USER’S GUIDE MFC-440CN MFC-665CW Version A...
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FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......3 Viewing Documentation ...................3 Control panel overview ..................6 LCD display screen ..................8 Basic Operations .....................9 Loading documents and paper Loading documents .....................10...
Security features TX Lock (MFC-440CN only) ................29 Setting and changing the TX Lock password ..........29 Turning the TX Lock on/off ................30 Memory Security (MFC-665CW only)..............30 Setting and changing the memory security password ........31 Turning the memory security on/off ...............32...
Receive mode settings ..................45 Ring Delay .....................45 F/T Ring Time (Fax/Tel mode only) ...............45 Fax Detect .....................46 Additional receiving operations ................47 Printing a reduced incoming fax ..............47 Receiving faxes into memory ................47 Receiving a fax at the end of a conversation (MFC-665CW only)....48 Printing a fax from the memory ..............48 Telephone Services and External devices Voice operations ....................49...
Dialling and storing numbers How to Dial ......................64 Manual dialling....................64 Speed-Dialling ....................64 Search ......................64 Fax Redial .....................65 Outgoing Call....................65 Caller ID history ..................... 66 Storing numbers ....................66 Storing a pause ..................... 66 Storing Speed-Dial numbers .................66 Changing Speed-Dial names or numbers .............
Printing Reports Fax reports......................87 Transmission Verification Report..............87 Fax Journal (activity report) ................87 Reports ........................88 How to print a report ..................88 Polling Polling overview ....................89 Polling receive .....................89 Setup to receive polling .................89 Setup to receive polling with secure code .............89 Setup to receive delayed polling..............90 Sequential polling (Monochrome only) ............90 Polled transmit (Monochrome only) ..............91...
Section IV Direct Photo Printing Printing photos from a memory card PhotoCapture Center™ Operations..............102 Printing from a memory card without a PC ..........102 Scanning to a memory card without a PC ........... 102 Using PhotoCapture Center™ from your computer........102 Using memory cards..................
Section VI Appendixes Safety and Legal Choosing a location ...................120 To use the machine safely .................121 IMPORTANT-For Your Safety ..............124 LAN connection ....................125 Important Information for Australia ..............125 IMPORTANT NOTICE .................125 Important safety instructions................125 Important Information for New Zealand .............127 Important Safety Instructions ...............127 IMPORTANT NOTICE .................129 Important Information for Some Countries............130...
General Information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.
There are several ways you can scan instructions below: documents. You can find the instructions as follows: Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. Software User’s Guide Scanning If the model name screen appears, click ®...
® with OCR User’s Guide can be viewed Turn on your Macintosh . Insert the ® Brother CD-ROM into your CD-ROM from the Help selection in the ScanSoft drive. The following window will appear. ® PaperPort SE with OCR application.
General Information ® ® Presto! PageManager User’s Guide ® ® The complete Presto! PageManager User’s Guide can be viewed from the Help ® ® selection in the Presto! PageManager application. How to find Network setup instructions (MFC-665CW only) Your machine can be connected to a wireless or wired network.
Chapter 1 Control panel overview MFC-440CN MFC-665CW Note Most of the illustrations in this User’s Guide show the MFC-440CN.
Lets you look up and dial numbers that are stored in the memory. 2 Fax and telephone keys d or c Search/Speed Dial (MFC-440CN only) Press to scroll backward or forward to a Lets you look up and dial numbers that are menu selection.
Plays voice messages stored in the Fax (Fax only) memory. Will also let you record telephone F/T (Fax/Tel) calls. TAD (External TAD) (MFC-440CN only) Erase/Hold MC (Msg Ctr) (MFC-665CW only) Deletes voice messages. Mnl (Manual) Lets you place calls on hold.
General Information Basic Operations Press a or b to choose 30 Secs. MENU The following steps show how to change a Mode Timer setting in the machine. In this example, the 30 Secs Mode Timer setting is changed from 1 Min 2 minutes to 30 seconds.
Loading documents and paper Loading documents How to load documents CAUTION You can send a fax, make copies, and scan from the ADF (automatic document feeder) DO NOT pull on the document while it is and from the scanner glass (Flatbed). feeding.
Loading documents and paper Using the scanner glass CAUTION You can use the scanner glass to fax, copy or If you are scanning a book or thick scan pages of a book or one page at a time. document, DO NOT slam the cover down or press on it.
To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type If Brother paper is not available in your of paper you use in the machine. country, we recommended testing various To get the best print quality for the settings papers before purchasing large quantities.
Loading documents and paper Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 2 mm (0.08 in.) or longer • Extremely shiny or highly textured paper • Paper already printed on by a printer •...
Chapter 2 Choosing the right media Paper type and size for each operation for paper tray Paper Type Paper Size Usage Copy Photo Printer Capture 216 × 279 mm (8 1/2 × 11 in.) Cut Sheet Letter 210 × 297 mm (8.3 × 11.7 in.) 216 ×...
Loading documents and paper Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Plain Paper 64 to 120 gsm (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) Sheet Inkjet Paper 64 to 200 gsm (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) Glossy Paper Up to 220 gsm (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.)
Chapter 2 Loading paper, Press and slide the paper side guides (1) and paper length guide (2) to fit the envelopes and other paper size. media Loading paper and other media Note To print on Photo 10×15 cm or Photo L paper, you must use the photo paper tray.
Loading documents and paper Close the output paper tray cover. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Slowly push the paper tray completely into the machine.
Chapter 2 Loading envelopes, post How to load envelopes and post cards cards and photo paper Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. Loading envelopes Note Use envelopes that weigh from 75 to 95 gsm (20 to 25 lb).
Loading documents and paper Loading photo paper If you have problems when printing on envelopes, try the following suggestions: Use the photo paper tray, which has been assembled on the top of the output paper tray Open the envelope flap. cover, to print on photo 10×15 cm and photo L size paper.
Chapter 2 Removing small printouts from the Put the photo paper into the photo paper tray and gently adjust the paper side machine guides to the paper. When the machine ejects small paper onto Make sure the paper side guides touch the output paper tray you may not be able to the sides of the paper.
Loading documents and paper Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes Top (1)
General setup Power Save mode Note • Even if you have put the machine into When the machine is idle, you can put the Power Save mode, it will periodically clean machine into Power Save mode by pressing the print head to preserve print quality. the Power Save key.
MFC-440CN only MFC-665CW only Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or (MFC-440CN only) You cannot receive a fax automatically if you have set the receive mode to Off. Fax/Tel. Press OK.
General Setup. Press OK. Press OK. Press a or b to choose Plain Paper, Press a or b to choose Paper Size. Inkjet Paper, Brother Photo, Press OK. Other Photo or Transparency. Press OK. Press a or b to choose Letter, Legal, A4, A5 or 10×15cm.
General setup Volume Settings Beeper Volume When the beeper is on, the machine will beep Ring Volume when you press a key, make a mistake or after you send or receive a fax. You can choose a range of ring volume lev- You can choose a range of volume levels, els, from High to Off.
Chapter 3 Setting Daylight Speaker Volume Savings Time You can choose a range of speaker volume levels, from High to Off. You can set the machine to change for Press Menu. daylight savings time. It will reset itself forward one hour in the Spring and backward Press a or b to choose one hour in the Autumn.
General setup LCD display Setting the backlight brightness LCD Contrast You can adjust the brightness of the LCD backlight. If you are having difficulty reading If you are having difficulty reading the LCD, the LCD, try changing the brightness setting. try changing the contrast setting.
Chapter 3 Setting the Off Timer Setting the Wallpaper You can set how long the LCD stays on after You can change the wallpaper. the last key press. This is a power saving Press Menu. feature. The machine can print, scan and receive faxes and voice calls when the LCD is Press a or b to choose off.
Note Press OK. • If you forget the TX Lock password, please call Brother dealer for service. When the LCD shows Verify:, re- • If you have already set the password, you enter the password. will not need to set it again.
Chapter 4 Memory Security Turning the TX Lock on/off (MFC-665CW only) Turning TX Lock on Memory Security lets you prevent Press Menu. unauthorized access to the machine. You will not be able to schedule Delayed Faxes or Press a or b to choose Fax. Polling jobs.
Press a or b to choose Fax. Press OK. Note • If you forget the Memory Security Press a or b to choose password, please call Brother dealer for Miscellaneous. service. Press OK. • If you have already set the password, you Press a or b to choose will not need to set it again.
Chapter 4 Turning the memory security on/off Turning on the memory security lock Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Mem Security. Press OK.
Section II Sending a fax Receiving a Fax Telephone Services and External devices Dialling and storing numbers Digital TAD (MFC-665CW only) Advanced fax operations (Monochrome only) Printing Reports Polling...
Sending a fax Entering Fax mode Scan Size (See page 35.) Set New Default (See page 40.) When you want to send a fax, or change fax Factory Reset (See page 41.) send or receive settings, press the When the option you want is highlighted, (Fax) key to illuminate it in green.
Sending a fax Faxing from the scanner glass Faxing Letter size documents from the scanner glass You can use the scanner glass to fax pages of a book one at a time. The documents can When documents are Letter size, you need to be up to letter or A4 size.
Chapter 5 Broadcasting Note (Monochrome only) • If you did not use up any of the numbers for Groups or access codes or credit card numbers, you can ‘broadcast’ faxes to as Broadcasting is when the same fax message many as 210 different numbers. is automatically sent to more than one fax number.
Sending a fax Additional sending Cancelling a Broadcast in progress operations Press Menu. Sending faxes using multiple settings Press a or b to choose Fax. Press OK. When you send a fax, you can choose any Press a or b to choose combination of these settings: resolution, Remaining Jobs.
Chapter 5 Contrast Note • You can choose four different resolution If your document is very light or very dark, you settings for monochrome faxes and two may want to change the contrast. For most for colour. documents, the factory setting Auto can be used.
Sending a fax Dual access Note (Monochrome only) • In real time transmission, the automatic redial feature does not work when using You can dial a number and start scanning the the scanner glass. fax into memory—even when the machine is •...
Chapter 5 Enter the time you want the fax to be Press a or b to scroll through the jobs sent (in 24-hour format). and choose the job you want to cancel. (For example, enter 19:45 for 7:45 PM.) Press OK. Press OK.
Sending a fax Restoring all settings to the Sending a fax at the end of a factory settings conversation You can restore all the settings you have At the end of a conversation you can send a changed to the factory settings. These fax to the other party before you both hang settings will stay until you change them again.
The following diagrams will help you choose the correct mode. For more detailed information on the receive modes see page 44. MFC-440CN Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the...
Initial Setup. Press OK. Press a or b to choose Receive Mode. Press OK. Press a or b to choose Fax Only, Fax/Tel, External TAD (MFC-440CN only) or Manual. Press OK. Press Stop/Exit. The LCD will display the current receive mode.
TAD on page 72.) ways: Faxes will be automatically received. External TAD (MFC-440CN Voice calls will start the F/T ring to tell you only) to pick up the line. The F/T ring is a fast double ring made by your machine.
Receiving a Fax Receive mode settings F/T Ring Time (Fax/Tel mode only) Ring Delay If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will The Ring Delay sets the number of times the signal you with its special pseudo/double-ring machine rings before it answers in Fax Only when you have a voice call.
Chapter 6 Fax Detect Press Menu. Press a or b to choose Fax. Press OK. If Fax Detect is On: The machine receives fax calls automatically, Press a or b to choose even if you lift the machine’s handset, press Setup Receive.
Receiving a Fax Additional receiving Receiving faxes into memory operations This feature is only available for monochrome faxes. Printing a reduced incoming As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed; put some paper in the paper tray.
Chapter 6 Receiving a fax at the end of a conversation (MFC-665CW only) At the end of a conversation you can ask the other party to send you a fax before you both hang up. Ask the other person to place the document in their machine and to press the Start or Send key.
When you hear the dial tone, enter a below: number using the dial pad, Speed-Dial and Search. For MFC-440CN, pick up the handset of the external phone or press Hook. (Speaker phone) speak clearly toward For MFC-665CW, pick up the handset the microphone .
Waiting/Caller ID, RingMaster, answering Phone to answer. services, alarm systems or other custom features on one phone line may create (For MFC-440CN) Lift the external problems with the operation of your machine. telephone’s handset, and then press Hook on the machine to answer.
Telephone Services and External devices Telephone Service for What is the Advantage of using ® ® ® Telstra FaxStream Duet Function? Australia ® ® ® Using Telstra FaxStream Duet is the most efficient way to receive both fax and ® ®...
Chapter 7 ® ® ® How does Telstra FaxStream Duet Set the Distinctive Ring to ON Work? Very important! Incoming calls to the voice number, will have After you have set the Distinctive Ring feature the standard ring pattern of long, long tone, to ON, the receive mode is set to Manual followed by a pause, repeated, while the new automatically.
Telephone Services and External devices How Does the Caller ID Work? Note If you turn off Distinctive Ring, the machine will stay in Manual receive The Caller ID Appears on the Display mode. You will need to set the Receive When Your Telephone Rings Mode again.
Chapter 7 Viewing Caller ID List Printing Caller ID List Press Menu. Press Menu. Press a or b to choose Fax. Press a or b to choose Fax. Press OK. Press OK. Press a or b to choose Press a or b to choose Miscellaneous.
Telephone Services and External devices Telephone Service for How Does FaxAbility Work? New Zealand Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of FaxAbility long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine.
Chapter 7 Caller ID How to Turn FaxAbility OFF or ON The FaxAbility function is designed to Caller ID is a telephone service that allows accommodate the FaxAbility service provided the subscriber to see a display of the caller’s by Telecom. To change the setting, repeat phone number and name if available as the steps a-f;...
Telephone Services and External devices Note Note • If Out of Area appears on the display, You can also view the Caller ID list by it means that the call came from outside pressing (Fax). (See Caller ID your caller ID service area. history on page 66.) •...
Chapter 7 Telephone Service for Registering the Distinctive Ring pattern Some Countries Very important! After you have set the Distinctive Ring feature Distinctive Ring (For to ON, the receive mode is set to Manual Singapore and Hong Kong) automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must This machine feature lets you use the...
Telephone Services and External devices Viewing Caller ID List Note If you turn off Distinctive Ring, the Your machine stores information for the last machine will stay in Manual receive thirty calls in the Caller ID list. You can view mode.
Chapter 7 Connecting an external Printing Caller ID List TAD (telephone Press Menu. answering device) Press a or b to choose Fax. Press OK. You may choose to connect an external Press a or b to choose answering device. However, when you have Miscellaneous.
TAD. (For MFC-665CW) the fax machine for you. Set the Receive Mode to Manual. Brother does not recommend the use of a (See Choosing the Receive Mode on PABX line. PABX limitations in general can page 42.) cause some functions of the fax machine not...
When you are using an external or extension phone, the LCD shows Telephone Telephone answer code (MFC-440CN only) or Ext. Tel in Use (MFC-665CW only). If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T Operation from extension (double) ring after the initial ring delay.
Telephone Services and External devices Changing the remote codes If you want to use Remote Activation, you have to turn on the remote codes. The preset Fax Receive Code is l 5 1 (l 9 1 for New Zealand). The preset Telephone Answer Code is # 5 1 (# 9 1 for New Zealand).
(Fax). Press a or b to choose Press Search/Speed Dial. Alphabetical Order or MFC-440CN Numerical Order. Press OK. Note • Press l to make the LCD font size larger. • Press # to make the LCD font size smaller.
Dialling and storing numbers Fax Redial Outgoing Call If you are sending a fax manually and the line The last 30 numbers you telephoned is busy, press Redial/Pause, and then press (MFC-665CW only) or sent a fax to will be Mono Start or Colour Start to try again.
Chapter 8 Storing numbers Caller ID history This feature requires the Caller ID subscriber You can set up your machine to do the service offered by many local telephone following types of easy dialling: Speed-Dial companies. (See Caller ID on page 53.) and Groups for broadcasting faxes.
Dialling and storing numbers Do one of the following: Do one of the following: Enter the name (up to 16 characters) Enter the name (up to 16 characters) using the dial pad. using the dial pad. Press OK. Press OK. (To help you enter letters, see (To help you enter letters, see Entering Text on page 174.)
Chapter 8 Do one of the following: Note Enter the name (up to 16 characters) How to change the stored name or using the dial pad. number: Press OK. If you want to change a character, press d (To help you enter letters, see or c to position the cursor under the Entering Text on page 174.) character you want to change, and then...
Dialling and storing numbers Setting up groups for Press a or b to choose Add Number. Press OK. broadcasting Press a or b to choose the number you Groups, which can be stored on a Speed-Dial want to add. location, allow you to send the same fax Press OK.
Chapter 8 Deleting a number from a Group Note How to change the stored name or Press Menu. number: Press a or b to choose Fax. If you want to change a character, press d Press OK. or c to position the cursor under the character you want to change, and then Press a or b to choose press Clear/Back.
Dialling and storing numbers Combining Quick-Dial Press Search/Speed Dial. numbers Enter 03. Sometimes you may want to choose from Note several long distance carriers when you If you stored 2 numbers in one Speed-Dial make a call. Rates may vary depending on location, you will be asked which number the time and destination.
Digital TAD (MFC-665CW only) TAD-Mode for internal F/T OGM This message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able The TAD (Telephone Answering Device) to leave a message. See Fax/Tel feature will store up to 99 incoming voice or OGM on page 73.
If your machine is set to Fax/Tel receive mode this message will be played by your Press a or b to choose Fax. Brother machine to a caller. Unlike the TAD Press OK. OGM, the caller will not be able to leave a message.
Chapter 9 Managing your Erasing incoming messages messages To erase voice messages individually Message indicator Press Play/Record. The machine will sound a two second beep and begins message playback. light flashes if you have any new Each message is preceded by one long messages waiting for you.
Digital TAD (MFC-665CW only) Additional TAD Press Menu. operations Press a or b to choose Fax. Press OK. Setting maximum time for Press a or b to choose incoming messages Setup Receive. Press OK. Your machine’s default setting will save Press a or b to choose Ring Delay.
Chapter 9 Recording a conversation If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes). The other party will hear an intermittent beeping while recording.
Advanced fax operations (Monochrome only) You can only use one advanced fax Press a or b to choose operation at a time: Backup Print:On or Backup Print:Off. Fax Forwarding Press OK. Fax Storage Note Fax Preview (MFC-665CW only) • If you choose Backup Print:On, the PC Fax Receive machine will also print the fax at your machine so you will have a copy.
Chapter 10 Fax Storage Fax Preview (MFC-665CW only) If you choose Fax Storage, your machine stores the received fax in the memory. You If you choose Fax Preview you can view will be able to retrieve fax messages from received faxes on the LCD by pressing the another location using the remote retrieval Fax Preview key.
Advanced fax operations (Monochrome only) How to preview a fax Description Enlarge the fax. When you receive a fax, you will see the pop- up message on the LCD. (For example: New Reduce the fax. Fax(es):02) a or b Scroll vertically. Press Fax Preview.
Chapter 10 PC Fax Receive Press a or b to choose Backup Print:On or Backup Print:Off. If you turn on the PC-Fax Receive feature Press OK. your machine will store received faxes in memory and send them to your PC Press Stop/Exit.
Advanced fax operations (Monochrome only) Turning off Advanced Changing the destination PC Fax Operations Press Menu. Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Fax. Press OK. Press a or b to choose Advanced Fax Operation.
Chapter 10 Changing Advanced Remote Retrieval Fax Operations You can call your machine from any touch tone telephone or fax machine, then use the If received faxes are left in your machine's remote access code and remote commands memory when you change the Advanced Fax to retrieve fax messages.
Advanced fax operations (Monochrome only) Note Note You can change your code at any time by If your machine is set to Manual mode entering a new one. If you want to make and you want to use the remote retrieval your code inactive, press Clear/Back in features, wait about 2 minutes after it step e to restore the inactive setting...
If you hear one long beep, fax messages have been erased from the memory. Check the receiving status (MFC-440CN only) 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear...
If yes, you will hear one long 2 Voice beep. If no, you will hear three short beeps. Change the Receive Mode (MFC-440CN only) 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel...
Chapter 10 Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch tone phone and have your fax messages sent You can change the default setting of your fax to a machine. forwarding number from another touch tone telephone or fax machine.
Printing Reports Fax reports Fax Journal (activity report) You can set the machine to print a journal at You need to set up the Transmission specific intervals (every 50 faxes, 6, 12 or 24 Verification Report and Journal Period using hours, 2 or 7 days).
Chapter 11 Reports Enter the time to start printing in 24-hour format. Press OK. The following reports are available: (For example: enter 19:45 for 7:45 PM.) XMIT Verify Press Stop/Exit. Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine.
Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.
Chapter 12 Setup to receive delayed If you chose Timer, enter the time (24-hour format) you want to begin polling polling and press OK, go to step e. Delayed polling lets you set the machine to Press a or b to choose begin polling receive at a later time.
Polled transmit lets you set up your machine the documents you set up to be polled. to wait with a document so another fax Secure Polling only works with Brother fax machine can call and retrieve it. machines. If another person wants to retrieve...
Making copies How to copy Press a or b to scroll through the Copy key options. Quality (See page 95.) Entering Copy mode Enlarge/Reduce (See page 96.) When you want to make a copy, press Paper Type (See page 99.) (Copy) to illuminate it in green.
Making copies Making multiple copies Changing copy speed and quality You can make up to 99 copies. You can choose from a range of quality. The Press (Copy). factory setting is Normal. Fast Load your document. Fast copy speed and lowest amount of ink Enter the number of copies you want.
Chapter 13 Enlarging or reducing the Note image copied Page Layout Options are not available with Enlarge/Reduce. You can choose an enlargement or reduction ratio. Making N in 1 copies or a poster (page layout) Press (Copy). Load your document. The N in 1 copy feature can help you save paper by letting you copy two or four pages Enter the number of copies you want.
Making copies Poster (3 x 3) If you do not want to change additional settings, press Mono Start or You can make a poster size copy of a Colour Start to scan the page. photograph. If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.
Chapter 13 Adjusting Brightness, Colour Saturation Contrast and Colour Press (Copy). Load your document. Brightness You can adjust the copy brightness to make Enter the number of copies you want. copies darker or lighter. Press a or b to choose Press (Copy).
Repeat this step for each setting you Press OK. want to change. Press a or b to choose Plain Paper, After changing the last setting, press a Inkjet Paper, Brother Photo, or b to choose Set New Default. Other Photo or Transparency. Press OK. Press OK.
Chapter 13 ‘Out of Memory’ message If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue.
Printing photos from a memory card PhotoCapture Center™ Using memory cards Operations Your Brother machine includes two media drives (slots) for use with popular digital ® Printing from a memory card camera media: CompactFlash , Memory ® Stick Memory Stick Pro™, SecureDigital™, without a PC MultiMediaCard™...
Printing photos from a memory card Getting started The image file extension must be .JPG (Other image file extensions like .JPEG,.TIF, .GIF and so on will not be Firmly put the card into the proper slot. recognized). Walk-up PhotoCapture Center™ printing must be performed separately from PhotoCapture Center™...
Chapter 14 Print Images The machine can only read one memory card at a time so do not put more than one card in a slot. View Photo(s) Entering PhotoCapture mode You can preview your photos on the LCD before you print them. If your photos are large After you insert the memory card, press the files there may be a delay before each photo (PhotoCapture) key to illuminate it in...
Printing photos from a memory card Print Index (Thumbnails) Print All Photos The PhotoCapture Center™ assigns You can print all the photos on your media numbers for images (such as No.1, No.2, card. No.3, and so on). Make sure you have put the memory card in the proper slot.
Chapter 14 Print Photos DPOF printing Before you can print an individual image, you DPOF stands for Digital Print Order Format. have to know the image number. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Make sure you have put the memory Film Co.
You can see the number of copies of each photo that will be printed. Menu Selections Option 1 Option 2 Page — Print Quality Normal/Photo — Paper Type Plain Paper/Inkjet Paper/ Brother Photo/Other Photo (When A4 or Letter is chosen) Paper Size Letter/A4/10x15cm/13x18cm 10x8cm/13x9cm/15x10cm/ 18x13cm/20x15cm/Max. Size — Brightness Dark Light —...
Press OK. settings, press Colour Start to print. Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. If you do not want to change additional settings, press Colour Start to print.
Printing photos from a memory card Adjusting Brightness, Press a or b to choose White Balance, Sharpness or Contrast and Colour Color Density. Press OK. Brightness Press d or c to adjust the degree of the setting. Press a or b to choose Brightness. Press OK.
Chapter 14 Cropping Setting your changes as a new default If your photo is too long or wide to fit the available space on your chosen layout, part You can save the print settings you use most of the image will automatically be cropped. often by setting them the default settings.
Printing photos from a memory card Scan to Card How to scan to card You can scan monochrome and colour Entering Scan mode documents into a memory card. Monochrome documents will be stored in PDF (*.PDF) or When you want to scan to card, press TIFF file formats (*.TIF).
Chapter 14 Understanding the Do one of the following. To change the quality, go to step f. Error Messages Press Mono Start or Colour Start to start scanning without changing additional settings. Once you are familiar with the types of errors that can occur while you are using the Press a or b to choose PhotoCapture Center™, you can easily...
Make sure your camera is in PictBridge mode. Some of the settings listed below may not be available for your PictBridge compatible digital camera. Your Brother machine supports the PictBridge standard, allowing you to connect Camera Menu Options to and print photos directly from any Selections PictBridge compatible digital camera.
Chapter 15 Printing Images DPOF printing DPOF stands for Digital Print Order Format. Make sure that your camera is turned off. Connect your camera to the Major digital camera manufacturers (Canon PictBridge port on the machine using Inc., Eastman Kodak Company, Fuji Photo the USB cable.
Printing photos from a camera with PictBridge Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
Network Printing ® Make sure your Macintosh is turned Network Scanning on. Insert the Brother CD-ROM into your Wireless Network User’s (MFC-665CW only) CD-ROM drive. Double-click the Documentation icon. How to read HTML User’s Guide This is a quick reference for using the HTML Double-click your language folder, and User’s Guide.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
• Do not connect your machine to electrical socket on the same circuit as large appliances or other equipment that might disrupt the power supply. • Avoid interference sources, such as speakers or the base units of non-Brother cordless phones.
Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-665CW only) If there are faxes in the machine's memory you need to print them or save them before you unplug the machine from the electrical socket for more than 24 hours.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call Brother dealer for service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine...
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
Safety and Legal LAN connection CAUTION Do not connect this product to a LAN connection that is subject to over-voltages. Important Information for Australia IMPORTANT NOTICE Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use in emergencies.
12 Do not touch a document during printing. 13 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product.
Safety and Legal Important Information for New Zealand Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass.
15 This product should be connected to an AC power source within the range indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified electrician. 16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket.
Safety and Legal IMPORTANT NOTICE Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use in emergencies.
Please refer all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service.
This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties...
Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (Continued) Difficulty Suggestions The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 152.) Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 153.) Printed text or images are skewed.
Printing Received Faxes Difficulty Suggestions Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone across the page or the top and line. Ask the other party to send the fax again. bottom of sentences are cut off.
For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
Try using the scanner glass. (See Using the scanner glass on page 11.) ADF. Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In scanning. ® PaperPort SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver.
Firewall setting on you PC may be rejecting the necessary network connection. For detail, see the instruction above. ® <Macintosh users> Re-select your machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Troubleshooting and Routine Maintenance Error Message Cause Action One or more of the ink cartridges Replace the ink cartridges. (See Replacing Ink Empty is empty. The machine will stop all the ink cartridges on page 147.) print operations. While memory is available, black and white faxes will be stored in the memory.
Unable to Clean XX following: A foreign objects such as a clip or Unable to Init. XX (MFC-440CN only) ripped paper is in the machine. See Transferring your faxes or Fax Unable to Print XX Journal report on page 143 before...
Troubleshooting and Routine Maintenance Transferring your faxes or Fax Press a or b to choose Journal report Fax Transfer. Press OK. If the LCD shows: Do one of the following: If the LCD shows No Data, there are Unable to Change XX no faxes left in the machine's Unable to Clean XX memory.
Transferring Fax Journal report to Pull the jammed document up and to the left. another fax machine If you have not set up your Station ID, you cannot enter fax transfer mode. Press Stop/Exit to interrupt the error temporarily. Press Menu. Press a or b to choose Service.
Troubleshooting and Routine Maintenance Printer jam or paper jam Remove the Jam Clear Cover (1) from the back of the machine. Pull the jammed paper out of the machine. Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error.
Lift the scanner cover (1) from the front Push the paper tray firmly back into the of the machine until it locks securely into machine. the open position. Note Make sure that there is no jammed paper left inside the machine. Check Make sure you pull out the paper support both ends of the print carriage.
Troubleshooting and Routine Maintenance Routine maintenance Compatibility If you are having problems sending or Replacing the ink cartridges receiving a fax due to possible interference on the phone line, we recommend that you Your machine is equipped with an ink sensor. adjust the Equalization for compatibility to The ink sensor automatically monitors the reduce the modem speed for fax operations.
Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. brother XXXX Lift the lock release lever and push it Open the new ink cartridge bag for the...
If ink gets in your eyes, wash them out with performance if ink or ink cartridges of other water at once and call a doctor if you are specifications are used. Brother does not concerned. therefore recommend the use of cartridges...
Cleaning the scanner Clean the outside of the machine as follows: Lift the document cover (1). Clean the Pull the paper tray (1) completely out of scanner glass (2) and the white plastic the machine. (3) with isopropyl alcohol on a soft lint-free cloth.
Troubleshooting and Routine Maintenance Cleaning the machine printer Cleaning the paper pick-up platen roller Pull the paper tray completely out of the WARNING machine. Be sure to unplug the machine from the Unplug the machine from the electrical electrical socket before cleaning the printer socket and remove platen (1).
The LCD asks you if the print quality is times and the print has not improved, call OK for black and three coloures. your Brother dealer. Press 1 (Yes) or 2 (No). The LCD asks you if you want to start cleaning.
Press OK. procedures at least five times for the new ink cartridge. If ink is still missing, Press a or b to choose Alignment. call your Brother dealer. Press OK. Press Mono Start or Colour Start. CAUTION The machine starts printing the Alignment Check Sheet.
Checking the ink volume Pull the knob (1) to the left and hold it in position as you push the cradle to the back of the machine. Although an ink volume icon appears on the LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge.
Troubleshooting and Routine Maintenance Machine Information Note If you cannot open the cover with your hand, use a coin to open. Checking the serial number Align the recessed arrows on the cradle You can see the machine’s serial number on with those on the machine, and then the LCD.
Install the yellow protective part, lift each Lift the scanner cover (1) to release the lock release lever and push it until it lock. Gently push the scanner cover clicks and then close the ink cartridge support down (2) and close the scanner cover.
Troubleshooting and Routine Maintenance MFC-440CN MFC-665CW Close the carton and tape it shut.
Menu and Features On-screen Menu keys programming Access the main menu. Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, Access the mode and its menu of we have created step-by-step on-screen...
2 Mins* 5 Mins — Sets the type of paper in Paper Type Plain Paper* the paper tray. Inkjet Paper Brother Photo Other Photo Transparency — Sets the size of the paper Paper Size Letter in the paper tray. Legal 10x15cm Adjusts the ring volume.
— You can choose the Wallpaper wallpaper of the LCD. Sets the number of rings Setup Receive Ring Delay 2-10(2*) (MFC-440CN (Example for before the machine only) Australia) answers in Fax Only or Fax/Tel mode. Sets the number of rings...
Menu and Features Level1 Level2 Level3 Options Descriptions Page Sets the pseudo/double- Setup Receive F/T Ring 20 Sec ring time in Fax/Tel mode. Time (Continued) (Continued) 30 Sec* 40 Sec 70 Sec (for Australia and some countries) 55 Sec (for New Zealand) Receives fax messages Fax Detect without pressing the...
Allows you to turn the speaker volume for voice Rec.Monitr messages as they come in On or Off. — Prohibits most operations Miscellaneous TX Lock (MFC-440CN other than receiving faxes. only) Prohibits most functions Mem Security except receiving faxes into (MFC 665CW Off* memory.
View or print a list of the Caller ID Display# last 30 Caller IDs stored in Print Report memory. Chooses the BOOT TCP/IP BOOT Method Auto* (MFC-440CN method that best suits Network Static only) your needs. User's Guide on RARP BOOTP...
Level1 Level2 Level3 Options Descriptions Page — Chooses the Ethernet link Setup Misc. Ethernet (MFC-440CN mode. Network only) User's — — Restores all network Factory Reset Guide on settings to the factory (Continued) default. CD-ROM Chooses the BOOT TCP/IP(Wired) BOOT Method...
Menu and Features Level1 Level2 Level3 Options Descriptions Page Chooses the BOOT TCP/IP(WLAN) BOOT Method Auto* method that best suits Network (MFC 665CW Static your needs. User's only) Guide on RARP (Continued) BOOTP CD-ROM DHCP [000-255]. Enter the IP address. IP Address [000-255].
Machine Info. Serial No. number of your machine. — Choose the receive mode Initial Setup Receive Mode Fax Only* that best suits your needs. Fax/Tel External TAD (MFC-440CN only) Manual The factory settings are shown in Bold with an asterisk.
Menu and Features Level1 Level2 Level3 Options Descriptions Page — — Puts the date and time on Initial Setup Date/Time the LCD and in headings Quick (Continued) of faxes you send. Setup Guide — Set your name and fax Station ID Fax: number to appear on each Name:...
Level1 Level2 Level3 Options Descriptions Page — — You can choose a number Caller ID hist. Make a Phone from the Caller ID history and Call then make a phone call to it, (MFC 665CW send a fax to it, add it to only) Speed-Dial, or delete it.
Menu and Features Scan ( Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a monochrome or a colour document into Software your E-mail application. User's Guide on Scan to Image — — — You can scan a colour picture into your graphics CD-ROM...
Custom(25-400%) — — Choose the paper type that Paper Type Plain Paper* matches the paper in the Inkjet Paper tray. Brother Photo Other Photo Transparency — — Choose the paper size that Paper Size Letter matches the paper in the Legal tray.
Menu and Features Level1 Level2 Level3 Options Descriptions Page — — Adjusts the contrast of Contrast copies. — Adjusts the amount of Red Color Adjust in copies. — Adjusts the amount of Green Green in copies. — Adjusts the amount of Blue Blue in copies.
Choose the print quality. Print Quality Normal Photo* — — Choose the paper type. Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo* (When A4 or — Choose the paper and print Letter Paper Size Letter is chosen) size. 10×8cm 13×18cm...
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page — — Adjusts the contrast. Contrast Adjusts the hue of the white Color Enhance White Balance areas. Off* Enhances the detail of the Sharpness image. Adjusts the total amount of Color Density colour in the image.
Entering Text Special characters and symbols Press l, # or 0, repeatedly until you see the When you are setting certain menu special character or symbol you want. selections, such as the Station ID, you may need to enter text into the machine. Most dial Press l for (space) ! "...
Print Method Mono: Piezo with 94 × 1 nozzles Piezo with 94 × 3 nozzles Colour: LCD (liquid crystal display) (MFC-440CN) 50.8 mm (2.0 in.) Colour LCD (MFC-665CW) 63.5 mm (2.5 in.) Colour LCD Power Source AC 220 V to 240 V 50/60 Hz...
Dimensions (MFC-440CN) 370 mm (14.6 in.) 180 mm (7.1 in.) 351 mm 398 mm (13.8 in.) (15.7 in.) 443 mm (17.4 in.) (MFC-665CW) 370 mm (14.6 in.) 180 mm (7.1 in.) 398 mm 351 mm (15.7 in.) (13.8 in.) 443 mm 468 mm (17.4 in.)
Specifications Print media Paper Input Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper transparencies and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L 13×18 cm, Index card and Post card For more details, see Paper weight, thickness and capacity on page 15.
Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max.
/400 pages ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Resolution (Monochrome) Scans up to 600×1200 dpi Prints up to 1200×1200 dpi (Colour) Scans up to 600×1200 dpi Prints up to 600×1200 dpi Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Specifications PhotoCapture Center™ Available Media ® CompactFlash (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.) ® Memory Stick Memory Stick Pro™ (Not available for music data with MagicGate™) MultiMediaCard™...
XP Home Edition, Windows XP Professional, and Windows XP Professional x64 Edition. ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
Printer Printer Driver ® Windows 98/98SE/Me/2000 Professional/XP/ ® Windows XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver ® For Mac OS X 10.2.4 or greater Resolution Up to 1200 × 6000 dpi 1200 ×...
Interfaces A USB 2.0 interface cable that is no longer than 2.0 m (6 feet). Ethernet UTP cable category 5 or greater. LAN cable Wireless LAN Your machine supports IEEE 802.11b/g wireless (MFC-665CW only) communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-Hoc Mode.
(MFC-665CW only) ® Microsoft Internet Explorer 5 or greater. For the latest driver updates, access the Brother Solutions Center at http://solutions.brother.com/ Third party USB ports are not supported. Removable disk is a function of PhotoCapture Center™. PC Fax supports black and white faxing only.
<Black> LC57BK, <Cyan> LC57C, Consumables <Magenta> LC57M, <Yellow> LC57Y Note Brother does not recommend the use of consumables other than genuine Brother consumables. Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables.
Network (LAN) You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive ® (Windows only). Also included is Brother BRAdmin Professional Network Management software. Support for ® Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition ®...
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones Documents can be placed in the ADF and The special tones (beeps) sent by fax scanned one page at a time automatically.
Zealand)) when you answer a fax call on another phone number on an existing an extension or external phone. phone line. The Brother machine uses the Fax Storage new number to simulate a dedicated fax You can store received faxes in memory.
LCD (liquid crystal display) PictBridge The display screen on the machine that Allows you to print photos directly from shows interactive messages during On- your digital camera at high resolution for Screen Programming and shows the date photo quality printing. and time when the machine is idle.
Glossary Transmission Scan to Card You can scan a black and white or colour The process of sending faxes over the document into a Memory Card. Black and phone lines from your machine to the white images can be in TIFF or PDF file receiving fax machine.
Index paper size ..........99 paper type ..........99 quality ........... 95 Access codes, storing and dialling ...71 return to default ........99 ADF (automatic document feeder) ..10 set new default ........99 Answering machine (TAD) .......60 single ............ 94 connecting ..........61 ®...
Real Time Transmission ....39 Resolution ......... 38 return to factory setting ..... 41 Fax codes set new default ........40 changing ........63 Fax/Tel mode Fax Receive Code ........62 Announcement ........72 Remote Access Code ......82 answering at extension phones .... 62 Telephone Answer Code ......62 double-ringing (voice calls) ....
interference ........147 multi-line (PABX) ........61 ® PhotoCapture Center™ Macintosh Borderless .......... 110 See Software User's Guide on the ® CompactFlash ........102 CD-ROM........... Cropping ........109 Maintenance, routine ......147 DPOF printing ........106 Manual from PC dialling ...........64 See Software User's Guide on the receive ..........42 CD-ROM.
Resolution copy ............ 180 fax ............178 Quick-Dial print ............ 183 Access codes and credit scan ............ 182 card numbers ........71 setting for next fax ........ 38 Broadcasting .........36 Ring Delay, setting ........45 using Groups ........36 Group dial changing ........67 setting up Groups for Safety Instructions .........
if you are having difficulty copying ..........138 document jam ........144 incoming calls ........137 Network ..........139 phone line or connections ....136 ™ PhotoCapture Center ....138 printing ..........134 printing received faxes .....136 receiving faxes .........136 scanning ...........138 sending faxes ........137 software ...........138 paper jam ..........145 TX Lock ............30 Volume, setting...
(e.g. a copy of the sales docket). Contact Brother International (Aust) Pty Ltd for details about your nearest Authorised Warranty Centre or visit: www.brother.com.au Support – For support for your Brother Product other than what you can resolve through the User Guide, Visit our website: www.brother.com.au or visit our Solutions website for FAQs (Frequently Asked Questions), Driver Updates &...
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. ARL/ASA/NZ...