Sagem MF 5680N User Manual
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Sagem MF 5680N User Manual

Duplex unit scanner colour/33.6 kbps fax and 56 kbps data modem/20 ppm black & white laser printer/emission / reception of sms companion suite pro kit pc
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MF 5660 / MF 5680n
MF 5690dn
User manual

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  • Page 1 SAGEM MF 5660 / MF 5680n MF 5690dn User manual...

  • Page 2: D Irectory

    ELCOME You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements.

  • Page 3: Table Of Contents

    Contents ONTENTS NSTALLATION Installing your terminal Installation requirements Operational precautions Unpacking the box Unpacking the additional paper tray (depending on model or option) Unpacking the duplex-unit (depending on model or option) Description Installing the removeable parts Installing the scanner paper tray Installing the printer output stacker Installing the printer paper tray Loading paper...
  • Page 4 Contents Before reception Fax answering machine Reception without paper Number of copies Relay broadcast Fax or PC reception (depending on model) Duplex printing (depending on model) Adjust to page Technical parameters Local Area Network (LAN) settings (depending on model) 3-12 Local network settings 3-12 Automatic configuration...
  • Page 5 Contents Configuration Accessing server contacts 4-10 PERATION Sending Document depositing Scanner Choosing the resolution/contrast Resolution Contrast Dialling From the directory Using the last number dialled key Transmission over the Public Switched Telephone Network (PSTN) Immediate transmission Delayed transmission Transmission with auto redial Rerouting Tx forwarding Transmission over the Internet...
  • Page 6 Contents Description of ID CARD MODE 5-20 Paper tray 5-22 Default tray for local copy 5-22 Default tray for internal printing 5-23 Default tray for fax printing 5-23 Default tray for PC printing (option) 5-24 Other functions 5-25 Logs 5-25 Printing the functions list 5-25 Printing the machine settings...
  • Page 7 Contents MBX deposit in a remote fax 5-41 MBX polling from a remote fax 5-42 AINTENANCE Maintenance General Replacing the consumables (toner and drum) Replacing cartridges Cleaning 6-13 Cleaning the scanner’s reading devices 6-13 Cleaning the printer 6-13 Servicing 6-15 Scanner calibration 6-15 Incidents...
  • Page 8 Contents...

  • Page 9: O Peration

    Console * Flashing : non-printed document(s) in memory 1. Key : stops current printing. or being received. * Out : reception impossible. 2. Key : help in terminal use. 18. Digital keyboard. 3. Key : local photocopy. 19. Alphabetical keyboard. 20.

  • Page 11: I Nstallation

    NSTALLATION NSTALLING YOUR TERMINAL NSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. •...
  • Page 12 Installation • Make sure there is no chance of ammonia or other organic gasses being generated in the area. • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to con- nect to for power should be nearby and not obstructed. •...
  • Page 13 Installation • Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.
  • Page 14 Installation NPACKING THE BOX Take the protection profiles, the packing material and the machine out of the shipping box. Check that the following parts are in the box. Terminal Output tray printer Mains power cord (model depending Document feeder on country) CD-ROM User guide CD-ROM Kit PC...

  • Page 15: Description

    Installation NPACKING THE ADDITIONAL PAPER TRAY DEPENDING ON MODEL OR OPTION Remove the plastic bags and check for the parts illustrated below. Paper tray Mechanical unit paper tray Cardboard box Installing the additional paper tray (refer to paragraph Description, page 1-7)
  • Page 16 Installation NPACKING THE DUPLEX UNIT DEPENDING ON MODEL OR OPTION Remove the plastic bags and check for the parts illustrated below. Installation guide Duplex-unit Cardboard box Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model or option), page 1-15).
  • Page 17 Installation ESCRIPTION Document feed Adjustable tray for scanning paper guide Original document output stacker Access handle Flatbed scanner Scroll scanner (ADF) Chip card reader USB Port Console Printer output stacker Printer Manual paper feed tray Second paper tray (optional) (500 pages) Printer paper feed tray Parallel PC port (depending on...
  • Page 18 Installation NSTALLING THE REMOVEABLE PARTS This section details the installation of the terminal’s removable parts. NSTALLING THE SCANNER PAPER TRAY Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.
  • Page 19 Installation NSTALLING THE PRINTER OUTPUT STACKER Insert the two clips (B) of the stacker into the notches (A) provided for this purpose. NSTALLING THE PRINTER PAPER TRAY Laying the tray with the left and right clips to the printer, slowly press the tray until it has dicked against the bottom of the notches (as shown in the drawing).
  • Page 20 Installation OADING PAPER Remove the cover from the printer paper tray. Press the paper size guide inside the tray on the right, in order to push both paper size guides to the left or to the right. Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper, be sure to place the paper printed side up.
  • Page 21 Installation Caution - Do not add paper to the tray whilst the machine is printing Paper useable in the printer : Printer paper tray 60 to 90 g/m Manual feed 60 to 160 g/m Replace the printer paper tray cover. 1-11...
  • Page 22 Installation DJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop. OADING PAPER IN MANUAL MODE When printing on special paper, such as 60 to 160 g/m maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum.
  • Page 23 Installation NSTALLING THE SECOND PAPER TRAY DEPENDING ON MODEL OR OPTION 1. Remove the second paper cassette unit 2. Position the printer above the additio- and tray 2 from their packaging, inclu- nal paper tray unit. Align the coupling ding the protective tape used to hold pins of the additional paper tray unit the various components in place.
  • Page 24 Installation 5. Put a stack of 500 paper sheets, maxi- 6. Put the cover back onto the tray, and mum, into the paper tray, making sure insert the paper tray into the additional to always position the paper so that the paper unit.
  • Page 25 Installation NSTALLING THE UPLEX UNIT DEPENDING ON MODEL OR OPTION After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in duplex mode. Switch off your terminal and pull out the mains plug. Take the duplex unit out of its box and remove the protective film.
  • Page 26 Installation Insert the two plastic clips (B) in the two slots (A) provided for this purpose. Hold the module in its housing, tip the access door to the two blue-coloured locking clips backwards. 1-16...
  • Page 27 Installation Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. Once the module is locked in position, close the door. The module is now ready to operate. Reconnect the mains plug and power the terminal using the mains switch located on the left hand side.
  • Page 28 Installation ONNECTIONS Make sure the On/Off switch is in position (Off). A : Parallel port (depending on model) B : USB Port C : LAN socket (depending on model) D : Telephone line socket E : Mains plug F : Telephone lead (model depending on country) G : Mains power cord (model depending on country)
  • Page 29 Installation ELEPHONE AND CONNECTION Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall telephone socket. LAN connection (depending on model). Plug the end of the LAN cord (as provided by your network administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal.
  • Page 30 Installation 1-20...

  • Page 31: G Etting Started

    ETTING STARTED AVIGATION METHODS RESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 4 keys and allows you to move within the menus available on your machine.

  • Page 32: Moving Within The Menus

    Getting started Moving within the menus Use key Symbol used Confirm entry and go to the following menu. Enter a menu, select the next line in a menu. Enter a menu, select the previous line in a menu. Return to the previous menu. Confirm and exit from the current menu.

  • Page 33: The Display Screen

    Getting started Moving within a data entry field Use key Symbol used Move to the right. Move to the left. Confirm your entry. Delete a character by moving the cursor to the left. Confirm your entry and return to the initial screen.

  • Page 34: Direct Access By Number

    Getting started CCESS TO FUNCTIONS Access to functions may be achieved in two ways. • Menu-driven access. • Direct function access. Menu-driven access You can print the guide to find out the number of a function by pressing the key or by scrolling through the menus, as indicated below.
  • Page 35 Getting started UIDE TO FUNCTION LIST MAIN MENU 1: D IRECTORY Functions Function description Page 11 OK Enter a new contact in the directory p. 4-2 ONTACT 12 OK Enter a relay broadcast list p. 4-4 13 OK Modify a record or a list p.
  • Page 36 Getting started MAIN MENU 2: S ETUP Functions Function description Page 253 OK LAN parameters settings (depending on model) OCAL ETWORK 2531 OK Manual configuration p. 3-12 ONFIGURATION 2532 OK IP A Fax IP address p. 3-13 DRESS 2533 OK Subnet mask p.
  • Page 37 Getting started MAIN MENU 4: SMS S ERVICE Functions Function description Page 41 OK Send SMS p. 3-23 42 OK Read SMS received p. 3-25 43 OK Delete SMS received p. 3-24 ELETE 431 OK Select SMS to delete p. 3-24 ELECTION 432 OK SMS R...
  • Page 38 Getting started MAIN MENU 7: M AILBOXES Functions Function description Page 71 OK Creating and modification of a Mailbox p. 5-40 REATE MBX 72 OK Storing a document in a Mailbox p. 5-41 EPOSIT MBX 73 OK Print content of a Mailbox p.

  • Page 39: Maintenance

    Getting started MAIN MENU 8: A DVANCED FCT Functions Function description Page 882 OK Setting the department codes p. 5-31 EW DEPT 8821 OK Setting the department codes p. 5-31 CODE 8822 OK Setting the department name p. 5-32 NAME 883 OK Deleting a department code p.
  • Page 40 Getting started MAIN MENU 10 : M EDIA Functions Function description Page 02 OK Printing documents p. 5-36 RINT DOC 021 OK Printing the document list p. 5-36 022 OK Printing files p. 5-37 0221 OK Printing a selection of files p.

  • Page 41: S Etting Your Machine

    ETTING YOUR MACHINE AIN SETTINGS At machine powerup, the screen displays: FRI 31 DEC 23:59 PLEASE WAIT Fine Fine Sfine Sfine Photo Photo You have to set the date and time, telephone network, language parameter and verify the other parameters listed below. EFORE TRANSMISSION Date/Time At any moment you may change the date and time on your fax machine.
  • Page 42 Setting your machine To change the date and time: 21 OK - SETUP / DATE/TIME Enter the numbers of the required time and date one after another, (for example November 8 2006 at 9h33, press 0 8 1 1 0 6 0 9 3 3) and press OK to confirm. Summer time / winter time setting A menu is available from which you can choose to change to summer / winter time automatically or not.

  • Page 43: Type Of Network

    Setting your machine Your fax number/your name Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to (refer to paragraph Technical parameters, SENDING HEADER page 3-9). To save your fax number and your name: 22 OK - SETUP / NUMBER / NAME Enter your fax number (20 digits max.) and press OK to confirm.

  • Page 44: Local Prefix

    Setting your machine Language This setting enables you to choose a language other than that imposed by the COUNTRY setting. To select the language: 203 OK - SETUP / GEOGRAPHICAL / LANGUAGE Select the required option and press the OK key to confirm. Local prefix This function is used when your fax is installed with a private network, behind a company’s PABX.

  • Page 45: Document Depositing

    Setting your machine Transmission report You may print a transmission report for all communications over the telephone network (STN). You may choose between more than one criteria for printing reports: • : a report is given when the transmission was properly performed or when it is comple- WITH tely abandoned (but there is only one report per request), •...

  • Page 46: Fax Answering Machine

    Setting your machine EFORE RECEPTION Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them. The "Fax Messages" indicator light lets you know the state of your Fax answering machine: •...

  • Page 47: Relay Broadcast

    Setting your machine To select the reception mode: 241 OK - SETUP / RECEPTION / REC. PAPER and confirm your choice with OK. Select the option WITH PAPER WITHOUT PAPER Remark Paper out is indicated by a beep and a message on the screen. FAX MESSAGES Received faxes are then stored in memory (icon "...

  • Page 48: Fax Or Pc Reception (Depending On Model)

    Setting your machine Fax or PC reception (depending on model) 243 OK - SETUP / RECEPTION / PC RECEPT. This menu, combined with a software program installed on your PC (supplied or on option depending on model) will enable you to select the machine you wish to receive the documents on: •...
  • Page 49 Setting your machine ECHNICAL PARAMETERS As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: 29 OK - SETUP / TECHNICALS Select the desired parameter and confirm with OK. With the keys , modify the parameter settings by following the table below and press OK.
  • Page 50 Setting your machine Parameter Setting Signification 10 - RX HEADER 1 - WITH If this parameter is on, all documents received by your fax 2 - WITHOUT will include the subscriber’s header with his name, number (if available) fax print date and the page number. 11 - RX SPEED 1 - 33600 Transmission speed for incoming documents.
  • Page 51 Setting your machine Parameter Setting Signification 77 - LAN SPEED AUTO To define the communication speed of the peripheral units in 100 FULL relation to the implemented Local Area Network (LAN). 100 HALF 10 FULL 10 HALF 80 - TONER SAVE 1 - WITH Makes printing lighter to save toner cartridge ink 2 - WITHOUT...

  • Page 52: Automatic Configuration

    Setting your machine (LAN) OCAL ETWORK SETTINGS DEPENDING ON MODEL Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

  • Page 53: Netbios Names

    Setting your machine IP address 2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESS Enter the IP address of your terminal and press OK to confirm. Sub-network mask 2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK. Enter the sub-network mask of your terminal and press OK to confirm.
  • Page 54 Setting your machine Server port 2552 OK - SETUP / NETWORKS / SNTP SERVER /PORT Enter the server port number, then validate with OK. The port by default is port 123. Activating the server access 2553 OK - SETUP / NETWORKS / SNTP SERVER / STATE To activate the SNTP server, select WITH in the drop-down menu then validate with OK.
  • Page 55 Setting your machine Domain name 2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME Enter the domain name of the local network, then validate with OK. ESSAGE SERVICE AND THE NTERNET Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet.

  • Page 56: Access To Connection And Message Service Parameters

    Setting your machine Access to connection and message service parameters 91 OK - INTERNET / SUPPLIER Select the Internet provider from the list NO ACCESS PROVIDER_1 PROVIDER_2 , and PROVIDER_3 PROVIDER_4 PROVIDER_5 PROVIDER_6 LOCAL NETWORK press OK. Choosing disables access to Internet functions. OK. NO ACCESS 92 OK - INTERNET / INIT.
  • Page 57 Setting your machine Sample Internet settings for the terminal (56 kbps modem) Your access provider should give you the following information: CALL NUMBER: 08 60 00 10 00 CONNECTION IDENTIFIER: sg048944@wn.net CONNECTION PASSWORD: ***** MESSAGE SERVICE IDENTIFER: demo jt12 MESSAGE SERVICE PASSWORD: ***** E-MAIL ADDRESS: demo2@gofornet.com...

  • Page 58: Standard Settings

    Setting your machine SMTP AUTHENT. 9241 ACTIVATION With or Without Your terminal is now configured. ETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, •...
  • Page 59 Setting your machine Selecting the transmission type 942 OK - INTERNET / SETTINGS / SEND TYPE Select one of the send options then press OK to validate. IMMEDIATE DURING CNX Changing the connection period ( type) PERIODIC 943 OK - INTERNET / SETTINGS / PERIOD With the mode, enter the new connection period by means of the numerical PERIODIC...

  • Page 60: Mail Sorting

    Setting your machine Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices: • , lets you poll and print E-Mails in your machine. F@X ONLY • , lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail PC ONLY poll), •...

  • Page 61: Programmed Connection

    Setting your machine To use the fax as an E-Mail printer: Select option W/O PC TRANS and press OK to confirm. Select your option from the table below and validate with OK. Menu Description The E-mails opened and read by the fax (w/o attachment) are erased DELETE MAILS after the fax has printed.

  • Page 62: Sms Service

    Setting your machine EACTIVATING THE NTERNET FUNCTION If you do not wish to use the Internet functions: 91 OK - INTERNET / SUPPLIER in the ISP list and confirm with OK. Select NO ACCESS SERVICE Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices.

  • Page 63: Presentation

    Setting your machine Beep activated on SMS reception 452 OK - SMS SERVICE / PARAMETERS / SMS BEEP Select the option WITH or WITHOUT BEEP on reception, then validate with OK key. Presentation of SMS sender 453 OK - SMS SERVICE / PARAMETERS / SENDER NAME Select the option WITH or WITHOUT presentation of the sender, then validate with OK key.
  • Page 64 Setting your machine Your SMS may be sent to only one person or to several people. To send an SMS: • to only one person, press the key to confirm • to several people: - press the key and enter the next person's number, - repeat the operations as many times as required (10 persons max.).

  • Page 65: Print An Sms

    Setting your machine SMS R ECEPTION 451 OK SMS messages received are automatically printed (you can modify this setting with Auto print). If you disable automatic printing, the messages are automatically stored in the memory. Read an SMS Access by menus: 42 OK - SMS SERVICE / READ SMS •...
  • Page 66 Setting your machine SMS S ERVER This menu is used to set the transmission and reception numbers of your SMS centers. They will be provided by your access provider. You can define two SMS centres, one main and one secondary. The secondary centre may only be used for SMS reception.
  • Page 67 IRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists. • Your machine can store up to 500 subscriber records with names and phone numbers. • You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.
  • Page 68 Directory REATING SUBSCRIBERS RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: jones@messagerie.com, •...
  • Page 69 Directory If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key. To associate an FTP address : Do not enter the e-mail address. Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9). Enter the FTP user name (for example: Durand).
  • Page 70 Directory DDING A LIST To add a list: 12 OK - DIRECTORY / NEW LIST Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK. Remark You can stop a list or record creation at any time by pressing .
  • Page 71 Directory Press OK to display the field, and add or delete the subscriber as CALLED NUMBER 1 shown in the table hereafter: To ... Procedure Enter the subscriber ID number you wish to add and confirm with OK. Repeat this step for each subscriber you want to add. Use the keys to select the number you wish to delete.
  • Page 72 Directory ELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. Use the keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK. Press again OK to confirm your deleting. The record or list is deleted from the directory.
  • Page 73 Directory HE FILE STRUCTURE The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return). Fields Contents A unique identifier in your directory, up to 20 characters long.
  • Page 74 Directory The rate is coded on a number, see the following board: Rate code number 1200 2400 4800 7200 9600 12000 14400 33600 Caution - You must always enter the field separator character, even if one or more of the fields are left blank.

  • Page 75: Ldap Server

    Directory To disable importing: 17 OK - DIRECTORY / IMPORT Select to prevent users from importing a directory. WITHOUT XPORTING A DIRECTORY You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.
  • Page 76 Directory CCESSING SERVER CONTACTS When the LDAP function on your terminal is switched on, you can send documents or e-mails to contacts in the server's directory. This is what happens when you search for a contact: when you enter the first letter of the recipient's name, all the entries in the server's directory which begin with this letter will be alphabetically added to the local ones.
  • Page 77 PERATION ENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorised and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF or PDF format) or colour documents (JPEG or PDF format).

  • Page 78: From The Flat Scanner

    Operation Remark: Since the addressee’s number is generally on the document to be transmitted, you may also dial before positioning the document. From the flat scanner Using the handle, lift up the document feeder tray. Put your document, with the printed face down on the scanner window.

  • Page 79: From The Directory

    Operation IALLING From the directory Dialling alphabetically Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the remaining letters until your subscriber’s name is complete. Assigned number dialling Press key. Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order.
  • Page 80 Operation Using the keys within the navigator you can scroll through the numbers already available in the Redial-list. You may select a call number or eventually enter the number via the the numerical key pad or using the directory. Confirm the number with the key to send the fax copy.

  • Page 81: Immediate Transmission

    Operation RANSMISSION OVER THE (PSTN) UBLIC WITCHED ELEPHONE ETWORK Immediate transmission Position the document (refer to paragraph Document depositing, page 5-1). Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-3) then press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.

  • Page 82: Main Settings

    Operation Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

  • Page 83: Sending A Black And White Document To An E-Mail Address

    Operation Confirm with the OK key. Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines does not provide for relaying to fax machines. Tx forwarding This function is used to configure the machine so that any document transmitted (by fax or to an e-mail address) is also sent to a third party.

  • Page 84: Sending A Colour Document To An E-Mail Address

    Operation Sending a colour document to an E-mail address Position the document (refer to paragraph Document depositing, page 5-1). Press the key and enter the addressee’s E-mail address or choose your dialling mode (refer to paragraph Dialling, page 5-3). Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/ contrast, page 5-2).

  • Page 85: Simply Put The File In An Ftp Server

    Operation Enter the name of the attachment and validate with OK key. If necessary, change the attachment format: PDF or IMAGE and validate with OK key. If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK.

  • Page 86: Print The Waiting Queue

    Operation Multi-contact sending. Multi-contact sending is not possible with the key dedicated to this function. To make this type of send, you have to create a group containing exclusively the FTP addresses. Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a single address.

  • Page 87: Cancelling A Transmission In Progress

    Operation Immediately perform transmission from the waiting queue 61 OK - COMMANDS / PERFORM Select the document in the waiting queue and confirm your choice with OK or immediately perform the selected transmission. Consult or modify the waiting queue 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice with OK.
  • Page 88 Operation Press key to confirm cancellation in progress. If your machine is set to print a transmission report (refer to paragraph Transmission report, page 3-5), it will print that the communication was cancelled by the user. ECEPTION Document reception over the Internet is automatic at each Internet connection. Reception of all documents over the telephone network is done one at a time at fax reception.

  • Page 89: Standard Copy

    Operation OPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. OCAL COPY Standard copy Position the document (refer to paragraph Document depositing, page 5-1). Press key twice.
  • Page 90 Operation Sophisticated" copy Position the document (refer to paragraph Document depositing, page 5-1). Press key Enter the required number of copies and confirm with the OK key. Using the keys select the scan modes (Front/Rear) or DUPLEX->DUPLEX and confirm with the OK key. SIDE->DUPLEX DUPLEX->SIDE SIDE->SIDE...

  • Page 91: Local Copy

    Operation 842 OK - ADVANCED FCT / COPY / ZOOMING The ZOOM setting is used to reduce or enlarge part of the document by choosing the original and the zoom value to apply to the document, 25 to 400 %. Enter the zoom value required using the keys of the digital key pad.
  • Page 92 Operation 846 OK - ADVANCED FCT / COPY / LUMINOSITY parameter is used to make your original document lighter or darker. Adjust LUMINOSITY the brightness required using keys , then validate the choice with the OK key. 847 OK - ADVANCED FCT / COPY / BINDING parameter is used to choose the long or short side according to the type of binding BINDING of your document.

  • Page 93: Number Of Copies

    Operation 855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner: Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys Validate by pressing the OK key.

  • Page 94: Paper Tray Selection

    Operation The Banner mode is available from the flatbed scanner only, since 4 or 9 passes will be required on the same page. The Mosaic mode is available from the ADF scanner only, since 2 or 4 pages will have to be scanned before printing, and page changes are not managed on the flatbed scanner..

  • Page 95: Assembled Copy Selection

    Operation Zoom selection This selection is not available for Mosaic/Banner and Identity Card modes. For normal mode, the selection principle is as described for the ZOOM key. ZOOM 100% A5 to A4 format You can select a 141% zoom value for an A4 printer format. The scan width therefore corresponds to A5 format, i.e.

  • Page 96: Description Of Id Card Mode

    Operation Resolution selection Select Fast, Quality or Photo resolution using keys , then validate the choice with the OK key. Remark: A Resolution key is also available for immediate selection once the slip is entered. Contrast selection Adjust the contrast using keys , then validate the choice with the OK key.
  • Page 97 Operation The following will be displayed: CONTRAST - ----------O-------- + With keys select contrast. Press the OK key. The following will be displayed: LUMINOSITY --------O------- + With keys select luminosity. Press the OK key. The following will be displayed: 1 >>NORMAL PAPER 2 THICK PAPER With keys select paper.

  • Page 98: Paper Tray

    Operation Then, once the document has been scanned: TURN OVER DOC THEN OK Lift the flatbed scanner flap, turn over your card then close the flap The following will be displayed: COPY IN PROGRESS Your fax machine will then print your card APER TRAY Default tray for local copy With same paper format in both trays...

  • Page 99: Default Tray For Internal Printing

    Operation Default tray for internal printing Internal printing is reserved for guides, logs, directories, SMS, text e-mails, etc., and is possible on compatible paper formats only, i.e.: • A4, • Letter, • Legal. Only the A5 format is not accepted. With the parameter set for one of the 2 trays: UPPER or LOWER In this case, the document will be printed on the selected tray, provided the associated paper format is compatible.

  • Page 100: Default Tray For Pc Printing (Option)

    Operation • Setting of automatic tray parameter: - the fax machine selects the tray with the paper best suited to the fax size, i.e. the number of lines; if the number of lines is unknown, the machine selects the tray with the longest sheets (Legal, A4 then Letter).

  • Page 101: Other Functions

    Operation THER FUNCTIONS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time. Each log (incoming or outgoing) contains a table with the following information: •...

  • Page 102: Font Printing

    Operation ONT PRINTING You can print the list of fonts installed on your terminal at any time. To print PCL fonts: 57 OK - PRINT / PCL FONTS To print SG Script fonts: 58 OK - PRINT / SGSCRIPT FONTS Your fax prints the list of fonts.

  • Page 103: Placing A Document In Deposit

    Operation Setting the machine for polled documents, you must define the poll number, then depending on the type of poll you may: • launch an immediate poll • program a delayed poll with a chosen time • launch a multi-poll, either immediately or later. Placing a document in deposit Insert the document to deposit in the feeder.

  • Page 104: Lock

    Operation There are restrictions to the use of your fax: • To lock the printing of received documents (refer to paragraph Fax answering machine, page 3-6), • locking the keyboard, • locking the numbers, • locking the Internet settings, • locking the access to the SMS transmission function. Entering the locking code The operator access parameters are confidential;...

  • Page 105: Locking The Numbers

    Operation Locking the numbers This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. You can still send mails by typing in the addressee’s address (if this has no numbers in it). To access the number interlocking option: 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER Enter the four-digit interlock code with the keypad.

  • Page 106: Locking The Media

    Operation Locking the Media This function prevents access to the Media (USB memory key). To access the Media locking menu: 816 OK - ADVANCED FCT / LOCK / LOCK MEDIA Enter the four-digit locking code with the numerical keypad. Press key OK to confirm. With keys , select the option WITH...

  • Page 107: Function Management By The Administrator

    Operation UNCTION MANAGEMENT BY THE ADMINISTRATOR By default, the "Department Code" function is deactivated when the machine is first put into service. Activating the department code 881 OK - ADVANCED FCT / DEPT. CODES / ACTIVATION Using the browser’s keys, select WITH Press OK to confirm;...

  • Page 108: Creating A Department Code

    Operation Using the key, go to the **** line and enter your 4-digit department code (remember this code). Confirm the code by pressing OK. Using the browser’s key, select 8822 DEPT. NAME and press OK. Using the alphabetical keypad, enter the name you want to give to your department (maximum 20 characters).

  • Page 109: Printing A Department Code

    Operation Caution - If the administrator deletes his or her own department code all the other department codes will also be deleted. Printing a department code The administrator may print reports for each department entered. These reports show the department number (between 01 and 98), its name, the associated access code and the number of pages transmitted and copied by this department.

  • Page 110: Use Of The Department Codes By A Department

    Operation SE OF THE DEPARTMENT CODES BY A DEPARTMENT To access the different machine functions, each department must enter its own access code as delivered by the administrator. When the "DEPARTMENT CODE" function is activated, the screen displays: THU 20 FEB 10:15 ENTER DEPT.

  • Page 111: Prefix

    Operation Example: 9738088444+**** The charge code will always be hidden. The maximum length that can be entered is 30 characters. When dialing, only the digits are sent on the line. The "+" symbol inserted is not sent. In the example above, the number is dialed.

  • Page 112: Print Your Documents

    Operation SE OF THE MEMORY KEY RINT YOUR DOCUMENTS You can print the stored files or a list of the files located in the USB memory key. Print the list of files located in the key 02 OK - MEDIA / PRINT DOC. 021 OK - MEDIA / PRINT DOC.

  • Page 113: Print The Files Located In The Key

    Operation Print the files located in the key 022 OK - MEDIA / PRINT DOC. / FILE Insert the USB memory key on the front side of the terminal respecting the way of insertion. MEDIA ANALYSIS appears on the screen. Select PRINT DOC.

  • Page 114: Analyse The Usb Memory Key Content

    Operation • Select ALL with the ▼ or ▲ buttons and confirm with OK. • You come back to the previous menu. • SERIES, to delete several files located in the USB memory key. • Select SERIE with the ▼ or ▲ buttons and confirm with OK. •...

  • Page 115: Mail Box (Mbx Fax)

    Operation Select SCAN TO with the ▼ or ▲ buttons then confirm with the OK button. Caution - ou can also access this function in two other ways: • By pressing the SCAN button of the terminal deck then by selecting SCAN-TO-MEDIA. By pressing the ▼...

  • Page 116: Mbx Management

    Operation In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by: • depositing a document in a fax MBX • transmit to deposit a document in a remote fax MBX • perform document poll from a remote fax. MANAGEMENT Creating an MBX 71 OK - MAILBOXES / CREATE MBX...

  • Page 117: Deleting A Mbx

    Operation Deleting a MBX Before deleting an MBX, you need to make sure it is empty, by printing its content. 74 OK - MAILBOXES / DELETE MBX Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK.

  • Page 118: Mbx Polling From A Remote Fax

    Operation MBX polling from a remote fax 36 OK - FAX / MBX POLLING Enter your subscriber’s number for MBX deposit or choose your dialling mode (refer to paragraph Dialling, page 5-3) and validate OK. Enter the subscriber MBX number and press OK. Enter this MBX access code and press OK.
  • Page 119 AINTENANCE AINTENANCE ENERAL To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Protect the machine from direct sunlight. •...

  • Page 120: Replacing Cartridges

    Maintenance EPLACING THE CONSUMABLES TONER AND DRUM To check the remaining capacities of the consumables: 86 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the printer, you need to inform the machine about its features. For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed.
  • Page 121 Maintenance Caution - The fusing unit located inside the printer may become very hot during operation. To avoid injury - do not touch. 2 - Remove the drum/toner cartridge assembly. In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.
  • Page 122 Maintenance 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge 5 - Remove the new toner cartridge from its box, holding it firmly in both hands. 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below.
  • Page 123 Maintenance 7 - Remove the protective plastic strip from the cartridge as shown below. 8 - Insert the new toner cartridge in the drum cartridge until locked in place. Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
  • Page 124 Maintenance Development roller 9 - Insert the toner/drum cartridge in the printer as shown below. 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press OK on the scanner keypad. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD...
  • Page 125 Maintenance Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green arrow The following is displayed on the scanner control panel screen: CHANGE TONER ? YES= OK - NO= C Press OK.

  • Page 126: Replacing The Drum Cartridge

    Maintenance Replacing the drum cartridge To replace the drum cartridge, proceed as shown below: When the display shows: CHANGE DRUM <OK> TO CONFIRM 1 - Open the printer cover.
  • Page 127 Maintenance 2 - Remove the former toner/drum cartridge set. To preserve the environment, do not throw the spent drum cartridge into the dustbin. Dispose of the drum cartridge according to the local regulations in force. Caution - The fusing unit located inside and at the bottom of the printer may become burning hot when the machine operates.
  • Page 128 Maintenance 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge 5 - Remove the new drum cartridge from its box, holding it firmly in both hands. Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
  • Page 129 Maintenance 6 - Insert the new toner cartridge in the drum cartridge until locked in place. 7 - Insert the toner/drum cartridge in the printer as shown below. 8 - Close the printer cover pressing it carefully but firmly until it clicks into position. 6-11...
  • Page 130 Maintenance Press the OK key on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green arrow The following is displayed on the scanner control panel screen: CHANGE DRUM ?

  • Page 131: Cleaning The Printer

    Maintenance LEANING Cleaning the scanner’s reading devices When one or more vertical lines appear on transmitted copies or faxes, follow these steps : Open the scanner cover by pushing it backwards until held vertically in position. Clean transparent scanning windows with a soft, lint-free cloth, dampened with alcohol.

  • Page 132: Cleaning The Paper Feed Roller

    Maintenance Cleaning the outside of the printer Clean the outside of the printer with a smooth duster. Cleaning the paper feed roller 1 - Turn off the printer and unplug the power cord. 2 - Remove the drum/toner cartridge set from the machine. 3 - Use a soft cloth to clean the paper feed roller.

  • Page 133: Transmission From The Feeder

    Maintenance ERVICING For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation. CANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory.

  • Page 134: Communication Errors

    Maintenance Transmission from memory You have the choice between: • waiting until the transmission takes place at the given time • restarting the transmission using the transmission queue (refer to paragraph Immediately per- form transmission from the waiting queue, page 5-11). In this case, for a document composed of several pages, the transmission will take place from the page where the error occurred •...
  • Page 135 Maintenance Code 0B - Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent- check the number of pages in the document. Code 0C - Received document error Ask the subscriber who called you to check the length of his document (it may be too long to be completely received).

  • Page 136: Error Messages

    Maintenance Code 43 - Xmission server unavailable Cannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters. Code 44 - Reception server unavailable Cannot connect to the POP3 server for mail reception, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters.
  • Page 137 Maintenance Message Action CANNOT READ CARD Insert your ship card in the other way up. CHANGE WAY UP Close the front cover of the printer. CLOSE FRONT COVER CLOSE PRINTER Close the printer rear upper cover. UPPER COVER The toner cartridge is nearly worn out (10% capacity left). TONER NEAR END Install the paper tray.

  • Page 138: Printer Paper Jam

    Maintenance Printer paper jam Inside the printer Use the following procedure to remove any sheets of paper jammed inside the printer. Caution - The fusing unit inside the printer can become very hot during operation. To avoid injury, do not touch. Open the front cover of the printer.

  • Page 139: Paper Jam At The Feeders And Trays

    Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine. Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs. At the printer output stacker At the paper tray At the manual feed tray...
  • Page 140 Maintenance Second cassette (option) 6-22...

  • Page 141: Scanner Paper Jam

    Maintenance CANNER INCIDENTS Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. Open the scanner cover.
  • Page 142 Maintenance ISCELLANEOUS INCIDENTS At switch-on nothing appears on screen Check that the mains cable is plugged in, and check the mains plug if necessary. The fax does not detect the presence of your inserted document. The message does not READY appear on the screen.
  • Page 143 Maintenance ACHINE PACKING AND TRANSPORTATION Always use the original package when transporting the machine. Failure to do so could void the warranty. 1 - Disconnect the machine from the telephone network (depends on model) and the mains plug. 2 - Remove the connection lead to the telephone line(depends on model) and the mains lead, the document feeder tray, the printer output tray and the paper tray;...
  • Page 144 Maintenance HARACTERISTICS Device type: Office colour fax machine, fast operation with all Group 3 devices according to ITU-T recommendations. NIT CHARACTERISTICS Dimensions: Width: 440 mm Depth: 460 mm (without duplex option) Height: 460 mm (without stackers and 500 sheets paper feed tray) Weight: 14 kg Electric power supply:...
  • Page 145 Maintenance The effective transmission time for an A4 page ranges between a few seconds to approximately one minute (depending on line quality, modem bit rate, the amount of information on the original document and the resolution) (*) Not taking into account the exchange initialisation procedure. Internet : general characteristics TCP/IP/PPP Protocols Protocols SMTP/POP3/MIME protocols for...
  • Page 146 Maintenance 6-28...

  • Page 147: S Afety And E Nvironment

    Safety and Environment AFETY AND NVIRONMENT AFETY SAFETY WARNING Before powering on your unit, make sure the mains outlet it is connected to meets the require- ments printed on the warning label on your unit, or on the separate power supply (depending on the model).

  • Page 148: Environment

    Energy Star The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Sagem Communication has determined that this product meets the ENERGY STAR® guidelines for energy efficiency.
  • Page 149 (temperature, humidity), the average number of pages per print operation, the type of paper used, etc. The declaration of compliance can be consulted on the site www.sagem.com category "support", or can be requested at the following address: SAGEM Communication - Customer relations department...
  • Page 150 Data subject to change without notice *252757724A* Sagem Communication Société anonyme au capital de 300 272 000 € - 480 108 158 RCS PARIS 27, rue Leblanc - 75512 PARIS CEDEX 15 - FRANCE www.sagem.com...

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