BT PaperJet 40 User Manual
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BT PaperJet 40 User Manual

British telecommunications (bt) user guide multifunctional fax machine paperjet 40
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BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026
User Guide
BT PAPERJET 40

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  • Page 1 BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 User Guide BT PAPERJET 40...

  • Page 2: Fax Machine

    BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Welcome… to your BT PaperJet 40 multifunctional fax machine. A multifunctional machine that combines phone, fax and copying functions. Send and receive faxes. Easy controls let you adjust the resolution and contrast for fine details, drawing and photographs.
  • Page 3 Alternatively, you may find the answer on the web at www.bt.com/fax or in ‘Help’ at the back of this guide. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Got everything? BT PaperJet 40 machine...

  • Page 4: Table Of Contents

    Getting to know your fax Fax machine ......10 Control panel ......11 Display screen .
  • Page 5 Guarantee ......48 BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026...

  • Page 6: Getting Started

    Do not place your BT PaperJet 40 in the bathroom or other humid areas. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Location You need to place your BT PaperJet 40 close enough to mains power and telephone sockets so that the cables will reach.
  • Page 7 2. Connect one end of the curly cable into the telephone handset and the other end into the socket marked 3. Your BT PaperJet 40 can hold up to 15 sheets of 80g/m2 paper. To prevent several sheets being drawn into the machine together, always fan out the paper first, then tap it down on a flat surface before inserting it into the paper tray.

  • Page 8: Connect Any Additional Devices

    Your machine can then control the other devices. You can connect additional devices as long as the Ringer Equivalence Number (REN) does not exceed 4. The REN of your BT PaperJet 40 is 1. For more information, see page 50. = 9:15am...
  • Page 9 BT PaperJet 40 to a telephone. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Getting started Connecting to a switchboard? To set up switchboard/PBX connection, see page 50.

  • Page 10: Getting To Know Your Fax

    Mains cable Top flap Handset Scanner cover Plug ‘n’ pring card slot Front ink roll compartment BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Paper feed flap Control panel Printer roller Rear ink roll compartment...

  • Page 11: Control Panel

    Press and hold to start automatic installation of your fax machine and to print out the Easy Install instructions. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 DIRECTORY 0-9 Press to select a quickdial number for dialling...

  • Page 12: Display Screen

    Faxes are stored in the memory. Ink roll capacity. Unviewed calls in the calls log. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 (CLOCK) (SUN) (CRESCENT MOON) Timer – lets you choose different settings for day time and night time.

  • Page 13: Using The Phone

    2. Press to delete then press 3. Press to exit. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 to scroll through the last to confirm. If you enter a wrong digit, press to delete.

  • Page 14: Quickdial Directory

    T U V 8 t u v Ü ü W X Y Z 9 w x y z BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Quickdial directory You can use the keypad to store up to 10 numbers which can be dialled by pressing just 2 buttons.

  • Page 15: Delete A Quickdial Entry

    . The entries are displayed in alphabetical order. Press to scroll to the entry you want. 2. Lift the handset or, if sending a fax, press BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 to delete. The number to to confirm.

  • Page 16: Edit Directory Entry

    Using the phone BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Edit a Directory entry 1. Press then to display the entry you want. 2. Press and hold for two seconds. Press to delete. The character to the left of the cursor will be deleted.

  • Page 17: Faxing

    Move the document guide to the size of your document. Insert the document, with the text facing towards you into the document feeder. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 The document feeder holds up to 10 pages of 65-90g/m...

  • Page 18: Resolution

    Glossy or laminated paper. Paper thicker than 120 g/m thinner than 60 g/m BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Resolution Your BT PaperJet 40 is pre-set to fax documents at standard resolution.

  • Page 19: Receiving A Fax Via An External Phone

    Manual reception Manual reception means you answer all calls yourself by lifting the handset and if you hear the fax tones, press BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 to begin reception. Faxing The standard page is ITU TS format, Text Sheet No.1 (Slerexe Letter) in standard...

  • Page 20: Automatic Reception

    – if it is a fax it is received automatically – if it is a voice call the BT PaperJet 40 continues to ring until the TOTAL RINGS have been reached – the BT PaperJet 40 then answers the call –...

  • Page 21: Groups

    3. Press to display VIEW MEMBERS? and press 4. Press to scroll through the entries. 5. Press to return to standby. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 to select the entry. Faxing...

  • Page 22: Delete An Entry Or The Whole Group

    If you include a group in the broadcast each member of the group counts as a recipient. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Delete an entry or the whole group. 1. Press then 2.

  • Page 23: Broadcast To A Group

    SEND FAX? and press persons listed in the group. If your BT PaperJet 40 cannot get through first time to everyone in the group, it will keep trying. After the fax has been sent it will print out a confirmation report.

  • Page 24: Polling

    Faxing BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Polling You can dial another fax machine to collect a document set to be polled. You can also set a document on your BT PaperJet 40 for another fax machine to poll.

  • Page 25: Timer Mode

    2330 for 11.30pm. Press Change day/night settings You can adjust: the maximum number of rings you will hear when you receive a call: 0-7. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 and night , e.g. settings, to confirm.

  • Page 26: Silent Operation

    Silent operation You can set your BT PaperJet 40 to not ring at all, e.g. at nighttime. Select 0 for FAX RINGS and the BT PaperJet 40 will perform Silent Reception by receiving faxes without ringing.

  • Page 27: Reports And Print-Outs

    1. Press then . The list will be printed. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 to select printing or not, and to confirm. Faxing...

  • Page 28: Speed

    Faxing BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Speed Your BT PaperJet 40 automatically adjusts its transmission speed to suit the quality of the line. It always starts at maximum speed – 9600 BPS.

  • Page 29: Copying

    Your BT PaperJet 40 stores the first page of the document into the memory and then starts copying. To cancel copying, press BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 twice. to confirm and...

  • Page 30: Caller Display

    BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Caller Display If you subscribe to a Caller Display service you can see who is calling you on the display screen.

  • Page 31: Calls List

    4. Enter the name you want associated with the number and press 5. The Calls list number is displayed, edit if required then press BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 to dial the number.

  • Page 32: Copy A Number From The Calls List To The Quickdial Directory

    Caller Display BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Copy a number from the Calls list to the Quickdial directory 1. Press and hold for two seconds, the Calls list is displayed. 2. Press to scroll through the Calls list to the entry you want.

  • Page 33: Additional Settings

    . A list of factory settings is printed. Help button If you are not sure how to use your BT PaperJet 40 you can print out a short guide explaining the main functions. It will also tell you how to get additional Help pages covering other features on your BT PaperJet 40.

  • Page 34: Header Name

    Additional settings BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Header name You can change the name entered during setup. This name appears on the header of all faxes you send. 1. Press then 2.

  • Page 35: Connecting A Telephone Answering Machine

    (see page 8). To enable the telephone answering machine to answer incoming calls you must set the number of rings on your BT PaperJet 40 to two or more than the number of rings set on the telephone answering machine.

  • Page 36: Installing A New Ink Film

    (excluding public holidays). BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Your BT PaperJet 40 is supplied with a starter ink film, enough to print a few papers. You will then need to insert a new ink film. Each new film comes with a Plug ‘n’...
  • Page 37 5. Remove the old Plug ‘n’ Print card from the slot on the left of the ink film compartment . BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Installing a new ink film Only the initial ink film supplied with your...
  • Page 38 Installing a new ink film BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 6. Take the new ink film roll, remove the rubber bands around it and slot the large roll into the compartment at the back of the machine.
  • Page 39 BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Installing a new ink film 9. Snap out the new Plug ‘n’ Print card and insert it into the slot. 10.Close the cover until it clicks into place. Replace the handset and add...

  • Page 40: Help

    Help BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Paper is jammed. 1. Display shows PAPER JAM . Open the control panel until it clicks into place. Remove any free paper in the document and paper feed trays, and the handset.
  • Page 41 3. Open the operation panel by lifting in the middle. When you hear a first click, the panel is in place. 4. Open the scanner cover by pressing the two lugs in. The cover will open downwards. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Help...
  • Page 42 BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Help 5. Carefully remove the document from the front or back. 6. Close the scanner cover on the left and right, making sure it clicks back into place.
  • Page 43 BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Help BT PaperJet 40 continues ringing. If you answer a call on another phone, and the fax machine continues to ring, it means the BT PaperJet 40 has already answered the call. You can interrupt the ringing of the fax by pressing on the telephone.
  • Page 44 8.30am to 5.30pm Monday to Friday, except for UK public holidays, and 9.00am to 2.00pm on Saturdays. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Display shows NO PHONE LINE . Check your machine is installed correctly.

  • Page 45: General Information

    BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 General information Safety General Your BT PaperJet 40 should be placed on a level and stable surface at least 10cm away from other electrical equipment. Do not place it in direct sunlight or near a radiator, heater or air conditioning unit.

  • Page 46: Cleaning

    General information BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Cleaning Unplug your BT PaperJet 40 from the mains and telephone line before cleaning. Do not use liquid or aerosol cleaning agents such as sprays or polishes as these will damage the product.
  • Page 47 4. Use a soft, lint free cloth to gently wipe the scanner glass on top (A) and the white strips (B). 5. Close the scanner cover on the left and right making sure it clicks into place. BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 General information...

  • Page 48: Guarantee

    General information BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 6. Close the control panel so until it clicks into place and replace the handset. You can now insert paper again. Guarantee FOR ASSISTANCE CALL THE HELPLINE ON 0870 241 6538 quoting the model and serial number 1.
  • Page 49 BT. 4. If the customer decides to retain the loan fax the balance of the original guarantee will transfer to this fax.

  • Page 50: Technical Information

    Technical information BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 How many fax machines/telephones can you have? All items of telephone equipment have a Ringer Equivalence Number (REN), which is used to calculate the number of items which may be connected to any other telephone line.

  • Page 51: R&Tte

    BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Technical information If you have entered the correct access code and the display still shows CHECK NOT OK then press to delete the code. If you still have problems connecting to a switchboard, contact the BT PaperJet Helpline on 0870 241 6538.
  • Page 52 BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Visit us at www.bt.com Offices worldwide The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of...

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