Related Manuals for Sharp DIGITAL LASER COPIER/PRINTER
Summary of Contents for Sharp DIGITAL LASER COPIER/PRINTER
- Page 1 OPERATION MANUAL (for network scanner) DIGITAL LASER COPIER/ PRINTER DIGITAL MULTIFUNCTIONAL SYSTEM...
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Page 2: Introduction
All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. -
Page 3: Table Of Contents
TABLE OF CONTENTS Page Page INTRODUCTION..............1 PRIORITY TRANSMISSION OF A STORED JOB ....33 ABOUT THE NETWORK SCANNER FUNCTION ....3 CANCELING AN E-MAIL/FTP TRANSMISSION....34 SETTINGS AND PROGRAMMING REQUIRED FOR THE INTERNET FAX RECEPTION...........35 NETWORK SCANNER FEATURE........4 TRANSFERRING RECEIVED INTERNET-FAXES TO ACCESSING WEB PAGES ........... -
Page 4: About The Network Scanner Function
ABOUT THE NETWORK SCANNER FUNCTION The AR-NS3 Network Scanner Expansion Kit adds network scanner functionality to your machine. A machine with the network scanner functionality can scan a paper document, photograph, or other printed information into a data file, and send the file to a file server or personal computer over a corporate network (intranet) or the Internet. You can select from the following transmission methods, depending on where you wish to send the scanned image data. -
Page 5: Settings And Programming Required For The Network Scanner Feature
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. -
Page 6: Basic Settings For Network Scanning
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the network scanner function, you must configure basic network scanner settings (pages 5 - 6), store transmission destinations (pages 6 - 7), and program your sender's name (page BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning"... -
Page 7: Setting Up Destination Information
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE Change custom index name screen This screen is displayed when you click "Custom Index" in the network scanning setup screen. Programmed destinations appear as one-touch keys in the Address book screen of the touch panel, and are normally included in the ABC index. - Page 8 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE Storing destinations for Scan to Desktop Click "Desktop" in the Destination Management screen. Use this screen to enter the destination addresses for Scan to Desktop. Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is included on the CD-ROM that accompanies the Network Scanner Expansion Kit.) You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool.
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Page 9: Storing Sender Information (Scan To E-Mail)
Setup menu. The passwords for "User" and "admin" are both initially set to "Sharp". If you wish to change the passwords when first establishing the settings, enter "Sharp" in "Admin Password" before you establish the settings. A password must consist of alphanumeric characters and be no more than seven characters long. -
Page 10: Condition Settings Screen Of Scanner Mode
CONDITION SETTINGS SCREEN OF SCANNER MODE The condition settings screen of scanner mode is displayed by pressing the [IMAGE SEND] key (refer to page 1-12 of "Operation manual (for general information and copier operation)") while the document filing mode, copy mode, or job status screen appears in the touch panel . - Page 11 CONDITION SETTINGS SCREEN OF SCANNER MODE [FILE] key (page [ORIGINAL] key (pages 19 - Touch this key to store a document image that you Touch this key when you wish to manually set the size of the original to be scanned or scan both are transmitting in the hard disk (this includes sides of the original.
- Page 12 CONDITION SETTINGS SCREEN OF SCANNER MODE select multiple destinations before touching this [GLOBAL ADDRESS SEARCH] key (page key. This feature makes it possible to search for an e- [BCC] key (page mail address in an Internet or intranet directory This key is displayed only if the key operator database.
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Page 13: Sending An Image
SENDING AN IMAGE BASIC TRANSMISSION METHOD Make sure the machine is in scanner If needed, adjust the resolution setting. mode. (Refer to page 23.) EXPOSURE When [IMAGE The initial factory setting 300 x 300dpi SEND] key light is on, “300x300dpi” RESOLUTION machine MAIL/FTP... - Page 14 SENDING AN IMAGE Touch the [SUBJECT] key. Select the desired file name or input the file name. The subject selection To select among the SEND SETTINGS screen appears. The list PRE-SET displayed file names, SUBJECT of subjects that were No.01 Material for planning touch the desired file registered on the Web No.02 Minutes of regular brie...
- Page 15 SENDING AN IMAGE Touch the [OK] key. NOTES Refer to page 6 to 7 for information on programming one-touch key destinations. RESEND When touching a one-touch key, corresponding CANCEL information from the email destination screen is shown in the message display. Up to 35 characters can be displayed in the message screen, regardless of the number of characters ADDRESS ENTRY...
- Page 16 SENDING AN IMAGE If you have another page to scan, change Using the automatic document feeder pages and then press the [START] key. Repeat this sequence until all pages have been Press the [START] key. scanned. You can change the resolution and exposure settings as needed for each page (refer Scanning begins and the page...
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Page 17: Destination Input Methods
Enter the e-mail address. address, repeat steps 1 through 4. For Scan to FTP and Scan to Desktop, a E-MAIL ADDRESS CANCEL broadcast transmission cannot be performed. ppd1@sharp.co NOTES If the key operator NEXT ADDRESS program has been FILE FORMAT... - Page 18 CONDITION T UVWXYZ SETTINGS GROUP step 4. tanaka DETAIL ADDRESS REVIEW tanaka a tanaka.a@sharp.corpora SEARCH AGAIN tanaka b tanaka.b@sharp.corpora tanaka c ADDRESS BOOK tanaka.c@sharp.corpora If matching addresses are not found, a message indicating the result is displayed. In this case, touch the [OK] key and touch the [SEARCH AGAIN] key to return to step 4.
- Page 19 SENDING AN IMAGE Touch the desired destination key. Touch the [OK] key to return to the initial screen. NOTE To display the remaining tanaka When you perform a broadcast transmission, the destinations, touch the compression mode set with the key operator tanaka a tana ] key.
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Page 20: Scanning And Transmitting A Two-Sided Original
SENDING AN IMAGE SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL A two-sided original can be automatically scanned and transmitted using the automatic document feeder. Follow the steps below. Make sure the machine is in scanner mode Touch the [OK] key. and then load the document in the You will return to the automatic document feeder. -
Page 21: Scanning Settings (Original Size, Exposure, Resolution, And File Format)
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) When sending an image, you can adjust the original size, exposure, resolution, and file format settings as needed. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size (such as an AB size), or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually. -
Page 22: Storing, Deleting, And Using Original Sizes
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) Touch the [OK] key. The selected size appears in the top half of the [ORIGINAL] key. The specified original size is displayed as the 300 x 300dpi RESOLUTION scan size. PDF MMR(G4) FILE FORMAT INCH 8½... -
Page 23: Enlargement Transmission
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) Enter the X (width) and Y (length) dimensions To exit, touch the [ORIGINAL] key. of the original with the keys. (width) initially CANCEL Using a stored original size selected. Enter X and then touch Follow steps 1 to 3 of "STORING OR (2 1/2 17) the (... -
Page 24: Selecting The Exposure
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) SELECTING THE EXPOSURE You can adjust the exposure manually to match the type of original. After loading the original in scanner mode, follow the steps below. The default setting for the exposure is "AUTO". Change the exposure Touch the [EXPOSURE] key. -
Page 25: Selecting The File Format
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) Touch the [OK] key. For resolution other than [200x200dpi], the [HALF TONE] key can be selected. You will return to the Internet-Fax mode initial screen. READY TO SEND. AUTO STANDARD 200 x 100 EXPOSURE HALF TONE FINE... -
Page 26: Special Functions
SPECIAL FUNCTIONS You can use various functions for scanning and transmitting images. Set these functions as needed. ERASING EDGE SHADOWS (ERASE) The erase function is used to erase the shadow lines on images produced when scanning thick originals or books. The erase modes that can be selected are shown below. -
Page 27: Transmitting A Divided Original (Dual
SPECIAL FUNCTIONS TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE SCAN) When an open book is scanned and transmitted, you can use this function to divide the two open pages of the book into two separate pages. This function can only be used when the original is scanned using the document glass. Your machine The other machine Book or sheet original... -
Page 28: Automatic Transmission At A Specified Time (Timer Transmission)
SPECIAL FUNCTIONS AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission to be performed automatically at a specified time up to a week in advance. A combined total of 97 timer transmission and memory transmission jobs can be stored. NOTES To perform a timer transmission, the document must be scanned into memory. -
Page 29: Transmitting Two Original Pages As Asingle Page (2In1)
SPECIAL FUNCTIONS TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2IN1) This function allows you to reduce the size of original pages by one half to fit two pages evenly on one page when transmitting. Your machine The other machine Originals Reduced to two pages 4th page... -
Page 30: Transmitting The Front And Back Sides Of Acard On One Sheet Of Paper (Card Shot)
SPECIAL FUNCTIONS Touch the [OK] key. Send the image as explained in "BASIC TRANSMISSION METHOD" (pages 12 to You will return to the 15). RESEND SPEAKER screen of step 1. NOTE To cancel 2in1... DUAL PAGE Press the [CA] key. SCAN TRANSMITTING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT) - Page 31 SPECIAL FUNCTIONS Place the back side of the original face To have the images enlarged by a suitable down on the document glass. (see step 5) ratio based on the entered original size so that the front and back sides fit into a 8-1/2" x 17" Press the [START] key.
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Page 32: Transmitting A Large Number Of Pages (Job Build)
SPECIAL FUNCTIONS TRANSMITTING A LARGE NUMBER OF PAGES (JOB BUILD) When you need to scan more pages than can be loaded in the automatic document feeder at once, use this function to scan the pages in sets. The maximum number of pages that can be loaded in the automatic document feeder is 150. -
Page 33: (Program)
SPECIAL FUNCTIONS PROGRAMMING FREQUENTLY USED OPERATIONS (PROGRAM) This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. When you want to send a document to that destination, you can simply call up the program and the steps will be performed automatically. -
Page 34: Priority Transmission Of A Stored Job
PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen. -
Page 35: Canceling An E-Mail/Ftp Transmission
CANCELING AN E-MAIL/FTP TRANSMISSION You can cancel a transmission job that is in progress or that has been stored. Cancelation is done from the scanner job status screen for the mode in which you stored tramsmission. Press the [JOB STATUS] key. Touch the job key of the transmission job you wish to cancel. -
Page 36: Internet Fax Reception
INTERNET FAX RECEPTION For reception of Internet-Fax data, this machine connects automatically to the mail (POP3) server at specified intervals* to check to see if new Internet-Fax data has been received. If new data has been received, this machine reads and prints it. However, you can manually check and print new Internet-Fax data immediately using the following procedure. -
Page 37: Transferring Received Internet-Faxes To Another Machine When Printing Is Not Possible (Forwarding Function)
TRANSFERRING RECEIVED INTERNET-FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) When printing is not possible because of a paper, toner, or other problem, you can transfer received Internet-Faxes to another Internet-Fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another Internet-Fax machine. -
Page 38: Storing, Editing, And Deleting From The Touch Panel
7-26 of the Operation Manual (for general information and copier operation). Touch the [INITIAL] key. DIRECT ADDRESS PROGRAM No.048 E-MAIL CUSTOM INDEX SHARP NAME INITIAL Touch the [INDIVIDUAL] key. ADDRESS DIRECT ADDRESS / PROGRAM STORE INDIVIDUAL GROUP... - Page 39 USER 6 step is not necessary. DO YOU REGISTER THIS ADDRESS AT THE [FREQUENT USE], TOO? KEY NAME SHARP CORPORATION FILE FORMAT PDF/MMR(G4) Select one of the upper row of keys ([USER 1] through [USER 6]) to determine the location...
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Page 40: Editing And Deleting One-Touch Keys
For Internet-Fax, check the Internet-Fax report setting. To change the setting, E-MAIL touch [I-FAX REPORT] key. SHARP CORPORA KEY NAME default setting, this operation is I-FAX REPORT not required.) EDITING AND DELETING ONE-TOUCH KEYS If you wish to delete a one-touch key or change the E-mail address, name, or other information programmed in a one- touch key, perform the following procedure. -
Page 41: Programming A Group Key
If you wish to delete Touch the [DELETE] key. another one-touch key, DELETE THE ADDRESS? repeat steps 3, 6, and 7. SHARP CORPORATION DELETE EXIT T-FAX NOTES If you cannot edit or delete a one-touch key If you attempt to edit or delete a one-touch key in the following situations, a warning message will appear and editing/deletion will not be possible. -
Page 42: Editing And Deleting Group Keys
(to edit the item, follow the same steps as for one-touch keys on page 37). AMEND/DELETE DIRECT ADDRESS / AMEND/DELETE DELETE EXIT No.010 SHARP GROUP GROUP NAME INITIAL USER 2 4 ADDRESSES ADDRESS INDEX Touch the group key you wish to edit or SHARP GROUP KEY NAME delete. -
Page 43: Storing Sender Information
STORING, EDITING, AND DELETING FROM THE TOUCH PANEL The following steps are for deleting a group key. DIRECT ADDRESS / GROUP SELECT ADDRESS. Touch the [DELETE] key. C GROUP SHARP CORPORATION DIRECT ENTRY CORPO.TPS ADDRESS REVIEW EXIT DELETE FREQUENT USE... - Page 44 STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Touch the [SENDER NAME] key. Touch the [OK] key. The "No." that automatically CANCEL No.001 appears lowest number from 001 to 999 SENDER NAME that has not yet been programmed. When INITIAL [SENDER NAME] touched, the letter-entry...
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Page 45: Editing And Deleting Sender Information
STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Enter the e-mail address of the sender. Touch the [LOGIN NAME] key. E-MAIL ADDRESS CANCEL No.001 SENDER NAME document ppd1@sharp.co INDEX INITIAL ppd1.sharp.co.jp ADDRESS KEY NAME LOGIN NAME SPACE AB/ab 12#$% Up to 64 characters can be entered. -
Page 46: Storing A Group Index
SENDER NAME document selection. Touch the [YES] key to delete the INITIAL INDEX USER 2 ppd1@sharp.co.jp sender and return to the screen of step 3. ADDRESS KEY NAME document LOGIN NAME ********** STORING A GROUP INDEX You can assign any name up to 6 characters long to each of the USER indexes ([USER 1] to [USER 6]). -
Page 47: Storing A Program
Touch the [SETTINGS] key. the [ADDRESS CONTROL] key, and then touch the [DIRECT ADDRESS/PROGRAM] No.1 key (refer to steps 1 to 3 on page 37). PROGRAM FOR SHARP PROGRAM NAME ADDRESS Touch the [PROGRAM] key. SETTINGS RESOLUTION SPECIAL MODES Touch the keys for the settings you wish PROGRAM to store. -
Page 48: Editing And Deleting Programs
EXIT DIRECT ADDRESS / AMEND/DELETE SELECT PROGRAM TO AMEND/DELETE. PROGRAM ADDRESS BOOK PROGRAM PROGRAM FOR SHARP EMAIL NEWS GROUP ABYS FAX FORMAT A When you touch the program name, the edit/ delete screen for the selected program appears. Touching the [ADDRESS BOOK] key returns you to the screen of step 1. -
Page 49: Troubleshooting
TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorized SHARP dealer. The image cannot be scanned. Cause: The original is loaded upside down. Solution:If you are using the document glass, the original must be placed face down. If you are using the automatic document feeder, the original must be inserted face up. -
Page 50: If Your E-Mail Is Returned
TROUBLESHOOTING The recipient does not receive transmitted data. Cause: An incorrect destination was selected. Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server information). Solution:Select the correct destination and make sure the correct information is stored for the destination. (Refer to page * If delivery by e-mail (Scan to E-mail) is unsuccessful, an error message such as "Undelivered Message"... -
Page 51: Checking The Ip Address
TROUBLESHOOTING Error Code Table Error Code Description of the Error CE-01 The network interface card is out of order. CE-02 Cannot find the specified mail server or FTP server. CE-03 The server was down during the scanning of the original. CE-04 An invalid account name or password for the FTP server has been entered. -
Page 52: Important Points When Using Scan To E-Mail
TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. -
Page 53: Key Operator Programs
KEY OPERATOR PROGRAMS This section explains the key operator programs that are related to the network scanner feature of the machine. Key operators should read this section well to ensure correct use of the programs. For key operator programs that are related to general use of the machine, see the key operator's guide. -
Page 54: Operation Settings
KEY OPERATOR PROGRAMS Touch the [OPERATION SETTINGS] key, Touch the [OK] key to return to the screen the [E-MAIL/FTP SETTINGS] key or the [I- of step 5. FAX SETTINGS] key, depending on the If you wish to use program you wish to use. another program, touch the key for that program R PROGRAMS... -
Page 55: Setting Programs
KEY OPERATOR PROGRAMS SETTING PROGRAMS The setting programs for the network scanner feature of the machine are explained here. For key operator programs that are related to the copy function and general use of the machine, see the key operator’s guide. For programs related to the printer and network scanner functions, see the corresponding manuals. -
Page 56: E-Mail/Ftp Settings
KEY OPERATOR PROGRAMS Scan complete sound setting Initial file format setting This program is used to set the volume of the beep You can change the default file format (file type, sound that informs you that the original has been compression mode, and file creation method) used scanned. - Page 57 KEY OPERATOR PROGRAMS Touch the [OWN ADDRESS] key and enter This program is normally configured so that part of the e-mail address. the fax is printed on the transaction report when a transmission is not successful. The address entry screen appears. Enter up to 56 characters for the e-mail address.
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Page 58: Body Text Print Select Setting
KEY OPERATOR PROGRAMS Touch the "HOUR" and "MINUTE" keys and then set the value from 1 minute to 240 hours in 1 minute hour by touching the keys. Set the minute increments. The default setting is one hour. in the same way. When finished, touch the [OK] key. KEY OPERATOR PROGRAMS I-FAX RECEPTION REPORT REQUEST TIMEOUT SETTING SET THE TIME FOR I-FAX RECEPTION REPORT REQUEST TIMEOUT. -
Page 59: Number Of Resend Times At Reception Error
KEY OPERATOR PROGRAMS Number of resend times at reception Reception check interval setting error This setting determines the interval at which the machine checks automatically to see if the mail If the program "I-Fax reception report on/off (POP3) server has received new mail. After finding setting"... -
Page 60: Set Address For Data Forwarding
This setting is used to select the output tray for (abc@sharp.co.jp e-mail address. received Internet-Faxes. The trays that can be @sharp.co.jp is a domain name.) selected will vary depending on what peripheral devices have been installed. Touch the [OK] key. Deleting an anti junk mail/domain name Touch the [DELETE] key. -
Page 61: Printing Out Settings
KEY OPERATOR PROGRAMS PRINTING OUT SETTINGS Settings established with the key operator programs can be verified by printing them out. Press the [CUSTOM SETTINGS] key. Touch the [KEY OPERATOR PROGRAMS LISTS] key. KEY OPERATOR PROGRAMS LIST PRINT IMAGE SENDING ACTIVITY REPORT KEY OPERATOR PROGRAMS LIST (INTERNET-FAX) IMAGE SENDING ACTIVITY REPORT... -
Page 62: Specifications
SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to Operation manual (for general information and copier operation). Maximum original size 11"x17" (A3) Two-sided originals Possible Optical resolution 600dpi E-mail/FTP: 200 x 200, 300 x 300, 400 x 400, 600 x 600dpi... - Page 63 OPERATION MANUAL (for network scanner) SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 ARM550N-US1-SCANNER...