BT PAPERJET 45 User Manual
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BT PAPERJET 45 User Manual

BT PAPERJET 45 User Manual

Multifunctional fax machine
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User Guide
BT PAPERJET 45

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Summary of Contents for BT PAPERJET 45

  • Page 1 User Guide BT PAPERJET 45...
  • Page 2 Welcome… to your BT PaperJet 45 multifunctional fax machine. Send, receive and forward SMS text messages. The Qwerty keyboard makes them easy to write. A multifunctional machine that combines phone, fax and copying functions. Send and receive faxes. Easy controls let you adjust the resolution and contrast for fine details, drawing and photographs.
  • Page 3 If you have any problems setting up or using your BT PaperJet 45 please contact the Helpline on 0870 241 6538. Alternatively, you may find the answer on the web at www.bt.com/fax or in ‘Help’ at the back of this guide.

  • Page 4: Table Of Contents

    In this guide Getting started Receiving faxes into the memory ... . . 20 Location ......6 Memory indicator .
  • Page 5 In this guide Easylink ....... 42 SMS text messaging service....31 Sending texts .

  • Page 6: Getting Started

    Getting started Location You need to place your BT PaperJet 45 close enough to mains power WARNING Do not place your BT PaperJet 45 in the and telephone sockets so that the cables will reach. Make sure it is at least bathroom or other humid areas.
  • Page 7 Battery low warning You can use all the other functions of your BT PaperJet 45 straight away, If the display shows the battery is almost flat.
  • Page 8 Getting started 6. Your BT PaperJet 45 display will now alternate between ENTER TIME and Entering names Use the keyboard to enter text. the time and date settings. Using the keypad, enter the time and date, e.g. = 9:15am = 15th May 2004, then press 7.

  • Page 9: Connect Any Additional Devices

    Getting started …To separate sockets You can connect other devices to the same line even if they are in different rooms.

  • Page 10: Getting To Know Your Fax

    Getting to know your fax Fax machine Paper feed flap Document guide Mains cable Top flap Control panel Handset Scanner cover Printer roller Plug ‘n’ pring card slot Rear ink roll compartment Front ink roll compartment...

  • Page 11: Dect Cordless Handset

    Ringer off Battery charged On – In range Disappears if the handset is out of range or not registered to your BT PaperJet 45. DIRECTORY Press to display the last number dialled. Lets you store and dial names and Press and hold to open the Calls list.

  • Page 12: Control Panel

    Dial Lets you make calls using the built in loudspeaker. Used to access switchboard functions and with some BT Calling Features. Stop Res (Fine/Photo) Info CLOCK Press to stop current action Use to select the Press to select help...

  • Page 13: Fax Machine Display Screen

    Getting to know your fax Fax machine display screen Fine and Photo Resolution options (CLOCK) (SUN) (CRESCENT for faxing and copying. If no symbol MOON) Timer – lets you choose is displayed, the standard resolution different settings for day time and for normal text documents is set.

  • Page 14: Using The Phone

    Using the phone Making calls On the handset: 1. Press and enter the number. 2. To end a call, press On the fax: 1. Enter the number on the fax machine keypad. If you make a mistake, press to cancel the number.

  • Page 15: Delete A Number In The Redial List

    If you scroll to and select BASE you can then view and call numbers stored in the BT PaperJet 45 directory using the handset. Edit a phonebook entry 1. Press until the display shows 1 PHONE BK , then press 2.

  • Page 16: Delete A Phonebook Entry

    Using the phone Delete a phonebook entry 1. Press until the display shows 1 PHONE BK , then press 2. Press until the display shows 13 DELETE , then press Scroll using to display the entry you want. 3. Press to delete.

  • Page 17: Edit Directory Entry

    Using the phone Edit a Directory entry 1. Press then to display the entry you want. 2. Press and hold for two seconds. Press to move the cursor to delete. The character to the left of the cursor will be deleted. 3.

  • Page 18: Faxing

    Faxing Inserting documents To avoid pages being drawn in together, always fan out the pages to separate them and tap down before inserting them into the document feeder for faxing or copying. Move the document guide to the size of your document. Insert the document with the text facing towards you into the document The document feeder holds up to 10 pages of 65-90g/m...

  • Page 19: Resolution

    Faxing Resolution Your BT PaperJet 45 is pre-set to fax documents at standard resolution. Fine/Photo If sending text and drawings with fine detail, press until appears in the display screen before sending. Fine/Photo If sending photos, press until appears in the display screen before sending.

  • Page 20: Receiving A Fax Via An External Phone

    Receiving faxes into the memory If you run out of paper or if the ink film is empty, incoming faxes will be stored in the memory. Your BT PaperJet 45 has a memory capacity of approximately 15 standard pages. Memory indicator If you have documents stored in the memory, the display shows and CHECK PAPER or REFILL INK FILM as appropriate.

  • Page 21: To Set Manual Reception

    – if it is a fax it is received automatically – if it is a voice call the BT PaperJet 45 continues to ring until the TOTAL RINGS have been reached – the BT PaperJet 45 then answers the call –...

  • Page 22: Groups

    Faxing 4. Press to display the number of rings before the fax checks the status of the incoming call. The number you set should be less than or equal to the TOTAL RINGS . 5. Press . The display shows RINGER VOL . 6.

  • Page 23: Delete An Entry Or The Whole Group

    Faxing Delete an entry or the whole group. 1. Press then 2. Press to select the group you want, 1 - 5 then press 3. Press to display DELETE MEMBER? and press 4. Press to scroll to the entry you want to delete and then press 5.

  • Page 24: Broadcast To A Group

    . The fax is sent to all persons listed in the group. If your BT PaperJet 45 cannot get through first time to everyone in the group, it will keep trying. After the fax has been sent it will print out a confirmation report.

  • Page 25: Polling

    Polling lets you call another fax machine to retrieve a document automatically. It also enables another fax machine to call your BT PaperJet 45 and retrieve a document you have set ready to be polled. Polling is only available between compatible fax machines. Polling is sometimes called Faxback.

  • Page 26: Timer Mode

    10pm-6am, faxes will be received without ringing and telephone calls will have a quiet ring. If the day/night timer is switched off, your BT PaperJet 45 will continue to operate in the mode of operation at the time.

  • Page 27: Silent Operation

    IMPORTANT In silent mode only fax messages will be You can set your BT PaperJet 45 to not ring at all, e.g. at nighttime. received, not phone calls. Select 0 for FAX RINGS and the BT PaperJet 45 will perform Silent Reception by receiving faxes without ringing.

  • Page 28: Reports And Print-Outs

    Faxing Reports and print-outs Transmission report Your BT PaperJet 45 can print a transmission report every time you have sent a document. The transmission report for each fax sent can be switched on or off. 1. Press then . Press...

  • Page 29: Speed

    Faxing Speed Your BT PaperJet 45 automatically adjusts its transmission speed to suit the quality of the line. It always starts at maximum speed – 9600 BPS. However if the signal is poor, for instance, on an overseas call, your machine will slow down the speed automatically.

  • Page 30: Copying

    ZOOM ENLARGE 200 or 150 , ZOOM NORMAL 1:1 , ZOOM REDUCE 75 or 50 . Press to confirm and start copying. Your BT PaperJet 45 stores the first page of the document into the memory and then starts copying. To cancel copying, press...

  • Page 31: Sms Text Messaging Service

    Some other network provider lines may not be compatible with this SMS service. Your BT PaperJet 45 lets you send and receive SMS text messages of up to 160 characters. With its QWERTY keyboard compiling a message on your BT PaperJet 45 is simple and quick.

  • Page 32: Sending Texts

    Sending texts 1. Press then to display SEND SMS , then press 2. Display shows TEXT . Use the QWERTY keyboard to write your message (max 160 characters). Enter any numbers you need with the numerical keypad. 3. If you want to print the text you are writing, press then You can also use any of the last five text messages you have written as a template.

  • Page 33: Reading Texts

    Reading texts Shortcut You can also read SMS text messages by When you receive a text message, your BT PaperJet 45 beeps. The text pressing then is automatically printed out and stored in the memory. You can switch off automatic print out, see page 35.

  • Page 34: Printing

    PRINT: ALL , INBOX or NEW , then press = new messages only. to begin printing. Automatically print received text messages Your BT PaperJet 45 is set to print incoming text messages automatically. You can switch this feature on and off. 1. Press then press four times.

  • Page 35: Sms Settings

    SMS settings Your BT PaperJet 45 is pre-set to send and receive SMS text messages. Change or add an SMS text service provider 1. Press then . Press to select either SMS CENTER 1 Your BT PaperJet 45 is pre-programmed to use SMS Centre 2.

  • Page 36: Caller Display

    A quarterly fee is payable. on the display screen of both the BT PaperJet 45 and the DECT handset, For more information on BT’s Calling as well as the time and date of their call.

  • Page 37: Calls List

    Caller Display Calls list The Calls list contains the telephone numbers of your last 10 incoming callers. New calls in the Calls list are indicated by on the display. If a call is received when the Calls list is full, the oldest entry will automatically be replaced with the new call.

  • Page 38: Additional Settings

    . A list of factory settings is printed. Info button If you are not sure how to use your BT PaperJet 45 you can print out a short guide explaining the main functions. It will also tell you how to get additional Help pages covering other features on your BT PaperJet 45.

  • Page 39: Header Name

    Additional settings Header name You can change the name entered during setup. This name appears on the header of all faxes you send. 1. Press then 2. Use the keyboard to enter your name, then press To delete, press . You can enter up to 32 characters. Ringer melody Select from 6 handset melodies and 10 fax machine melodies.

  • Page 40: Loudspeaker Volume

    (see page 9). To enable the telephone answering machine to answer incoming calls you must set the number of rings on your BT PaperJet 45 to two or more than the number of rings set on the telephone answering machine.

  • Page 41: Using Additional Cordless Handsets

    Using additional cordless handsets You can add up to four more cordless handsets to your BT PaperJet 45. IMPORTANT Additional handsets must be GAP The cordless handset supplied with your BT PaperJet 45 is pre-registered. compatible. Register a DECT handset On your fax machine: 1.

  • Page 42: Easylink

    Using additional cordless handsets Easylink – Using additional phones You can connect further telephones to the same telephone line (see Unless you are using a very old phone, it will almost certainly be pre-set to Tone dialling. Setting up, page 9). Other telephones must be set to Tone dialling. You can transfer calls or faxes between the DECT handset, fax machine and other phones using the codes shown below.

  • Page 43: Installing A New Ink Film

    Installing a new ink film Your BT PaperJet 45 is supplied with a starter ink film, enough to print a few pages. You will then need to insert a new ink film. Each new film comes with a Plug ‘n’ Print card which holds its consumption and setting details and which must be inserted into the machine.
  • Page 44 Installing a new ink film 3. Put your index fingers at each end of the rear ink film roll, lift it up and place it next to the front ink film roll. 4. Remove both rolls. They cannot be re-used. 5.
  • Page 45 Installing a new ink film 6. Take the new ink film roll, remove the rubber bands around it and slot the large roll into the compartment at the back of the machine. 7. Place the small roll into the front ink film compartment, keeping the blue cog on the right.
  • Page 46 Installing a new ink film 9. Snap out the new Plug ‘n’ Print card and insert it into the slot. 10. Close the cover until it clicks into place. Replace the handset and add paper to the paper tray.

  • Page 47: Help

    Help Paper is jammed. 1. Display shows PAPER JAM . Open the control panel until it clicks into place. Remove any free paper in the document and paper feed trays, and the handset. 2. Remove the jammed paper. 3. Turn the ink film forward so it doesn’t sag or become creased.
  • Page 48 Help 4. Close the cover until it clicks back into place and replace the handset. 5. Replace the paper in the paper feed tray. Document is jammed. 1. Remove the handset. 2. Open the paper feed flap and remove the paper. Close the flap again. 3.
  • Page 49 Help 6. Carefully remove the document from the front or back. 7. Close the scanner cover on the left and right, making sure it clicks back into place. 8. Now close the panel so it clicks into place too. Replace the handset. 9.
  • Page 50 BT PaperJet 45 continues ringing. If you answer a call on another phone, and the fax machine continues to ring, it means the BT PaperJet 45 has already answered the call. You can interrupt the ringing of the fax by pressing on the telephone.
  • Page 51 – then replace the handset. Display shows EXTERNAL PHONE and the light flashes. Indicates a separate phone connected to the BT PaperJet 45 line cord socket is being used. Cannot fix a recurring problem. Try unplugging your machine from the mains power, wait at least 10 seconds, then switch the power back on again.

  • Page 52: Cordless Handset

    Check send Service Centre number is correct including 1470 prefix, see page 31. Check call barring (option 4) is not activated on your line if you have the call barring service rented from BT. Cannot receive text Check receive Service Centre number is correct, see page 31.
  • Page 53 Cable Networks (typically NTL/Telewest) deliver a single burst of ringing before the data which identifies the call as a text. Contact BT if delivery of night calls causes a disturbance. A personal delivery times profile can be set-up. Further help and advice for SMS related queries on BT lines: BT Residential customers –...
  • Page 54 Help Other functions and services available from the SMS service By sending the following commands to the BT text self administration facility you can control functions and capabilities in your SMS machine and the way messages are handled. Press the...

  • Page 55: General Information

    General information Safety General Your BT PaperJet 45 should be placed on a level and stable surface at least 10cm away from other electrical equipment. Do not place it in direct sunlight or near a radiator, heater or air conditioning unit. Do not allow it to become dusty or come into contact with water or chemicals.

  • Page 56: Cleaning

    General information Cleaning Unplug your BT PaperJet 45 from the mains and telephone line before cleaning. Do not use liquid or aerosol cleaning agents such as sprays or polishes as these will damage the product. Cleaning the exterior. Simply clean the casing with a damp (not wet) cloth or anti-static wipe.
  • Page 57 General information 3. Open the scanner cover by pressing in the two lugs. The cover opens downwards. 4. Use a soft, lint free cloth to gently wipe the scanner glass on top (A) and the white strips (B). 5. Close the scanner cover on the left and right making sure it clicks into place.

  • Page 58: Guarantee

    I. The Helpline will require the customer to provide details of where the BT PaperJet 45 was purchased, date of purchase and method of payment. II. If the fax was purchased within 28 days a brand new replacement BT PaperJet 45 will be despatched by courier to the customer.
  • Page 59 BT. 4. If the customer decides to retain the loan fax the balance of the original guarantee will transfer to this fax.

  • Page 60: Technical Information

    (REN), which is used to calculate the number of items which may be connected to any other telephone line. Your BT PaperJet 45 has a REN of 1. A total REN of 4 is allowed. If the total REN of 4 is exceeded, the telephone may not ring.

  • Page 61: R&Tte

    Technical information If you still have problems connecting to a switchboard, contact the BT PaperJet Helpline on 0870 241 6538. R&TTE This product is intended to be connected to analogue networks and private switching systems in the United Kingdom. This product complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive 1999/5/EC.
  • Page 62 Nothing in this publication forms any part of any contract. © British Telecommunications plc 2004. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. BT PaperJet 45 UG (06/04) 5 Designed and produced by The Art & Design Partnership Ltd. Printed in Austria.

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