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MFC-665CW
Before you can use the machine, you must set up the hardware and install the software.
Please read this Quick Setup Guide for the correct setup procedure and installation instructions.
Installing the Driver & Software
Keep this Quick Setup Guide, the User's Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.
STEP 1
Setting Up the Machine
STEP 2
Setup is Complete!
Version A

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Table of Contents

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   Summary of Contents for Brother MFC-665CW

  • Page 1 MFC-665CW Before you can use the machine, you must set up the hardware and install the software. Please read this Quick Setup Guide for the correct setup procedure and installation instructions. Setting Up the Machine Installing the Driver & Software Setup is Complete! Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for...
  • Page 2: Symbols Used In This Guide

    Symbols used in this guide Warning Warnings tell you what to do to prevent possible personal injury. Note Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.
  • Page 3: Table Of Contents

    Getting Started Carton components ... 2 Control panel... 3 STEP1 – Setting Up the Machine Removing the protective parts ... 4 Connecting the handset ... 4 Loading paper ... 4 Connecting the phone line ... 6 Connecting the power cord ... 7 Installing the ink cartridges...
  • Page 4: Getting Started

    Getting Started Carton components Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine. Quick Setup Guide Test Sheet (USA only) Black (LC51BK) An interface cable is not a standard accessory. You need to purchase the proper interface cable for the interface you want to use (USB or network).
  • Page 5: Control Panel

    Control panel 1 Microphone 2 Speaker Phone key 3 Dial Pad 4 Telephone keys 5 Mode keys 6 Menu keys 7 Start keys For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide. Getting Started 8 On/Off key 9 Stop/Exit key...
  • Page 6: Step1 Setting Up The Machine

    STEP1 Setting Up the Machine Removing the protective parts Remove the protective tape and film covering the scanner glass. Remove the foam bag containing the ink cartridges from on top of the paper tray. Improper Setup DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.
  • Page 7 Fan the stack of paper well to avoid paper jams and misfeeds. Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
  • Page 8: Connecting The Phone Line

    STEP1 Setting Up the Machine While holding the paper tray in place, pull out the paper support ( ) until it clicks, and then unfold the paper support flap ( Note Do not use the paper support flap for Legal paper. Note •...
  • Page 9: Connecting The Power Cord

    Connecting the power cord Connect the power cord. Installing the ink cartridges Warning If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. Make sure that the power is turned on. The LCD shows: No Cartridge Black...
  • Page 10 This process will occur only once, the first time ink cartridges are installed. The cleaning process will last approximately four minutes. The LCD shows: brother XXXX Cleaning i i i i i Preparing System Approx 4 Minutes...
  • Page 11: Print Quality Check

    • DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge. • Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.
  • Page 12: Choosing Your Language (canada Only)

    STEP1 Setting Up the Machine Do one of the following: If all lines are clear and visible, press 1 (Yes) on the dial pad to finish the quality check. If you can see missing short lines, press 2 (No) on the dial pad and go to step 6. The LCD asks you if the print quality is OK for black and color.
  • Page 13: Setting The Date And Time

    Setting the date and time The machine displays the date and time, and if you set up the station ID it will add it to each fax you send. Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Date/Time.
  • Page 14: Setting Your Station Id

    STEP1 Setting Up the Machine Setting your station ID You should store your name and fax number to be printed on all fax pages that you send. Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Station ID. Press OK.
  • Page 15: Choosing A Receive Mode

    Choosing a Receive Mode There are three possible receive modes: Fax Only, Fax/Tel and Manual. Setting Up the Machine Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Receive Mode. Press OK. Press a or b to choose the mode.
  • Page 16: Setting Up The Message Center

    Message Center answers voice calls. If the call is a fax, you can receive a fax automatically. For details, see Message Center (MFC-665CW and MFC-845CW only) in Chapter 9 of the User’s Guide. Sending in the Product Registration and Test Sheet...
  • Page 17 You will receive a confirmation fax of your Product Registration. You can also register your product online using the On-Line Registration link from the installation CD- ROM or visit http://www.brother.com/registration. Now go to Go to Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.
  • Page 18 Registration Web page for quick registration of your machine. Brother Support View contact information for Brother Customer Service and how to find a Brother Authorized Service Center. Repair MFL-Pro Suite (USB only) If an error occurred during the installation of the MFL-Pro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite.
  • Page 19: Step2 - Installing The Driver & Software

    Follow the instructions on this page for your operating system and interface. For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or visit http://solutions.brother.com.
  • Page 20: Windows

    Note • If this window does not appear, use Windows Explorer to run the setup.exe program from the root folder of the Brother CD-ROM. • If you are using Windows and have not installed service pack 3 (SP3) or greater:...
  • Page 21 ® The installation of PaperPort automatically start and is followed by the installation of MFL-Pro Suite. When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software License Agreement. When this screen appears, go to the next step.
  • Page 22 ( ) and close the scanner cover ( ). Turn on the machine by connecting the power cord. The installation of the Brother drivers will automatically start. The installation screens appear one after another. Please wait, it will take a few seconds for all the screens to appear.
  • Page 23: For Wired Network Interface Users (for Windows ® 98/98se/me/2000 Professional/xp/xp Professional X64 Edition)

    Installing the Driver & Software For Wired Network Interface Users ® (For Windows 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. Unplug the machine from the AC outlet. Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position.
  • Page 24 Install MFL-Pro Suite. Note • If this window does not appear, use Windows Explorer to run the setup.exe program from the root folder of the Brother CD-ROM. • If you see the following screen, click OK to install ® the Windows updates.
  • Page 25 Installing the Driver & Software The installation of the Brother drivers will automatically start. The installation screens appear one after another. Please wait, it will take a few seconds for all the screens to appear. Improper Setup DO NOT try to cancel any of the screens during this installation.
  • Page 26 SE with OCR is a document management application for scanning and viewing documents. ® • Windows XP Professional x64 Edition does not support the Brother ControlCenter3 Modern user interface (see the Software User’s Guide located on the CD-ROM for details). ® ® PaperPort SE with fonts.
  • Page 27: For Wireless Network Users (for Windows ® 98/98se/me/2000 Professional/xp/xp Professional X64 Edition In Infrastructure Mode)

    MFL-Pro Suite. The following steps will guide you through the configuration and installation process. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
  • Page 28: Confirm Your Network Environment

    STEP2 Installing the Driver & Software Confirm your network environment The setup process will be different depending on your network environment. Installation using SecureEasySetup™ If your wireless access point (A) supports SecureEasySetup™, you do not need to use a computer to configure the machine.
  • Page 29: Wireless Network

    Press a or b to choose Factory Reset, and then press OK. Press 1 twice for Yes to accept the change. Place the Brother machine close to the SecureEasySetup™ router or access point (less than 16 feet/5 m). Push the SecureEasySetup™ button on your wireless router or access point.
  • Page 30 STEP2 Installing the Driver & Software Connection Error is displayed when the print server has not successfully connected to your router or access point. Try starting from step 2 again. If the same message is displayed again, reset the print server back to the default factory settings and try again.
  • Page 31: Network Configuration

    Step 1 Setting Up the Machine on pages 4 through 15. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls...
  • Page 32 STEP2 Installing the Driver & Software Turn on the machine by connecting the power cord. Improper Setup If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. On your machine, press Menu.
  • Page 33 Install MFL-Pro Suite. Note • If this window does not appear, use Windows Explorer to run the setup.exe program from the root folder of the Brother CD-ROM. • If you see the following screen, click OK to install ® the Windows updates.
  • Page 34 Next. ® Note This window will not appear if there is only one of this Brother model connected on the network as it will be chosen automatically. When the Brother and ScanSoft On-Line Registration screen is displayed, make your selection and follow the on-screen instructions.
  • Page 35 SE with OCR is a document management application for scanning and viewing documents. ® • Windows XP Professional x64 Edition does not support the Brother ControlCenter3 Modern user interface (see the Software User’s Guide located on the CD-ROM for details). ® Windows ®...
  • Page 36: Macintosh

    Improper Setup a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer. cover from closing, or an error may occur. Lift the scanner cover to release the lock (...
  • Page 37 Please wait, it will take a few seconds for the software to install. After the installation, click Restart to finish installing the software. The Brother software will search for the Brother device. During this time the following screen will appear.
  • Page 38 Presto! PageManager icon and follow the on-screen instructions. Note ® When Presto! PageManager capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! ® Presto! PageManager installed and the installation is now complete.
  • Page 39: For Wired Network Interface Users

    Installing the Driver & Software For Wired Network Interface Users ® (For Mac OS X 10.2.4 or greater) Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position.
  • Page 40 Please wait, it will take a few seconds for the software to install. After the installation, click Restart to finish installing the software. The Brother software will search for the Brother device. During this time the following screen will appear.
  • Page 41 Presto! PageManager icon and follow the on-screen instructions. Note ® ® When Presto! PageManager is installed OCR capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos ® and documents using Presto! PageManager ® ® Presto!
  • Page 42: For Wireless Network Users (for Mac Os ® X 10.2.4 Or Greater In Infrastructure Mode)

    MFL-Pro Suite. The following steps will guide you through the configuration and installation process. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
  • Page 43 Installing the Driver & Software Confirm your network environment The setup process will be different depending on your network environment. Installation using SecureEasySetup™ If your wireless access point (A) supports SecureEasySetup™, you do not need to use a computer to configure the machine.
  • Page 44 Press a or b to choose Factory Reset, and then press OK. Press 1 twice for Yes to accept the change. Place the Brother machine close to the SecureEasySetup™ router or access point (less than 16 feet/5 m). Push the SecureEasySetup™ button on your wireless router or access point.
  • Page 45 Installing the Driver & Software Connection Error is displayed when the print server has not successfully connected to your router or access point. Try starting from step 2 again. If the same message is displayed again, reset the print server back to the default factory settings and try again.
  • Page 46 Step 1 Setting Up the Machine on pages 4 through 15. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls...
  • Page 47 Installing the Driver & Software Turn on the machine by connecting the power cord. Improper Setup If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. On your machine, press Menu.
  • Page 48 Please wait, it will take a few seconds for the software to install. After the installation, click Restart to finish installing the software. The Brother software will search for the Brother device. During this time the following screen will appear.
  • Page 49 Installing the Driver & Software Note • If the machine is configured for your network, choose the machine from the list, and then click This window will not appear if there is only one machine connected on the network, it will be chosen automatically.
  • Page 50 Presto! PageManager icon and follow the on-screen instructions. Note ® When Presto! PageManager capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! ® Presto! PageManager installed and the installation is now complete.
  • Page 51: For Network Users

    The BRAdmin Professional utility for Windows such as network-ready Multifunction devices and /or network-ready printers in a Local Area Network (LAN) environment. For more information on BRAdmin Professional, visit us at http://solutions.brother.com. Installing the BRAdmin Professional configuration utility Put the supplied CD-ROM into your CD-ROM drive.
  • Page 52: Bradmin Light Configuration Utility (for Mac Os ® X Users)

    BRAdmin Light configuration utility (For Mac OS The Brother BRAdmin Light software is a Java™ application that is designed for the Apple Mac OS environment. It supports some of the features of the Windows BRAdmin Professional software. For example, using the BRAdmin Light software, you can change some network settings on Brother’s network ready printers and...
  • Page 53: How To Set The Machine's Network Settings To Wireless Lan Or Wired Lan

    How to set the machine’s network settings to wireless LAN or wired LAN To connect your Brother machine to a wireless or wired network you must configure the machine from the machine’s control panel for the network type you are using.
  • Page 54: Entering Text

    For Network Users Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
  • Page 55: Consumables

    Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local Brother re-seller. Ink cartridge Black...
  • Page 56 The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
  • Page 57 LP39880011 USA/CAN Printed in China...

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