Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.
If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials...
Brother reseller in 6 Normal Periodic Maintenance Items, such the United States or if the product was used as Paper Feeding Kit, Fuser and Laser (including but not limited to floor models or Units.
Product is entitled to warranty coverage. Your to this Product and your bill of sale date, (2) credit card will be charged up to the cost of a describe the change to this warranty and new Product only if: (i) you do not return your (3) agree to make that change.
LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Table of Contents Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......2 Viewing Documentation ...................2 ® Accessing Brother Support (For Windows ) ............5 Control panel overview ..................6...
Entering Fax mode ....................38 Faxing from the ADF ..................38 Faxing from the scanner glass ..............39 Faxing A4 size documents from the scanner glass ........39 Color fax transmission ................... 39 Canceling a fax in progress ................39 Broadcasting (Black & White only) ..............40 Canceling a Broadcast in progress..............
F/T Ring Time (Fax/Tel mode only) ...............49 Easy Receive....................50 Additional receiving operations ................51 Printing a reduced incoming fax ..............51 Receiving a fax at the end of a conversation (MFC-440CN and MFC-665CW only) ............51 Printing a fax from the memory ..............51 Telephone Services and External devices Voice operations ....................52...
Fax Preview (MFC-665CW and MFC-845CW only) ..........78 Setting Fax Preview..................78 How to preview a fax ..................79 How to delete all faxes in the list ..............79 How to print all faxes in the list ..............79 PC Fax Receive....................80 Changing the destination PC .................81 Turning off Advanced Fax Operations ..............
Stop copying ....................93 Copy settings .......................93 Changing copy quality ...................93 Enlarging or reducing the image copied ............94 Making N in 1 copies or a poster (page layout) ..........94 Sorting copies using the ADF ................95 Adjusting Brightness, Contrast and Color............96 Paper Options....................97 Setting your changes as new default.............97...
To use the machine safely................. 119 Important safety instructions................ 123 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.).....125 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ....................126 Industry Canada Compliance Statement (Canada only) ......
Cleaning the print head ................148 Checking the print quality ................148 Checking the printing alignment ..............149 Checking the ink volume ................150 Uninstalling and installing the handset and handset cradle (MFC-665CW only)..................150 Uninstalling and installing the cradle and the bracket (MFC-845CW only)..................152 Machine Information ..................154...
Section I General General Information Loading documents and paper General setup Security features...
User’s Guide. Warnings tell you what to do to prevent possible personal injury. If you have not installed the software, you can find the documentation by following the Electrical Hazard icons alert you to instructions below: possible electrical shock.
How to find Network setup instructions (MFC-665CW and MFC-845CW only) Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see...
User’s Guide ® (For Macintosh ® ® The complete Presto! PageManager ® User’s Guide can be viewed from the Help Turn on your Macintosh . Insert the ® ® Brother CD-ROM into your CD-ROM selection in the Presto! PageManager drive. The following window will appear.
General Information Accessing Brother Support ® (For Windows You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. Click Brother Support on the main menu.
Chapter 1 Note Most of the illustrations in this User’s Guide show the MFC-440CN. 1 Dial Pad 4 Menu keys: Use these keys to dial telephone and fax Volume keys numbers and as a keyboard for entering information into the machine.
Displays messages on the screen to help you set up and use your machine. The LCD shows the current machine status Also, you can adjust the angle of the LCD when the machine is idle. display by lifting it. 9 Ink Lets you clean the print head, check the print quality, and check the available ink volume.
Chapter 1 Basic Operations Press OK. You can see the current setting on the LCD: The following steps show how to change a setting in the machine. In this example the MENU Mode Timer setting is changed from General Setup 2 minutes to 30 seconds.
Using the ADF DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, The ADF can hold up to 10 pages and feeds pasted or taped. each sheet individually. Use standard 20 lb (80 g/m ) paper and always fan the pages DO NOT use cardboard, newspaper or before putting them in the ADF.
Loading documents and paper Acceptable paper and Recommended media other media To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type We recommend using ‘3M Transparency of paper you are using in the machine.
• Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 20 lb Letter or 80 g/m paper. Transparencies or photo paper must be picked up from the output paper tray one...
8.3 × 11.7 in. (210 × 297 mm) 8 1/2 × 14 in. (216 × 356 mm) Legal – Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – JIS B5 7.2 × 10.1 in. (182 × 257 mm) –...
Up to 100 sheets of 20 lb (80 g/m ) paper. For Photo 4"×6" and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). (See Loading photo paper on page 21.)
Loading documents and paper Loading paper and Press and slide the paper side guides (1) and paper length guide (2) to fit the other media paper size. Note To print on Photo (4"×6") or Photo L (3.5"×5") paper, see Loading photo paper on page 21.
Note paper tray. Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. Close the output paper tray cover.
Slowly push the paper tray completely into the machine. cards About envelopes Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m Some envelopes need margin settings to be set in the application. Make sure you do a test print first.
Open the envelope flap. sides of the envelopes or post cards to make them as flat as possible. Make sure the open flap is either to the side of the envelope or to the back edge Note of the envelope when printing.
Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.
General setup On/Off key On/Off setting When the machine is idle, you can turn it on You can customize the machine's On/Off and off by pressing the On/Off key. key. The factory setting is Fax Receive:Off. Your machine will not...
Manual Delayed Fax Fax Receive Fax/Tel Recording Incoming Message You cannot receive a fax with Black Start or Easy Receive, Color Start. Delayed Fax You cannot receive a fax automatically if you have Fax Forward set the receive mode to Fax/Tel.
Paper Size You can use five sizes of paper for printing Ring Volume copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you You can choose a range of ring volume lev- change the size of paper you load in the els, from High to Off.
Each key press changes the volume to the Before you begin to use the machine, you next setting. must decide if you need to set the handset volume to Volume Amplify On for a user who is hearing-impaired. The AMPLIFY WARNING volume level complies with FCC standards.
Volume (For Volume Amplify) (MFC-665CW automatically for daylight savings time. It will only) on page 29. reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you Press Menu. have set the correct date and time in the Date/Time setting.
Setting the Off Timer You can adjust the brightness of the LCD You can set how long the LCD stays on after backlight. If you are having difficulty reading the last key press. This is a power saving the LCD, try changing the brightness setting.
2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off. Press OK. Press Stop/Exit. Note When the display is off you can press any key to turn it back on. Setting the Wallpaper You can change the wallpaper. Press Menu.
Press a or b to choose Fax. TX Lock lets you prevent unauthorized Press OK. access to the machine. You will not be able to continue to schedule Delayed Faxes or Press a or b to choose Polling jobs. However, any pre-scheduled Miscellaneous.
Delayed Faxes or Polling jobs. However, any pre- Turning TX Lock on scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not Press Menu. be lost. Press a or b to choose Fax.
Security features Changing your memory security Note password • To print the faxes in memory, turn off Memory Security. Press Menu. • You must turn off PC Fax Receive before Press a or b to choose Fax. you can turn on Memory Security. (See Press OK.
Press OK. The machine goes offline and the LCD shows Secure Mode. Note If there is a power failure the data will stay in memory for approximately 24 hours. Turning off the memory security Press Menu. Enter the registered 4-digit password.
Section II Sending a fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Message Center (MFC-665CW and MFC-845CW only) Advanced fax operations (Black & White only) Printing Reports Polling...
Standard Note Contrast Auto • To cancel, press Stop/Exit. Speed-Dial • If the memory is full, the fax will be sent in Outgoing Call real time. Press Fax Start Press a or b to scroll through the Fax key options. Some functions are only available when sending black &...
Press Black Start. The LCD will ask you the following message: Note Cancel Job? • If you did not use up any of the numbers YesiPress 1 for Groups, you can ‘broadcast’ faxes to NoiPress 2 as many as 210 (MFC-440CN and MFC-665CW) or 250 (MFC-845CW) Press 1 to cancel the Broadcast.
Sending a fax Additional sending Contrast operations If your document is very light or very dark, you may want to change the contrast. Sending faxes using multiple Use Light when sending a light document. settings Use Dark when sending a dark document.
Fax Resolution, Contrast, Load your document. Real Time TX and Scan Size you use most often by setting them the default setting. To listen for a dial tone do one of the These settings will stay until you change following: them again.
Sending a fax Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will...
You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see page 48.
Are you using the built-in Message Center? See Distinctive Ring. Do you use a Distinctive Ring subscriber service? Are you connecting an external telephone or external TAD (telephone answering device) to the machine? Are you using the voice message Do you want the machine to...
Faxes will be automatically received. Fax only mode will automatically answer Voice callers can record a message. every call. If the call is a fax your machine will receive it. To set up the Message Center mode see page 71.
The Ring Delay sets the number of times the signal you with its special pseudo/double-ring machine rings before it answers in Fax Only when you have a voice call. If it's a fax call, or Fax/Tel mode. If you have external or the machine receives the fax.
If Easy Receive is Semi: (MFC-665CW Receive. If Easy Receive is turned off and and MFC-845CW only) you answer a fax call you will have to go to The machine will only receive a fax call the machine and press Black Start or automatically if you answered it using the Color Start.
(MFC-440CN operations and MFC-665CW only) Printing a reduced incoming At the end of a conversation you can ask the other party to fax you information before you both hang up. If you choose On, the machine automatically Ask the other party to place the...
(MFC-665CW and call. If you experience this problem, pick MFC-845CW only) up the handset, or hang up and try the call again. Do one of the following: (MFC-665CW) Pick up the handset Hold (MFC-665CW and or press Speaker Phone.
Speaker Phone on the machine, press pseudo/double rings. If no one is on the line, Hold/Intercom on the machine to put a or if someone wants to send you a fax, send call on Hold. the call back to the machine by pressing l 5 1.
Distinctive Ring Do you have Voice Mail? If you have Voice Mail on the phone line that Brother uses the term ‘Distinctive Ring’ but you will install your new machine on, there is different telephone companies have other...
Rings Pattern Press a or b to choose Set. long-long Press OK. short-long-short Press a or b to choose the stored ring short-short-long pattern you want to use. very long (normal Press OK. pattern) (You hear each pattern as you scroll through the four patterns.
With this setting, calls returned from of your caller as the line rings. the caller ID history to your area code will be dialed using only 7-digits. If you must dial the You can use a number in the Caller ID History...
No Caller ID will appear tones. If it hears them, the machine takes on the display. over the call and receives the fax. If it does not hear CNG tones, the machine lets the Press a or b to scroll through the Caller...
You must plug your TAD into the EXT. jack labeled EXT. Your machine cannot work jack of your machine. If your TAD is properly if you plug the TAD into a wall jack plugged into a wall jack, both your (unless you are using Distinctive Ring).
Roll over phone lines Timing is important in recording this message. The message sets up the ways to A roll over phone system is a group of two or handle both manual and automatic fax more separate telephone lines that pass reception.
Or you can have an RJ11 wall outlet Plug one end of the first telephone line installed and slave or jump one of the phone cord for your TAD into the L1 jack of the numbers to it. triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.
(MFC-665CW and MFC-845CW). Using external and extension telephones If you answer a fax call on an extension or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code.
Chapter 8 Fax Redial Outgoing Call If you are sending a fax manually and the line The last 30 numbers you telephoned is busy, press Redial/Pause, and then press (MFC-665CW and MFC-845CW only) or sent Black Start or Color Start to try again. If you...
Dialing and storing numbers Caller ID history Note • (USA only) If you redial from the Caller ID This feature requires the Caller ID subscriber history outside your area code, you must service offered by many local telephone set up your AREA CODE in advance. (See companies.
Speed-Dial locations with a name, and each name can have two numbers. When you dial You can also store Speed-Dial numbers from you will only have to press a few keys (For the Outgoing Call history. example: Search/Speed Dial, the two-digit number, and Black Start or Color Start).
How to change the stored name or number: Groups, which can be stored on a Speed-Dial If you want to change a character, press d location, allow you to send the same fax or c to position the cursor under the...
Dialing and storing numbers Press a or b to choose the number you Enter the new name (up to 16 want to add. characters) using the dial pad. Press OK. Press OK. (See Search on page 63.) (See Entering Text on page 174. For example, type NEW CLIENTS).
Rates may vary depending on the time and destination. To take advantage Press a or b to choose of low rates, you can store the access codes Set Quick-Dial. of long-distance carriers and credit card Press OK.
See Fax/Tel OGM in the order in which they are received. (Announcement) on page 72. Voice messages can be up to 3 minutes in length, and can also be picked up remotely Press Menu. (see Using your Remote Access Code on page 83).
The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded. Follow the steps below to listen to your voice messages: Press Play/Record or Play. The following commands are available when playing messages: Repeats a message.
Press OK. Press Stop/Exit. Setting toll saver When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages.
Press Menu. (MFC-665CW only) Press a or b to choose Fax. Press OK. If you are using the handset, you can record a telephone conversation by pressing Press a or b to choose Play/Record during the conversation. Your Setup Receive.
Fax Preview (MFC-665CW and machine will also print the fax at your MFC-845CW only) machine so you will have a copy. This is PC Fax Receive the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.
If you have set Fax Storage, a backup copy Ready mode, a popup message will appear will automatically be printed at the machine. on the LCD to alert you of new faxes. You can Press Menu. continue all operations. Press a or b to choose Fax.
Advanced fax operations (Black & White only) How to preview a fax How to delete all faxes in the list When you receive a fax, you will see the pop- up message on the LCD. (For example: New Press Fax Preview. Fax(es):02) Press Fax Preview.
However, if you choose CD-ROM.) Backup Print:On the machine will print the fax, so you will have a copy if there is If you choose Backup Print:On the a power failure before it is sent to the PC. machine will also print the fax.
Press a or b to choose Change. Press Stop/Exit. Press OK. Note Press a or b to choose <USB> or the The LCD will give you more options if PC you want to receive. there are received faxes still in your Press OK.
The factory NoiPress 2 default code is inactive code (---l). • If you press 1, faxes in the memory will be erased or printed before the setting Press Menu. changes. If a backup copy has already Press a or b to choose Fax.
Advanced fax operations (Black & White only) Note Note You can change your code at any time by If your machine is set to Manual mode entering a new one. If you want to make and you want to use the remote retrieval...
Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.
665CW and MFC-845CW only) 1 Msg Ctr If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.
Wait for the long beep, enter the new machine you want your fax messages number (up to 20 digits) of the remote sent to using the dial pad, then enter # #. fax machine you want your fax messages forwarded to using the dial Note pad, then enter # #.
You need to set up the Transmission specific intervals (every 50 faxes, 6, 12 or 24 Verification Report and Journal Period using hours, 2 or 7 days). If you set the interval to the Menu keys. Off, you can still print the report by following the steps on How to print a report on page 88.
Lists your settings. Network Config Lists your Network settings. How to print a report Press Menu. Press a or b to choose Print Reports. Press OK. Press a or b to choose the report you want. Press OK. Press Black Start.
Polling lets you set up your machine so other people can receive faxes from you, but they Sequential polling lets you request pay for the call. It also lets you call somebody documents from several fax machines in one else’s fax machine and receive a fax from it, operation.
Making copies How to copy Press a or b to scroll through the Copy key options. Quality (See page 93.) Entering Copy mode Enlarge/Reduce (See page 94.) When you want to make a copy, press Paper Type (See page 97.) (Copy) to illuminate it in green.
Making copies Making multiple copies Changing copy quality You can make up to 99 copies. You can choose from a range of quality. The factory setting is Normal. Press (Copy). Fast Fast copy speed and lowest amount of ink Load your document.
(page layout) Press (Copy). Load your document. The N in 1 copy feature can help you save paper by letting you copy two or four pages Enter the number of copies you want. onto one printed page. You can also produce a poster. When you...
2 to finish. You can sort multiple copies. Pages will be Note stacked in the order 123, 123, 123, and so on. If photo paper has been chosen in the Paper Type setting for N in 1 copies, the Press (Copy).
Press (Copy). Color Adjust. Press OK. Load your document. Press a or b to choose Red, Green or Enter the number of copies you want. Blue. Press OK. Press a or b to choose Brightness. Press c to increase the color saturation, Press OK.
If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue.
Memory Stick Duo™ can be used with a Memory Stick Duo™ adapter. You can access the media card that is in the media drive (slot) of the machine from your Memory Stick Pro Duo™ can be used with a Memory Stick Pro Duo™...
® PhotoCapture Center Print Index (Thumbnails) Print All Photos You can print all the photos on your media ® The PhotoCapture Center assigns numbers card. for images (such as No.1, No.2, No.3, and so on). Make sure you have put the media card in the proper slot.
(PhotoCapture). The You can enter all the numbers at one time machine will ask you if you want to use by using the l key for a comma or the # DPOF setting. key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and...
You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 180 seconds after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 26.) Note You can save the print settings you use most often by setting them as default.
Color Start to print. 5"× 7" or A4. Press OK. Contrast If you chose Letter or A4, press a or b You can choose the contrast setting. More to choose the print size. contrast will make an image look sharper and Press OK.
This setting enhances the detail of an image. It is similar to adjusting the fine ® Color Enhancement (True2Life focus on a camera. If the image is not in focus and you cannot see the fine details ® The color enhancement (True2Life ) feature of the picture, then adjust the sharpness.
Cropping Setting your changes as new default If your photo is too long or wide to fit the available space on your chosen layout, part You can save the print settings you use most of the image will automatically be cropped.
(*.JPG) file formats. For color documents the factory setting is 150 dpi Color and the default file format is PDF. File names default to the current date that you set using the control panel keys. (For details, see Quick Setup Guide.) For example, the fifth image scanned on July 1, 2006 would be named 07010605.PDF.
• If you chose color in the resolution setting, you cannot choose TIFF. Out of Memory • If you chose black & white in the resolution This message will appear if you are setting, you cannot choose JPEG. working with images that are too large for the machine's memory.
To avoid errors, remember the following See DPOF printing on page 112 for more details. points: If your camera is set to use the Printer Settings (Default setting), the machine will print your photo The machine and the digital camera must using the settings below.
PictBridge Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
If you have not installed the software, see menu, and then click the heading you Viewing Documentation on page 2. would like to read from the list at the left of the window. From the Start menu, point to Brother,...
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50°...
(MFC-665CW and MFC-845CW only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 51.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
AC power outlet to shut off the power completely. • Always make sure the plug is fully inserted. • To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord. CAUTION...
9 Use only the power cord supplied with this machine. 10 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord.
Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak. 18 Caution - To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.
If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:...
Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Call the dealer or an experienced radio/TV technician for help.
Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
SanDisk is a licensee of the SD and miniSD trademarks. MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association. xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd. PictBridge is a trademark.
For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.
Make sure the paper is loaded properly in the paper tray. (See Loading paper and other media on page 17.) Check that more than two types of paper are not loaded in the paper tray at any one time. Printed pages are not stacked Make sure you are using the paper support flap.
Operations on page 81), print fax messages in memory (see Printing a fax from the memory on page 51) or cancel a Delayed Fax or Polling Job (see Canceling a fax in progress on page 39). If the problem continues, ask the telephone company to check your phone line.
Wait a while and then try again. If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)
Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 88.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good.
As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Put the card firmly into the slot again to Media Error corrupted, improperly formatted, make sure it is in the correct position. If the or there is a problem with the error remains, check the media drive by media card.
Software User’s Guide on the CD ROM.) Paper is jammed in the machine. Open the Jam Clear Cover (at the back of Paper Jam the machine) and remove the jammed paper. (See Printer jam or paper jam on page 141.)
Press Stop/Exit to interrupt the error You can also transfer the Fax Journal report temporarily. to see if there are any faxes you need to transfer. (See Transferring Fax Journal report Make sure you have installed MFL-Pro to another fax machine on page 140.) Suite on your PC, and then turn on PC FAX Receiving on the PC.
Transferring Fax Journal report to Pull the jammed document up and to the left. another fax machine If you have not set up your Station ID, you cannot enter fax transfer mode. Press Stop/Exit to interrupt the error temporarily. Press Menu.
Take out the jammed paper depending on where it is jammed in the machine. Pull the paper tray (1) out of the machine. Pull out the jammed paper (1). Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
Using both hands, use the plastic tabs Push the paper tray firmly back into the on both sides of the machine to lift the machine. scanner cover (1) until it locks securely Note into the open position. Make sure that there is no jammed Make sure you pull out the paper support paper left in the corners of the machine.
Equalization for compatibility to counter. The ink dot counter automatically reduce the modem speed for fax operations. monitors the level of ink in each of the 4 Press Menu. cartridges. When the machine detects an ink cartridge is running out of ink, the machine Press a or b to choose Fax.
Remove the protective yellow cap (1). Improper Setup If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand DO NOT touch the area shown in the new one. (For example, illustration below.
WARNING potentially incompatible ink and/or cartridges in the Brother machine may If ink gets in your eyes, wash them out with cause damage to the machine and/or may water at once and call a doctor if you are result in unsatisfactory print quality. Our concerned.
Wipe the outside of the machine with a soft cloth to remove dust. In the ADF unit, clean the white bar (1) and the glass strip (2) under it with isopropyl alcohol on a lint-free cloth. Remove anything that is stuck inside the paper tray.
Pull the paper tray completely out of the WARNING machine. Be sure to unplug the machine from the AC Unplug the machine from the AC power power outlet before cleaning the printer outlet and remove the Jam Clear platen (1).
Print Quality Check Sheet and looking at the nozzle check pattern. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on Press Ink. your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), Press a or b to choose Test Print.
If another test print number is a better match for either 600 dpi or 1200 dpi, press 2 (No) to choose it. For 600 dpi, press the number of the test print that most closely matches the When a print head After the print number 0 sample (1-8).
Although an ink volume icon appears on the (MFC-665CW only) LCD, you can use the Ink key to see a large graph showing the ink that is left in each If you do not use the handset you can remove cartridge.
Troubleshooting and Routine Maintenance Attach the side cover. Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. Installing the handset and handset cradle Connect the curled handset cord to the Remove the side cover.
Uninstalling and installing the Pull the tab (1) back and hold it in position as you push the bracket (2) to cradle and the bracket the back of the machine. (MFC-845CW only) Uninstalling the cradle and the bracket If you want to use the cordless handset separately from the machine, you can remove the cradle and the bracket.
Make sure you plug the connector into the jack (1) and route the cable through the hook (2) as shown below. Plug the AC adapter into the AC power outlet. Press the tab (1) and place the front of the cradle in position.
Press Menu. CAUTION Press a or b to choose Machine Info.. It is important to allow the machine to ‘park’ Press OK. the print head after a print job. Listen carefully to the machine before unplugging Press a or b to choose Serial No..
Lift the scanner cover (1) to release the CAUTION lock. Gently push the scanner cover support down (2) and close the scanner If you are not able to find the yellow cover (3). protective part, DO NOT remove the ink cartridges before shipping. It is essential...
Wrap the machine in the bag and put it MFC-440CN in the original carton with the original packing material. Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton.
Troubleshooting and Routine Maintenance MFC-665CW and MFC-845CW (MFC-665CW) (MFC-845CW) Close the carton and tape it shut.
Scroll through the current menu Memory storage level. Even if there is a power failure, you will not Go back to the previous menu level. lose the settings you have chosen using the Go to the next menu level.
Menu and Features Menu table The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( Level1 Level2 Level3 Options...
Digital level2 Cordless Handset level3 User’s level4 Guide Sets the number of rings Setup Receive Ring Delay (MFC-440CN before the machine only) answers in Fax Only or Fax/Tel mode. The factory settings are shown in Bold with an asterisk.
Reduction — Stores Speed-Dial Set Quick-Dial Speed-Dial numbers, so you can dial by pressing only a few keys (and Start). — Sets up a Group number Setup Groups for Broadcasting. The factory settings are shown in Bold with an asterisk.
30 Sec* length of incoming 60 Sec messages. 120 Sec 180 Sec Allows you to turn the speaker volume for voice Rec.Monitr messages as they come in On or Off. The factory settings are shown in Bold with an asterisk.
Subnet Mask [000-255]. [000-255]. [000-255] [000-255]. Enter the Gateway Gateway address. [000-255]. [000-255]. [000-255] Enter the Node name. Node Name BRN_XXXXXX Chooses the WINS WINS Config Auto* configuration mode. Static The factory settings are shown in Bold with an asterisk.
Subnet Mask [000-255]. [000-255]. [000-255] [000-255]. Enter the Gateway Gateway address. [000-255]. [000-255]. [000-255] Enter the Node name. Node Name BRN_XXXXXX Chooses the WINS WINS Config Auto* configuration mode. Static The factory settings are shown in Bold with an asterisk.
(Secondary) 000.000.000.000 Specifies the IP address DNS Server (Primary) of the primary or 000.000.000.000 secondary server. (Secondary) 000.000.000.000 Automatically allocates APIPA the IP address from the link-local address range. The factory settings are shown in Bold with an asterisk.
Fax/Tel External TAD (MFC-440CN only) Manual — — Puts the date and time on Date/Time the LCD and in headings Quick of faxes you send. Setup Guide The factory settings are shown in Bold with an asterisk.
LCD language for your Quick Language French (MFC-440CN and country. Setup MFC-665CW Guide only) (Canada only) The factory settings are shown in Bold with an asterisk. Fax ( Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Sets the resolution for Standard* outgoing faxes.
Letter* the document. Set New Default — — You can save your fax settings. — — You can restore all the Factory Reset settings to factory settings. The factory settings are shown in Bold with an asterisk.
(when a card is resolution, file format and 300 dpi Color PDF*/JPEG XXXXXXXX inserted) enter a file name for your document. 600 dpi Color PDF*/JPEG 200x100 dpi B/W TIFF*/PDF 200 dpi B/W TIFF*/PDF The factory settings are shown in Bold with an asterisk.
Choose the paper size that Paper Size Letter* matches the paper in the Legal tray. 4"x6" — — Adjusts the brightness of Brightness Light copies. Dark — — Adjusts the contrast of Contrast copies. The factory settings are shown in Bold with an asterisk.
4 in 1 (L) Poster(3 x 3) — — You can save your copy Set New settings. Default — — You can restore all the Factory Reset settings to factory settings. The factory settings are shown in Bold with an asterisk.
Paper Size Letter Letter is chosen) size. 4"x 6"* 4"x 3" 5"x 7" 5"x 3.5" 6"x 4" 7"x 5" 8"x 6" Max. Size* — — Adjusts the brightness. Brightness Light Dark The factory settings are shown in Bold with an asterisk.
— — You can save your print Set New settings. Default — — You can restore all the Factory Reset settings to factory settings. The factory settings are shown in Bold with an asterisk.
Memory Capacity 32 MB ADF (automatic document Up to 10 pages feeder) Temperature: 68° F - 86° F (20° C - 30° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m )] A4 or Letter size Paper Tray 100 Sheets [20 lb (80 g/m...
19.2 lb (8.7 kg) Noise Operating: 50 dB or less Temperature Operating: 50° F to 95° F (10 to 35° C) Best Print Quality: 68° F to 91° F (20 to 33° C) Humidity Operating: 20 to 80% (without condensation)
Use only transparencies recommended for inkjet printing. For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. See Paper type and size for each operation on page 15.
Automatic Fallback 14400 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Scanning Width 8.2 in.
/400 pages ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
1.24 in. 1.95 in. (31.6 mm) (49.6 mm) Weight (including battery) 5.43 oz (154 g) LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange) Charge Indicator Yes (LED) Full Charge Time 12 hours While in Use (TALK) 4 hours...
2.64 in. (67 mm) 3.35 in. (85 mm) 2.72 in. (69 mm) Weight 2.53 oz (71.6 g) Power Consumption Charging: Average 2 W (during charge) AC adapter Type BCL-ADA Input AC 100 to 240 V 50/60 Hz Output DC 11.0 V...
(Black & White) Scans up to 600×1200 dpi Prints up to 1200×1200 dpi (Color) Scans up to 600×1200 dpi Prints up to 600×1200 dpi Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
TIFF, PDF (Black) Color Enhancement ® True2Life Number of Files Up to 999 files in the media card (including the folder inside media) Folder File must be in the 3rd folder level of the Media Card. Borderless Letter, A4, Photo 4" × 6", Photo 5" × 7"...
XP Home Edition, Windows XP Professional, and Windows XP Professional x64 Edition. ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
Letter, A4, A6, Photo 4"×6", Index Card, Photo L 3.5"×5", Photo 2L 5"×7", Post Card Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media. Based on Brother standard pattern.
Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.
(MFC-665CW 845CW only) ® Microsoft Internet Explorer 5 or greater. For the latest driver updates, access the Brother Solutions Center at http://solutions.brother.com/ Third party USB ports are not supported. Removable disk is a function of ® PhotoCapture Center PC Fax supports black and white faxing only.
Service Life of The first time you install the ink cartridges the machine will use extra Ink Cartridge ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing.
Network (LAN) You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive ® (Windows only). Also included is Brother BRAdmin Professional Network Management software. Support for ® Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition ®...
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...
Fine resolution Dual Access Resolution is 203 × 196 dpi. It is used for Your machine can scan outgoing faxes or scheduled jobs into memory at the same small print and graphs. time it is sending a fax from memory or Gray scale receiving or printing an incoming fax.
Paging Remote Retrieval Access This feature enables your machine to call your pager when a fax is received into its The ability to access your machine memory. The machine will also page for remotely from a touch tone phone.
A printed report that shows the current Standard resolution settings of the machine. 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.
Index external telephone ........ 61 two-line external TAD or telephone ..60 Consumable items ......... 189 Access codes, storing and dialing ....70 Control panel overview ......6 Accessories and supplies ......iii ControlCenter ADF (automatic document feeder) ..11 See Software User's Guide on the Answering machine (TAD) .......57...
......51 Easy Receive ...........50 Receive Mode, choosing ....46 Envelopes ......15 reducing to fit on paper ..... 51 Error messages on LCD ......136 retrieving from a remote site ..84 Comm. Error ........136 Ring Delay, setting ......49 Ink Empty ..........136...
See Software User's Guide on the CD-ROM..........Jams document ..........140 paper ...........140 On/Off key ..........24 Out of Area (Caller ID) ......56 Outgoing Message (Msg Ctr OGM) ..71 LCD (liquid crystal display) ....158 Brightness ........31 Contrast ..........31 Dim Timer ..........31 Packing the machine ......
........66 Brightness ........106 setting up by 2-digit location ....66 Contrast ...........106 setting up from Caller ID history ..67 Paper & print size ......106 setting up from outgoing calls ... 66 Paper type ........106 using ..........63 Quality ........
Safety Instructions ......119 Volume, setting Scannable area ........12 beeper ..........27 Scanning handset ..........28 See Software User's Guide on the volume amplify CD-ROM........... (for hearing -impaired) ....... 29 Serial Number ring ............27 how to find speaker ..........28 See inside front cover ......
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.