USER’S GUIDE MFC-440CN MFC-660CN Version A...
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Table of Contents Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......2 Viewing Documentation ................... 2 Control panel overview ..................4 LCD display indications ...................
Security features TX Lock (MFC-440CN only) ................27 Setting and changing the TX Lock password ..........27 Turning the TX Lock on/off ................28 Memory Security (MFC-660CN only)..............28 Setting and changing the memory security password ........29 Turning the memory security on/off ...............30 Section II Fax Sending a fax Entering Fax mode ....................32...
Additional receiving operations................44 Printing a reduced incoming fax ..............44 Receiving faxes into memory ................ 45 Receiving a fax at the end of a conversation (MFC-660CN only) ....45 Printing a fax from the memory ..............45 Telephone and External devices Voice operations....................
Digital TAD (MFC-660CN only) TAD-Mode for internal TAD .................63 Setting up the TAD ..................63 Outgoing message (OGM) ................63 Fax/Tel OGM ....................64 Activating TAD mode ..................64 Managing your messages..................64 Message indicator ..................64 Playing voice messages ................64 Erasing incoming messages................65 Additional TAD operations ...................65 Setting maximum time for incoming messages ..........65 Setting toll saver ....................66 ICM Recording Monitor..................66...
Polling Polling overview....................79 Polling receive .....................79 Setup to receive polling ................. 79 Setup to receive polling with secure code ............. 79 Setup to receive delayed polling..............80 Sequential polling ..................80 Polled transmit (Monochrome only) ..............81 Setup for polled transmit................81 Setup for polled transmit with secure code............
Print Images......................94 View Photo(s) ....................94 Print Index (Thumbnails) ................95 Print All Photos ....................95 Print Photos ....................95 DPOF printing ....................96 PhotoCapture Center™ print settings ..............97 Print Quality ....................98 Paper options ....................98 Adjusting Brightness, Contrast and Colour............98 Cropping ......................99 Borderless printing..................100 Setting your changes as a new default............100 Restoring all settings to the factory settings ..........100 Scan to Card .....................101 Entering Scan mode ..................101...
Section VI Appendixes Safety and Legal Choosing a location ................... 110 To use the machine safely................. 111 Important safety instructions................ 114 IMPORTANT - For your safety ..............115 LAN connection ................... 116 EU Directive 2002/96/EC and EN50419............116 Legal limitations for copying ................ 117 Trademarks ....................118 Troubleshooting and Routine Maintenance Troubleshooting ....................
Using the Accessing the documentation Software User’s Guide and Network User’s Thank you for buying a Brother machine! Guide Reading the documentation will help you make the most of your machine. This User’s Guide does not contain all the Symbols and conventions...
The CD-ROM main (For Macintosh menu will appear. ® Turn on your Macintosh . Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. Note If this window does not appear, use Double-click the Documentation icon. ®...
Chapter 1 Control panel overview MFC-440CN MFC-660CN Note Most of the illustrations in this User’s Guide show the MFC-440CN.
Lets you look up and dial numbers that are 2 Fax and telephone keys stored in the memory. Search/Speed Dial (MFC-440CN) d or c Lets you look up and dial numbers that are Press to scroll backward or forward to a stored in the memory.
Chapter 1 LCD display indications 9 Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. The LCD shows the current machine status when the machine is idle. 10 Fax Preview (MFC-660CN only) Lets you preview incoming faxes on the LCD.
General Information Basic Operations Press a or b to choose 30 Secs. MENU The following steps show how to change a Mode Timer setting in the machine. In this example the 30 Secs Mode Timer setting is changed from 1 Min 2 minutes to 30 seconds.
Loading documents and paper Loading documents Make sure documents written with ink are completely dry. You can send a fax, make copies, and scan Fan the pages well. Make sure you put from the ADF (automatic document feeder) the documents face down, top edge and from the scanner glass.
Loading documents and paper Scanning area How to load documents Note The scanning area depends on the settings in the application you are using. The figures To use the scanner glass, the ADF must below show the areas you cannot scan on be empty.
To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type If Brother paper is not available in your of paper you use in the machine. country, we recommend testing various To get the best print quality for the settings papers before purchasing large quantities.
Loading documents and paper Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 2 mm (0.08 in.) or longer • Extremely shiny or highly textured paper • Paper already printed on by a printer •...
Chapter 2 Choosing the right media Paper type and size for each operation Paper Type Paper Size Usage Copy Photo Printer Capture 216 × 279 mm (8 1/2 × 11 in.) Cut Sheet Letter 210 × 297 mm (8.3 × 11.7 in.) 216 ×...
Loading documents and paper Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Plain Paper 0.08 to 0.15 mm (0.003 to 0.006 in.) 64 to 120 g/m (17 to 32 lb) Sheet Inkjet Paper 0.08 to 0.25 mm (0.003 to 0.01 in.) 64 to 200 g/m (17 to 53 lb) Glossy Paper Up to 220 g/m...
Chapter 2 Loading paper, Press and slide the paper side guides (1) and paper length guide (2) to fit the envelopes and other paper size. media Loading paper and other media Note To print on Photo L or 10 × 15 cm paper, please see Loading photo paper on page 17.
Loading documents and paper Close the output paper tray cover. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Slowly push the paper tray completely into the machine.
Chapter 2 Loading envelopes, post How to load envelopes and post cards cards and photo paper Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. Loading envelopes Note Use envelopes that weigh from 75 to If the envelopes or post cards are ‘double- 95 g/m (20 to 25 lb).
Loading documents and paper If you have problems when printing on Press and slide the paper side guides envelopes, try the following suggestions: (1) and paper length guide (2) to fit the paper size. Open the envelope flap. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.
Chapter 2 When you have finished printing photos return the photo paper tray to the normal printing position. Press the photo paper tray release button with your left thumb and pull the photo paper tray forward until it clicks. Removing small prints from the machine When the machine ejects small paper onto the output paper tray you may not be able to...
Loading documents and paper Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes Top (1)
General setup Power Save mode Note • Even if you have put the machine into When the machine is idle, you can put the Power Save mode, it will periodically clean machine into Power Save mode by pressing the print head to preserve print quality. the Power Save key.
MFC-440CN only Press a or b to choose 0 Sec, MFC-660CN only 30 Secs, 1 Min, 2 Mins, 5 Mins or (MFC-440CN only) You cannot receive a fax Off. automatically even if you have set the receive mode Press OK.
General Setup. Press OK. Press OK. Press a or b to choose Plain Paper, Press a or b to choose Paper Size. Inkjet Paper, Brother Photo, Press OK. Other Photo or Transparency. Press OK. Press a or b to choose Letter, Legal, A4, A5 or 10×15cm.
General setup Volume Settings Beeper Volume When the beeper is on, the machine will beep Ring Volume when you press a key, make a mistake or after you send or receive a fax. You can choose a range of ring volume levels, You can choose a range of volume levels, from High to Off.
Chapter 3 Automatic Daylight Speaker Volume Savings Time You can choose a range of speaker volume levels, from High to Off. You can set the machine to change Press Menu. automatically for daylight savings time. It will reset itself forward one hour in the Spring and Press a or b to choose backward one hour in the Autumn.
General setup LCD display Setting the backlight brightness LCD Contrast If you are having difficulty reading the LCD, try changing the brightness setting. You can adjust the LCD contrast for a sharper and more vivid display. If you are having Press Menu.
Chapter 3 Setting the Off Timer Setting the Wallpaper You can set how long the LCD stays on after You can change the wallpaper. the last key press. This is a power saving Press Menu. feature. The machine can print, scan and receive faxes and voice calls when the LCD is Press a or b to choose off.
Note Press OK. • If you forget the TX Lock password, Enter a 4-digit number for a new please call your Brother dealer for service. password. • If you have already set the password, you Press OK. will not need to set it again.
Chapter 4 Memory Security Turning the TX Lock on/off (MFC-660CN only) Turning TX Lock on Memory Security lets you prevent Press Menu. unauthorized access to the machine. You will not be able to continue to schedule Delayed Press a or b to choose Fax. Faxes or Polling jobs.
Press a or b to choose Fax. Press OK. Note • If you forget the Memory Security Press a or b to choose password, please call your Brother dealer Miscellaneous. for service. Press OK. • If you have already set the password, you Press a or b to choose will not need to set it again.
Chapter 4 Turning the memory security on/off Turning on the memory security lock Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Mem Security. Press OK.
Sending a fax Entering Fax mode Scan Size (See page 33.) Set New Default (See page 38.) When you want to send a fax, or change fax Factory Reset (See page 38.) send or receive settings, press the When the option you want is highlighted, (Fax) key to illuminate it in green.
Sending a fax Faxing from the scanner Note glass If the memory is full and you are faxing a single page, it will be sent in real time. You can use the scanner glass to fax pages of a book one at a time. The documents can Faxing Letter size documents be up to letter or A4 size.
Chapter 5 Broadcasting • Enter the long dialling sequence numbers as you would normally, but remember that (Monochrome only) each Speed-Dial number counts as one number, so the number of locations you can store becomes limited. (See Broadcasting is when the same fax message Combining Quick-Dial is automatically sent to more than one fax numbers on page 62.)
Sending a fax Additional sending Contrast operations If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be Sending faxes using multiple used. It automatically chooses the suitable settings contrast for your document.
Chapter 5 Note Note You can choose four different resolution If the Out of Memory message appears settings for monochrome faxes and two while scanning documents, press for colour. Stop/Exit to cancel or Mono Start to send the scanned pages. Monochrome Suitable for most typed Standard...
Sending a fax Overseas Mode Delayed Batch Transmission (Monochrome only) If you are having difficulty sending a fax overseas due to possible interference on the Before sending the delayed faxes, your phone line, we recommend that you turn on machine will help you economize by sorting the Overseas mode.
Chapter 5 Sending a fax manually When you have finished, press Stop/Exit. Manual transmission lets you hear the Setting your changes as a dialling, ringing and fax-receiving tones while sending a fax. new default Press (Fax). You can save the fax settings for Fax Resolution, Contrast, Load your document.
Sending a fax Sending a fax at the end of a conversation (MFC-660CN only) At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.
For more detailed information on the receive modes see page 41. MFC-440CN Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the...
If the call is a fax your machine will receive it. Press a or b to choose Fax Only, Fax/Tel, External TAD Fax/Tel (MFC-440CN only) or Manual. Press OK. Fax/Tel mode helps you automatically Press Stop/Exit. manage incoming calls, by recognizing...
66. (MFC-660CN only) setting. (See TAD-Mode for internal TAD on page 63.) Press Menu. External TAD (MFC-440CN Press a or b to choose Fax. Press OK. only) Press a or b to choose External TAD mode lets an external Setup Receive.
Receiving a Fax F/T Ring Time Fax Detect (Fax/Tel mode only) If Fax Detect is On: If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will The machine receives fax calls automatically, signal you with its special pseudo/double-ring even if you lift the machine’s handset, press when you have a voice call.
Chapter 6 Additional receiving Press a or b to choose Setup Receive. operations Press OK. Press a or b to choose Fax Detect. Printing a reduced incoming Press OK. Press a or b to choose On, Semi (or Off). If you choose On, the machine automatically Press OK.
Receiving a Fax Receiving faxes into memory Receiving a fax at the end of a conversation (MFC-660CN This feature is only available for monochrome only) faxes. As soon as the paper tray becomes empty At the end of a conversation you can ask the during fax reception, the LCD shows other party to send you a fax before you both No Paper Fed;...
Pick up the handset. below: Press Speaker Phone. For MFC-440CN, pick up the handset of When you hear the dial tone, enter a the external phone. number using the dial pad, Speed-Dial For MFC-660CN, press and Search.
(For MFC-440CN) You can use a number in the Caller ID History Fax/Tel mode does not work in the power to send a fax, add it to Speed-Dial, or delete save condition.
Chapter 7 You can print a list of the Caller ID information Press a or b to choose Caller ID. received by your machine. (See Printing Press OK. Caller ID List on page 48.) Press a or b to choose Display ID. Press OK.
Telephone and External devices After printing has finished, press Note Stop/Exit. You can program a Tel/R or R key press as part of a number stored in a Speed-Dial Setting the Phone Line Type location. When programming the Speed- Dial number, press Tel/R or R first (the If you are connecting the machine to a line LCD shows ‘!’), then enter the telephone that features PBX or ISDN to send and...
Receive Mode on page 40.) Note If you do not receive all your faxes, cut the Ring Delay setting on your external TAD. 1 TAD When the TAD answers a call, the LCD shows Telephone (MFC-440CN only) or Ext. Tel in Use (MFC-660CN only).
When you are using an external or extension connection, there are some problems with phone, the LCD shows Telephone this arrangement, the most obvious of which (MFC-440CN only) or Ext. Tel in Use is inadvertent interruption of a facsimile (MFC-660CN only). transmission caused by someone picking up an extension telephone to make an outgoing call.
Telephone and External devices Using a cordless external This new connection configuration can be arranged by contacting BT, Kingston upon telephone Hull Telecommunications, your PBX maintainer or a qualified telephone If your cordless telephone is connected to the installation company as appropriate. Simply telephone line cord (See External and explained, the extension telephone circuit extension phones on page 52.) and you...
Chapter 7 Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Setup Receive. Press OK. Press a or b to choose Remote Codes. Press OK. Press a or b to choose On (or Off). Press OK.
Dialling and storing numbers How to Dial If you have two numbers in the location, press a or b to choose the number you want to call. Manual dialling Press OK. Note Press all of the digits of the fax or telephone number.
Chapter 8 Fax Redial Outgoing Call If you are sending a fax manually and the line The last 30 numbers you telephoned is busy, press Redial/Pause, and then press (MFC-660CN only) or sent a fax to will be Mono Start or Colour Start to try again. If stored in the outgoing call history.
Dialling and storing numbers Storing numbers Caller ID history (MFC-660CN only) (For U.K. and Ireland You can set up your machine to do the only) following types of easy dialling: Speed-Dial and Groups for broadcasting faxes. When This feature requires the Caller ID subscriber you dial a Quick-Dial number, the LCD shows service offered by many local telephone the name, if you stored it, or the number.
Chapter 8 Do one of the following: Do one of the following: Enter the name (up to 16 characters) Enter the name (up to 16 characters) using the dial pad. using the dial pad. Press OK. Press OK. (To help you enter letters, see (To help you enter letters, see Entering Text on page 156.) Entering Text on page 156.)
Dialling and storing numbers Do one of the following: Note Enter the name (up to 16 characters) How to change the stored name or using the dial pad. number: Press OK. If you want to change a character, press d (To help you enter letters, see or c to position the cursor under the Entering Text on page 156.)
Chapter 8 Setting up groups for Press a or b to choose the number you want to add. broadcasting Press OK. (See Search on page 55.) Groups, which can be stored in a Speed-Dial location, allow you to send the same fax After you have finished adding numbers message to many fax numbers by pressing by repeating steps g and h, press a or...
Dialling and storing numbers Deleting a number from a Group Enter the new name (up to 16 characters) using the dial pad. Press Menu. Press OK. (See Entering Text on page 156. For Press a or b to choose Fax. example, type NEW CLIENTS.) Press OK.
Chapter 8 Combining Quick-Dial numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers.
Digital TAD (MFC-660CN only) TAD-Mode for internal Press Menu. Press a or b to choose Fax. Press OK. The TAD feature will store up to 99 incoming Press a or b to choose Setup TAD. voice or fax messages. Messages are stored Press OK.
Follow the steps below to listen to your voice mode this message will be played by your messages: Brother machine to a caller. Unlike the TAD OGM, the caller will not be able to leave a Press Play/Record. message. The purpose of the fax/tel OGM is...
Digital TAD (MFC-660CN only) Additional TAD Erasing incoming messages operations To erase voice messages individually Setting maximum time for Press Play/Record. incoming messages The machine will sound a two second beep and begins message playback. Each message is preceded by one long Your machine’s default setting will save beep, and followed by two short beeps.
Chapter 9 Setting toll saver ICM Recording Monitor When the toll saver feature is on, the machine This feature lets you turn the speaker volume will answer after two rings if you do have for voice messages On or Off. When you turn voice or fax messages, and after four rings if the monitor Off, you will not hear messages you do not have any messages.
Advanced fax operations (Monochrome only) You can only use one advanced fax Press a or b to choose operation at a time: Backup Print:On or Backup Print:Off. Fax Forwarding Press OK. Fax Storage Note Fax Preview (MFC-660CN only) • If you choose Backup Print:On, the PC Fax Receive machine will also print the fax at your machine so you will have a copy.
Chapter 10 Fax Storage Fax Preview (MFC-660CN only) If you choose Fax Storage, your machine stores the received fax in the memory. You If you choose Fax Preview you can view will be able to retrieve fax messages from received faxes on the LCD by pressing the another location using the remote retrieval Fax Preview key.
Advanced fax operations (Monochrome only) How to preview a fax Description When you receive a fax, you will see the pop- Enlarge the fax. up message on the LCD. (For example: New Reduce the fax. Fax(es):02) a or b Scroll vertically. Press Fax Preview.
Chapter 10 PC Fax Receive Press Stop/Exit. Note If you turn on the PC-Fax Receive feature • PC Fax Receive is not supported in the your machine will store received faxes in ® Mac OS memory and send them to your PC automatically.
Advanced fax operations (Monochrome only) Turning off Advanced Changing the destination PC Fax Operations Press Menu. Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Fax. Press OK. Press a or b to choose Advanced Fax Operation.
Chapter 10 Changing Advanced Remote Retrieval Fax Operations You can call your machine from any touch tone telephone or fax machine, then use the If received faxes are left in your machine's remote access code and remote commands memory when you change the Advanced Fax to retrieve fax messages.
Advanced fax operations (Monochrome only) Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK. Using your Remote Access Code Dial your fax number from a touch tone...
Chapter 10 Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Playing Voice messages...
Advanced fax operations (Monochrome only) Remote commands Operation details Check the receiving status (MFC-440CN only) 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.
Chapter 10 Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch tone phone and have your fax messages sent You can change the default setting of your fax to a machine. forwarding number from another touch tone telephone or fax machine.
Printing Reports Fax reports Fax Journal (activity report) You can set the machine to print a journal at You need to set up the Transmission specific intervals (every 50 faxes, 6, 12 or 24 Verification Report and Journal Period using hours, 2 or 7 days).
Chapter 11 Reports Enter the time to start printing in 24-hour format. Press OK. The following reports are available: (For example: enter 19:45 for 7:45 PM.) XMIT Verify Press Stop/Exit. Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine.
Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.
Chapter 12 Setup to receive delayed If you chose Timer, enter the time (24-hour format) you want to begin polling polling and press OK, go to step e. Delayed polling lets you set the machine to Press a or b to choose begin polling receive at a later time.
Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.
Making copies How to copy When the option you want is highlighted, press OK. Entering Copy mode Note The default setting is Fax mode. You can When you want to make a copy, press change the amount of time that the machine stays in Copy mode after the last (Copy) to illuminate it in green.
Making copies Copy settings Press a or b to choose Quality. Press OK. You can change the copy settings temporarily Press a or b to choose Fast, Normal for the next copy. or Best. Press OK. The machine returns to its default settings after 60 seconds, or if the Mode Timer returns If you do not want to change additional the machine to Fax mode.
Chapter 13 (P) means Portrait and (L) means Landscape. 69% A4iA5 You can only make one poster copy at a time. 78% LGLiLTR 83% LGLiA4 Press (Copy). 93% A4iLTR Load your document. 97% LTRiA4 100%* Enter the number of copies you want. 104% EXEiLTR Press a or b to choose Page Layout.
Making copies Place your document face down in the If you do not want to change additional direction shown below. settings, press Mono Start or Colour Start. 2 in 1 (P) Adjusting Brightness, Contrast and Colour 2 in 1 (L) Brightness You can adjust the copy brightness to make 4 in 1 (P)
Press a or b to choose Red, Green or Blue. Press a or b to choose Plain Paper, Press OK. Inkjet Paper, Brother Photo, Other Photo or Transparency. Press c to increase the colour Press OK. saturation, or press d to decrease the colour saturation.
Making copies ‘Out of Memory’ Setting your changes as a new default message You can save the copy settings for Quality, If the Out of Memory message appears Paper Type, Brightness, Contrast and while scanning documents, press Stop/Exit Color Adjust that you use most often by to cancel or Mono Start or Colour Start to setting them as default.
Printing photos from a memory card PhotoCapture Center™ Using memory cards Operations Your Brother machine has media drives (slots) for use with popular digital camera ® ® Printing from a memory card media: CompactFlash , Memory Stick Memory Stick Pro™, SecureDigital™, without a PC MultiMediaCard™...
Printing photos from a memory card Getting started The image file extension must be .JPG (Other image file extensions like .JPEG,.TIF, .GIF and so on will not be Firmly put the card into the correct slot. recognized). PhotoCapture Center™ printing without using a PC must be performed separately from PhotoCapture Center™...
Chapter 14 Print Images CAUTION DO NOT unplug the power cord or remove View Photo(s) the media card from the media drive (slot) while the machine is reading or writing to You can preview your photos on the LCD the card (the PhotoCapture key is before you print them.
Printing photos from a memory card Print Index (Thumbnails) Print All Photos The PhotoCapture Center™ assigns You can print all the photos on your media numbers for images (such as No.1, No.2, card. No.3, and so on). Make sure you have put the media card in the correct slot.
Chapter 14 Repeat step d until you have entered Make sure you have put the media card all the image numbers that you want to into the correct slot. print. Press (PhotoCapture). The machine will ask you if you want to use Note DPOF setting.
You can see the number of copies of each photo that will be printed. Menu Selections Option 1 Option 2 Page — Print Quality Normal/Photo — Paper Type Plain Paper/Inkjet Paper/ Brother Photo/Other Photo (When A4 or Letter is chosen) Paper Size Letter/A4/10x15cm/13x18cm 10x8cm/13x9cm/15x10cm/ 18x13cm/20x15cm/Max. Size — Brightness Dark Light —...
Press OK. settings, press Colour Start to print. Press a or b to choose the type of paper you are using, Plain Paper, Adjusting Brightness, Inkjet Paper, Brother Photo or Contrast and Colour Other Photo. Press OK. Brightness If you do not want to change additional settings, press Colour Start to print.
Printing photos from a memory card If you do not want to change additional • Sharpness settings, press Colour Start to print. This setting enhances the detail of an image. It is similar to adjusting the fine Colour Enhancement focus on a camera. If the image is not in focus and you cannot see the fine details The colour enhancement feature will produce of the picture, then adjust the sharpness.
Chapter 14 Borderless printing Restoring all settings to the factory settings This feature expands the printable area to the edges of the paper. Printing time will be You can restore all the settings you have slightly slower. changed to the factory settings. These settings will stay until you change them again.
Printing photos from a memory card Scan to Card How to scan to card You can scan monochrome and colour Entering Scan mode documents into a media card. Monochrome documents will be stored in PDF (*.PDF) or When you want to scan to card, press TIFF file formats (*.TIF).
Chapter 14 Understanding the Do one of the following. To change the quality, go to step f. Error Messages Press Mono Start or Colour Start to start scanning without changing additional settings. Once you are familiar with the types of errors that can occur while you are using the Press a or b to choose PhotoCapture Center™, you can easily...
Paper Size Letter, A4, 10x15 cm, Printer Settings (Default setting) Paper Type Plain Paper, Glossy Your Brother machine supports the Paper, Inkjet Paper, PictBridge standard, allowing you to connect Printer Settings (Default to and print photos directly from any setting) PictBridge compatible digital camera.
Chapter 15 Printing Images DPOF printing DPOF stands for Digital Print Order Format. Note Major digital camera manufacturers (Canon Remove any memory cards from the Inc., Eastman Kodak Company, Fuji Photo machine before connecting the digital Film Co. Ltd., Matsushita Electric Industrial camera.
Printing photos from a camera with PictBridge Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
Network Printing ® Make sure your Macintosh is turned Network Scanning on. Insert the Brother CD-ROM into your CD-ROM drive. How to read HTML User’s Guide Double-click the Documentation icon. This is a quick reference to use the HTML User’s Guide.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°...
Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-660CN only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical socket for more than 24 hours.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
13 Wait until pages have exited the machine before picking them up. 14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.
Warning - This machine must be earthed. The wires in the mains lead are coloured in line with the following code: Green and Yellow: Earth Blue: Neutral Brown: Live If in any doubt, call a qualified electrician. LAN connection CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages.
Safety and Legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (Continued) Difficulty Suggestions The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 137.) Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 138.) Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly.
Troubleshooting and Routine Maintenance Printing Received Faxes Difficulty Suggestions Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone across the page or the top and line. Ask the other party to send the fax again. bottom of sentences are cut off.
For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
Try using the scanner glass. (See Using the scanner glass on page 8.) ADF. Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In scanning. ® PaperPort SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver.
Network PC-Fax receiving), choose UDP and click OK. Make sure if the new setting is added and is checked, and then click OK. ® For Windows XP SP1 user’s, please visit the Brother Solutions Center. Your computer cannot find your ® <Windows users>...
As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message Cause Action One or more of the ink cartridges Replace the ink cartridges. (See Replacing Ink Empty is empty. The machine will stop all the ink cartridges on page 132.) print operations. While memory is available, black and white faxes will be stored in the memory.
— — following: Unable to Init. XX A foreign objects such as a clip or (MFC-440CN only) Unable to Print XX ripped paper is in the machine. See Transferring your faxes or Fax Unable to Scan XX Journal report on page 128 before disconnecting the machine so you will not lose any important messages.
Transferring your faxes or Fax Do one of the following: If the LCD shows No Data, there are Journal report no faxes left in the machine's memory. If the LCD shows any of the following Press Stop/Exit. messages, we recommend transferring your Enter the fax number to which faxes faxes to another fax machine or to your PC.
Troubleshooting and Routine Maintenance Transferring Fax Journal report to Pull the jammed document up and to the left. another fax machine If you have not set up your Station ID, you cannot enter fax transfer mode. Press Stop/Exit to interrupt the error temporarily.
Printer jam or paper jam Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine. Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. Pull the paper tray (1) out of the machine.
Troubleshooting and Routine Maintenance Lift the scanner cover (1) from the front Push the paper tray firmly back into the of the machine until it locks securely into machine. While holding the paper tray in the open position. place, pull out the paper support until it Make sure that there is no jammed clicks and unfold the paper support flap.
Routine maintenance Phone line interference If you are having problems sending or Replacing the ink cartridges receiving a fax due to possible interference on the phone line, we recommend that you Your machine is equipped with an ink dot adjust the Equalization for compatibility to counter.
Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. brother XXXX Open the new ink cartridge bag for the colour shown on the LCD, and then take Lift the lock release lever and push it out the ink cartridge.
Brother cannot guarantee this optimum WARNING performance if ink or ink cartridges of other specifications are used. Brother does not If ink gets in your eyes, wash them out with therefore recommend the use of cartridges water at once and call a doctor if you are other than genuine Brother Branded concerned.
Troubleshooting and Routine Maintenance Cleaning the scanner Clean the outside of the machine as follows: Lift the document cover (1). Clean the Pull the paper tray (1) completely out of scanner glass (2) and the white plastic the machine. (3) with isopropyl alcohol on a soft lint-free cloth.
Cleaning the machine printer Cleaning the Paper Pick-up platen Roller Pull the paper tray completely out of the WARNING machine. Be sure to unplug the machine from the Unplug the machine from the electrical electrical socket before cleaning the printer socket and remove the Jam Clear platen (1).
If you clean the print head at least five times and the print has not improved, call The LCD asks you if the print quality is your Brother dealer. OK for black and three colours. Press 1 (Yes) or 2 (No).
Press OK. procedures at least five times for the new ink cartridge. If ink is still missing, Press a or b to choose Alignment. call your Brother dealer. Press OK. Press Mono Start or Colour Start. CAUTION The machine starts printing the Alignment Check Sheet.
Troubleshooting and Routine Maintenance Checking the ink volume Pull the tab (1) outwards and hold it in position as you push the cradle to the back of the machine. Although an ink volume icon appears on the LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge.
Packing and shipping Align the recessed arrows on the cradle with those on the machine, and then the machine slide the cradle toward the front of the machine until it clicks into place. When you transport the machine, use the packing materials that came with your machine.
Do not pack the interface cable from the machine, if it is used ink cartridges in the carton. connected. MFC-440CN Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3).
MFC-660CN Close the carton and tape it shut.
Menu and Features On-screen Menu keys programming Access the main menu. Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, Access its menu of temporary we have created step-by-step on-screen...
2 Mins* 5 Mins — Sets the type of paper in Paper Type Plain Paper* the paper tray. Inkjet Paper Brother Photo Other Photo Transparency — Sets the size of the paper Paper Size Letter in the paper tray. Legal 10x15cm Adjusts the ring volume.
LCD. 0 (Excluding Sets the number of rings Setup Receive Ring Delay Ireland) before the machine (MFC-440CN answers in Fax Only or only) Fax/Tel mode. 5 (UK only) 6 (UK only) 7 (UK only) 8 (UK only)
Level1 Level2 Level3 Options Descriptions Page Sets the number of rings Setup Receive Ring Delay Ring Delay before the machine (Continued) (Continued) 0 (Excluding (MFC 660CN answers in Fax Only or Ireland) only) Fax/Tel mode. 5 (UK only) 6 (UK only) 7 (UK only) 8 (UK only) Cost saving feature: the...
Menu and Features Level1 Level2 Level3 Options Descriptions Page — Stores Speed-Dial Set Quick-Dial Speed-Dial numbers, so you can dial (Continued) by pressing only a few keys (and Start). — Sets up a Group number Setup Groups for Broadcasting. Initial setup for Report Setting XMIT Report Transmission Verification On+Image...
Level1 Level2 Level3 Options Descriptions Page — Prohibits most operations Miscellaneous TX Lock (MFC-440CN other than receiving faxes. (Continued) only) — Prohibits most functions Mem Security except receiving faxes into (MFC 660CN memory. only) Adjusts the Equalization Compatibility Normal* for transmission Basic problems.
— Choose the receive mode Initial Setup Receive Mode Fax Only* that best suits your needs. Fax/Tel External TAD (MFC-440CN only) Manual — — Puts the date and time on Date/Time the LCD and in headings Quick of faxes you send.
Fax ( Level1 Level2 Level3 Options Descriptions Page — — Sets the resolution for Standard* outgoing faxes. Resolution Fine S.Fine Photo — — Changes the lightness or Contrast Auto* darkness of faxes you send. Light Dark — — You can dial by pressing only Speed-Dial Alphabetical a few keys (and Start).
Menu and Features Level1 Level2 Level3 Options Descriptions Page — — Sets up your machine to poll Polling RX Standard another fax machine. Secure Timer Off* — — If you are having difficulty Overseas Mode sending faxes overseas, set Off* this to On.
Custom(25-400%) — — Choose the paper type that Paper Type Plain Paper* matches the paper in the Inkjet Paper tray. Brother Photo Other Photo Transparency — — Choose the paper size that Paper Size Letter matches the paper in the Legal tray.
Menu and Features Level1 Level2 Level3 Options Descriptions Page — Adjusts the amount of Red Color Adjust in copies. — Adjusts the amount of Green Green in copies. — Adjusts the amount of Blue Blue in copies. — — You can choose to stack or Stack/Sort Stack* sort multiple copies.
Choose the print quality. Print Quality Normal Photo* — — Choose the paper type. Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo* (When A4 or — Choose the paper and print Paper Size Letter Letter is chosen) size. 10x15cm*...
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Adjusts the hue of the white Color Enhance White Balance areas. Off* Enhances the detail of the Sharpness image. Adjusts the total amount of Color Density colour in the image. — —...
Entering Text Special characters and symbols Press l, # or 0, repeatedly until you see the When you are setting certain menu special character or symbol you want. selections, such as the Station ID, you may need to enter text into the machine. Most dial Press l (space) ! "...
Piezo with 94 × 1 nozzles Print Method Mono: Colour: Piezo with 94 × 3 nozzles LCD (liquid crystal display) (MFC-440CN) 50.8 mm (2.0 in) Colour LCD (MFC-660CN) 63.5 mm (2.5 in.) Colour LCD Power Source AC 220 to 240 V 50/60 Hz...
Dimension (MFC-440CN) 370 mm (14.6 in.) 180 mm (7.1 in.) 351 mm 398 mm (13.8 in.) (15.7 in.) 443 mm (17.4 in.) (MFC-660CN) 370 mm (14.6 in.) 180 mm (7.1 in.) 398 mm 351 mm (15.7 in.) (13.8 in.) 443 mm 468 mm (17.4 in.)
Specifications Print media Paper Input Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper transparencies and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L, Index card and Post card For more details, see Paper weight, thickness and capacity on page 13.
Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max.
/400 pages ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Resolution (Monochrome) Scans up to 600×1200 dpi Prints up to 1200×1200 dpi (Colour) Scans up to 600×1200 dpi Prints up to 600×1200 dpi Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Specifications PhotoCapture Center™ Available Media ® CompactFlash (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.) ® Memory Stick Memory Stick Pro™ (Not available for music data with MagicGate™) MultiMediaCard™...
Scanning Width 210 mm (8.26 in.) Grayscale 256 levels ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
Printer Printer Driver ® Windows 98/98SE/Me/2000 Professional/XP/ ® Windows XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver ® For Mac OS X 10.2.4 or greater Resolution Up to 1200 × 6000 dpi 1200 ×...
Interfaces A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). Ethernet UTP cable category 5 or greater. LAN cable Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s.
Systems Disk ® Microsoft Internet Explore 5 or greater. For the latest driver updates, access the Brother Solutions Center at Third party USB ports are not http://solutions.brother.com/ supported. Removable disk is a function of PhotoCapture Center™. PC Fax supports black and white...
Consumable items The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Replacement Ink Cartridges Cartridge Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality...
Network (LAN) You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive ® (Windows only). Also included is Brother BRAdmin Professional Network Management software. Support for ® Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition ®...
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Cancel Job The document can be placed in the ADF Cancels a programmed job, like Delayed and scanned one page at a time Fax or Polling.
Lists information about the last 200 F/T Ring Time incoming and outgoing faxes. TX means The length of time that the Brother Transmit. RX means Receive. machine rings (when the Receive Mode Journal Period setting is Fax/Tel) to notify you to pick up The pre-programmed time period a voice call that it answered.
Remote Access Code Out of Paper Reception Receives faxes into the machine's Your own four-digit code (---l) that allows memory when the machine is out of paper. you to call and access your machine from a remote location. Overseas Mode Remote Retrieval Access Makes temporary changes to the fax tones to accommodate noise and static on...
Glossary Super Fine resolution 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings.
Index out of memory ........89 page layout (N in 1) ......86 paper size ..........88 Access codes, storing and dialling ...62 paper type ..........88 ADF (automatic document feeder) ..8 quality ........... 85 ADF cover ..........129 return to default ........89 Answering machine (TAD) .......50 set new default ........
® Macintosh Packing the machine ......140 See Software User's Guide on the Paper ..........10 CD-ROM........... capacity ..........13 Maintenance, routine ......132 loading ..........14 Manual size ............22 dialling ...........55 size of document ........8 receive ..........40 type ..........
® ® Presto! PageManager Remote Retrieval ........72 ® ® See Help in Presto! PageManager access code ........72 access the User’s Guide......commands ..........74 Print getting your faxes ......... 76 difficulties ........119 Remote Setup drivers ..........165 See Software User's Guide on the fax from memory ........45 CD-ROM.
Text, entering .........156 special characters .......156 Transferring your faxes or Fax Journal report ............128 Transparencies ......10 Troubleshooting ........119 checking ink volume ......139 document jam ........129 error messages on LCD ......125 if you are having difficulty copying ..........123 document jam ........129 incoming calls ........122 Network ..........124 phone line or connections ....121...
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. LP5667004 UK/IRE/GEN Printed in China...