Page 1 C5540 MFP User’s Guide...
Page 2: Ontents Preface
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
Page 3: Table Of Contents
ONTENTS Preface ........2 Notes, Cautions and Warnings ....6 Introduction .
Page 4 Proof and print feature ....42 Sending the document to print ... . 42 Printing the remaining copies .
Page 5 Index ....... . . 132 Oki contact details ..... . . 134...
Page 6: Notes, Cautions And Warnings> 6
A warning provides additional information which, if ignored, may result in a risk of personal injury. Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non-Oki Original products may damage your printer's performance and invalidate your warranty.
Page 7: Introduction
> High speed USB 2.0 interface. > “Ask Oki” – a brand new, user-friendly function that gives a direct link from your printer driver screen (but not always illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could...
Page 8 key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes. > Scan to FTP - Allows you to send scanned documents to a server or a personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System)
Page 9: Mfp Overview
OVERVIEW RONT VIEW 1. Output stacker, face 6. Multi purpose feeder (shown closed). down. Used for feeding heavier paper stocks, Standard printed copy envelopes and other special media. Also delivery point. Holds up for manual feeding of single sheets when to 250 sheets at 80g/m².
Page 10: Rear View
EAR VIEW This view shows the connection panel and the rear output stacker. 18 17 16 15 14. ADF Cable. 19. AC power socket. 15. ON/OFF Power switch. 20. Rear, face up, 100 sheet stacker. 16. DC power socket. 21. Network Connector. 17.
Page 11: The Control Panel
essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media. ONTROL ANEL 1. Zoom Used to increase or decrease scaling in 1% increments up to 400% and down to -25%. A further choice of scaling can be made from preset percentages.
Page 12: Start And Other Keys
10. OK/Select Used to select and confirm current setting selections. 11. Cancel/Return Used to cancel selections and go back to the top level of the setting. The key is also used to cancel any previous input. 12. FTP Address Used to indicate the existing FTP address for the "Scan to"...
Page 13: Changing The Display Language
HANGING THE DISPLAY LANGUAGE The language used by your printer for display messages and for report printing can be changed quickly and easily as follows: ON LINE READY ENTER BACK ATTENTION MENU CANCEL Press the + key repeatedly to access the System Configuration Menu.
Page 14: Getting Started
Window envelopes are not suitable. Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.
Page 15: Cassette Tray
ASSETTE TRAY SIZE DIMENSIONS WEIGHT (G/M²) 105 x 148mm 148 x 210mm 182 x 257mm Light 64-74g/m² Executive 184.2 x 266.7mm 210 x 297mm Medium 75-90g/m² Letter 215.9 x 279.4mm Heavy 91-120g/m² Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in.
Page 16: Face Down Stacker
ACE DOWN STACKER The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).
Page 17: Loading Paper
OADING APER ASSETTE TRAY Remove the paper tray from the printer. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
Page 18 Load the paper (for letter headed paper load face down with top edge towards the front of the printer). Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: > Do not leave space between the paper and the guides and rear stopper.
Page 19 Always use the face up (rear) stacker for heavy paper (card stock etc.). CAUTION! Do not open or close the rear paper exit while printing as it may result in a paper jam. Loading Paper> 19...
Page 20: Multi Purpose Tray
ULTI PURPOSE TRAY Open the multi purpose tray and press gently down on the paper platform (1) to ensure it is latched down. Load the paper and adjust the paper guides (2) to the size of paper being used. > When printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the printer.
Page 21: Configuring Your Machine
..ONFIGURING YOUR MACHINE INIMUM ONFIGURATION EQUIREMENTS To make the best of this MFP, the following configuration is required: To send e-mails: > TCP/IP network. > A SMTP and an optional POP3 server. To file document(s) via intranet > FTP, HTTP, or CIFS Protocol environment. >...
Page 22 Explanation: DHCP Enable: Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Disable to Enable, switch scanner module power OFF then ON. IP Address: The Internet Protocol (IP) address assigned to your machine by your network administrator. Subnet Mask: The net mask address assigned by your network administrator.
Page 23: Internet Communication Features
NOTE: 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information.
Page 24 Scan to FTP Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.
Page 25: From The Web Page
..FROM THE Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. For example: http://192.32.35.10 Click each item on the menu and enter the relevant value. NOTE: The Administrative Settings are blocked by a password.
Page 26 Printer Menu ITEM DESCRIPTION OR CHOICE Tray 1 Paper Size Letter, Legal, A4, B5, A5. Tray 2 Paper Size Letter, Legal, A4, B5, A5. MP Paper Size Letter, Legal, A4, B5, A5. Tray 1 Media Weight Light, Medium, Heavy. Tray 2 Media Weight Light, Medium, Heavy.
Page 27 Mail Server ITEM DESCRIPTION OR CHOICE SMTP Server The IP address of your SMTP server. SMTP Port The port number of your SMPT server. POP3 Server The IP address of your POP3 server. POP3 Port The port number of your POP3 server. Authentification No, SMTP, POP3 Method...
Page 28 Management NOTES: 1. The Management selection is blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security. 2. Security can be split into “Scan-to Restriction” and “PIN Setting”...
Page 29: Specifying The Administrative Settings
PECIFYING THE DMINISTRATIVE ETTINGS NOTE: The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security. ITEM DESCRIPTION OR CHOICE Management Choice: Password, Scan to Restriction, Add To Addr.
Page 30 Scan-to Profile Settings NOTE: The settings can only be done through the web page or the Network Setup Tool. It can not be set up on the Control Panel. ITEM DESCRIPTION OR CHOICE Protocol Choose the protocol required to store your scanned image.
Page 31: Explanation Of Filing Protocols
XPLANATION OF FILING PROTOCOLS FTP stands for "File Transfer Protocol." It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents.
Page 32 If you wish to use the MFP to save files, in addition to making some settings in Web Server, you will have to confirm that the account has writing privilege for connecting to the Web Server. If not, the MFP will not be able to "write" the scanned file in the file system.
Page 33 In the X cabinet dialogue box, select the Directory security tab, and click Edit for "Anonymous Access and Authentication Control". Make sure " Anonymous Access" is selected in the "Authentication Methods" dialogue box. Click Edit to open "Account for anonymous access". NOTE: Make sure that the account stored in your computer system, in the "username"...
Page 34 Setting IIS privileged access: As in “Setting IIS anonymous access”, start "Internet service manager" and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties. Select the Directory tab on the Properties page. Ensure the privileges for "Read", "Write" and "Directory Browsing"...
Page 35 When using Apache as HTTP server, according to their documentation, it must have SCRIPT to run the HTTP PUT method. Although the document is attached with a Perl example, you will need to modify it before applying it, since this MFP uses Transfer-encoding of Chunked.
Page 36: Printer Settings In Windows
RINTER SETTINGS IN INDOWS Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.
Page 37: Postscript Emulation
CRIPT EMULATION Page orientation sets portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees anti-clockwise. When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge. Pages can be printed in forward or reverse order.
Page 38: Pcl Emulation
EMULATION When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size...
Page 39: Secure Printing Feature
ECURE PRINTING FEATURE With this feature you can send confidential documents to print and have them stored in the printer until you are ready to print them. Documents sent in this way are protected by a PIN (personal identification number), which must be entered before they will print.
Page 40: Printing Secure Documents
RINTING SECURE DOCUMENTS Secure documents stored on the printer’s hard disk may be printed in either of two ways: > From the printer’s operator panel; or… > From your PC desktop, using the Storage Device Manager utility supplied on CD1 (Drivers and Utilities) with the printer.
Page 41 Printing from your PC desktop If you have installed the Storage Device Manager software from the supplied CD, you can also print secure documents directly from your PC desktop. You might do this, perhaps, when the office is empty and your confidential documents can safely be printed remotely.
Page 42: Proof And Print Feature
ROOF AND PRINT FEATURE This feature allows you to send multiple copies of a document to print but only print the first copy so that you can check the output quality before printing the rest. NOTE: This feature requires the optional internal hard disk in the printer.
Page 43: Printing The Remaining Copies
RINTING THE REMAINING COPIES Documents stored on the printer’s hard disk may be printed in either of two ways: > From the printer’s operator panel; or… > From your PC desktop, using the Storage Device Manager utility supplied on CD1 (Drivers and Utilities) with the printer.
Page 44 Printing from your PC desktop If you have installed the Storage Device Manager software from the supplied CD, you can also print the remaining copies directly from your PC desktop. From the Windows Start menu, run Storage Device Manager. If necessary, use the SDM Printer Discovery window to find all available printers on your network or connected to your computer.
Page 45: Permanent Print Documents
ERMANENT PRINT DOCUMENTS With this feature you can create standard documents that you often need to print and store them on your printer’s internal hard disk. You can then print them at any time without having to send them again from your computer. NOTE This feature requires the optional internal hard disk.
Page 46: Printing Stored Documents
RINTING STORED DOCUMENTS Documents stored on the printer’s hard disk may be printed in either of two ways: > From the printer’s operator panel; or… > From your PC desktop, using the Storage Device Manager utility supplied on CD1 (Drivers and Utilities) with the printer.
Page 47 Printing from your PC desktop If you have installed the Storage Device Manager software from the supplied CD, you can also print permanently stored documents directly from your PC desktop. From the Windows Start menu, run Storage Device Manager. If necessary, use the SDM Printer Discovery window to find all available printers on your network or connected to your computer.
Page 48: Operation
PERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. Place your paper either in the ADF or on the glass. Press Copy Mode, or Scan Mode on the control panel.
Page 49: Placing Document(S) In The Adf
> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes. > Document(s) should be free of staples, paper clips, paper sticky notes. > Keep the glass clean and without any documents left on it. NOTE: To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.
Page 50: Placing Document(S) On The Glass
LACING OCUMENT ON THE LASS Open the document cover. Place your document with the text face DOWN on the glass and align it to the upper-left corner. Close the document cover. ENDING OCUMENT MAIL ASIC PERATION Place your document(s) with text face UP in the ADF or face DOWN on the glass (as described above).
Page 51: Advanced Operation
DVANCED PERATION If you are not satisfied with the scanned image, you can use the advanced features to enhance it. To use the advanced features, press Scan to Mode on the control panel and then Additional Settings to prompt the Additional settings screen.
Page 52: Sending Document(S) To A File Server
> If the administrator has set the SMTP or POP3 authentication, after sending your scanned document to e-mail addresses, and if no more transmission is required, press the Logout key on the keyboard to log out of the system. This is to prevent misuse of the user's e-mail account for sending e-mails.
Page 53: Copying
OPYING ASIC PERATION Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press MONO to copy your document(s) in black and white, or COLOR to copy your document(s) in colour. NOTE: If you make a mistake during the transmission process, press STOP to cancel the operation.
Page 54 Collation: > ON - The collate function is always enabled > OFF - The collate function is always disabled. NOTE: When "Collate" is set, the items "N-Up" and "Duplex" are not displayed. Duplex: > > Short Edge > Long Edge NOTE: Long edge and Short edge are only available when “Scaling = 100%”...
Page 55 Paper Supply > Legal > Letter > > > Changing Scaling The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%. To reduce or enlarge the original document: Press Copy mode (1) on the Control...
Page 56 Improving Copy Quality. The machine is preset to “Speed”. If required, you can change to “Fine” to improve the copy quality. To change copy quality: Press the Copy mode button on the control panel to prompt the Copy screen. Click the Copy Quality button and select “Fine”. NOTE: After you have completed your copying, the machine will automatically return to the preset document quality.
Page 57: Scanning
CANNING YSTEM EQUIREMENTS > IBM compatible PC (Pentium or later) > Windows 98, Windows Me, Windows 2000, Windows XP > A USB (universal serial bus) port > At least 100M bytes of free hard disk space > At least 128M bytes of system memory >...
Page 58: Scanner Operation
CANNER PERATION Start your scanning application. Select the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used. A dialogue box with a list of scanning sources appears.
Page 59: Alook At The User Interface
Click on the Preview or Scan button to preview or scan you documents. LOOK AT THE NTERFACE 1. Scan Method Choice: ADF/Multi-page, Flatbed. 2. Image type Choice: Black & White, 8-Bit Grey, 24-Bit Color, Half tone. 3. Resolution Choice: 50, 72, 100, 144, 150, 200, 300, 600, 1200, 2400, 4800 (dpi).
Page 60: Using The Basic Features
SING THE ASIC EATURES Scan Method Choice: > Flatbed: Select this setting if you need to scan photo, or newspaper clippings. > ADF/Multipage: Select this setting if you need to scan multi-page document from the automatic document feeder (ADF). Image Type Choose B&W if your original contains only B&W text, pencil or ink sketch.
Page 61: Mirror Function
Resolution The correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi). NOTE An A4 size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution (usually means over 600 dpi) is only recommended when you need to scan a small area in True Color mode.
Page 62: Colour Adjustment
Enhancing the Image Descreen Eliminates the moire* patterns commonly found in printed matter. (1) Before; (2) After. Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone. Sharpen Sharpen the scanned image. (1) Before; (2) After.
Page 63 Using the advanced Features Click the Switch button (1) to select the Advanced Settings bar (2 to 7). Advanced settings include Highlight/ Shadow, Hue/Saturation/Lightness, Curve, Color Balance, Color Drop-out. Highlight/Shadow Levels Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point.
Page 64 When the value of gamma changes, the image changes as shown below. 1. Gamma value: 1.0; 2. Gamma Value: 1.4; 3. Gamma Value: 2.0 When the value of highlight and shadow change, the image changes as shown below. 1. Highlight: 255/Shadow: 0(Normal); 2.
Page 65 Adjusting the Curve Adjusts the midtones of the image without dramatically altering their lightest and darkest areas. When the curve is moved up or down, the image will become darker or lighter. Colour Hue/Saturation/Lightness Improve an image by changing the level of hue/saturation/ lightness.
Page 66 Lightness Increase the lightness by moving the triangle to the right or to the left to decrease the lightness. Using Colour Balance The Color Balance control allows you to set optimal image colour quality. You can either move the relevant pointer toward a colour (in the above example 63% green has been selected) or, if known, enter the figure in the box at the top.
Page 67: Other Tools
Using Custom Settings Click on the Custom Settings button to access a dialogue box where you can save your scan and configuration settings. There are two tabs: Scan Settings and Configuration Settings. THER OOLS Measuring Unit: Indicates the measuring system in use. By clicking the button, you can change the measuring unit.
Page 68: Replacing Consumable Items
EPLACING CONSUMABLE ITEMS This section explains how to replace consumable items when due. As a guide, the life expectancy of these items is: > Toner — 3,000 (standard capacity) or 5,000 (high capacity) A4 pages at 5% coverage, which means that 5% of the addressable print area is printed with this colour.
Page 69: Consumable Order Details
Average life: 20% pages at continuous print, 50% pages at 3 pages per job and 30% pages at 1 page per job. Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non Oki Original products may damage your printer's performance and invalidate your warranty.
Page 70: Toner Cartridge Replacement
ONER CARTRIDGE REPLACEMENT CAUTION! To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed. The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.
Page 71 Press the cover release and open the machine’s top cover fully. WARNING! If the machine has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. 1. Cyan cartridge 2.
Page 72 Carry out one of the following: If you are replacing a toner cartridge that has been supplied with your machine (release lever has 3 positions), pull the coloured toner release lever on the cartridge to be replaced towards the front of the machine, in the direction of the arrow, but stop at the central (upright) position (1).
Page 73 Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge from the machine. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
Page 74 Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the machine over the image drum unit from which the old cartridge was removed.
Page 75 Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge onto the image drum unit. Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever (1) towards the rear of the machine.
Page 76: Image Drum Replacement
MAGE DRUM REPLACEMENT Switch off the machine and allow the fuser to cool for about 10 minutes before opening the cover. CAUTION! Static sensitive devices, handle with care. The machine contains four image drums: cyan, magenta, yellow and black. Press the cover release and open the machine’s top cover fully.
Page 77 Note the positions of the four cartridges. 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the machine. Replacing consumable items>...
Page 78 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
Page 79 Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal.
Page 80 Holding the complete assembly by its top centre, lower it into place in the machine, locating the pegs at each end into their slots in the sides of the printer cavity. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.
Page 81: Replacing The Belt Unit
EPLACING THE BELT UNIT The belt unit is located under the four image drums. This unit requires replacement approximately every 50,000 pages. Switch off the machine and allow the fuser to cool for about 10 minutes before opening the cover. Press the cover release and open the machine’s top cover fully.
Page 82 Note the positions of the four cartridges. It is essential that they go back in the same order 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Lift each of the image drum units, starting from the rear, out of the machine and place them in a safe place away from direct sources of heat and light.
Page 83 Locate the two fasteners (5) at each side of the belt and the lifting bar (6) at the front end. Turn the two fasteners 90° to the left. This will release the belt from the printer chassis. Pull the lifting bar (6) upwards so that belt tilts up towards the front, and withdraw the belt unit from the machine.
Page 84: Fuser Replacement
USER REPLACEMENT The fuser is located inside the machine just behind the four image drum units. WARNING! If the machine has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch.
Page 85 Identify the fuser handle (1) on the top of the fuser unit. Pull the two fuser retaining levers (2) towards the front of the machine so that they are fully upright. Holding the fuser by its handle (1), lift the fuser straight up and out of the machine.
Page 86 Lower the fuser into the machine, locating the two lugs (3) into their slots in the metal partition which separates the fuser area from the image drums. Push the two retaining levers (2) towards the rear of the machine to lock the fuser in place. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.
Page 87: Cleaning The Led Head
LEANING THE HEAD Clean the LED head when printing does not come out clearly, has white lines or when text is blurred. Switch off the printer and open the top cover. Gently wipe the LED head surface with LED lens cleaner or soft tissue.
Page 88: Installing Upgrades> 88
NSTALLING UPGRADES This section explains how to install optional equipment into your printer. This includes: > duplex (two-sided printing) unit; > additional RAM memory; > 20GB hard disk drive. UPLEX UNIT The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle.
Page 89: Memory Upgrade
Print a menu map as follows: Press the + button to access the Information Menu. Press ENTER once for the menu map. Press ENTER again to print the menu map. When the menu map is printed, press ON LINE to exit the menu system.
Page 90 Press the cover release and open the machine’s top cover fully. WARNING! If the machine has been powered on recently, the fuser will be hot. This area is clearly labelled. Do not touch. Lift the front cover latch and pull open the front cover. Installing upgrades>...
Page 91 Remove the screw securing the right-hand side cover. Lift the edge of the side cover slightly at the two points shown, and pull the cover away from the printer at the top. Lift the cover slightly to detach it from the machine. Place it safely to one side.
Page 92 Identify the RAM expansion slot (1) in the machine. The RAM expansion slot already contains a memory board. It will have to be removed before you can install the new one. To remove it proceed as follows: Identify the locking clips (2) at each end of the RAM expansion slot (1).
Page 93 Close the top of the side cover up to the printer and refit the securing screw removed in step 4. Close the front cover and close the top cover, pressing down firmly at each side to latch it closed. Reconnect the AC power cable and switch the machine on. When the machine is ready, print a menu map as follows: Press the + button to access the Information Menu.
Page 94: Hard Disk Drive
ARD DISK DRIVE The optional 20GB internal hard disk drive (HDD) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed. Installation takes a few minutes, and requires a medium size cross-head (philips type) screwdriver.
Page 95 Lift the edge of the side cover slightly at the two points shown, and pull the cover away from the printer at the top. Lift the cover slightly to detach it from the printer. Place it safely to one side. Identify the six locating holes indicated in the illustration, which will be used to locate the disk unit onto the side of the printer.
Page 96 Close the front cover and close the top cover, pressing down firmly at each side to latch it closed. Reconnect the AC power cable and switch the printer on. When the printer is ready, print a menu map as follows: Press the + button to access the Information Menu.
Page 97: Adjusting Windows Printer Drivers
DJUSTING INDOWS PRINTER DRIVERS Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications. Remember that if your printer is shared between users on different computers, the driver must be adjusted on each user’s machine.
Page 98: Postscript Driver
CRIPT DRIVER This driver must be adjusted for any upgrade just installed. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.
Page 99: Troubleshooting
ROUBLESHOOTING NFORMATION ODES MESSAGES NFORMATION CODES DURING SCANNING AND COPYING CODE MEANING ACTION 10001 SDRAM error Restart the machine. (Turn it off and on again). If the code still appears, contact your dealer. 10006 Home sensor error Restart the machine. (Turn it off and on again).
Page 100: Messages During Scanning And Copying
ESSAGES DURING CANNING AND OPYING LCD MESSAGE ACTION Copy function Download printer profile. disables. Check printer cable Check if the printer cable has been correctly or status. connected. Check if the printer is turned on. Restart the machine. If the message still appears, contact your nearest dealer.
Page 101: Information Codes During E-Mailing
NFORMATION CODES DURING MAILING CODE MEANING ACTION 30001 Device internal Reboot the machine, and try again. If failure. the error is still there, contact your nearest dealer. 30002 Fail to connect Mail Contact your network administrator server. for further help. 30009 Fail to get Mail server Turn on Log File option in [ADMIN /...
Page 102 CODE MEANING ACTION 31023 SMTP [452]Requested Contact your network administrator action not taken: for further help. 31034 insufficient system 33002 storage. 31013 SMTP Contact your network administrator [454]Temporary for further help on mail server's authentication failure: authentication mechanism. The authentication Choose SMTP authentication for Email failed due to a security or turn off the mail server's...
Page 103: Information Codes During Filing
CODE MEANING ACTION 31039 SMTP [551] User not Check "To" address. local: please try again. 31026 SMTP [552]Requested Check "To" address. mail action aborted: 31040 Check mailbox storage allocation. exceeded storage 33003 Contact your network administrator allocation. for further help. 31041 SMTP [553]Requested Check "To"...
Page 104 CODE MEANING ACTION 43003 FTP can't check file Make sure you have the privilege to existed or not. browse this directory. 44001 FTP can't change data Contact your server administrator for transfer type. further help. 44002 FTP store file error. Make sure you have the privilege to store files in this position (server/ directory)
Page 105 CODE MEANING ACTION 62009 Unpredicted error. Turn on Log File option in [ADMIN / MANAGEMENT/ log action] to log and 64009 observe device actions and contact your server administrator or nearest dealer for further help. 63003 HTTP [405] MKCOL Contact server administrator to method not allowed.
Page 106: Clearing Paper Jams
LEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.
Page 107: In The Printer
..N THE PRINTER If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later.
Page 108 It will be necessary to remove the four image drums to gain access to the paper path. Holding it by its top centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
Page 109 Look into the printer to check whether any sheets of paper are visible on any part of the belt unit. To remove a sheet with its leading edge at the front of the belt (1), carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet.
Page 110 To remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet. To remove a sheet just entering the fuser (3), separate the trailing edge of the sheet from the belt, push the fuser pressure release lever (4) towards the front and down to release the fuser’s grip on the sheet, and withdraw the sheet through the drum...
Page 111 Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order. 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Holding the complete assembly by its top centre, lower it into place in the printer, locating the pegs at each end into their slots in the sides of the printer cavity.
Page 112 Lower the top cover but do not press down to latch it closed yet. This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets. Open the rear exit tray (5) and check for a sheet of paper in the rear path area (6).
Page 113 If your printer has a duplex unit installed, press the cover release at the centre of the unit, open the cover and remove any sheets in this area, then close the cover. Lift the front cover release and pull open the front cover. Check inside the cover for sheets in this area and remove any that you find, then close the cover.
Page 114 Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack. When satisfied, replace the tray. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.
Page 115: Colour Printing
OLOUR RINTING NOTE: Before sending a job to print, ensure that the MFP is in SCAN TO MODE. In COPY MODE the printer will not accept a print job. The printer drivers supplied with your MFP provide several controls for changing the colour output. For general use the automatic settings will suffice, providing reasonable default settings that will produce good results for most documents.
Page 116 Viewing conditions A print can look very different under different lighting conditions. For example, the colours in a print may look different when viewed standing next to a sunlit window, compared to how they look under standard office fluorescent lighting. Printer driver colour settings The driver settings for Manual colour can change the appearance of a print.
Page 117: Tips For Printing In Colour
IPS FOR PRINTING IN COLOUR The following guidelines may help you to achieve good colour output from your printer. RINTING PHOTOGRAPHIC IMAGES Select “Photo Enhance” option when printing photographic images. Use the Monitor (6500k) Perceptual setting. If the colours look too dull, try the Monitor (6500k) Vivid or Digital Camera settings.
Page 118: Accessing The Colour Matching Options
CCESSING THE COLOUR MATCHING OPTIONS The Colour Matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera. To open colour matching options from the Windows Control Panel: Open the Printers window (called “Printers and Faxes”...
Page 119 Choose the Manual colour setting (2) and select from the following options: Monitor (6500k) Perceptual Optimised for printing photographs. Colours are printed with emphasis on saturation. Monitor (6500k) Vivid Optimised for printing photographs, but with even more saturated colours than the Monitor (6500k) Perceptual setting.
Page 120: Using The Colour Swatch Feature
SING THE OLOUR WATCH FEATURE To use the Colour Swatch feature, you must install the Colour Swatch Utility. This is supplied on the CD-ROM that was supplied with your printer. The Colour Swatch function prints charts which contain a range of sample colours.
Page 121: Using The Colour Correct Utility
SING THE OLOUR ORRECT TILITY The Oki Colour Correct Utility is provided on your printer driver CD-ROM. You must install it separately since it is not installed along with the printer driver. The Colour Correct utility has the following features: >...
Page 122: Specifications
PECIFICATIONS ITEM SPECIFICATION General Dimensions 444 x 561 x 667mm (W x D x H) Weight 32Kg approximately Power Source Input: 220 to 240VAC, 50 to 60Hz Power consumption Typical operating <400W Idle <125W Power save mode<32W Environmental Noise 56dBA (operating) Temperature 10°C to 32°C Humidity...
Page 123 ITEM SPECIFICATION Interface USB 2.0 Host Copy USB 2.0 Device Scan (length of USB cable not to exceed 2m.) Ethernet 10/100 Mb Email, Scan to file, Print Document size 114 x 140 to 216 x 355mm Document weight/ 72.6 to 127 g/m² Thickness Paper Feed Face up...
Page 124 ITEM SPECIFICATION Job counting Copy, Scan, Print Enable/Disable Network Specification Connectivity Ethernet 10BaseT/100BaseTX auto- negotiation with RJ-45 connector Communications TCP/IP, SMTP, HTTP, MIME, FTP, CIFS, Protocol DHCP, DNS, LDAP Supported Browsers Microsoft IE 4.1 or higher Netscape Navigator 4.0 to 4.78 Configuration IP address Requirement...
Page 125 ITEM SPECIFICATION Supported Mail Lotus Mail Server 5.0 Server Application MS Exchange Server 2000 RedHat 7.0 SendMail MAC Mail Server in OS 9.04 Supported LDAP Windows 2000 Active Directory Server Windows NT 4.0 + MS Exchange 5.5 Lotus Notes R5 Supported Mail Microsoft Outlook 2000 Application...
Page 126 ITEM SPECIFICATION Paper weight 64 ~ 120g/m² in main tray 75 ~ 203g/m² in multi purpose tray Paper output 250 sheets in face down (top) stacker @ 80g/m² 100 sheets in face up (rear) stacker @ 80g/m² Printer life 420,000 pages or 5 years Duty cycle 20,000 pages per month max., 4,000 pages per month average...
Page 127: Error Codes
RROR ODES NOTES: = the setup of “Paper Supply” = the setup of “Media Type 3. “yy” in code denotes paper size. Paper size codes are shown in the list after the table. CODE LCD MESSAGE DETAILS Indicates that job cancellation has been 10007 Check The Printer initiated and data is being ignored until...
Page 128 CODE LCD MESSAGE DETAILS Paper feed from MPTRAY has been MP Empty attempted, but the tray is empty. 470yy Load mmm in MP Loading mmm paper and pressing the Tray On-line switch will start printing. Printer Error Memory capacity overflow. Press the ON- 30097 LINE switch to continue printing.
Page 129 CODE LCD MESSAGE DETAILS Inappropriate size paper was fed from a tray. Usually paper is automatically ejected, and error message is displayed. Paper Size error After the cover is opened and closed, 30034 error is cancelled. If paper remains in the Check The Printer printer, remove it and close the cover.
Page 130 CODE LCD MESSAGE DETAILS Download mode when download data is received in normal operation. Show download data is being received. Receiving of download data has finished. An error occurs when received download data has: 1 : Size error 2 : Checksum error 3 : Print Model N0.
Page 131 Paper sizes PAPER SIZE PJL CODE (DECIMAL) LETTER EXECUTIVE LEGAL14 LEGAL13.5 LEGAL13 CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE MONARCH ENVELOPE DL ENVELOPE C5 ENVELOPE POSTCARD RETURN POSTCARD ENVELOPE1 ENVELOPE2 ENVELOPE3 ENVELOPE4 Error Codes> 131...
Page 132: Index
NDEX during E-mailing ..... 101 during Filing ......103 Belt during Networking....100 how to replace ......81 during scanning and copying ..99 life expectancy......68 Installing additional memory ...88 Booklet printing Internet Communication Features ..23 PCL emulation ......38 Scan to E-mail ......23 PostScript emulation....
Page 133 loading cassette tray ....17 loading letterhead ....18 recommended types ....14 supported sheet sizes ....15 weight selection in Windows ..38 Paper recommendations Business cards......14 Envelopes ....... 14 Labels ........14 Pre-printed stationery ....14 Transparencies ......14 Poster printing ......
Page 134: Oki Contact Details
KI CONTACT DETAILS Oki Systems (UK) Limited Oki Data (Singapore) Pte. 550 Dundee Road Ltd. Slough Trading Estate 78 Shenton Way, #09-01, Slough, SL1 4LE Singapore 079120 Tel: 44 (0) 1753 819819 Tel: (65) 221 3722 Fax: 44 (0) 1753 819899 Fax: (65)421 1688 http://www.oki.co.uk...
Page 135 OKI Europe Limited Central House Balfour Road, Hounslow TW3 1HY, United Kingdom Tel: +44 (0) 20 8219 2190 Fax: +44 (0) 20 8219 2199 www.okiprintingsolutions.com 07067901 iss.02...

Oki C5540 User Manual

ONTENTS Preface

Notes, Cautions and Warnings>

Introduction

Getting Started

Loading Paper

Configuring Your Machine

Printer Settings in Windows

Operation

Replacing Consumable Items

Installing Upgrades>

Troubleshooting

Colour Printing

Specifications

Error Codes

Index

Oki Contact Details

Quick Links

Need help?

Questions and answers

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Summary of Contents for Oki C5540

Table of Contents