Show Power Off Message Set the mode whether display a confirmation message in power supply off. NOTE The settings can be changed in the system menu. Default fax settings (page 8-2) Fax and Power Off setup procedure NOTE...

  • Page 27: Setting Date And Time

    Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.

  • Page 28: Registering Destinations In The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.
  • Page 29 Before Using the Fax Machine > Registering Destinations in the Address Book Use [+] / [-] or the numeric keys to enter an address number (1 to 2500). To have the number assigned automatically, enter "0000". NOTE Address Number is an ID for a destination. You can select any available number out of 2,000 numbers for contacts and 500 numbers for groups.
  • Page 30 Before Using the Fax Machine > Registering Destinations in the Address Book Configure the transmission settings. The transmission start speed, ECM, and encrypted key No. can be set. [Change] of TX Start Speed, ECM and Encryption Key No., set each item then select [OK]. Description Encryption Key No.
  • Page 31 Before Using the Fax Machine > Registering Destinations in the Address Book Contact Registration (i-FAX) Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact. NOTE For details, refer to the following: Internet Faxing (i-FAX) (page 10-1)
  • Page 32 Before Using the Fax Machine > Registering Destinations in the Address Book Configure the transmission settings. Select [ ] of Mode and select [Simple] or [Full]. Transmission mode Description Simple mode Transmission confirmation is not sent to the destination machine. Full mode Transmission confirmation is sent to the destination machine.

  • Page 33: Adding A Group

    Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.
  • Page 34 Before Using the Fax Machine > Registering Destinations in the Address Book Check if the selected destination was added to the group > [Save] The group is added to the Address Book. The one-touch key registration confirmation screen appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration screen appears.
  • Page 35 Before Using the Fax Machine > Registering Destinations in the Address Book Deleting Address Book Entries Delete the destinations (contacts) you added to the Address Book. Display the screen. [System Menu] key> [Edit Destination] > [Add/Edit] of "Address Book" Select a destination or group to delete. NOTE Destinations can be sorted or searched by destination name or address number.

  • Page 36: Adding A Destination On One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Assign a new destination (contact or group) to an one touch key. A maximum of 100 destinations can be registered. NOTE •...
  • Page 37 Before Using the Fax Machine > Registering Destinations in the Address Book Editing One Touch Key Edit the destinations you added to One Touch Key. Display the screen. [System Menu] key > [Edit Destination] > [Add/Edit] of "One Touch Key" Select a One Touch Key number (001 to 100) to edit.

  • Page 38: Quick Setup Screen

    Before Using the Fax Machine > Quick Setup Screen Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, select [Quick Setup] tab in the fax base screen. Destination Ready to FAX. Destination Shortcut 1 Sending Image 0123456789 Shortcut 2...

  • Page 39: Changing Registration

    Before Using the Fax Machine > Quick Setup Screen Changing Registration The following procedure is one example for replacing the registration of [Density] with [Quiet Mode] in the Quick Setup Screen for faxing. Destination Ready to FAX. Destination Shortcut 1 Sending Image 0123456789 Shortcut 2...

  • Page 40: Registering Shortcuts (Copy, Send, And Document Box Settings)

    Before Using the Fax Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Registering Shortcuts (Copy, Send, and Document Box Settings) You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the selected function can also be registered.

  • Page 41: Editing Shortcuts

    Before Using the Fax Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Editing Shortcuts Follow the steps shown below to change a shortcut number/name. In the setup screen of each function, select [Add Shortcut] in the bottom of the screen. Edit the shortcut Select [Edit].

  • Page 42: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ....... 3-2 Setting the Delayed Transmission ....3-26 Using redial ......... 3-3 Changing/Deleting Delayed Transmission ........3-26 Checking the Send Status ....3-4 Cancelling Delayed Transmissions Priority Override Send ......3-4 (Queued) ...........

  • Page 43: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select [FAX] on the Home screen. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.

  • Page 44: Using Redial

    Sending Faxes > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

  • Page 45: Checking The Send Status

    Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override.

  • Page 46: Cancelling Memory Transmission (While Originals Are Being Scanned)

    Sending Faxes > Basic transmission procedure Cancelling Memory Transmission (while originals are being scanned) Select the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key on the operation panel, or select [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected.

  • Page 47: Cancelling Transmission (Disconnection Of Communication)

    Sending Faxes > Basic transmission procedure Cancelling Transmission (Disconnection of Communication) Follow this procedure to break the connection and stop communication. NOTE When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for communication. Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party.

  • Page 48: Methods For Entering The Destination

    Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.
  • Page 49 Sending Faxes > Methods For Entering the Destination Select transmission settings. Select [Detail]. Sub address communication, encrypted transmission, transmission start speed and ECM can be set. Description On Hook Select [On Hook] to connect to the telephone line. When the FAX number has been entered, the machine starts dialing to the receiving system.

  • Page 50: Choosing From The Address Book

    Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-12) You can set the machine up so that the address book screen appears when you select the [Send] key.
  • Page 51 Sending Faxes > Methods For Entering the Destination Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Address Book Name Addr Book Address Book Sort Dest. Type Name Detail 0001...

  • Page 52: Checking And Editing Destinations

    Sending Faxes > Methods For Entering the Destination Checking and Editing Destinations Check and edit a selected destination. Display the screen. Specify the destination. Methods For Entering the Destination (page 3-7) Select [Check]. Check and edit the destination. Select a destination and select [Detail/Edit] to check it. The entered addresses can be edited if they have been specified.

  • Page 53: Choosing From The One Touch Key

    Sending Faxes > Methods For Entering the Destination Choosing from the One Touch Key Select the destination using the One Touch Keys. In the basic screen for sending, select the One Touch Keys where the destination is registered. NOTE If the One Touch Keys for the desired destination is hidden on the touch panel, select [ ] or [ ] to scroll and view next or previous One Touch Keys.

  • Page 54: Broadcast Transmission

    Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
  • Page 55 Sending Faxes > Methods For Entering the Destination Select the checkboxes of all destinations and select [OK]. NOTE For details of the Address Book, refer to the following: Choosing from the Address Book (page 3-9) Select the destination from the One Touch Key Select [One Touch Key].
  • Page 56 Sending Faxes > Methods For Entering the Destination Select the destination from the One Touch Key Select [One Touch Key]. Select all destinations and select [OK]. NOTE For details of One Touch Key, refer to the following: Choosing from the One Touch Key (page 3-12) After selecting all the destinations, press the [Start] key.

  • Page 57: Login/Logout

    Sending Faxes > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Normal login Enter the login user name and login password to login. If this screen is displayed during operations, select [Login User Name] to enter the login user name.

  • Page 58: Logging In When Job Accounting Has Been Enabled

    Sending Faxes > Login/Logout Logout To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login In the account ID entry screen, enter the account ID using the numeric keys and select [Login].

  • Page 59: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions To configure the settings for functions, select the tab and select the function key. Destination Ready to send. Sending Image Original Mixed Size 2-sided/Book Original Size Originals Original Orientation Function key Long Original Original...
  • Page 60 Sending Faxes > Fax transmission functions Reference Function key Description page Centering Centering: Centers the original image on the paper 3-23 when copying onto paper different from the original size. Border Erase Erases the black border that forms around the image. 3-23 FAX Delayed Set a send time.

  • Page 61: Quiet Mode

    Sending Faxes > Quiet Mode Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. It is possible to set the use of Quiet Mode for each function, such as copying and sending. (Value: [Off] / [On]) Original Size Specify the original size to be scanned.

  • Page 62: Original Orientation

    Sending Faxes > Original Orientation Original Orientation To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original, the orientation of the placed original must be set. Select original orientation from [Top Edge on Top], [Top Edge on Left] or [Auto]. Item Image Top Edge on Top...

  • Page 63: Fax Tx Resolution

    Sending Faxes > FAX TX Resolution FAX TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 600 × 600 dpi when sending originals with minute characters Typical character size: 6 point and lines as finely as possible...

  • Page 64: Centering

    Sending Faxes > Centering Centering When you have sent/stored the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the Centering function, the image is placed with a margin equally created for all edges.

  • Page 65: Continuous Scan

    Sending Faxes > Continuous Scan Continuous Scan Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you select [Finish Scan]. Select [On] to use continuous scanning. To use Job Build, select [Job Build]. You can set the functions that appear on the screen during scanning.

  • Page 66: Fax Delayed Transmission

    Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.

  • Page 67: Setting The Delayed Transmission

    Sending Faxes > Setting the Delayed Transmission Setting the Delayed Transmission Changing/Deleting Delayed Transmission You can change or delete the destinations of delayed transmission. Use the procedure below to check a job's information. Display the screen. [Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job] Select the job you want to change or delete from the list >...

  • Page 68: Cancelling Delayed Transmissions (Queued)

    Sending Faxes > FAX Direct Transmission Cancelling Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, use the procedure below. Display the screen. [Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job] Canceling a job. Select the job you want to cancel and select [Cancel] > [Yes]. The selected job is deleted.

  • Page 69: Send And Print

    Sending Faxes > Send and Print Send and Print Prints a copy of the document being sent. Item Description Does not print a copy of the document being sent. Prints a copy of the document being sent. Send and Store Stores a copy of the document being sent in a Custom Box.

  • Page 70: Manual Send

    Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

  • Page 71: Standby Transmission

    Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 220 transmissions can be scheduled.

  • Page 72: Interrupt Send

    Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

  • Page 73: Using Chain Dial

    Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 74 Sending Faxes > Using chain dial Use the numeric keys to enter a fax number Enter the fax number. Select [OK]. When [OK] is selected, "212" is automatically added. NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number.

  • Page 75: Using Program

    Sending Faxes > Using Program Using Program A destination, transmission time, and other transmission settings can be registered as a program. After a program has been registered, it can be opened by simply selecting it from the Program screen. For the procedure for registering a program, refer to the following: Machine’s Operation Guide Recall the program.

  • Page 76: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: FAX Reception ..............................4-2 Reception Method ............................ 4-2 Set the Reception Method ........................4-2 Automatic Reception ............................4-3 Flow of automatic reception ........................4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of manual reception .........................

  • Page 77: Fax Reception

    Receiving Faxes > FAX Reception FAX Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. •...

  • Page 78: Automatic Reception

    Receiving Faxes > Automatic Reception Automatic Reception Flow of automatic reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.

  • Page 79: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: Reception (page 8-10) Connecting a telephone set (commercially available product) to this machine enables you to receive originals after...

  • Page 80: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page  Restrict the type of paper that can be used. Media Type for Print Output page 4-6 You can select whether to use the MP tray paper when printing out the received fax.

  • Page 81: Media Type For Print Output

    Receiving Faxes > Media Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: Media Type (page 8-10) Setting the cassette for the print output of received faxes...

  • Page 82: Multi Purpose Tray

    Receiving Faxes > Multi Purpose Tray Multi Purpose Tray You can select whether to use the MP tray paper when printing out the received fax. [System Menu] key > [FAX] > [Next] of "Reception" > [Next] of "Basic" > [Change] of "Multi Purpose Tray" Use the MP tray paper.

  • Page 83: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Memory Forwarding ........5-2 Polling Communication ....... 5-26 Type of Forwarding Destination and Polling Transmission ......5-26 Requirements for Forwarding ..... 5-2 Polling Reception ......5-29 Forward Settings ........... 5-4 Printing from a Polling Box ....

  • Page 84: Memory Forwarding

    Using Convenient Fax Functions > Memory Forwarding Memory Forwarding When you have received a fax or i-FAX, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies. Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding.
  • Page 85 Using Convenient Fax Functions > Memory Forwarding Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Sub address confidential delivery (page 5-24) Sub address relay broadcast communication Received originals are forwarded to multiple fax machines.

  • Page 86: Forward Settings

    Using Convenient Fax Functions > Forward Settings Forward Settings You can select whether all received documents are forwarded, or only documents that meet the conditions. The table below lists the items to be set. Function Description Reference Page Do not perform condition-based reception/forwarding. Received faxes are printed on paper.

  • Page 87: Forward Only Received Documents That Match The Conditions (Use Rule For Specific Rx)

    Using Convenient Fax Functions > Forward Settings Description Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.
  • Page 88 Using Convenient Fax Functions > Forward Settings Enter the requirement name > [OK] NOTE Up to 32 characters can be entered for the requirement name. For details on character entry, refer to the following: Character Entry Method (page 12-2) Select [Change] of "Rule". To forward fax reception, select [FAX] or [i-FAX] >...
  • Page 89 Using Convenient Fax Functions > Forward Settings Configure the Forwarding Destination. [Next] of "Forward Setting" > [Change] of "Forwarding" [On] or [Off] > [OK] Select [Change] of "Forward Destination". Select the other party by selecting one of the following keys > [OK] > [OK] Description Address Book Select the destination registered in the Address Book or Ext Address...

  • Page 90: Forward Received Documents That Do Not Match The Conditions

    Using Convenient Fax Functions > Forward Settings You can change the following settings, and then select [Register]. • Number of Copies • Forwarding time setting • File name registration Forwarding Detail Settings (page 5-10) To register another forwarding settings, repeat steps 2-1 to 4-5. Select the checkbox beside the forwarding settings to be enabled from the list.

  • Page 91: Changing/Deleting Requirements For Forwarding

    Using Convenient Fax Functions > Forward Settings Changing/Deleting Requirements for Forwarding To change or delete the requirements for forwarding, follow the steps below. Display the screen. Follow steps 1 of "Use Rule for Specific RX" on page 4-21. Forward only received documents that match the conditions (Use Rule for Specific RX) Configure the function.

  • Page 92: Forwarding Detail Settings

    Using Convenient Fax Functions > Forwarding Detail Settings Forwarding Detail Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen. Use Rule for All Receptions Follow steps 1 of Forward all received documents (Use Rule for All Receptions). Forward all received documents (Use Rule for All Receptions) (page 5-4) Select [Change] of "Schedule".

  • Page 93: File Separation

    Using Convenient Fax Functions > Forwarding Detail Settings [Next] of "Forward Setting" > [Change] of "File Format" Configure the function. [PDF], [TIFF], [XPS] or [OpenXPS] > [OK] NOTE If you have selected [PDF] for file format, PDF Encryption functions are available. Machine’s Operation Guide File Separation When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File...

  • Page 94: Ftp Encrypted Tx Setting

    Using Convenient Fax Functions > Forwarding Detail Settings Use Rule for Specific RX Follow steps 1 of Forward only received documents that match the conditions (Use Rule for Specific RX), select the rule, and select [Detail]. Forward only received documents that match the conditions (Use Rule for Specific RX) (page 5-5) [Next] of "Forward Setting"...

  • Page 95: Print Setting

    Using Convenient Fax Functions > Forwarding Detail Settings Print Setting You can set whether the machine should print received originals when forwarding them. Display the screen. Use Rule for All Receptions Follow steps 1 of Forward all received documents (Use Rule for All Receptions). Forward all received documents (Use Rule for All Receptions) (page 5-4) Select [Change] of "Print".

  • Page 96: File Name Registration

    Using Convenient Fax Functions > Forwarding Detail Settings File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX). Display the screen.

  • Page 97: Settings For Forwarding From Command Center Rx (Forward Settings)

    Using Convenient Fax Functions > Forwarding Detail Settings Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Command Center RX Display Command Center RX.

  • Page 98: Fax Box Function

    Using Convenient Fax Functions > FAX Box Function FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box. For the method for using a FAX Box, see the next section.

  • Page 99: Registering A Fax Box

    Using Convenient Fax Functions > FAX Box Function Sub Address Password Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub address password is not used. For the procedure for setting a sub address, refer to the following: Sub Address Transmission (page 5-23) Sub Address Reception (page 5-24)

  • Page 100: Changing Fax Box

    Using Convenient Fax Functions > FAX Box Function Changing FAX Box NOTE FAX Boxes can also be changed in the system menu. Display the screen. [FAX Box] on the Home screen > [Add/Edit Box] Changing Select the box that you want to change > [Detail/Edit] Change the settings.

  • Page 101: Printing Originals From A Fax Box

    Using Convenient Fax Functions > FAX Box Function Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box, use the following operation. Select [FAX Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to print >...

  • Page 102: Checking Details

    Using Convenient Fax Functions > FAX Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a FAX Box. Select [FAX Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to check > [Open] Select the document whose details you want to check >...

  • Page 103: Deleting Originals After Printing From A Fax Box

    Using Convenient Fax Functions > FAX Box Function Deleting Originals after Printing from a FAX Box To automatically delete the originals printed form the FAX Box, use the following operation. Select [FAX Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to print >...

  • Page 104: Printing A Fax Box List

    Using Convenient Fax Functions > FAX Box Function Printing a FAX Box List You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE The list can be printed when user login administration has been enabled and the machine is logged in with administrator privileges.

  • Page 105: Sub Address Transmission

    Using Convenient Fax Functions > FAX Box Function Sub Address Transmission To specify a FAX Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.

  • Page 106: Sub Address Reception

    Using Convenient Fax Functions > FAX Box Function Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. •...
  • Page 107 Using Convenient Fax Functions > FAX Box Function Sub address relay broadcast communication Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication. NOTE When forwarding is used, you can select whether to print or not to print the received originals.

  • Page 108: Polling Communication

    Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 109 Using Convenient Fax Functions > Polling Communication Using Polling Transmission [FAX Box] on the Home screen > [Polling Box] Place the originals. Display the screen. Select [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Original Image...
  • Page 110 Using Convenient Fax Functions > Polling Communication Function Description Long Original Allows you to use the document processor to scan overlength originals (documents that are long in the feed direction). Sub Address Set a Sub-Address for the document. For each of the functions, refer to the following: Sending Faxes (page 3-1) Machine’s Operation Guide Start storing.

  • Page 111: Polling Reception

    Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 112 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select [FAX] on the Home screen. Turn on polling reception. [Advanced Setup] > [FAX Polling RX] > [On] > [OK] Specifying destination.

  • Page 113: Printing From A Polling Box

    Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-13) Printing from a Polling Box Use this procedure to print an original stored in a Polling box.

  • Page 114: Checking Details

    Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. [FAX Box] on the Home screen > [Polling Box] Select the original. Select the document you want to check. Select [Detail].

  • Page 115: Encryption

    Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 116: Registering An Encryption Key

    Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.

  • Page 117: Deleting Registration Contents Of Encryption Key

    Using Convenient Fax Functions > Encryption Deleting Registration Contents of Encryption Key Display the screen. [System Menu] key > [FAX] > [Next] of "TX/RX Common" > [Add/Edit] of "Encrypt. Key Registration" Deleting. Select the encryption key you want to delete, and select [Delete]. Select [Yes].

  • Page 118: Setting The Encrypted Reception

    Using Convenient Fax Functions > Encryption Select the encryption box. If you need to select an encryption box, set the box. [Encryption Box] > [On] > [Box No.] Enter the box number (0000 to 9999) with the numeric keys. Finish the encrypted transmission settings. [OK] >...

  • Page 119: Using A Connected Telephone

    Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 120 Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. FAX (page 8-7) The telephone rings. The connected telephone set makes a ringing tone. NOTE You can change the number of times the ringing tone rings. Rings(FAX/TEL) (page 8-10) Answer the call.

  • Page 121: Fax/Answering Machine Auto Switch Reception

    Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 122 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 123: Drd Reception (Available For Some Countries.)

    Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 124 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.

  • Page 125: Manual Send

    Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.

  • Page 126: Manual Reception

    Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.

  • Page 127: Remote Switch Function

    Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 128: Sending Faxes From Pc

    Sending Faxes from This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the FAX Driver .......................... 6-4 Uninstalling the FAX Driver ........................6-6 Basic Transmission ............................6-7 Configuring the Driver Default Settings ....................

  • Page 129: Flow Of Network Fax Sending

    Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 130: Setup

    Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation Guide Registering Destinations in the Address Book Save frequently used destinations to the Address Book.

  • Page 131: Installing The Fax Driver

    Sending Faxes from PC > Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows 7 are shown.) Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard"...
  • Page 132 Sending Faxes from PC > Setup Select [FAX Driver]. Click [ Click [Install]. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Refresh).

  • Page 133: Uninstalling The Fax Driver

    Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. Uninstall the software.

  • Page 134: Basic Transmission

    Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation.
  • Page 135 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-10) You will return to the Print dialog box for the application.
  • Page 136 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. If you are using the optional Internet fax function, select the mode that you want to use ([FAX], [i-FAX (Via server - On)], or [i-FAX (Via server - Off)]) from "Transmission Mode", and enter the fax number or address of the other machine.

  • Page 137: Configuring The Driver Default Settings

    Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].

  • Page 138: Default Settings Dialog Box

    Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
  • Page 139 Sending Faxes from PC > Basic Transmission (2) Cover Page Tab Item Description Attach Cover Page Check the checkbox when you want to add a cover page to your checkbox transmission. NOTE For information regarding the Cover Page registration method, refer to the following: Cover Page Registration (Default Settings) (page 6-25) (3) Authentication Tab Item...
  • Page 140 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.

  • Page 141: Changing Transmit Settings

    Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book.
  • Page 142 Sending Faxes from PC > Basic Transmission Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select an Internet fax destination or a group of destinations, select [i-FAX (Via server - On)], [i-FAX (Via server - Off)], or [Group] from the filter's pull-down menu.
  • Page 143 Sending Faxes from PC > Basic Transmission (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.
  • Page 144 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.
  • Page 145 Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-13) (6) Internet fax Setting For Internet fax transmission, click on the [Internet...

  • Page 146: Using Cover Pages

    Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 147 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-7) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
  • Page 148 Sending Faxes from PC > Basic Transmission Enter the recipient information. When finished, click the [OK] button. Item Description Company A maximum of 32 characters can be entered. Department A maximum of 32 characters can be entered. Recipient A maximum of 32 characters can be entered. NOTE When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page Confirmation screen will be displayed.
  • Page 149 Sending Faxes from PC > Basic Transmission When the sender information is not set in the [Default Settings] dialog box, click on the [Sender Information] tab and set the sender information. (4) Sender Information Tab (page 6-13) Item Description Company A maximum of 64 characters can be entered.
  • Page 150 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
  • Page 151 Sending Faxes from PC > Basic Transmission Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered. Transmit. Click on the [Send] button to begin the transmission. 6-24...

  • Page 152: Cover Page Registration (Default Settings)

    Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
  • Page 153 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
  • Page 154 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-13) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
  • Page 155 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
  • Page 156 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...

  • Page 157: Transmission Control

    Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.

  • Page 158: Managing Jobs

    Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Description of the Job Log Screen ......................7-4 Checking Details of the Job Log ......................7-5 Printing Administrative Reports (Result Report Setting) ..................

  • Page 159: Various Tools For Checking Transmission Results And Registration Status

    Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page...

  • Page 160: Checking Fax Job History

    Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account For details of the job history check, refer to the following: Machine’s Operation Guide Displaying Job Log Screen...

  • Page 161: Description Of The Job Log Screen

    Managing Jobs > Checking FAX Job History Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows. Printing Job Log Screen Display / Key Description Job No. Job acceptance number End Date Job completed date Type...

  • Page 162: Checking Details Of The Job Log

    Managing Jobs > Checking FAX Job History Storing Job Log Screen Display / Key Description Job No. Job acceptance number End Date Job completed date Type Icon indicates job type. Storing fax reception data Storing i-FAX reception data Job Name Job name User Name User name...
  • Page 163 Managing Jobs > Checking FAX Job History Description of Detailed Information Screen Item Description Job No. Job acceptance number Result (Result/ Result is indicated. Destination) Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Select [Detail] to check the result for each destination.

  • Page 164: Printing Administrative Reports (Result Report Setting)

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 165: Report For Job Canceled Before Sending

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Report. Display the screen.

  • Page 166: Fax Rx Result Reports

    Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-12) Display the screen.

  • Page 167: Activity Report (Outgoing Fax Report And Incoming Fax Report)

    Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

  • Page 168: Status Page

    Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [System Menu] key >...

  • Page 169: Reporting Fax Receipt Result By E-Mail

    Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box].

  • Page 170: Confirmation Screen Of Destinations

    Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Machine’s Operation Guide Follow the steps below to confirm the destinations. Check all destinations.

  • Page 171: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ............................8-2 Operation method ............................ 8-2 System Menu Settings ..........................8-3 Report ..............................8-4 Cassette/MP Tray Settings ........................8-5 Common Settings ............................ 8-5 FAX ................................8-7 Transmission Restriction ..........................8-12 Registering Permit FAX No.

  • Page 172: Default Fax Settings

    Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: Display the screen. Select the [System Menu] key. Select a function. 1 Displays the System Menu items. System Menu 2 Scrolls up and down when the list of Quick Setup Wizard...

  • Page 173: System Menu Settings

    Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Quick Setup Wizard Configures settings for the machine in a wizard format.

  • Page 174: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description Status Page A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 175: Cassette/Mp Tray Settings

    Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 4. Cassette1 (to 4) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). IMPORTANT: Specify the settings as follows for the cassette that you want to use for fax reception.

  • Page 176: Paper Output

    Fax Settings > Default fax settings Function Defaults Item Description FAX TX Resolution Select the default scanning resolution. Value: 600x600dpi, 400×400dpi Ultra Fine, 200×400dpi Super Fine, 200×200dpi Fine, 200×100dpi Normal Continuous Scan (FAX) Set the continuous scan defaults. Value: Off, On i-FAX Subject/Body* Set the subject and body automatically entered (default subject and body) when sending the scanned originals by i-FAX.

  • Page 177: Fax

    Fax Settings > Default fax settings Function Key Usage Item Description FAX Key Select whether to enable the [FAX] Key on the operation panel. Value: Disable, Enable Show Power Off Message Item Description Show Power Off Message Set the mode whether display a confirmation message in power supply off. Value: Off, On Settings related to the fax function can be configured.
  • Page 178 Fax Settings > Default fax settings Transmission Item Description Basic Local FAX Local FAX Register the local FAX name printed in the transmit terminal identification (TTI) area. Name (Port 1) Name Entry NOTE: If two fax kits are installed and two telephone lines are used, TTI information can be registered for each line.
  • Page 179 Fax Settings > Default fax settings Item Description Local FAX Number 1 Register the local FAX number printed in the transmit terminal identification (TTI) area. If you have already registered a number, the current registered number is Local FAX Number 2* displayed.
  • Page 180 Fax Settings > Default fax settings Reception Item Description Basic Media Type Specify the paper type to be used for print output of the received fax. Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8 Media Type for Print Output (page 4-6) Multi Purpose Tray You can select whether to use the MP tray paper when printing out the received fax.
  • Page 181 Fax Settings > Default fax settings Item Description Remote SW Dial To start fax reception by operation from the connected telephone set, use the following operation. Value: 00 - 99 Remote Switch Function (page 5-45) Reception Port* You can make one of the 2 phone lines a receive-only line. Value: Off, Port 1, Port 2 Reception Port Selection (page 9-XX) ECM RX (Port1)

  • Page 182: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 183: Registering Permit Fax No

    Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Rejection Number is not registered. Registering Reject FAX No. (page 8-15) • The sender’s Local Fax • Reception restriction settings are specified Number matches a Reject FAX in [Reject List] in Reception Restrictions.

  • Page 184: Changing Permit Fax No

    Fax Settings > Transmission Restriction Changing Permit FAX No. Display the screen. [System Menu] key > [FAX] > [Next] of "TX/RX Restriction" > [Add/Edit] of "Permit No. List" Changing Select [Detail] for Permit FAX No. you want to change, and enter the new number. NOTE For the procedure for entering a number, refer to the following: Registering Permit FAX No.

  • Page 185: Registering Reject Fax No

    Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 50 Reject FAX numbers can be registered. Display the screen. [System Menu] key > [FAX] > [Next] of "TX/RX Restriction" > [Add/Edit] of "Reject No. List" Add a Reject FAX No. Select [Add].

  • Page 186: Deleting Reject Fax No

    Fax Settings > Transmission Restriction Deleting Reject FAX No. Display the screen. [System Menu] key > [FAX] > [Next] of "TX/RX Restriction" > [Add/Edit] of "Reject No. List" Deleting Select Reject FAX No. you want to delete, and select [Delete]. Select [Yes].

  • Page 187: Changing Permit Id No

    Fax Settings > Transmission Restriction Changing Permit ID No. Display the screen. [System Menu] key > [FAX] > [Next] of "TX/RX Restriction" > [Add/Edit] of "Permit ID List" Changing Select [Detail] for Permit ID No. you want to change. Enter the new number. NOTE For the procedure for entering a number, refer to the following: Registering Permit ID No.

  • Page 188: Setting Send Restriction

    Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.

  • Page 189: Unusable Time

    Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.

  • Page 190: Account Management

    Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 191 Fax Settings > Account Management Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception •...

  • Page 192: Optional Equipment

    Optional Equipment This chapter introduces the optional equipment available for the FAX kit. Internet FAX Kit(A) "Internet FAX Kit" ........................9-2 Expansion Memory .............................. 9-3 Dual FAX................................9-3 Dual FAX Settings............................9-3 Reception Port Selection ........................... 9-3 Job Accounting Port Restrictions ....................... 9-4...

  • Page 193: Internet Fax Kit(A) "Internet Fax Kit

    Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit" Internet FAX Kit(A) "Internet FAX Kit" You can use Internet FAX on this machine. Internet Faxing (i-FAX) (page 10-1)

  • Page 194: Expansion Memory

    Optional Equipment > Expansion Memory Expansion Memory By installing the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory.

  • Page 195: Job Accounting Port Restrictions

    Optional Equipment > Dual FAX Job Accounting Port Restrictions If job accounting is enabled, you can restrict access so that departments can only use one port. Display the screen. [System Menu] key > [User Login/Job Accounting] NOTE If the user authentication screen appears, enter your login user name and login password and select [Login].

  • Page 196: Internet Faxing (I-Fax)

    10 Internet Faxing (i-FAX) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit. What is i-FAX? ..............................10-2 i-FAX Settings ..............................10-5 Accessing Command Center RX ......................10-5 i-FAX Default Settings..........................10-6 i-FAX transmission procedure ..........................10-9 Checking the Send Status ........................10-11 i-FAX Reception ...............................

  • Page 197: What Is I-Fax

    Internet Faxing (i-FAX) > What is i-FAX? What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The main features of i-FAX are: • It reduces communication costs since it does not use a phone line. •...
  • Page 198 Internet Faxing (i-FAX) > What is i-FAX? i-FAX Reception Flowchart The procedure for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine’s E-mail address.  The mail server receives the fax.  This machine downloads the fax from the mail server. ...
  • Page 199 Internet Faxing (i-FAX) > What is i-FAX? Functions not available when receiving an i-FAX The following functions are not available when receiving an i-FAX. They are available when sending a normal fax. • Reception using a sub address • Reception restriction by registering permitted FAX numbers •...

  • Page 200: I-Fax Settings

    Internet Faxing (i-FAX) > i-FAX Settings i-FAX Settings To send and receive Internet faxes, you must first specify the SMTP server and POP3 server settings. Specify these settings using Command Center RX on a computer that is connected to this machine via a network. Refer to the machine’s Operation Guide for information on the network settings.

  • Page 201: I-Fax Default Settings

    Internet Faxing (i-FAX) > i-FAX Settings i-FAX Default Settings Function Settings > FAX / i-FAX Use this page to enable the internet faxing. The settings available on the page are shown below. Item Description Common Settings Transmission Local FAX Name Enter the local fax name.
  • Page 202 Internet Faxing (i-FAX) > i-FAX Settings Item Description i-FAX Settings SMTP POP before SMTP If you selected [POP before SMTP] in the authentication Timeout setting, specify the timeout period in seconds. Connection Test Tests to confirm that the settings on this page are correct. When the [Test] button is clicked, this machine tries to connect to the SMTP server.
  • Page 203 Internet Faxing (i-FAX) > i-FAX Settings Item Description i-FAX Settings Transmission Transmission Type Allows to choose a method of sending from [Specify for Each Destination], [Via server - On], and [Via server - Off (Direct SMTP)]. Direct SMTP Sender Displays the sender address used for E-mails sent by Address Direct SMTP from this machine.

  • Page 204: I-Fax Transmission Procedure

    Internet Faxing (i-FAX) > i-FAX transmission procedure i-FAX transmission procedure The basic procedure for using the fax system is explained below. Select [Send] key on the Home screen. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Specifying destination.
  • Page 205 Internet Faxing (i-FAX) > i-FAX transmission procedure Configure the detailed settings. [ ] of Mode > [Simple] or [Full] [ ] of Via Server > [On] or [Off]. When this setting is set to [Off], transmission takes place by direct SMTP (not through an e-mail server).

  • Page 206: Checking The Send Status

    Internet Faxing (i-FAX) > i-FAX transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. 10-11...

  • Page 207: I-Fax Reception

    Internet Faxing (i-FAX) > i-FAX Reception i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. NOTE When Direct SMTP reception (communication without a mail server) is used, your machine connects directly to the sending machine instead of connecting to an external mail server.

  • Page 208: 11 Troubleshooting

    11 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................11-2 Responding to an Attention Indicator Flashes ....................11-2 Precautions When Turning Power OFF ......................11-3 Messages ................................11-4 Error Code List ..............................11-5 Troubleshooting ..............................11-9 11-1...

  • Page 209: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 210: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. The device will not be able to send and receive faxes.

  • Page 211: Messages

    Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 11-5) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-7)

  • Page 212: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
  • Page 213 Troubleshooting > Error Code List Error Code Possible Cause/Action E01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
  • Page 214 Troubleshooting > Error Code List Error Code Possible Cause/Action E04500 Encrypted reception was canceled because the encryption key does not match. U04500 E05100 Transmission was canceled because communication requirements are not met due to the U05100 transmission restriction set on this machine. Check with the recipient. E05200 Reception was canceled because communication requirements are not met due to the reception U05200...
  • Page 215 Troubleshooting > Error Code List Error Code Possible Cause/Action 2204 Failed to send i-FAX. 3101 Failed to send i-FAX. Check the authentication methods of both the sender and the recipient. 3201 Failed to send i-FAX. Check the authentication methods of both the sender and the recipient. 11-8...

  • Page 216: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...
  • Page 217 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform memory Is memory forwarding set to Check the memory forwarding setting. forwarding. [On]? Cannot perform memory Is the recipient fax machine Sub address transmission cannot be ― forwarding using a sub equipped with a sub address performed unless the recipient fax address.

  • Page 218: 12 Appendix

    12 Appendix This chapter explains the following topics: Character Entry Method ........................... 12-2 Entry Screens ............................12-2 Entering Characters ..........................12-4 Specifications ..............................12-5 Menu Map ................................ 12-7 Received FAX Sizes and Paper Priority (Metric Model) ................. 12-13 Received FAX Sizes and Paper Priority (Inch Model) ..................12-14 12-1...

  • Page 219: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [System Menu] key, [Common Settings] and then [Change] of Keyboard Layout to choose the desired layout.
  • Page 220 Appendix > Character Entry Method Upper-case Letter Entry Screen Use the keyboard to enter. Delete Cancel Number/Symbol Entry Screen Use the keyboard to enter. Delete Symbol - - - Cancel Display/Key Description To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.

  • Page 221: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. Enter 'List', (space). 1, 3 Use the keyboard to enter. Use the keyboard to enter. List Delete Delete Cancel Cancel To shift from lower case to upper case letters, select [A/a]. To shift from upper case to lower case letters, select [A/a].

  • Page 222: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
  • Page 223 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows XP, Windows Server 2003/2008/2008 R2/2012, Windows Vista, Windows 7, Windows 8 and Windows 8.1 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi), 600 ×...

  • Page 224: Menu Map

    Appendix > Menu Map Menu Map Destination (page 3-7) Address Book (page 3-9) FAX No. Entry ― Detail Sub Address (page 3-7) (page 3-7) Transmission Start Speed (page 3-7) ECM (page 3-7) Encrypted Transmission (page 3-7) Check Destinations (page 7-13) On Hook (page 3-29) Direct (page 3-27) One-Touch Key (page 3-12)
  • Page 225 Appendix > Menu Map Destination i-FAX Address Entry (page 10-9)* Optional Internet FAX Kit is required. Send FAX Box (page 5-16) FAX Box Printing Jobs (page 7-3) Status (refer to the machine’s Operation Guide) Log (page 7-3) Sending Jobs (page 7-3) Status (refer to the machine’s Operation Guide) Scheduled Job (page 3-27) Log (page 7-3)
  • Page 226 Appendix > Menu Map System Menu Quick Setup Wizard FAX Setup (page 2-9) Energy Saver Setup (refer to the machine’s Operation Guide) Network Setup (refer to the machine’s Operation Guide) Cassette/MP Tray Settings Cassette 1 (to 4) (page 8-5) Multi Purpose Tray (page 8-5) Common Settings Language (refer to the machine’s Operation Guide) Default Screen (refer to the machine’s Operation Guide)
  • Page 227 Appendix > Menu Map Copy (refer to the machine’s Operation Guide) Send (refer to the machine’s Operation Guide) Document Box/ Custom Box (refer to the machine’s Operation Guide) Removable Memory FAX Box (page 5-16) Job Box (refer to the machine’s Operation Guide) Polling Box (page 5-26) Quick Setup Registration (page 2-22) TX/RX Common (page 8-7)
  • Page 228 Appendix > Menu Map Reception (page 8-10) Basic (page 8-10) Media Type (page 8-10) Multi Purpose Tray (page 8-10) Reception Date/Time (page 8-10) Duplex Printing (page 8-10) 2 in 1 Print (page 8-10) FAX (page 8-10) Rings (Normal) (page 8-10) Rings (TAD) (page 8-10) Rings (FAX/TEL) (page 8-10) RX Setting (page 8-10)
  • Page 229 Appendix > Menu Map Edit Destination Address Book (page 2-12) One Touch Key (page 2-20) Print List (page 2-19) Address Book Defaults Address Book Type (page 2-12) User Login/Job Accounting (refer to the machine’s Operation Guide) User Property (refer to the machine’s Operation Guide) Date/Timer/Energy Saver (refer to the machine’s Operation Guide) Adjustment/Maintenance (refer to the machine’s Operation Guide) Internet (refer to the machine’s Operation Guide)

  • Page 230: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...

  • Page 231: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...

  • Page 232: Index

    Index Date 2-11 Default i-FAX Subject/Body Numerics Default fax settings 2 in 1 Print 4-7, 8-10 Delayed Transmission 2-sided/Book Original 3-21 Changing/Deleting 3-26 Immediate Transmission 3-27 Density 3-22 Account as Local FAX Name Destination Account Management 8-20 Search 3-10 Address Book 2-12, Direct SMTP 10-2 Adding a contact...
  • Page 233 FAX/Answering Machine Auto Switch Reception 5-39 LDAP address book 2-12 FAX/TEL Auto Switch Reception 5-37 Local FAX ID 2-9, FAX Automatic Reception 4-2, 8-10 Local FAX Name 2-9, FAX Box Function 5-16, 11-10 Local FAX Number 2-9, Checking 5-20 Long Original 3-21 Deleting Originals after Printing from a FAX Box...
  • Page 234 Printing/Sending Received Faxes by Requirements (Memory Forwarding) Selection of Transmit Cancel Terminal Identification (TTI) Registering Settings by Requirement Selection of Transmit Terminal Identification (TTI) Requirements for Forwarding Send and Print 3-28 Type of Forwarding Destination Printing 3-28 Using Requirements for All Receptions Storing 3-28 Priority Override Send...
  • Page 236 KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com...

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