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Summary of Contents for Sagem PHONEF@X INTERNET 390-i
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Page 1: User Manual
FACSIMILE MACHINES PHONEF@X INTERNET 390-i / 395-i / 440-i / 445-i User manual This product is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. - Page 2 GENERAL VIEW 440-i / 445-i 440-i / 445-i 390-i / 395-i 390-i / 395-i OPERATION PANEL 13 14 16 17 18 24 25...
- Page 3 Rear cover 25 Ctrl key: used in conjunction with any letter on the keypad to access the symbols shown above the Fax access door (390-i / 395-i models) or printer alphabetic characters paper feeder (440-i / 445-i models) 26 Internet @ key: for faxing via the Internet Handset 27 Stop key: stop current operation or confidential Auxiliary connector access...
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Page 4: Table Of Contents
TABLE OF CONTENTS CHAPTER 1: INSTALLATION......................1 1. Unpacking the unit......................1 2. Output paper ........................1 3. Connections ........................2 4. Setting up the unit......................3 CHAPTER 2: DIRECTORY ......................5 1. Creating a new record ....................... 5 2. Consulting, editing or deleting a record ................6 3. - Page 5 CHAPTER 7: RECEPTION MODES ...................24 1. Manual mode........................24 2. Automatic mode with answering machine..............24 3. Automatic mode without answering machine ............... 24 CHAPTER 8: ADVANCED COMMUNICATION FUNCTIONS ..........25 1. Deposit and retrieval (active polling) ................25 2. Transmission waiting queue ................... 26 3.
- Page 6 NOTE POUR L’IMPRIMEUR : VOIR BAT...
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Page 8: Chapter 1: Installation
CHAPTER 1: INSTALLATION 1. UNPACKING THE UNIT Check the presence of the following items: ‡ ‡ Main unit Telephone cable ‡ ‡ Power adapter Paper ‡ ‡ Telephone handset User manual 2. OUTPUT PAPER You may use any standard plain paper (A4 format photocopying paper, approx. 80 g/m ). -
Page 9: Connections
FOR 440-I / 445-I MODELS Snap the paper holder (1), in the two slots (2)at the top Prepare a stack of plain paper (100 sheets maximum). of the sheet feeder. Place the paper stack into the feeder (4). Open the feeder cover (3). Close the feeder cover (3). -
Page 10: Setting Up The Unit
4. SETTING UP THE UNIT ACCESSING THE MENUS ACCESSING THE MAIN MENU: Press the MENU key. Menu MOVING WITHIN THE MENUS: Press the arrow to select the previous or the next line in the menu. Menu Press the OK key to access the following menu. Press the C (CORRECTION) key to return to the previous menu. - Page 11 RINGING TONE You can choose between 4 different tones or NO RINGING TONE and adjust the volume of the ringing tone chosen. ‡ Press MENU, 2, 3 and OK. ‡ Select the desired ringing tone (N° 1 to 4 or NO RINGING TONE) using the navigation keys.
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Page 12: Chapter 2: Directory
CHAPTER 2: DIRECTORY 1. CREATING A NEW RECORD To access this menu, press MENU, 1, 1 and OK. Your fax machine creates a new record. You can now record your contact’s details. Note: you can cancel creation of the record at any time by pressing the STOP key. ENTERING THE CONTACT’S NAME ‡... -
Page 13: Consulting, Editing Or Deleting A Record
2. CONSULTING, EDITING OR DELETING A RECORD SELECTING A RECORD IN THE DIRECTORY ‡ Press MENU, 1, 3 and OK. Note: the contacts are recorded in alphabetical order in the directory. ‡ There are two ways o selecting a record: •... -
Page 14: Deleting A Record
• WITHOUT MEMO: if there is a voice message associated to the record, it is deleted. At this point, you can define certain "privileged" contacts you call frequently and personalise their incoming calls: - with a special ringing tone, - by choosing a special mailbox number, - on a particular cordless handset. -
Page 15: Chapter 3: Telephone Functions
CHAPTER 3: TELEPHONE FUNCTIONS Your machine is programmed in the factory to operate on tone dialling electronic telephone exchanges. 1. USING THE HANDSET ‡ Pick up the receiver. ‡ Type your party’s number. ‡ The screen displays the number dialled. Notes: You can dial the number before lifting the receiver. -
Page 16: Answering A Call
4. ANSWERING A CALL ‡ Your telephone rings and the LINE icon flashes. ‡ Pick up the receiver and speak. ‡ To end the conversation, hang up. 5. REDIALLING ONE OF THE LAST TEN NUMBERS CALLED Your fax machine allows you to redial one of the last ten numbers called. ‡... -
Page 17: Using A Cordless Handset
10.USING A CORDLESS HANDSET You can use the machine with one or several cordless handsets. To do this, you must use the "Cordless Telephone Kit" delivered with your machine, or purchase it from your dealer (depending on the model). You then have a phone system featuring telephone, fax, cordless phone, answering machine and copier. -
Page 18: Chapter 4: Fax
CHAPTER 4: FAX 1. FAX TRANSMISSION SCANNING MODE There are three modes for scanning your documents: • NORMAL mode is used when the document is of good quality and does not contain small details. • FINE mode is used when the document contains small characters or illustrations. •... -
Page 19: Scheduled Transmission
TRANSMISSION TO MULTIPLE RECIPIENTS ‡ Place the document in the fax machine feeder. ‡ Dial the name or number the first recipient. ‡ Press the key to enter the name or number of the next recipient. ‡ Repeat the procedure for all the recipients you wish to send the document to (10 maximum). ‡... -
Page 20: Fax Reception: Fax Answering Machine
STOPPING THE TRANSMISSION OF A FAX ‡ Press STOP. ‡ Press the STOP key again to confirm you want to stop the transmission in progress. 2. FAX RECEPTION: FAX ANSWERING MACHINE Your fax machine has a reception memory that allows the reception of faxes or E-mails even if there is no paper. To receive faxes automatically, the FAX icon should be lit. -
Page 21: Making A Telephone Call During A Fax Transmission
Remote retrieval of fax messages: ‡ Dial your number on the remote fax machine. ‡ Press the * key during the welcome message, then enter the 4-digit code. The machine delivers the voice messages. ‡ At the end of the messages and during the beeps: Press keys 8 and 0. Your machine will then retransmit all the faxes received in memory. -
Page 22: Chapter 5: Internet
CHAPTER 5: INTERNET 1. SUBSCRIPTION AND ACCESS PROVIDER SUBSCRIPTION (DEPENDING ON MODEL) Your machine already includes a free E-Mail account. In order to use it and create your own permanent E-Mail address: ‡ Fill in the Internet subscription form provided with your machine. ‡... -
Page 23: Sending/Receiving Via The Internet
2. SENDING/RECEIVING VIA THE INTERNET CONNECTING TO THE INTERNET When your fax connects to the Internet, it: • sends all the Internet-faxes lined up for transmission to the recipient's mailboxes, • receives all the Internet-faxes located in your personal Internet mailbox. Note: the actual fax-document itself is sent as an E-mail attachment. -
Page 24: Settings
SENDING A DOCUMENT TO ANOTHER FAX This menu allows you to send a document to another fax (which does not have any Internet functions), via the Internet. It also allows you to convert all the documents received with your E-Mails. In order to benefit from this offer, you have to subscribe to this service, filling in the subscription form provided with your machine. - Page 25 - THE NUMBER OF CALLS: the number of times per day that the unit should connect to the Internet. - THE LAST CALL: the time of the last connection for the day (this setting is displayed only if you set the number of calls to 2 or more).
- Page 26 To activate this service: ‡ Press MENU, 9, 7 and OK and choose one of the following with the keys: • WITH (service enabled): enter the PIN code (security code), which is given to you upon registration to this service. •...
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Page 27: Chapter 6: Answering Machine
CHAPTER 6: ANSWERING MACHINE 1. SET-UP ACTIVATING YOUR ANSWERING MACHINE The TAD icon should be lit. If this is not the case, press the Tel. Fax TAD key. DISABLING YOUR ANSWERING MACHINE The TAD icon should be off. If this is not the case, press the Tel. Fax TAD key. Note: The TAD icon flashes in the following two cases: •... -
Page 28: Messages
ANNOUNCEMENT FOR THE SIMPLE ANSWERING MACHINE RECORDING THE SIMPLE OGM ‡ Press MENU, 4, 1, 2 and OK. ‡ Proceed in the same way as for recording the first answering machine message. LISTENING TO THE SIMPLE OGM ‡ Press MENU, 4, 2, 2 and OK. Your fax machine plays the message you have recorded. -
Page 29: Call Screening
LISTENING TO A LOCAL MESSAGE To listen to a local message, proceed in the same way as for an incoming message. 6. CALL SCREENING The call screening function allows you to listen to a message while it is being recorded. •... -
Page 30: Privileged Access
You can carry out the following operations over a remote telephone: Whilst listening: • pause or resume message listening by pressing • go on to next message, by pressing • go to the beginning of the message, by pressing • go back to the previous message, by pressing twice. -
Page 31: Chapter 7: Reception Modes
CHAPTER 7: RECEPTION MODES ‡ Press the TEL FAX TAD key at least once to configure the reception mode you want: 1. MANUAL MODE TEL icon lit, FAX and TAD icons off. Your machine acts as a telephone. You use this mode when the fax traffic is low. Upon receiving an incoming call, the unit rings. -
Page 32: Chapter 8: Advanced Communication Functions
CHAPTER 8: ADVANCED COMMUNICATION FUNCTIONS 1. DEPOSIT AND RETRIEVAL (ACTIVE POLLING) PLACING A DOCUMENT IN DEPOSIT A document is left in your fax machine or of one or more recipients, who can obtain the document by calling your fax machine using the POLLING function. The document is thus transmitted to the requesting fax machine. You can deposit your document in the feeder or in memory. -
Page 33: Transmission Waiting Queue
2. TRANSMISSION WAITING QUEUE This function allows to manage pending operations (scheduled transmission, deposit, retrieval). PRINTING THE LIST OF PENDING OPERATIONS It can be useful to print the list of pending operations before a modification (deletion, transmission, modification). The list shows for each pending document: the number of the pending operation, the recipient’s name, the planned transmission time, the type of pending operation and the number of pages of the document. -
Page 34: Performing Operations From Another Extension
3. PERFORMING OPERATIONS FROM ANOTHER EXTENSION Several operations can be performed from another extension (in tone dialling mode) on the line (note: if the extension is configured for pulse dialling, press * in order to switch to tone dialling mode). STOPPING THE ANSWERING MACHINE If you pick up the receiver of another extension while the unit is playing the announcement (or the welcome message), you can stop the announcement by entering #0 on your telephone keypad. -
Page 35: Cancelling A Mailbox
TX MAILBOX (PRIVATE MODE) VIA MENU 73 AND MAILBOX POLLING VIA MENU 74. ACCESSING YOUR MAILBOX ‡ To access voice messages, press VOICE MESSAGES. ‡ To access fax messages, press FAX MESSAGES. ‡ Enter the mailbox number (between 1 and 5) and press OK. •... -
Page 36: Chapter 9: Other Functions
CHAPTER 9: OTHER FUNCTIONS 1. PHOTOCOPIES The unit can be used as a photocopier: ‡ Insert the document to be copied in the document feeder, as for transmission. ‡ Choose the resolution mode for local copying of photographic documents by pressing FINE PHOTO. If you do not select PHOTO mode, the photocopies will be in FINE mode. -
Page 37: Alarm
LOCKING ACCESS TO MESSAGES ‡ Press MENU, 8, 2 and OK. ‡ Select the desired option (WITH or WITHOUT) with the navigator keys and press OK to confirm your choice. WITHOUT: Local access to messages is made without entering the retrieval code. WITH: Local access to messages is only possible after entering the retrieval code. -
Page 38: Special Ringing (For Australia Only)
8. SPECIAL RINGING (FOR AUSTRALIA ONLY) If you subscribe to a special ringing service from your telephone company, you must activate DUAL RING (MENU 86) to use this function. Your fax machine will signal voice calls with the normal ringing tone, and fax transmissions with a special ringing tone. -
Page 39: Chapter 10: Appendices
CHAPTER 10: APPENDICES 1. REPLACING CONSUMABLES Ink ribbon and ribbon gauge consumables are already installed in the machine. You will eventually have to replace them. To do so, refer to the instructions in the following paragraphs. INK RIBBON The ink ribbon enables the unit to print on normal paper. Only use an ink ribbon that matches the manufacturer’s specifications. - Page 40 Remove the worn ink ribbon from its housing. Position the ink ribbon over its housing under the rear cover Insert the ink ribbon without removing the adhesive strip (2): • position the right end of the main roller onto the retractable axis. •...
- Page 41 INK RIBBON GAUGE The gauge enables screen display, after printout, of the remaining ink ribbon. Remove the gauge compartment flap (7): • slide the flap back, then • lift the front part of the flap to remove it from the main unit.
- Page 42 Close the rear cover: press down on both sides of the cover (11) simultaneously, until the two latches (1) click into place. MISSING GAUGE If the gauge is not installed or not properly installed, the unit displays:...
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Page 43: Technical Parameters
2. TECHNICAL PARAMETERS To access the technical parameters, press MENU, 8, 3 and START. The technical parameters are shown in a list which the user can scroll with the navigation keys. 01 DIALLING: Choice of the type of dialling (pulse or tone). 02 TX HEADER: Transmission to the recipient of your name, fax n°, the date and time: this information appears on the header of the fax he receives. -
Page 44: Transmission Report Codes
4. TRANSMISSION REPORT CODES The result of each transmission is given by the logs (transmission/reception) and by the communications report. In the case of an incident, one of the codes described below is used: PHONEFAX COMMUNICATION ERROR CODES Code 01 - No reply Call later. -
Page 45: Troubleshooting
Code 44 - Cannot connect to the POP3 server Cannot connect to the POP3 server to receive mail, the service is temporarily unavailable. If the error occurs systematically, check the Internet e-mail and server parameters. Code 45 - Internet service provider disconnected The service is temporarily unavailable;... -
Page 46: Notice For Connection To The Telecommunication System (For United Kingdom Only)
SYSTEM (FOR UNITED KINGDOM ONLY) BABT Certificate Number/Approval Number for the: SAGEM PHONEFAX INTERNET 390-i/440-i N° 608 817 SAGEM PHONEFAX INTERNET 395-i/445-i N° 608 816 Approved for connection to telecommunication system specified in the instructions for use subject to the conditions set out in them. - Page 47 • Facsimile transmission and reception • Call progressing mode • Full Numeric Handsfree • Answering Recording Device • Fax Answering Device • PC Printing (GDI Protocole) • Internet Access Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards for which approval was granted.
- Page 48 Your terminal is approved only for use with compatible switchboards including those which do not provide secondary proceed indication. If you would like a list suitable switchboards, contact BT on 0800 800 152. If you do have a compatible switchboard it cannot be guaranteed that the apparatus will operate correctly under all possible conditions of connection.If you have any difficulties, contact BT on 0800 800 152.
- Page 50 DETACHABLE GUIDE Your TAD security code : * • To go to next message, press • To go to beginning of message, press • To go back to previous message, press twice. • Delete received messages by pressing • To record your announcement, press to stop the recording of your announcement, press any key.
- Page 52 PAPER Print quality will vary according to the kind of paper used. For best results, use SAGEM “Series 300” paper, available in packets of 500 sheets SAGEM “Series 300” Paper Reference: 23273604-9 * NOTE: the free sample ink ribbon provided with your unit will allow you to print about 50 pages.
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