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7 The answering device
(only for fax machines with built-in answering device)
Your fax machine is equipped with a digital telephone answering device. All recorded messages are stored
in a solid-state electronic memory which has a recording capacity of about 15 minutes. There is neither a
magnetic tape nor a cassette.
Switching on/off the answering device
Your answering device is factory-programmed with a recorded outgoing message and
is already activated in both function 31 and function 32. You have the option of
switching off the answering device in function 31. In function 32 your built-in
answering device is always activated.
1
2
3
4
5
6
OK
Select for example function 31 and confirm with OK.
7
8
9
FUNCTION
∗
0
#
On the display appears the current fax reception mode. Confirm this
OK
mode by pressing OK.
FUNCTION
With the CURSOR LEFT/CURSOR RIGHT keys you can now
choose the desired answering device mode. Please find detailed
information about the modes in chapter 4 The fax switch/Day mode
and Night mode with built-in answering device.
OK
Confirm with OK.
FUNCTION
After a preset number of rings the answering device is automatically switched on. The caller will then hear the first
outgoing message followed by a short beep. The device will then switch to record and the caller can leave a message. At
the end of the recording time the caller will hear the closing message. The device then switches itself off. You can adjust
the recording time with function 51.
Recording your outgoing message
Your answering device is supplied with a prerecorded outgoing message. You can of course record your own outgoing
message. This outgoing message will be heard by callers as soon as the answering device is activated. You can ask the
caller to leave a message. The outgoing message you record will be something like:
"Hello, this is Berger and Company. We are sorry there is nobody available to take your call at present, but if you leave
your name and telephone number, we will get back to you as soon as possible. Please speak after the tone. If you want to
send a fax, press START."
When the programmed recording time has lapsed the caller will hear a closing message, e.g.:
"Thank you for calling. Goodbye."
The answering device then switches itself off. Read the following procedure through completely and then record your
outgoing messages. It is advisable to write your messages down first.
If your announcement is too long, your fax machine may not recognise the fax signal of your fax correspondent in time.
Your announcement should therefore be as short as possible (max. 20 sec.).
Make sure that your fax machine stands on a flat surface (not a soft underlay), because otherwise the microphone may be
covered.
Hold down the RECORD key for at least 2 seconds.
RECORD
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