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Brother DCP-130C - Color Inkjet - All-in-One Software User's Manual

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SOFTWARE
USER'S GUIDE
For DCP users; This documentation is for
both MFC and DCP models. Where it
says 'MFC' in this user's guide, please
read 'MFC' as 'DCP'.
Version A

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Table of Contents

   Also See for Brother DCP-130C - Color Inkjet - All-in-One

   Summary of Contents for Brother DCP-130C - Color Inkjet - All-in-One

  • Page 1 SOFTWARE USER’S GUIDE For DCP users; This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. Version A...
  • Page 2: Table Of Contents

    Table of Contents ® Section I Windows Printing Using the Brother printer driver........................2 Features ..............................2 Choosing the right type of paper........................3 Simultaneous printing, scanning and faxing ....................3 Clearing data from the memory .........................3 Checking the print quality ..........................3 Status Monitor............................4 Monitoring the machine’s status ......................4 Turning off the status monitor......................5 Printer driver settings..........................5...
  • Page 3 Scan to Card (Not available for MFC-240C and MFC-3360C) ............36 ® ® Using ScanSoft PaperPort SE with OCR ....................40 Viewing items ............................41 Organizing your items in folders ......................42 Quick links to other applications ......................42 ® ® ScanSoft PaperPort SE with OCR lets you convert image text into text you can edit....42 You can import items from other applications ...................43 You can export items into other formats....................43 ®...
  • Page 4 Scan to Image ...........................72 Scan to OCR .............................72 Scan to File............................73 Remote Setup (Not available for DCP models and MFC-240C) Remote Setup............................74 Brother PC-FAX Software (MFC models only) PC-FAX sending ............................76 Setting up user information........................77 Sending setup............................78 Setting up a cover page........................79 Entering cover page information......................79 Address Book ............................80 Speed Dial setup .............................81...
  • Page 5 ® ® Section II Apple Macintosh Printing and Faxing ® ® Setting up your USB-equipped Apple Macintosh ................98 Simultaneous printing, scanning and faxing ..................98 Clearing data from the memory ......................98 Checking the print quality ........................98 Status Monitor ...........................99 Using the Brother Ink driver ........................100 Choosing page setup options ......................100 Choosing printing options ........................101 Media Type............................101...
  • Page 6 Scan to Image ..........................131 Scan to OCR ...........................132 Scan to E-mail ..........................133 Scan to File............................134 COPY / PC-FAX (PC-FAX is not available for DCP models)..............135 DEVICE SETTINGS ..........................136 Remote Setup (Not available for DCP models and MFC-240C) .............136 Quick-Dial (Not available for DCP models and MFC-240C)............137 Ink Level ............................137 Network Scanning (For models with built-in network support)
  • Page 7 Section I ® Windows Printing Scanning ControlCenter3 Network Scanning (For models with built-in network support) Remote Setup (Not available for DCP models and MFC-240C) Brother PC-FAX Software (MFC models only) ® PhotoCapture Center (Not available for MFC-3360C)
  • Page 8: Printing

    Printing Note ® • The screens in this section are from Windows XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137.
  • Page 9: Choosing The Right Type Of Paper

    Printing Choosing the right type of paper For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before buying paper. Simultaneous printing, scanning and faxing Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a document into the PC.
  • Page 10: Status Monitor

    Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.
  • Page 11: Turning Off The Status Monitor

    Printing Turning off the status monitor If you want to switch off the status monitor, follow these steps: Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark. Right-click again then click Exit. Note Even if the status monitor is off, you can check the machine’s status at any time by clicking Status Monitor from the Start menu on your PC.
  • Page 12: Basic Tab

    Printing Basic tab Choose your setting for Slow Drying Paper, Media Type and Quality (1). Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. Choose Paper Size, Page Layout, Page Order, Borderless, Border Line (if any), Orientation, number of Copies and the page order (2).
  • Page 13: Media Type

    Printing Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type. Plain Paper Inkjet Paper Brother Premium Glossy Photo Paper Other Photo Paper Transparencies Quality...
  • Page 14: Enhanced Print Settings

    Printing Enhanced Print Settings Click the Settings button to see options for enhanced print settings. Bi-Directional Printing When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds. When unchecked, the print head will only print in one direction giving higher quality printouts, but slower printing speeds.
  • Page 15 Printing Color Density Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak looking picture. White Balance Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white.
  • Page 16: Improve Pattern Printing (windows ® 2000/xp Only)

    Printing ® Improve Pattern Printing (Windows 2000/XP only) Select the Improve Pattern Printing option if the pattern of printed fills are different from the pattern of the fills you see on your PC. Paper Size The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 3.5 ×...
  • Page 17: Page Layout

    Printing Page Layout The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode.
  • Page 18: Copies

    Printing Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed.
  • Page 19: Advanced Tab

    Printing Advanced tab Change the tab settings by clicking one of the following icons: Color (1) Scaling (2) Watermark (3) Device Options (4) Note To return to the default settings, click Default.
  • Page 20: Color

    Printing Color Color/Grayscale This selection allows a color document to be printed in black and white using grayscale. Image Type The printer driver will choose the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.
  • Page 21 Printing Custom Image Type You can choose the color matching method manually. Choose the best one for your document. Match Monitor Color is adjusted to get the closest color match with the PC monitor. • Natural: Use for photographic images. The color is adjusted to print more natural colors. •...
  • Page 22: Scaling

    Printing Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. • Diffusion: Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics.
  • Page 23: Watermark

    Printing Watermark You can print a logo or text onto your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then choose the watermark you want to use. In background Check In background to print the watermark image in the background of your document.
  • Page 24 Printing Watermark Setting You can change the watermark size and position on the page by choosing the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in Watermark Style.
  • Page 25: Device Options

    Printing Device Options You can set the following Printer Functions: Print Date & Time When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock. Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque.
  • Page 26 Printing Quick Print Setup The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon. To view and change settings, click the tasktray icon.
  • Page 27: Support Tab

    Printing Support tab The Support tab shows the driver version and settings information. There are also links to the Brother Solutions Center and driver update web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
  • Page 28: Scanning

    Scanning Scanning operations and the drivers used will differ depending on the operating system you are using. As default, the machine uses a TWAIN compliant driver when scanning documents from your applications. ® For Windows Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 22) ®...
  • Page 29: Accessing The Scanner

    Scanning Accessing the Scanner ® ® Start the ScanSoft PaperPort SE software that was installed during the MFL-Pro Suite installation to scan a document. Note ® ® The instructions for scanning in this Guide are for when you use ScanSoft PaperPort SE.
  • Page 30: Scanning A Document Into The Pc

    Scanning Scanning a document into the PC You can scan a whole page, or a portion of the page by pre-scanning the document. Scanning a whole page Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) Resolution Scan Type...
  • Page 31: Settings In The Scanner Setup Dialog Box

    Scanning Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box. Press and hold down the left mouse button and drag it over the portion you want to scan. Note You can enlarge the image using the icon, and then use the...
  • Page 32 Scanning Resolution You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution 256 color True Gray/24 bit color...
  • Page 33 Scanning Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
  • Page 34 Scanning Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height of the document. You can choose ‘mm’...
  • Page 35: Scanning A Document Using The Wia Driver (windows ® Xp Only)

    Scanning Scanning a document using the WIA driver ® (Windows XP only) WIA compliant ® ® For Windows XP you can choose Windows Image Acquisition (WIA) when scanning images. You can scan ® images directly into the PaperPort SE viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning.
  • Page 36: Scanning A Document Into The Pc

    Scanning Scanning a document into the PC There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed).
  • Page 37 Scanning If you want to change some advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose the settings. Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Brother Scanner Utility.
  • Page 38 Scanning Pre-Scanning and cropping a portion using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Put the document face down on the scanner glass.
  • Page 39 Scanning If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting. Click the Scan button in the Scan dialog box. The machine starts scanning the document.
  • Page 40: Using The Scan Key (for Usb Cable Users)

    Scanning Using the Scan key (For USB cable users) Note If you use the Scan key on a network, see Using the Scan key on page 71. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, to a folder on your PC or to a media card.
  • Page 41: Scan To Image

    Scanning Scan to Image You can scan a color picture into your graphics application for viewing and editing. You can change the ® (Scan) key configuration. (See Image (example: Microsoft Paint) on page 49.) Load your document. Press the (Scan) key. Press a or b to choose Scan to Image.
  • Page 42: Scan To File

    Scanning Scan to File You can scan a black and white or a color document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of ControlCenter3.
  • Page 43 Scanning CAUTION ® ® DO NOT unplug the power cord or remove a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in.
  • Page 44 Scanning Changing the default quality (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 1. Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK. Press Stop/Eixt. (For DCP-130C) Press Menu.
  • Page 45 Scanning Changing the default color file format (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 3. Press a or b to choose PDF or JPEG. Press OK. Press Stop/Eixt. (For DCP-130C) Press Menu. Press a or b to choose 2.PhotoCapture. Press OK.
  • Page 46: Using Scansoft ® Paperport ® Se With Ocr

    Scanning ® ® Using ScanSoft PaperPort SE with OCR ® ® ® ScanSoft PaperPort SE for Brother is a document management application. You can use PaperPort to view scanned documents. ® Not just viewing, PaperPort SE has a sophisticated yet easy-to-use filing system that will help you organize your graphics and text documents.
  • Page 47: Viewing Items

    Scanning Viewing items ® ® ScanSoft PaperPort SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. ®...
  • Page 48: Organizing Your Items In Folders

    Scanning Organizing your items in folders ® PaperPort SE has an easy-to-use filing system for organizing your items. The filing system consists of ® folders and items that you choose to view in Desktop View. An item can be a PaperPort SE item or a non- ®...
  • Page 49: You Can Import Items From Other Applications

    Scanning You can import items from other applications ® As well as scanning items, you can bring items into PaperPort SE in a variety of ways and convert them to ® PaperPort SE (MAX) files in several different ways: ® Print to the Desktop View from another application, such as Microsoft Excel.
  • Page 50: Controlcenter3

    ControlCenter3 Note The features available to you in ControlCenter3 may vary depending on the model number of your machine. Using ControlCenter3 ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the following operations: Scan directly to a file, E-mail, word processor or graphics application of your choice.
  • Page 51 ControlCenter3 Modern Classic Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Macromedia Flash Player 8 or greater. If you do not have Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.
  • Page 52: Switching The User Interface

    ControlCenter3 Switching the user interface You can choose the Modern or Classic user interface for ControlCenter3. To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the AutoLoad feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray.
  • Page 53: Scan

    ControlCenter3 SCAN There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. ® Image (Default: Microsoft Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...
  • Page 54: Copy

    ControlCenter3 COPY Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.
  • Page 55: Scan

    ControlCenter3 SCAN There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab. Image ® (example: Microsoft Paint) The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
  • Page 56 ControlCenter3 Change the other settings, if needed. To change the destination application, choose the proper application from the Target Application drop-down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon.
  • Page 57: Ocr (word Processing Program)

    ControlCenter3 (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.
  • Page 58: E-mail

    ControlCenter3 E-mail Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list.
  • Page 59: File

    ControlCenter3 File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type and folder, right-click the File button, click ControlCenter Configuration and click the Software Button tab.
  • Page 60: Custom Scan

    ControlCenter3 CUSTOM SCAN The Custom Scan option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
  • Page 61: Customizing A User-defined Button

    ControlCenter3 Customizing a user-defined button To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 62 ControlCenter3 Scan to OCR General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 63 ControlCenter3 Scan to E-mail General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 64 ControlCenter3 Scan to File General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type drop-down list.
  • Page 65: Photocapture (usb Only) (not Available For Mfc-3360c)

    ControlCenter3 PHOTOCAPTURE (USB only) (Not available for MFC-3360C) These buttons can be used to open or copy files and folders from a media card installed in the machine. Open PCC Folder ® (PCC: PhotoCapture Center ® The Open PCC Folder button starts Windows Explorer and displays files and folders on the media card.
  • Page 66: Copy To Application

    ControlCenter3 Setting the Copy Folder Create a new folder based on the PCC files Date or Month The default setting is Date. A folder is created with a name derived from the date the original file was created. The file is then saved into this folder. For example, a file created on the media card on Oct.08, 2006 will be saved into a folder named 10082006.
  • Page 67: Copy

    ControlCenter3 COPY The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the ControlCenter Configuration. Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose Copy Ratio.
  • Page 68 ControlCenter3 Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on the model of printer you have chosen.
  • Page 69: Pc-fax (mfc Models Only)

    ControlCenter3 PC-FAX (MFC models only) The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. Send The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software.
  • Page 70: Receive/view Received (not Available For Mfc-240c And Mfc-3360c)

    ControlCenter3 Receive/View Received (Not available for MFC-240C and MFC-3360C) The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving is activated and starts to receive fax data from your Brother machine.
  • Page 71: Address Book

    ControlCenter3 Address Book The Address Book button lets you add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 82.) Setup By clicking the Setup button, you can configure the user settings of the PC-FAX application.
  • Page 72: Device Setting

    ControlCenter3 DEVICE SETTING In the Device Settings option, you can configure the machine settings or check ink levels. Remote Setup (Not available for DCP models and MFC-240C) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus.
  • Page 73: Quick-dial (not Available For Dcp Models And Mfc-240c)

    ControlCenter3 Quick-Dial (Not available for DCP models and MFC-240C) The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. Ink Level The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge. User’s Guide The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.
  • Page 74: Network Scanning (for Models With Built-in Network Support)

    Network Scanning (For models with built-in network support) To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Professional software.
  • Page 75: Configuring Network Scanning

    Network Scanning (For models with built-in network support) Configuring Network Scanning If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. ®...
  • Page 76 Network Scanning (For models with built-in network support) Specify your machine by name Enter the machine node name in Node Name, or click Browse and choose the proper device you want to use. Click Apply. Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter.
  • Page 77: Using The Scan Key

    Network Scanning (For models with built-in network support) Using the Scan key Note If you are connected using USB, see Using the Scan key (For USB cable users) on page 34. Scan to E-mail (PC) When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network.
  • Page 78: Scan To Image

    Network Scanning (For models with built-in network support) Scan to Image When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the default graphics application on the designated ®...
  • Page 79: Scan To File

    Network Scanning (For models with built-in network support) Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3.
  • Page 80: Remote Setup

    Remote Setup (Not available for DCP models and MFC-240C) Remote Setup ® The Remote Setup program lets you configure many machine settings from a Windows application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen.
  • Page 81 Remote Setup (Not available for DCP models and MFC-240C) Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration settings to a file.
  • Page 82: Brother Pc-fax Software (mfc Models Only)

    Brother PC-FAX Software (MFC models only) Note ® ® If you are using Windows XP or Windows 2000 Professional, you must log on with Administrator rights. PC-FAX sending The Brother PC-FAX feature lets you use your PC send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX.
  • Page 83: Setting Up User Information

    Brother PC-FAX Software (MFC models only) Setting up user information Note You can access User Information from the FAX Sending dialog box by clicking the icon. (See Sending a file as a PC-FAX using the Facsimile style user interface on page 86.) Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Setup.
  • Page 84: Sending Setup

    Brother PC-FAX Software (MFC models only) Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).
  • Page 85: Setting Up A Cover Page

    Brother PC-FAX Software (MFC models only) Setting up a cover page From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen. The Brother PC-FAX Cover Page Setup dialog box appears: Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.
  • Page 86: Address Book

    Brother PC-FAX Software (MFC models only) Address Book If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending. There are three types: Brother Address Book, Outlook or Outlook Express. For the address book file, you must enter the path and file name of the database file which contains the address book information.
  • Page 87: Speed Dial Setup

    Brother PC-FAX Software (MFC models only) Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button Click the Speed Dial button you want to program.
  • Page 88: Brother Address Book

    Brother PC-FAX Software (MFC models only) Brother Address Book Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in the Address Book In the Brother Address Book dialog box you can add, edit and delete members and groups.
  • Page 89: Setting Up A Group For Broadcasting

    Brother PC-FAX Software (MFC models only) Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: Enter the name of the new group in the Group Name field.
  • Page 90: Exporting The Address Book

    Brother PC-FAX Software (MFC models only) Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.) Exporting the whole current Address Book Note...
  • Page 91: Importing To The Address Book

    Brother PC-FAX Software (MFC models only) Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. Importing an ASCII text file Do one of the following: From the Address Book, click File, Import, then Text. Click Vcard and go to e.
  • Page 92: Sending A File As A Pc-fax Using The Facsimile Style User Interface

    Brother PC-FAX Software (MFC models only) Sending a file as a PC-FAX using the Facsimile style user interface Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting.
  • Page 93: Sending A File As A Pc-fax Using The Simple Style User Interface

    Brother PC-FAX Software (MFC models only) Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start.
  • Page 94 Brother PC-FAX Software (MFC models only) To send a cover page and note, check Cover Page On. Note You can also click the icon to create or edit a cover page. Click the send icon. Note If you want to cancel the fax, click the cancel icon.
  • Page 95: Pc-fax Receiving (not Available For Mfc-240c And Mfc-3360c)

    Brother PC-FAX Software (MFC models only) PC-FAX receiving (Not available for MFC-240C and MFC-3360C) Note ® • For Windows 2000, XP and XP Professional x64 Edition users, you must log on with Administrator rights to use PC-FAX receiving. ® • To use PC-FAX receiving with a Windows XP computer that is protected by the firewall, the Network PC-FAX receiving program must be excluded from the firewall setting.
  • Page 96: Enabling The Pc-fax Receiving Software On Your Machine

    Brother PC-FAX Software (MFC models only) Enabling the PC-FAX Receiving software on your machine You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. Press Menu.
  • Page 97: Running The Pc-fax Receiving Software On Your Pc

    Brother PC-FAX Software (MFC models only) Running the PC-FAX Receiving software on your PC Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC tasktray. Setting up your PC Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup.
  • Page 98: Configuring The Network Pc-fax Receiving Settings

    Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.
  • Page 99: Viewing New Pc-fax Messages

    Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages Each time your PC is receiving a PC-FAX, the icon will alternate between . Once the fax has been received, the icon will change to . The icon will change to once the received fax has been viewed.
  • Page 100: Photocapture Center

    ® PhotoCapture Center (Not available for MFC-3360C) CAUTION DO NOT start your PC with a media card installed in the media drive of the machine. You could lose your data or damage the card. Note ® • The PhotoCapture Center will read only the card that was put in first.
  • Page 101 ® PhotoCapture Center (Not available for MFC-3360C) When you take out a media card, do the following to prevent damage to the media card: ® In Windows Explorer, right-click the removable disk icon and choose Eject. Wait until the (PhotoCapture) key stops blinking before taking out the media card. CAUTION ®...
  • Page 102: For Network Users (for Models With Built-in Network Support)

    ® PhotoCapture Center (Not available for MFC-3360C) For network users (For models with built-in network support) ® 1 ® 2 Put a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ into your machine. ® This product also supports CompactFlash type1.
  • Page 103 Section II ® ® Apple Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning (For models with built-in network support) ® Remote Setup & PhotoCapture Center...
  • Page 104: Printing And Faxing

    Printing and Faxing Note ® ® The screens shown in this section are from Mac OS X 10.2.4. Screens on your Macintosh may vary depending on your operating system. ® ® Setting up your USB-equipped Apple Macintosh Note ® Before you can connect the machine to your Macintosh , you must buy a USB cable that is no longer than 6 feet (2 meters).
  • Page 105: Status Monitor

    Printing and Faxing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty, paper jam or ink empty at pre-set update intervals. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.
  • Page 106: Using The Brother Ink Driver

    Printing and Faxing Using the Brother Ink driver Choosing page setup options ® From an application such as Apple TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.
  • Page 107: Choosing Printing Options

    Printing and Faxing Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can choose the Quality, Slow Drying Paper, Media Type, Color/Grayscale, Paper Thickness, Paper Feed (MFC- 5860CN only), Bi-Directional Printing and Mirror Printing settings. Note •...
  • Page 108: Quality

    Printing and Faxing Quality The quality selection lets you choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose.
  • Page 109: Paper Feed (mfc-5860cn Only)

    Printing and Faxing Paper Feed (MFC-5860CN only) The Paper Feed selection sets the paper tray from which the machine will feed the paper when printing. If you choose Auto Select, the machine will take paper from Tray 1. When Tray 1 is empty, Auto Select allows the machine take paper from Tray 2 if both trays are using paper that is the same type and size.
  • Page 110: Sending A Fax (mfc Models Only)

    Printing and Faxing Sending a fax (MFC models only) ® You can send a fax directly from a Macintosh application. ® Create a document in a Macintosh application. Click File, then Print. The Printer dialog box appears: Choose Send Fax from the pop-up menu. Choose Facsimile from the Output pop-up menu.
  • Page 111 Printing and Faxing Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
  • Page 112: Drag A Vcard From The Mac Os ® X Address Book Application

    Printing and Faxing ® Drag a vCard from the Mac OS X Address Book application ® You can address a fax number using a vCard (an electronic business card) from the Mac OS Address Book application. Click Address Book. ® Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.
  • Page 113: Scanning

    Scanning ® Scanning from a Macintosh ® The Brother machine software includes a TWAIN Scanner driver for Macintosh . You can use this ® Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop-up menu of ControlCenter2.
  • Page 114: Scanning An Image Into Your Macintosh

    Scanning ® Scanning an image into your Macintosh You can scan a whole page, or a portion by pre-scanning the document. Scanning a whole page Load your document in the ADF. Note If your model is a flatbed type, you can also put your document on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type...
  • Page 115: Settings In The Scanner Window

    Scanning Put the document in the ADF again. Note If your model is a flatbed type, and you put the document on the scanner glass in a, skip this step. Adjust the settings for Resolution, Scan Type (Grayscale), Brightness, Contrast, and Size in the Scanner Setup dialog box as needed.
  • Page 116 Scanning Scan Type Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.) True Gray Use for photographic images or graphics.
  • Page 117 Scanning Scanning Area Choose one of the following sizes: A4 210 × 297 mm B5 182 × 257 mm Letter 8.5 × 11 in. Legal 8.5 × 14 in. A5 148 × 210 mm Executive 7.25 × 10.5 in. Business Card To scan business cards, choose the Business Card size (90 ×...
  • Page 118 Scanning Adjusting the Image Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
  • Page 119: Using The Scan Key (for Usb Cable Users)

    Scanning Using the Scan key (For USB cable users) Note If you use the Scan key on a network, see Using the Scan key on page 140. You can use the (Scan) key on the control panel to scan documents directly into your word processing, ®...
  • Page 120: Scan To Image

    Scanning Scan to Image You can scan a color picture into your graphics application for viewing and editing. You can change the ® (Scan) configuration. (See Image (example: Apple PreView) on page 125.) Load your document. Press the (Scan) key. Press a or b to choose Scan to Image.
  • Page 121: Scan To File

    Scanning Scan to File ® You can scan a black and white or a color document into your Macintosh and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter2.
  • Page 122 Scanning CAUTION ® ® DO NOT unplug the power cord or remove a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in.
  • Page 123 Scanning Changing the default quality (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 1. Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK. Press Stop/Eixt. (For DCP-130C) Press Menu.
  • Page 124 Scanning Changing the default color file format (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 3. Press a or b to choose PDF or JPEG. Press OK. Press Stop/Eixt. (For MFC-130C) Press Menu. Press a or b to choose 2.PhotoCapture. Press OK.
  • Page 125: Using Presto

    Scanning ® ® Using Presto! PageManager ® ® ® Presto! PageManager is an application for managing the documents in your Macintosh . Since it is ® ® compatible with most image editors and word processing programs, Presto! PageManager gives you ®...
  • Page 126: Technical Support

    Scanning Technical support For USA Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoft.com For Canada E-mail Address: contactus@newsoftinc.com Germany Company name: NewSoft Europe Postal Address: Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, Germany Telephone: 49-40-37644530...
  • Page 127 Scanning France Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie Italy Company name: V.I.P Postal Address: Not Open Telephone: 166821700 Fax: 532786999 E-mail Address: supporto@gensoftonline.com Spain Company name: Atlantic Devices...
  • Page 128: Controlcenter2

    ControlCenter2 Note The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar.
  • Page 129: Turning The Autoload Feature Off

    ControlCenter2 Turning the AutoLoad feature off ® If you do not want ControlCenter2 to run automatically each time you start your Macintosh , do the following. Click the ControlCenter2 icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears. Uncheck Start ControlCenter on computer startup.
  • Page 130: Custom Scan

    ControlCenter2 ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter2 Software button for each scan feature. To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the SCAN buttons.
  • Page 131: Scan

    ControlCenter2 SCAN There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. Image ®...
  • Page 132 ControlCenter2 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed. To change the destination application, choose the proper application from the Target Application pop-up menu.
  • Page 133: Ocr (word Processing Application)

    ControlCenter2 (word processing application) Scan to OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
  • Page 134: E-mail

    ControlCenter2 E-mail The Scan to E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu.
  • Page 135: File

    ControlCenter2 File The Scan to File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.
  • Page 136: Custom Scan

    ControlCenter2 CUSTOM SCAN There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software.
  • Page 137: Scan To Image

    ControlCenter2 Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 138: Scan To Ocr

    ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 139: Scan To E-mail

    ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 140: Scan To File

    ControlCenter2 Scan to File General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button.
  • Page 141: Copy / Pc-fax (pc-fax Is Not Available For Dcp Models)

    ControlCenter2 COPY / PC-FAX (PC-FAX is not available for DCP models) The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key. Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.
  • Page 142: Device Settings

    ControlCenter2 DEVICE SETTINGS You can configure the machine settings or check ink levels by clicking a button. Remote Setup (Not available for DCP models and MFC-240C) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus.
  • Page 143: Quick-dial (not Available For Dcp Models And Mfc-240c)

    ControlCenter2 Quick-Dial (Not available for DCP models and MFC-240C) The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can ® easily register or change the dial numbers on your Macintosh Ink Level The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge.
  • Page 144: Network Scanning (for Models With Built-in Network Support)

    Network Scanning (For models with built-in network support) If you want to scan from the machine on a network, you must choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
  • Page 145 Network Scanning (For models with built-in network support) Specify your machine by IP address or node name. To change the IP address, enter the new IP address. To change the node name of your machine, enter the new node name. Each node (machine) has its own node name.
  • Page 146: Using The Scan Key

    Network Scanning (For models with built-in network support) Using the Scan key Note If you are connected using USB, see Using the Scan key (For USB cable users) on page 113. Scan to E-mail ® When you choose Scan to E-mail (Macintosh ), your document will be scanned and sent directly to the ®...
  • Page 147: Scan To Image

    Network Scanning (For models with built-in network support) Scan to Image ® When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh designated on your network. ControlCenter2 will activate the default graphics application on the designated ®...
  • Page 148: Scan To File

    Network Scanning (For models with built-in network support) Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to the ® Macintosh you designate on your network. The file will be saved in the folder and file format that you have ®...
  • Page 149: Remote Setup & Photocapture Center

    ® Remote Setup & PhotoCapture Center Remote Setup (Not available for DCP models and MFC-240C) ® The Remote Setup application lets you configure many machine settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your ®...
  • Page 150 ® Remote Setup & PhotoCapture Center Note • To save a setting, highlight setting (for example, Set Quick-Dial) from the setting list then click Export. Each setting you export is saved as a single file. ® • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine.
  • Page 151: Photocapture Center ® (not Available For Mfc-3360c)

    ® Remote Setup & PhotoCapture Center ® PhotoCapture Center (Not available for MFC-3360C) ® You can access a Media Card installed in the machine from a Macintosh CAUTION ® DO NOT start your Macintosh with a media card installed in the media drive of the machine. You could lose your data or damage the card.
  • Page 152 ® Remote Setup & PhotoCapture Center CAUTION ® ® DO NOT unplug the power cord, USB cable or remove a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (when the (PhotoCapture) key is flashing).
  • Page 153: For Network Users (for Models With Built-in Network Support)

    ® Remote Setup & PhotoCapture Center For network users (For models with built-in network support) ® 1 ® 2 Put a CompactFlash , Memory Stick , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ into your machine. ® This product also supports CompactFlash type1.
  • Page 154: Index

    Index ControlCenter2 Remote Setup ® ® Macintosh ............122 Macintosh ............143 ® ControlCenter3 Windows .............. 74 ® Windows .............. 44 Scan ® DeviceSelector ........107 Macintosh Drivers Network ............. 138 ® Macintosh OCR ..............119 ® ® Brother Ink driver ..........100 Presto! PageManager ......114...
  • Page 155 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

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