BT PaperJet 35 User Manual
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BT PaperJet 35 User Manual

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BT PaperJet 35 User Manual

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  • Page 1 Connevans S S o o l l u u t t i i o o n n s s t t o o i i m m p p r r o o v v e e t t h h e e q q u u a a l l i i t t y y o o f f l l i i f f e e This product may be purchased from Connevans Limited secure online store at www.DeafEquipment.co.uk DeafEquipment.co.uk...
  • Page 2 User Guide BT PAPERJET 35...

  • Page 3: Fax Machine

    Welcome… to your BT PaperJet 35 plain paper inkjet fax machine. Combines phone, answering machine, fax, copy and SMS text message functions in one compact machine. Send a fax to an individual number or groups of up to 10. Delayed sending so you can choose what time a fax is sent.
  • Page 4 If you have any problems setting up or using your BT PaperJet 35, contact the Helpline on 0870 240 8026. Alternatively, you may find the answer on the web at www.bt.com/fax or in ‘Help’ at the back of this guide.

  • Page 5: Table Of Contents

    In this guide Getting started Delayed sending ......18 Location ....... . 6 Resend, change number or cancel a stored fax .

  • Page 6: In This Guide

    In this guide Audible alert ......32 Adjust print area for received documents ..48 Delete, edit, forward and print .

  • Page 7: Getting Started

    Location WARNING Do not place your BT PaperJet 35 in the You need to place your BT PaperJet 35 close enough to mains power bathroom or other humid areas. and telephone sockets so that the cables will reach. Always choose a smooth, flat, horizontal surface. Avoid soft surfaces such as carpets.
  • Page 8 Plug the mains power cable into the machine, and the other end into the mains power and switch on. Your BT PaperJet 35 performs a start up check. The screen displays AUTOMATIC on the top line and alternates between SET DATE/TIME and CHECK PRINT HEAD on the bottom line.

  • Page 9: Insert Paper Support Tray

    Getting started 3. Insert paper into the paper tray. Your BT PaperJet 35 can hold up to 40 sheets of 80g/m2 paper. To prevent several sheets being drawn into the machine together, fan out the paper first, then tap it down on a flat surface before inserting it into the paper tray.

  • Page 10: Set Date And Time

    Getting started Insert the cartridge into the holder with the metal contacts facing the front of the machine. Pull the cartridge forward until it clicks into place. Close the front cover and replace the handset. 5. Set date and time You will need to set the date and time when you first switch on your machine and whenever there is a power failure.

  • Page 11: Fax Name And Number

    To set your switchboard/PBX connection, outgoing message (OGM). This is the message your callers hear when see page 72. the answering machine takes their call. To record your OGM, see page 36. Your BT PaperJet 35 is now ready for use.

  • Page 12: Getting To Know Your Fax

    Play next message. sending or receiving the built-in loudspeaker, settings. switchboard functions Start recording a memo. a document. page 13. and with some BT Calling Move the cursor left and Features. Confirms menu options right when entering names (LEFT) on-screen. and numbers.

  • Page 13: Document Feeders

    Getting to know your fax Paper support tray Plain paper feeder compartment Automatic document feeder Insert documents to be faxed or copied. (Up to 5 sheets at a time.) Received/copied documents come out here...

  • Page 14: Using The Phone

    Using the phone Making calls 1. Lift the handset and enter the number. 2. To end a call, replace the handset. Handsfree 1. Press . You will hear the dial tone. You can transfer a handsfree call to the handset to keep your conversation private. 2.

  • Page 15: Using The Directories

    Using the directories One-touch directory You can store a name and number entry under each button on the keypad. Numbers can be up to 64 digits long, names up to 16 characters. Store an entry If you make a mistake, move the cursor to the character you want and overwrite it with repeatedly until the display shows FAX SET-UP then press 1.

  • Page 16: Edit And Delete

    Using the directories Edit and delete repeatedly until the display shows FAX SET-UP then press 1. Press If you make a mistake, move the cursor to the character you want and overwrite it with repeatedly until the display shows ONE TOUCH DIAL then press 2.

  • Page 17: Dial

    Using the directories 6. Display shows EDIT ANOTHER YES . Press to select another speed dial code or to return to standby. To change a speed dial entry, simply overwrite the existing entry with a new one. Dial to display ADDRESS BOOK CODE OR < > . 1.

  • Page 18: Faxing

    Inserting documents for sending Place up to 5 sheets into the automatic document feeder, making sure If the document does not feed properly into your BT PaperJet 35, press to eject the side to be sent is facing away from you.

  • Page 19: Resolution

    To cancel the fax during sending, press When the fax has been sent, the display shows TX COMPLETED . Automatic redial If your BT PaperJet 35 cannot get through to the other machine, it will automatically redial the number up to 3 times. Delayed sending You can store a document in your machine’s memory and set a time for...

  • Page 20: Resend, Change Number Or Cancel A Stored Fax

    Faxing repeatedly until the display shows TX FROM MEMORY then 2. Press press . The document is scanned. 3. When scanning is completed the document is assigned a reference If the power fails, the document stored in number, e.g. DOC.N.XXXX and the display shows TYPE TIME HH:MM . the memory will be cancelled.

  • Page 21: Send Fax Using Redial

    INK LOW. When there is no ink left, OUT OF INK is You can set the way your BT PaperJet 35 handles incoming calls. displayed. MANUAL reception – you answer calls by lifting the handset and pressing See page 55, Replace the print cartridge.

  • Page 22: Set Reception Mode

    Your machine will then print the received fax. Set reception mode The BT PaperJet 35 will hold about 20 pages (depending on content) in its memory if the to display RECEPTION MODE then press 1. Press paper has run out.

  • Page 23: Change/Cancel A Timed Poll

    Faxing Change/cancel a timed poll. If you have set your machine to poll a document at a later time, you can cancel it or change the time at which it starts to poll. repeatedly until the display shows POLLING RX then press 1.

  • Page 24: Reports And Lists

    Reports and lists Your BT PaperJet 35 can print out a list of faxes sent and received, speed dial and one-touch entries and other useful information. Reports Power failure report – printed automatically after a power failure. If there are documents stored in the memory, the report indicates the number of pages lost.

  • Page 25: Transmission Report

    Reports and lists Transmission Report Select the printing option you prefer. repeatedly until the display shows FAX SET-UP then press 1. Press repeatedly until the display shows FAILED TX 2. Press then press REPORT . 3. Press to scroll through the options FAILED TX REPORT –...

  • Page 26: Lists

    PRINT INSTALL then 2. Press . Display shows PRINT INSTALL . press to print. After printing out or selecting EXIT your BT PaperJet 35 3. Press returns to standby. Print Set-up and Directory list repeatedly until the display shows FAX SET-UP then press 1.

  • Page 27: Caller Display

    If a call is received when the Calls list is full, the oldest entry will be In this case your BT PaperJet 35 provides replaced with the new call. you with some explanatory information.

  • Page 28: Copying

    Deteriorating print quality? If the print quality deteriorates, set your 7. Select the number of copies you want BT PaperJet 35 to clean the print head and nozzles and print a test page, see page 57. 8. Press to begin copying.

  • Page 29: Sms

    Some other network provider lines may not costs to send a text message (depends on your call package). be compatible with this SMS service. Your BT PaperJet 35 lets you send and receive SMS text messages of up to 160 characters using the alpha-numeric keypad.

  • Page 30: Activate

    SMS Service centre numbers Your BT PaperJet 35 is preset to send and receive text messages using the BT service. If you want to use a different service you will need to change the service centre numbers. to scroll to CONFIGURATION .

  • Page 31: Save Texts

    When the memory is full, the display shows MEMORY FULL DELETE SENT SMS. You will Your BT PaperJet 35 can store up to 30 texts in the reception memory. not be able to write any more texts. Delete one or more messages from the memory,...

  • Page 32: Options While Reading Texts

    If you have another telephone which can receive text messages connected to the same line, you can set the subaddress on your BT PaperJet 35 so that it can receive messages separately from the other phone. A subaddress is an additional number which is added to your telephone number when sending a text.

  • Page 33: Audible Alert

    BT text system. Audible alert Set your BT PaperJet 35 to give an audible alert whenever it receives at text message. You can switch the audible alert on or off. to scroll to CONFIGURATION .

  • Page 34: Print List Of Texts

    to display DISPLAY LIST . 2. Press 3. Press The display shows the reference number, and the sender’s number. Either Press once to scroll through the message and see all the data. Press to scroll through the list of texts. Options while reading texts: When you are reading a text you can scroll through a number of options: Press...

  • Page 35: Print Text Configuration

    Print text configuration You can print details of your BT PaperJet 35’s text settings. to scroll to CONFIGURATION . 1. Press then to display SERV.CENTRE NO . 2. Press to display PRINT CONFIG . 3. Press 4. Press . After printing, your machine returns to standby.

  • Page 36: Using The Answering Machine

    Using the answering machine Your PaperJet 35 can be set to take messages if you cannot answer calls. IMPORTANT Before you can set the reception mode to To use the Answering Machine, set the reception mode to TAD/FAX. TAD/FAX, you must record an outgoing message (OGM).

  • Page 37: Record Your Ogm

    Using the answering machine In PHONE/FAX mode it is played to the caller, in the period before BT PaperJet 35 beeps and displays LIFT HANDSET each time a call is answered. An example might be “Please hold”. To record your OGM(s) When the machine is in standby: repeatedly until the display shows TAD SET-UP .

  • Page 38: To Set Announce Only

    Using the answering machine To set Announce Only You can set your answering machine to Announce Only where callers will hear your OGM #1 but your machine will not record their messages. This enables you to leave an information announcement. You will still be able to receive faxes.

  • Page 39: Record A Memo

    Using the answering machine Record a memo You can record a memo message for other users. Memos are stored and played in the same way as recorded messages. . The display shows LIFT HANDSET . 1. Press 2. Lift the handset. The display shows REC.MEMO MSG? 3.

  • Page 40: Private Reception

    When your answering machine receives a message, it is played over the loudspeaker. To keep messages confidential, you can set your BT PaperJet 35 to receive them silently. This will switch the speaker off during reception only and not affect normal playback.

  • Page 41: Delete All Played Messages

    The display shows the number of messages remaining. Message forwarding Set your BT PaperJet 35 to call another phone, such as your mobile, to let you listen to any new messages. As well as setting the phone number to be called, you can also set the time and whether the call is to be once only or once every day.

  • Page 42: Receiving A Message Forwarding Call

    9. Press You can now record a Forwarding Message, e.g. “Here are your messages”. This will be played when your BT PaperJet 35 calls the number you have set. If you have already recorded a Forwarding message the new message will overwrite the old one.

  • Page 43: Record A New Forwarding Message

    Using the answering machine Record a new Forwarding message until the display shows TAD SET-UP . 1. Press repeatedly to display REC. FORW. ANNOUNC . 2. Press then . The display shows LIFT HANDSET . 3. Press 4. Lift the handset and the display shows <I> TO RECORD . 5.

  • Page 44: Set Security Code Protection

    1. Follow the steps above but select UNLOCK instead of LOCK . Remote access You can call your BT PaperJet 35 from any touchtone phone or mobile phone to listen to your messages and operate the answering machine. This is called remote access.

  • Page 45: Toll Saver

    6. Press to return to standby. Toll saver Providing you have set your BT PaperJet 35 to TAD/FAX mode, when To set the number of rings for other reception modes, see Additional settings, you call your it from another phone your answering machine will answer ‘Number of rings before answer’, page 49.

  • Page 46: To Print Out Your Answer Machine Settings

    Using the answering machine 3. You can also change the settings If entering a 2 digit instruction, wait for the confirmation beep after the first digit before to switch from TAD/FAX to AUTOMATIC reception mode. pressing the second. to set TAD/FAX reception mode. to start recording a new OGM1 to end your OGM1 recording to cancel any message transfer setting...

  • Page 47: Additional Settings

    Position of your fax header. Your BT PaperJet 35 is designed to send the fax header inside the text area of a document received by other machines. If the information at the top of a document received by another fax (i.e. your name, fax number, date and time), is: –...

  • Page 48: Set Language And Country

    Additional settings repeatedly until the display shows HEADER INSIDE . If required, 3. Press to display HEADER OUTSIDE . press 4. Press to confirm the option displayed. Set language & country You can choose which language your machine uses for the display and set the country you are in.

  • Page 49: Adjust Print Area For Received Documents

    Additional settings Adjust print area of received documents repeatedly until the display shows FAX SET-UP then press 1. Press repeatedly until the display shows PRINTER PARAMET . Press 2. Press repeatedly until the display shows REDUCTION: 94% . to scroll through the other options 80% , 76% , 70% and OFF . 3.

  • Page 50: Silent Reception

    Additional settings Silent reception If your machine is set to AUTOMATIC or PHONE/FAX reception modes (page 39) you can set it to receive documents without the ringer sounding. In AUTOMATIC mode, your machine will never ring when an incoming call is received. In PHONE/FAX mode, the ringer does not sound but if you receive a voice call, you will hear the voice call alert.

  • Page 51: Ringer Volume

    When distinctive ringing is set to On, you can set your machine to PHONE/FAX reception mode only. When you receive a call with the ring pattern that your BT PaperJet 35 has learnt, it will always answer in fax receive mode. If you receive calls with other ring patterns, your machine will not auto answer in PHONE/FAX mode but ring normally.

  • Page 52: Voice Call Alert

    Remote start code If connected to a switchboard, see page 72. If you answer a call on an extension phone, before BT PaperJet 35 has automatically answered, and then find it is a fax call, you can transfer the call to the BT PaperJet 35 by pressing on the keypad of your phone.

  • Page 53: Document In Memory Redial

    6. Press to return to standby. Dial and fax tones on/off Your BT PaperJet 35 lets you hear the dial tones as well as the fax tones when connecting to another fax machine. You can turn the sound On or Off.

  • Page 54: Dial And Fax Tones Volume

    Beeps on/off Your BT PaperJet 35 gives beeps to alert you to faults, errors etc. You can switch these beeps to High, Med, Low or Off. repeatedly until the display shows FAX SET-UP then press 1.

  • Page 55: Error Correction Mode (Ecm)

    ECM switched on. When this is the case E is displayed during transmission. The default setting for ECM on your BT PaperJet 35 is On. You can switch the setting On or Off. repeatedly until the display shows FAX SET-UP then press 1.

  • Page 56: Install A New Print Cartridge

    Install a new print cartridge Print cartridge type When replacing a print cartridge you will need type M2201, available from 0870 240 7285. Replace print cartridge 1. Remove the handset from its cradle. 2. Open the front cover. 3. Pull the print cartridge lever forward then lift the cartridge out. 4.
  • Page 57 9. When you have installed a new cartridge to replace one that has run out of ink, your BT PaperJet 35 will automatically recognise a new cartridge and the display shows NEW PRINT HEAD? 1 = YES , 0 = NO . Press 1 .

  • Page 58: Clean And Test Nozzles

    NEW HEAD:OFF . Press 3. Display shows CLEANING:ON . Press Your BT PaperJet 35 cleans the print head and the test page will be printed. Examine the test page. Check that the numbered scale is not broken at any point and that there are no horizontal white lines within the black areas.
  • Page 59 Install a new print cartridge 3. Disconnect your BT PaperJet 35 from the mains power. 4. Pull the print cartridge lever forward then lift the cartridge out. 5. Clean the electrical contacts inside the cartridge compartment using a slightly damp cloth.
  • Page 60 Install a new print cartridge 7. Replace the print cartridge and push until it clicks into place. 8. Close cover and replace the handset. Reconnect the mains power. You will need to reset the date and time.

  • Page 61: Help

    Help If the power fails One-touch and speed dial directories are saved. Documents stored in the memory as well as the date and time are not saved. Printing stops before the job is finished Check that the paper is not jammed. Check that the front cover is fully closed.
  • Page 62 Help Machine will not send a document Check that the document is not jammed. The line may be busy. Wait until it is free and try sending again. Machine will not receive a document Check the reception mode. If it is set for manual reception you must lift the handset and press to begin reception, see page 20.

  • Page 63: Error Codes

    Help Error Codes Code Problem Solution None Fax successful (OK) Poor print quality. Check with sender about quality of original. Could not connect to line. Check that your machine is plugged into the telephone network. Check the handset is on the hook. No answer from other machine or person.

  • Page 64: Signals And On-Screen Messages

    Signals and On screen messages Your BT PaperJet 35 provides audible alerts or messages on the display to inform you of the status of the machine and for error messages. In some cases the error indicator light will also flash.
  • Page 65 SYSTEM ERROR NN A fatal error has occurred. Turn your machine off, wait for a few seconds, then turn it back on again. If the problem continues, call the BT PaperJet Helpline on 0870 240 8026. TX ERROR Document not sent correctly.

  • Page 66: Paper Jams

    Help Paper jams If sheets of plain paper get jammed, the display shows PAPER ERROR PRESS 1. Press . If the jammed sheet does not eject automatically, carefully pull it out manually. 2. If the sheet is jammed inside the machine: Turn off the mains power and take the handset off the cradle and open the front cover.
  • Page 67 Help Remove the roller. Remove the jammed paper. Replace the roller by inserting one end into the locating hole on the left-hand side of the machine. Then with the lever pointing forward press the right hand end down into the slot on the right. Push the lever back into the upright position so that the roller cog wheel is engaged.

  • Page 68: Cleaning

    If vertical lines appear on the copy, clean the scanner. If vertical lines still appear, call the BT PaperJet Helpline 0870 240 8026. 1. Disconnect your BT PaperJet 35 from the mains power and remove the handset from its cradle. 2. Turn off the mains power and open the front cover.
  • Page 69 Help 5. Remove the roller. 6. Clean the glass surface of the scanner with a soft, lint-free cloth. DO NOT POUR OR SPRAY CLEANING FLUID DIRECTLY ONTO THE GLASS SURFACE. 7. Replace the roller by inserting one end into the locating hole on the left-hand side of the machine. Then with the lever pointing forward press the right hand end down into the slot on the right.

  • Page 70: General Information

    Safety General Your BT PaperJet 35 should be placed on a level and stable surface at least 10cm away from other electrical equipment. Do not place it in direct sunlight or near a radiator, heater or air conditioning unit. Do not allow it to become dusty or come into contact with water or chemicals.

  • Page 71: Guarantee

    2. If 1 (III) applies, the original fax will be repaired free of charge subject to the conditions in clause 5. BT’s normal repair times for most faults is 14 days. If the fax is beyond economical repair we will replace it with a brand new BT PaperJet 35.

  • Page 72: For Your Records

    (a) paying the cost of repair of the faulty fax or (b) the carriage charges incurred in having the original fax returned un-repaired and the loan fax collected. 6. The liability of BT under the terms of the guarantee is limited to the exchange of the fax or the repair and return of the original fax.

  • Page 73: Technical Information

    All items of telephone equipment have a Ringer Equivalence Number (REN), which is used to calculate the number of items which may be connected to any one telephone line. Your BT PaperJet 35 has a REN of 1. A total REN of 4 is allowed.

  • Page 74: R&Tte

    Technical information If you have problems connecting to a switchboard, contact the BT PaperJet Helpline on 0870 240 8026. R&TTE This product is intended to be connected to analogue networks and private switching systems in the United Kingdom. This product complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive 1999/5/EC.

  • Page 75: Sample Standard Page

    Technical information...
  • Page 76 © British Telecommunications plc 2005. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. BT PaperJet 35 UG (02/05) Issue 2 Edition 2.1 Designed and produced by The Art & Design Partnership Ltd. Printed in Thailand.

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