Related Manuals for TIPTEL 540 SD
Summary of Contents for TIPTEL 540 SD
- Page 1 Manual (en) Professional answering machine with memory card, time control, SMS service and message transfer tiptel 540 SD tiptel...
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Page 3: Safety Instructions
Safety instructions Safety instructions The device may not be installed or operated in the following environments: in the open in damp or wet rooms (bathroom, shower, swimming pool ...) at locations with direct sunlight in explosive areas with ambient temperatures below 0 °C or above 40 °C with strong concussions or vibrations in dusty environment During a thunderstorm you should neither use the phone nor connect or disconnect... -
Page 4: Button Allocation
Button allocation Button allocation Playback: Starts playback of incoming messages that have not yet been listened to. If pressed during playback lets you repeat the last 3 seconds. Stop: Ends the current function; is used to close open menus. Answering mode: Switches answering mode on or off. Menu: Opens the menu. - Page 5 Button allocation Selection button: Used to select from menus, entry fields and functions that are displayed next to the corresponding button. Secondary function and playback can be pressed in succession: Starts playback for all incoming messages. Playback starts with the oldest and ends with the newest recording.
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Page 6: User Elements
User elements User elements SMS-LED Flashes when there are new, unread short messages. Flashes quickly if the mail inbox is full and there is no more memory for new short mes- sages. LED in the answering Is lit when answering mode is switched on (answering machine active). mode button LED in the playback Flashes when there are new, unread incoming messages. -
Page 7: Table Of Contents
Contents Contents Safety instructions ..................3 Button allocation ..................... 4 User elements ....................6 Contents ......................7 Display symbols ....................10 Getting started ....................12 Parts supplied ..................... 12 Installation ....................12 Connecting ....................12 Notes on memory cards ................13 Outgoing messages .................. - Page 8 Contents Call list ......................30 Telephone book ....................32 General ......................32 Entering and saving entries ................ 32 Summary of possible characters ..............35 Search entries ..................... 35 Checking and changing entries ..............36 Personal OGM (call filter) ................37 Vocal clip .....................
- Page 9 Contents Call forwarding ....................68 Setting options for call forwarding .............. 68 Settings for call forwarding ................. 68 Sample call forwarding entries ..............71 Automatic monitoring ..................72 Setting options for automatic monitoring ........... 72 Settings for automatic monitoring .............. 73 Security lock ....................
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Page 10: Display Symbols
Display symbols Display symbols Answering mode switched on, Answering mode switched on. new incoming messages available. Caller's number, telephone Playback answering mode. Recording taking place, Call forwarding microphone on. ... - Page 11 Display symbols Entry (text) possible Notes on errors and operation Switch on/off basic settings, Send/receive short message software update, call forwarding Automatic answering, line busy Appointment, absence manager active ...
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Page 12: Getting Started
Therefore use a non-slip underlay especially for new or freshly treated furniture. Connecting Before you can use your tiptel 540 SD you first need to connect all the necessary cables. Fit the small connector of the mains plug into the "POWER" jack and the plug into a 230 V socket outlet. -
Page 13: Notes On Memory Cards
If you wish to use memory cards with more than 2 GByte (e.g. 4 GByte) the card must be formatted once in your tiptel 540 SD. The device will partition the card in such a way that there is only one partition with the size of 2 GByte is available. This operation cannot be undone. - Page 14 Getting started Only replace the memory card in the devices basic mode. Never replace or pull the card during play back or recording.
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Page 15: Outgoing Messages
Outgoing messages General Your tiptel 540 SD has 5 individual outgoing messages (OGM 1-5) and one pre- configured outgoing message (OGM 6). You can select the OGMs via the selection button next to the OGM symbol. OGM 6 cannot be personalised. A distinction is made between two types of outgoing message: OGMs with and without the option to record an incoming message. -
Page 16: Recording An Outgoing Message
OGM does not give the option of record- ing you will hear two beeps at the end. If you record OGM 5 without the option to record (OGM only) when the in- coming message memory is full your tiptel 540 SD switches to this OGM automatically. -
Page 17: Recording Ogms From An External Signal Source
Outgoing messages Recording OGMs from an external signal source You can also record professional outgoing messages via the audio input from an external signal source (e.g. cassette recorder). Select the desired OGM using the The selected OGM is displayed next to selection button next to the OGM the symbol on the bottom right of the symbol. -
Page 18: Notes For Sound Studios
Professionally produced announcements can also be directly transferred to the de- vice by using the memory card. In order to do so copy your announcements with your computer to the directory "TIPTEL". In case mailboxes have been set up copy these announcements to the corresponding sub-directories (MBX1, MBX2, etc.). -
Page 19: Deleting Ogms
Outgoing messages Press OGM briefly. The OGM is played back. The playback symbol, the time that you have already heard and the number of the current OGM are displayed. The volume can be set using the control buttons (left/right). Deleting OGMs Press the selection button next to The current OGM is deleted. -
Page 20: Answering Mode
Answering mode Answering mode Make sure that there is enough memory for new messages (max. 999). You may need to change the memory card or delete messages. If required select the OGM using the The selected OGM is displayed next to selection button next to the OGM the symbol on the bottom right of the symbol. - Page 21 If you record OGM 5 without the option to record (OGM only) when the incom- ing message memory is full your tiptel 540 SD switches to this OGM automati- cally. Otherwise the device leaves the answering mode and does not respond...
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Page 22: Playing Back And Deleting Incoming Messages
Playing back and deleting incoming messages Playing back and deleting incoming messages Playing back new incoming messages Press playback. Starts playback of unheard incoming messages. The current number, remain- ing playback time and date and time of The volume can be set using the the incoming message are displayed. -
Page 23: Play Back Of Individual Messages
Playing back and deleting incoming messages Play back of individual messages Press 2nd function key. The display will show you the 2nd func- tion icon. Press cursor key (up). The message list will be opened. Use cursor keys to browse (up/down) for message to be played back. -
Page 24: Fast Forward And Rewind
Playing back and deleting incoming messages Fast forward and rewind Press and hold the selection button Playback is interrupted and the display next to the go backwards or for- counts down or up the playback time. wards symbol. Deleting individual incoming messages Press the selection button next to The current incoming message is erased. - Page 25 Playing back and deleting incoming messages After dialling accept the call by lift- The display shows a stopwatch that ing the receiver. counts the duration of the current call.
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Page 26: Monitoring/Personal Info (Memo)
Monitoring/Personal info (memo) Monitoring/Personal info (memo) Monitoring telephone calls You can record the content of important calls. Press the selection button next to The device starts to record. A lifted tele- the record symbol speed during a phone receiver is displayed so as to indi- call. -
Page 27: Personal Info (Playback)
Monitoring/Personal info (memo) Personal info (playback) You can record personal information via the in-built microphone. Press the selection button next to Wait, you will hear a short tone, a micro- the record symbol. phone is displayed to signal ongoing re- cording. -
Page 28: Absence Manager
Absence manager Absence manager If you leave your office for a while, for example to attend a meeting, your tiptel 540 SD can inform your callers as to when you will be available again. Callers will hear this message: "Hello, the person you are trying to call will be available again from … I repeat [time] …... - Page 29 Absence manager Press stop. The setting is complete, the LED in the answering mode button lights up and the display shows the absence time. Calls are answered and the caller hears the absence message. Press Answer mode to end the ab- The display changes and returns to the sence manager ahead of time.
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Page 30: Call List
Call list Call list The last 50 calls received are saved in call list with their date and time. If the caller's telephone number is transferred during a call then this is also displayed. If the tele- phone number matches one from the telephone book, the caller's name is dis- played. - Page 31 Call list To delete an entry press the selec- The entry is deleted. tion button next to the delete sym- bol. 2s To delete the whole call list press The entire call list is deleted. the selection button next to the de- lete symbol for 2 seconds.
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Page 32: Telephone Book
Telephone book Telephone book General The telephone book manages the names and telephone numbers of your business partners. You can save up to 100 entries. An entry comprises the name (search term) and the telephone number. The name must begin with a letter and the tele- phone number should begin with an area code so that the corresponding name can be displayed later when the call number is received. - Page 33 Telephone book Enter name. You reach the individu- The entry location flashes. al letters by pressing the individual entry button once or more. Example: You require "M". Press forwarding button three times (the "M" is in the third position on this button).
- Page 34 Telephone book You can insert a character by An empty space is inserted to the left of pressing secondary function and the cursor. the control button (down). To delete an entry move the cursor The character under the cursor is delet- to the location and press the selec- tion button next to the delete sym- bol.
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Page 35: Summary Of Possible Characters
Telephone book Summary of possible characters Button Occupancy (ABC) Occupancy (abc) Occupancy (12!?) A B C D E Ä É a b c d e ä é è , . ? ! : ‘ ; “ F G H I J f g h i j ì... -
Page 36: Checking And Changing Entries
Telephone book You can enter (up to 5) other letters The corresponding entries are displayed for the search using the control but- for selection. ton (right) and the corresponding entry keys. Checking and changing entries Search for names as described un- ... -
Page 37: Personal Ogm (Call Filter)
Telephone book Personal OGM (call filter) You can assign each entry in the telephone book to one of the fourteen individual, recordable OGMs. If the telephone number calling matches the entry the caller hears an OGM that is specially recorded for him. You can also switch the answering machine off for certain callers. -
Page 38: Vocal Clip
You can assign each entry in the telephone book to one of the fourteen individual ringing tones. If the telephone number calling matches the entry you hear an indi- vidual ringing tone from the tiptel 540 SD loudspeaker. Open entry field. -
Page 39: Dialling From The Telephone Book
Telephone book Dialling from the telephone book Each telephone number from the telephone book can be dialled directly from your tiptel 540 SD. Search for names as described un- der "Search entries", page 35. Press the selection button next to The device starts dialling the selected the desired name. -
Page 40: Automatic Redialling /Automatic Call Back When Engaged (Ccbs)
Automatic redialling /Automatic call back when engaged (CCBS) If the person you are trying to call is constantly engaged your tiptel 540 SD can take over by repeatedly trying to call the other person. For automatic re-dialling if the caller is engaged there is a pause and the device repeats the dialling up to 10 times. -
Page 41: Message Function
The message function enables a caller that knows the message code to leave a message even if your tiptel 540 SD plays an OGM with no option to leave an incom- ing message. The message function enables the caller to skip the OGM for OGMs that give the option of leaving an ICM. -
Page 42: Remote Access
Remote access Remote access You can access your tiptel 540 SD remotely from anywhere in the world using the keypad on a tone-enabled (DTMF) telephone. You need a personal remote access code to access the phone remotely. You can set your personal remote access code as described in "Settings"... -
Page 43: Remote Access Functions
The microphone switches on and you can Press 1. listen to what is happening in the sur- roundings of your tiptel 540 SD. Press 1 again. The device switches to intercom. People located there can hear your voice from the... - Page 44 The message is played back again for checking after you change or modify it. Your tiptel 540 SD will then ask whether you are still on the line with the "Please quit" voice message. You must respond to this quit request within 8...
- Page 45 Remote access Message transfer function Changing the 1st call number for The first current call number is announced. message transfer (only the first num- Next comes the request to enter a new call ber can be changed) number. Press * and 9 in succession.
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Page 46: Remote Activation Of The Answer Mode
To accept the target call number and After ending the remote access your tiptel execute the function press * and # in 540 SD switches call forwarding on. All succession. new calls are forwarded to the new target call number. -
Page 47: Short Messages (Sms)
Please refer to your network operator's information material for this and other func- tions. Please observe the following points so that you can send and receive short mes- sages (SMS) with your tiptel 540 SD: Configuring the telephone connection Analogue telephone connection If you have an analogue telephone connection, please check whether you can ac- cess the "Call number transfer"... -
Page 48: Registering And De-Registering With Your Message Center
You will then receive a confirmation message from the Deutsche Telekom SMS ser- vice. You can now be sure that you can send and receive SMS using your tiptel 540 You can deactivate receiving SMS messages by sending "ABMELD" to target call number 8888. -
Page 49: Inbox
Short messages (SMS) Message center ..... Enter the number for the message center here. Your network operator will provide the correct number. You can also enter a second center for another supplier. It is them possible to receive SMS mes- sages via both centers. - Page 50 Short messages (SMS) You can scroll through individual New, unread messages are marked with entries using the control buttons an arrow. (up/down). To copy a message to the tem- The message is copied and the display plates press the corresponding se- changes to templates.
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Page 51: Outbox
The device must be in standby for you to receive a message (SMS). Your tiptel 540 SD will not respond if you are currently scrolling through the menu or changing settings. This ensures that you can not be disturbed (for example when entering an SMS). - Page 52 Short messages (SMS) To edit the text press the selection The cursor is displayed at the start of the button next to the desired line. corresponding line. If required change the occupancy of The display shows the possible occu- the entry buttons by pressing the pancies: control button (up) (refer to "Sum- (ABC) = Capital letters...
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Page 53: Sending A Message (Sms)
Short messages (SMS) Sending a message (SMS) For a message (SMS) to be sent it is essential that something is in the outbox and that a message center has been entered. Open the message menu as de- The messages menu is displayed. scribed in "Inbox"... - Page 54 Short messages (SMS) Search for names as described un- der "Search entries" ("Telephone book" chapter Page 35). You can insert a character by An empty space is inserted to the left of pressing secondary function and the cursor. the control button (down). To delete an entry move the cursor The character under the cursor is delet- to the location and press the selec-...
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Page 55: Templates
Short messages (SMS) Templates Here you can save up to 5 templates that you can edit, delete or copy to the outbox individually. Open the message menu as de- The messages menu is displayed. scribed in "Inbox" and "Outbox". Press the selection button next to The display switches to the templates. -
Page 56: Message Center
Short messages (SMS) Message center Enter the telephone number for your message center here (e.g. Deutsche Telekom 0193010). If you are using the device in a different country or network, your network operator will tell you the call number of your message center. In some countries you have to enter two telephone numbers –... -
Page 57: Timer
Timer Timer The timer function contains up to 10 switching times during which answering mode, outgoing messages, message transfer and call forwarding can be switched on/off or changed. Setting options for timer Switching time ...... You set the times here for when the function should be switched on, off or changed. -
Page 58: Programming Timer
Timer Programming timer Press menu. The main menu is displayed. Press the selection button next to The entry field for the first switching time timer. is displayed. You can search the individual The display switches between the 10 switching times using the control possible switching times. -
Page 59: Sample Programming For Timer
= Call forwarding Sample programming for timer You want your tiptel 540 SD to switch on OGM 1 on Mondays to Fridays at 17.00 and switch off at 08.00. When the office closes on Friday and over the weekend the... -
Page 60: Switching On Timer
Timer Switching on timer Press timer. The display shows a clock as the symbol for activated timer. The timer sets the current functional status. Press timer again to switch off tim- The clock symbol disappears. -
Page 61: Message Transfer
(5 – 60 minutes) the device dials the complete call number sequence again as a reminder. If there is no remote control your tiptel 540 SD makes no, one or two rep- etitions depending on the setting you have chosen. -
Page 62: Settings For Message Transfer
Message transfer Settings for message transfer Press menu. The main menu is displayed. Press the selection button next to The message transfer menu is shown in message transfer. the display. Search for the desired setting op- All setting options are displayed. tion using the control buttons (up/down). - Page 63 Message transfer When entering the call numbers The entry location flashes. press the selection button next to Digits and special symbols are displayed. "Call number" and make the desired The special symbols have the following settings using the control buttons meanings: (up/down).
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Page 64: Message Transfer By Sms
Example: You would like to receive an SMS to your mobile phone when you have new mes- sages on your tiptel 540 SD. When you enter your mobile phone call number in the "Forwarding/call number" menu, enter an "S" before it. -
Page 65: Sample Call Number Entries
Message transfer Sample call number entries For PABX the prefix for the public telephone network is dialled before each call number (refer also to Page 83 "Settings, PABX/prefix"). To suppress this enter "i" be- fore internal call numbers. If you would like message transfer by short message (SMS) you must enter an "S" before the call number. -
Page 66: Individual Ringing Tone
15 because it is pre-configured. Choose the ringing tone for your tele- phone and your tiptel 540 SD will play it back. Please note that your individual ring- ing tone is only played back on the second call signal. During playback it is not possible to receive a new call number (CLIP). - Page 67 Individual ringing tone Press the selection button next to The numbers 1 to 15 and "-" appear in "Ringing tone" and select it using the display. The individual ringing tone is the control buttons (up/down). switched off using the "-". Set the desired volume using the The volume bar indicates the set volume control buttons (left/right).
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Page 68: Call Forwarding
Call forwarding Call forwarding If your telephone network or PABX supports the "call forwarding" function you can enter the required settings here. Then you only have to enter the times for which you want to activate call forwarding in the "timer". For example at 6 pm you can switch calls automatically to your private line and then switch them back again to your business line at 8 am the following day (day/night switching). - Page 69 Call forwarding Press menu. The main menu is displayed. Search for the "Call forwarding" entry using the control buttons (up/down). Press the selection button next to The call forwarding menu is shown in the "Call forwarding". display. Press the selection button next to The cursor is located at the entry point.
- Page 70 Call forwarding Press control button (right) to The cursor to the next entry location. change to the next entry location and enter other digits. Use the control button (left) to The cursor moves to the left. move the cursor once place back- wards, for example to overwrite a character.
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Page 71: Sample Call Forwarding Entries
Target call number ....i 51# Example 3: You have a tiptel 1/8 Fax CLIP PABX, are connected with it to "Deutsche Telekom" and you have activated the "call forwarding" service. You want to forward all external calls to your private connection. -
Page 72: Automatic Monitoring
Automatic monitoring Automatic monitoring If you have activated "automatic monitoring" the recording starts as soon as the handset is lifted. The recording stops automatically when you replace the receiver. You can decide whether to record all calls or only incoming calls (recording threat- ening calls). -
Page 73: Settings For Automatic Monitoring
Automatic monitoring Settings for automatic monitoring Press menu. The main menu is displayed. Search for the "Automatic monitor- ing" entry using the control buttons (up/down). Press the selection button next to The entry field for automatic monitoring "Automatic monitoring". is displayed Press the selection button next to The display shows the current setting. -
Page 74: Security Lock
Security lock Security lock In order to protect your tiptel 540 SD from unauthorised use you can lock the device with a PIN (personal identification number). The PIN is number containing 1 to 4 digits. You must enter this PIN to unlock the device. In the factory pre-set, the PIN code is "0000". -
Page 75: Unlocking Device
"Lock unit". small key shows that the device is locked. Press the selection button next to The tiptel 540 SD requests you to enter a "Change PIN". new PIN. Use the control buttons to enter a The display shows the current entry. -
Page 76: Mailboxes
4 mailboxes. Each mailbox has its own OGM, remote control code and its own tar- get call number for message transfer. If your tiptel 540 SD is used by several people the caller can leave a message in the relevant mailbox. You should mention this function in the OGM. -
Page 77: Setting Up Mailboxes
Mailboxes Setting up mailboxes Press menu. The main menu is displayed. Search for the "Set up mailboxes" entry using the control buttons (up/down). Press the selection button next to The mailbox setup menu is displayed. "Mailbox setup". Search for the desired mailbox us- 4 mailboxes are displayed. - Page 78 Mailboxes Press the selection button next to The display shows the current setting. the setting that you wish to change until the desired setting is dis- played. When entering digits press the se- The entry location flashes. lection button next to the desired line.
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Page 79: Using The Mailboxes
Mailboxes Using the mailboxes The corresponding symbols are displayed when you have set up mailboxes. In an- swering mode the number of ICMs in the mailbox is indicated to the right of the symbol. The mailboxes include playback and delete ICMs, monitoring/personal info (memo) and OGM functions. -
Page 80: Remote Access To Mailboxes
(for example as with the tiptel 31 home or tiptel 4011XT PABX). Connect your tiptel 540 SD to a free extension (analogue port) on your PABX. Set the mailboxes up and enter the call numbers of the corresponding extensions. Rec- ord individual OGMs for the individual mailboxes and switch the device to answer- ing mode. -
Page 81: Settings
PABX (the year is not transferred and must be set manually). DST ......Yes or no. Select "Yes" if you want your tiptel 540 SD to change automatically to summer time on the last Sunday in March and to winter time on the last Sunday in October. - Page 82 Settings My number Area ......Enter your area code here Number ...... If you enter your own call number your tiptel 540 SD announces this call number for internal OGM texts. Remote control ...... >> Access code ....The access code is a 1 to 4 digit number between 0 and 9999.
- Page 83 Settings The "H" refers to the request key with hook flash- function. You can enter up to 15 characters. PABX ........>> Prefix ......Enter your prefix for the public telephone network (e.g. 0) here. This prefix is dialled automatically be- fore each call number unless the call number is marked with an "i"...
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Page 84: Setting Menu
Settings Setting menu Press menu. The main menu is displayed. Search for the "Settings" entry using the control buttons (up/down). Press the selection button next to The settings menu is displayed. settings. Search for the desired setting op- All setting options are displayed. tion using the control buttons (up/down). -
Page 85: Adjusting The Volume
Settings When entering digits press the se- The entry location flashes. lection button next to the desired line. Change the settings using the con- The display counts up or down. trol buttons (up/down). For settings with several digits The selected entry location flashes. move the entry location to the re- quired location using the control buttons (left/right). -
Page 86: Service Menu
There is also the option of transferring the telephone book from one tiptel 540 SD to another via the audio sockets. To do this first set one device to "Receive a telephone book" and the other to "Send a telephone book". -
Page 87: Appendix
If your dealer cannot help you further, you can also contact Tiptel.com Business So- lutions direct. Initial information can be obtained from out internet pages listed be- low in the support section under FAQ –... - Page 88 Claims for damage caused by transport shall be asserted to the shipping company. Notes on processing: Repairs will only be carried out by TIPTEL Service. With our 48 hour repair service you will usually receive a repaired device or a replacement after 2 working days plus the usual delivery period.
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Page 89: Ce Sign
Tiptel.com GmbH hereby declares that the device complies with all fundamental requirements of the European directive 1999/5/EC. This conformity is confirmed by the CE sign on the device. -
Page 90: Firmware-Update
Then save the extracted update file to the memory card in the "TIPTEL" directory. Now re-insert the card into your answering machine. When your tiptel 540 SD detects a new firmware update process will start automatically. -
Page 91: Delivery Status
Appendix Delivery status The following list states the default settings for your tiptel 540 SD. You can change these default settings individually. You can return to the delivery status at any time by opening the service menu. Language German Network time... - Page 92 Appendix Repeat period 20 minutes Repetitions OGM playback Individual ringing tone Activation code for call forwarding Deactivation code for call forwarding Automatic monitoring All calls Confirm save Appointments 0000 Mailboxes...
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Page 93: Technical Data
Appendix Technical Data Dimensions (W x H x D) tiptel 540 SD 220 x 50 x 190 mm Mains plug 53 x 68 x 44 mm Weight tiptel 540 SD 540 g Mains plug 270 g Operating voltage Mains plug... -
Page 94: Index
Index Index Absence manager ......28 Entering entries ........ 32 Access code ........76 Extension .......... 76 Adjusting the volume ......85 External signal source ....17, 67 Answering mode ....... 20 Area code ......... 32 Fast forward and rewind ....24 Audio input ........ - Page 95 Index Outgoing message with incoming message ......... 15, 44 Safety instructions ......3 Outgoing message without incoming Sample outgoing messages .... 15 message ........15 Search entries ........35 Own call number ......61 Security lock ........74 Own number ........82 Send telephone book .......
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Page 97: Brief Operating Instructions
Brief operating instructions Record an outgoing message Select OGM using Press and hold Start speaking. Release OGM. Select type of OGM selection button OGM. using selection button Checking OGMs oder Select OGM using Press OGM briefly. Adjust volume Press selection button selection button to delete. -
Page 99: Operating Card For Remote Control
Operating card for remote control... - Page 104 Tiptel.com GmbH Business Solutions Halskestraße 1 D - 40880 Ratingen Tel.: 0900 100 – 84 78 35* Vanity Tel.: 0900 100 – TIPTEL* Internet: www.tiptel.de International: Internet: www.tiptel.com *(gebührenpflichtig) Tiptel GmbH Tenschertstraße 5 A - 1230 Wien Tel.: 01 - 616 78 71...